**Charity registration number 1088545**
**Company registration number 01454069 (England and Wales)**
## **AVON VALLEY RAILWAY HERITAGE TRUST**
**ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JANUARY 2022**
## **AVON VALLEY RAILWAY HERITAGE TRUST**
## **LEGAL AND ADMINISTRATIVE INFORMATION**
**Trustees** Mr RP Eynon Mr KH Goodway Mr Patrick Horton Mr Alan Matthews Mr William Thornton Mr Martyn Wheller **Charity number** 1088545 **Company number** 01454069 **Registered office** Bitton Railway Station Bath Road Bitton Bristol BS30 6HD Independent examiner Mr O Evans Evans & Partners 9 Bank Road Kingswood Bristol BS15 8LS
(Appointed 17 September 2021) (Appointed 17 September 2021) (Appointed 17 September 2021)
## **AVON VALLEY RAILWAY HERITAGE TRUST**
## **CONTENTS**
||**Page**|
|---|---|
|Trustees' report|1 - 4|
|Independent examiner's report|6|
|Statement of financial activities|7|
|Balance sheet|8 - 9|
|Notes to the financial statements|10 - 23|
## **AVON VALLEY RAILWAY HERITAGE TRUST**
## **TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT)** _**FOR THE YEAR ENDED 31 JANUARY 2022**_
The Trustees present their annual report and financial statements for the year ended 31 January 2022.
The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the Charity's governing document, the Companies Act 2006 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019).
## **Objectives and activities**
To restore, preserve, exhibit and operate railway locomotives, carriages, wagons, vehicles and other artefacts of historical interest and the structures connected therewith for the benefit and education of the public and to conserve books, drawings, records, documents, sound and visual recordings, cinematography films and photographs and other archives relating to such artefacts and vehicles, their history and their development.
In reviewing our aims, we are satisfied that we have complied with the duty in section 4 of the Charities Act 2006 to have due regard to public benefit guidance published by the Committee.
The Trustees are able to report that despite the general economic situation the Trust has continued to develop during the year and continues to meet its stated objectives and liabilities. The Trust’s current principal aims are;
- To operate to the very highest of safety standards in complete accordance with Health and Safety legislation, regulatory body rules and guidance and best railway industry practices.
- To re-establish income streams that were in place prior to the Covid pandemic.
- To preserve and enhance the appreciation of the heritage of the Railway for current and future generations to enjoy. To continually improve and develop the core heritage railway and its structures and to continually add to our customer experiences to attract an increasing number of visitors.
- To increase engagement with local schools and other educational and special needs establishments to provide an attractive visit destination for educational and remedial purposes and, in doing so, improve community learning and well-being appeal to a future generation of supporters, visitors, volunteers and potential employees.
- To increase engagement with the local communities, local and county councils and other stakeholders and thus raise our profile, encourage more awareness of our offering and generate additional support.
- To widen the visitor demographic and to build upon our progress in becoming more attractive to family groups – the AVRHT has an ageing railway enthusiast visitor profile and needs to be appealing more to a younger generation to protect long term visitor numbers.
- To develop and expand our volunteer engagement, including a concentration on younger volunteers.
- To strive for commercial excellence and to run the business as a profitable venture to protect the heritage and to provide reinvestment in infrastructure.
The Trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the Charity should undertake.
## **Achievements and performance**
## **Review of the business**
Since the last period of lockdown, we have continued to run all our operations under the official guidelines, which results in reduced passenger accommodation and thus reduced income streams. In 2022, we are looking at easing back to normal running, which should attract more visitors and increased income. We ran a reduced Christmas Santa programme throughout December, which came very close to being sold-out and provided much-needed income.
Unfortunately, we suffered a serious break in and theft, much of which were original locomotive fittings. As a result, we have undertaken a security review and will be upgrading our CCTV system and looking to install security fencing around the Goods yard.
- 1 -
## **AVON VALLEY RAILWAY HERITAGE TRUST**
## **TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED)** _**FOR THE YEAR ENDED 31 JANUARY 2022**_
## **Ongoing funding**
The impact of the pandemic and recession has naturally resulted in several routes to funding being temporary closed off as non-Covid/deprivation related projects are not being considered currently by a large number of trusts and grant-making bodies.
It is fair to say that the Trust is not considering any new projects at present which do not have a pre-existed funding agreement (projects currently being planned such as the rebuilding of locomotives etc. all have clear restricted funds) or where the additional funding required would be provided by achievable grant funding or individual appeals.
## **Lease**
Following the 65-year lease being agreed with South Gloucestershire Council for the Bitton site and line within South Gloucestershire, the trust is in discussion with BANES Council to agree a lease for the line and associated land in their ownership for an equivalent term.
## **Locomotives**
Following the relaxing of Lockdown we are looking forward to progressing works on all our locomotives - Avonside 0-6-0 Steam Loco No 1798 - Robert Stephenson Hawthorn 0-6-0 steam locomotive No 7151- The Littleton 0-6-0 Number 5. All of which had necessary boiler inspections undertaken. The Fry’s Sentinel continues to be a significant attraction when it operates, with talks being given by members on the history surrounding being well received.
## **Carriage & Wagon**
Again we are looking to progress works on First Open 3089, Buffet Car 1971, and the BR Goods Brake Van, as well as undertaking remedial action on a number of other items of rolling stock.
## **Somerset & Dorset Trust**
During the year the Trust continue to meet with the S&D Trust over moving some of their vehicles and artifacts to the AVR. The S&D had concerns over the move due to the break-in at Bitton. The Trust looked at their concerns and a package of measures was looked at as stated earlier. The move by the S&D Trust will take place in 2022.
## **Museum Project**
The Trust continues collating and recording AVR historical documents both visual and audio. These documents will now be stored on ‘Modes’ software, which is used by museums to catalogue all their artefacts and records. This will enable our members and the general public to access the documents online for recreational interest and research purposes, thus fulfilling one of our key objectives in our constitution. The Trust also enrolled two members on a digitalisation course to help the Trust and the Museum group record both video/audio memories and historical documents.
## **Financial review**
Incoming resources for the Charity were £175,491 in 2021/22 compared to £80,190 in 2020/21. Expenditure was £171,953 in 2021/22 compared to £92,222 in 2020/21. The subsidiary turnover was £638,771 with cost of sales being £328,773 and administrative expenses £354,100. No gift aid payment was paid to the Trust for 2021/2022 nor in the prior year.
- 2 -
## **AVON VALLEY RAILWAY HERITAGE TRUST**
## **TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED)** _**FOR THE YEAR ENDED 31 JANUARY 2022**_
## **Reserves policy**
Reserves are the resources the Charity has or can make available to spend, for any or all of the Charity's purposes, once it has met its commitments and covered its planned expenditure. The Trustees consider that unrestricted funds need to be increased:-
- To provide funds which can be designated to specific projects to enable those projects
- To be undertaken at short notice.
- To cover 6 months operating costs
- To protect it from insolvency
- To prevent serious disruption to its charitable work
- To meet any shortfall between the anticipated income of the Charity and its budgeted outgoings and its unforeseen expenditure
- To replace assets as necessary.
- To provide third party funding towards the grant funding of major projects
The reserves required at current operating levels would amount to between £50,000 and £70,000. Free reserves at the balance sheet date were -£11,991 (2021 -£25,825).
The Trustees will continue to endeavour to restore reserves to the desired level in stages consistent with the Charity's overall financial position and its need to maintain and develop its charitable activities. The level of reserves is monitored and reviewed by the Trustees and reported as part of the Annual Report.
## **Investment powers & policy**
Under the Memorandum and Articles of Association the Charity has the power to make any investment that Trustees see fit.
## **Risk management**
Internal risks are minimised by the implementation of effective internal control procedures, which ensure both appropriate authorisation of all transactions and projects, and consistent quality of delivery for all aspects of the Charity. These procedures are periodically reviewed for their continuing effectiveness. The Charity uses the operations of the AVR as the avenue for achieving its goals of exhibiting and operating its railway related assets. The Trust Board feels that the level of involvement and general cooperation between the two organisations has justified its investment and reduced the risk of commercial failure. The Safety Management System was recently reviewed by the AVRCo and updated to ensure it still instills best practice. The Board is responsible for safeguarding the Charity’s assets and so ensures that relevant levels of insurance cover are provided where appropriate. The Charity jointly ensures its risks with the AVRCo to ensure that there are no gaps or duplication in cover across the two organisations. The cover held by the Charity is reviewed annually and approved by the Board.
## **Plans for future periods**
Discussion on further extension of the railway will continue along with the development of Bitton Station yard. The Trust is considering various "Green" issues and studies are being undertaken for presentation to the Trustees. There will be no expenditure for new toilets in the foreseeable future. The Trustees wish to record their thanks to all members for their valued support and, with careful management of resources, are anticipating further improvement in the year ahead.
## **Structure, governance and management**
## **Governing document & constitution**
Avon Valley Railway Heritage Trust – ‘The Charity’ - (formerly Bitton Railway Company Limited) is a registered charity and a company limited by guarantee and is governed by its Memorandum and Articles of Association, the Companies Act 2006 and the Charities Act 2011. Its company registration number is 01454069 and its charity number is 1088545. It was first incorporated on 15 October 1979 and was registered as a Charity on 24 September 2001. Each paid up member of the Charity is a member of the Company and has a right to attend and vote at company general meetings. In the event of the company being wound up each member undertakes to contribute an amount not exceeding £6.
- 3 -
## **AVON VALLEY RAILWAY HERITAGE TRUST**
## **TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED)** _**FOR THE YEAR ENDED 31 JANUARY 2022**_
The Trustees, who are also the directors for the purpose of company law, and who served during the year and up to the date of signature of the financial statements were:
Mr RP Eynon Mr KH Goodway Mr Patrick Horton (Appointed 17 September 2021) Mr Alan Matthews (Appointed 17 September 2021) Mr William Thornton (Appointed 17 September 2021) Mr Martyn Wheller
## **Appointment of new trustees**
New Trustees can be nominated for election by Trust members at the Trust's Annual General Meeting. All nominees will receive in advance details of Trust responsibilities and duties in the form of booklets etc. as produced by the Charities Commission and training/advice programmes from the Trust's charity advisors Evans & Partners Ltd.
The company's current policy concerning the payment of trade creditors is to follow the CBI's Prompt Payers Code (copies are available from the CBI, Centre Point, 103 New Oxford Street, London WC1A 1DU).
The company's current policy concerning the payment of trade creditors is to:
- settle the terms of payment with suppliers when agreeing the terms of each transaction;
- ensure that suppliers are made aware of the terms of payment by inclusion of the relevant terms in contracts; and
- pay in accordance with the company's contractual and other legal obligations.
## **Organisational structure & decision making**
The Charity is managed by an elected board of Trustees and supported by volunteer Officers for achieving its dayto-day activity. The Charitable Trust has a wholly owned subsidiary company, 'The Avon Valley Railway Company Limited' (AVRCo), which is delegated the responsibility for running the day-to-day railway operations and related activities under the name ‘Avon Valley Railway’. The directors of AVRCo are responsible for the day-to-day management and operation of AVR, appointing staff and reporting to the Trustees.
Trustee meetings are held monthly or bi-monthly and during those meetings all decisions are minuted for future record. In between meetings, matters requiring the Board’s authorisation are dealt with by email and/or telephone and then ratified and minuted at its next meeting. Joint Strategy days with the AVRCo board of directors and the senior management team are organised throughout the year to enable a joined up approach to the organisations strategy development and to deal with issues that affect both parties.
The Trustees' report was approved by the Board of Trustees.
Mr RP Eynon **Trustee**
6 October 2022
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## **AVON VALLEY RAILWAY HERITAGE TRUST**
## **STATEMENT OF TRUSTEES' RESPONSIBILITIES** _**FOR THE YEAR ENDED 31 JANUARY 2022**_
The Trustees, who are also the directors of Avon Valley Railway Heritage Trust for the purpose of company law, are responsible for preparing the Trustees' report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Company Law requires the Trustees to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the Charity and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that year.
In preparing these financial statements, the Trustees are required to:
- select suitable accounting policies and then apply them consistently;
- observe the methods and principles in the Charities SORP;
- make judgements and estimates that are reasonable and prudent;
- state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the Charity will continue in operation.
The Trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the Charity and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
- 5 -
## **AVON VALLEY RAILWAY HERITAGE TRUST**
## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF AVON VALLEY RAILWAY HERITAGE TRUST**
I report to the Trustees on my examination of the financial statements of Avon Valley Railway Heritage Trust (the Charity) for the year ended 31 January 2022.
## **Responsibilities and basis of report**
As the Trustees of the Charity (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 (the 2006 Act).
Having satisfied myself that the financial statements of the Charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the Charity’s financial statements carried out under section 145 of the Charities Act 2011 (the 2011 Act). In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- 1 accounting records were not kept in respect of the Charity as required by section 386 of the 2006 Act; or
- 2 the financial statements do not accord with those records; or
- 3 the financial statements do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
- 4 the financial statements have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.
## **Oliver Evans FCA Evans & Partners**
9 Bank Road Kingswood Bristol BS15 8LS
Dated: 4 October 2022
- 6 -
## **AVON VALLEY RAILWAY HERITAGE TRUST**
## **STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT** _**FOR THE YEAR ENDED 31 JANUARY 2022**_
|**Unrestricted**
**Restricted**
**funds**
**funds**
**2022**
**2022**
**Notes**
**£**
**£**
**Income from:**
Donations and legacies
**3**
27,320
136,696
Charitable activities
**4**
7,616
-
Other trading activities
**5**
3,848
-
Investments
**6**
11
-
**Total income**
38,795
136,696
**Expenditure on:**
Raising funds
**7**
2,495
-
Charitable activities
**8**
64,842
104,616
**Total expenditure**
67,337
104,616
**Net (outgoing)/incoming**
**resources before transfers**
(28,542)
32,080
**Net income/(expenditure) for**
**the year/**
Transfers between
funds
37,594
(37,594)
**Net movement in funds**
9,052
(5,514)
Fund balances at 1 February
2021
529,427
96,410
**Fund balances at 31 January**
**2022**
538,479
90,896|**Total Unrestricted**
**Restricted**
**funds**
**funds**
**2022**
**2021**
**2021**
**£**
**£**
**£**
164,016
54,192
14,233
7,616
9,141
-
3,848
2,573
-
11
51
-
175,491
65,957
14,233
2,495
4,791
-
169,458
79,795
7,636
171,953
84,586
7,636
3,538
(18,628)
6,597
-
14,061
(14,061)
3,538
(4,568)
(7,464)
625,837
533,995
103,874
629,375
529,427
96,410|**Total**
**2021**
**£**
68,425
9,141
2,573
51
80,190
4,791
87,431
92,222
(12,031)
-
(12,032)
637,869
625,837|
|---|---|---|
The statement of financial activities includes all gains and losses recognised in the year.
All income and expenditure derive from continuing activities.
The statement of financial activities also complies with the requirements for an income and expenditure account under the Companies Act 2006.
- 7 -
## **AVON VALLEY RAILWAY HERITAGE TRUST**
## **BALANCE SHEET**
## _**AS AT 31 JANUARY 2022**_
|**Notes**
**Fixed assets**
Tangible assets
**13**
Investments
**15**
**Current assets**
Debtors
**16**
Cash at bank and in hand
**Creditors: amounts falling due within**
**one year**
**18**
Net current assets
**Total assets less current liabilities**
**Creditors: amounts falling due after**
**more than one year**
**19**
**Net assets**
**Income funds**
Restricted funds
Unrestricted funds|**2022**
**£**
9,061
106,430
115,491
(17,777)|**£**
550,300
100
550,400
97,714
648,114
(18,739)
629,375
90,896
538,479
629,375|**2021**
**£**
9,002
87,721
96,723
(26,138)|**£**
555,152
100|
|---|---|---|---|---|
|||||555,252
70,585|
|||||625,837
-|
|||||625,837|
|||||96,410
529,427|
|||||625,837|
- 8 -
## **AVON VALLEY RAILWAY HERITAGE TRUST**
## **BALANCE SHEET (CONTINUED)** _**AS AT 31 JANUARY 2022**_
The company is entitled to the exemption from the audit requirement contained in section 477 of the Companies Act 2006, for the year ended 31 January 2022.
The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of financial statements.
The members have not required the company to obtain an audit of its financial statements for the year in question in accordance with section 476.
These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.
The financial statements were approved by the Trustees on 4 October 2022
Mr RP Eynon **Trustee**
## **Company registration number 01454069**
- 9 -
**AVON VALLEY RAILWAY HERITAGE TRUST**
**NOTES TO THE FINANCIAL STATEMENTS** _**FOR THE YEAR ENDED 31 JANUARY 2022**_
## **1 Accounting policies**
## **Charity information**
Avon Valley Railway Heritage Trust is a private company limited by guarantee incorporated in England and Wales. The registered office is Bitton Railway Station, Bath Road, Bitton, Bristol, BS30 6HD.
## **1.1 Accounting convention**
The financial statements have been prepared in accordance with the Charity's [governing document], the Companies Act 2006, FRS 102 “The Financial Reporting Standard applicable in the UK and Republic of Ireland” (“FRS 102”) and the Charities SORP "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019). The Charity is a Public Benefit Entity as defined by FRS 102.
The Charity has taken advantage of the provisions in the SORP for charities not to prepare a Statement of Cash Flows.
The financial statements are prepared in sterling, which is the functional currency of the Charity. Monetary amounts in these financial statements are rounded to the nearest £.
The financial statements have been prepared under the historical cost convention, [modified to include the revaluation of freehold properties and to include investment properties and certain financial instruments at fair value]. The principal accounting policies adopted are set out below.
## **1.2 Going concern**
There are no material uncertainties about the Charity’s ability to continue as a going concern, despite the significant uncertainty being caused by the worldwide COVID-19 crisis. Whilst the Trustees expect there to be a significant impact on the Charity’s operations and reserves in the coming months and years, the Charity has sufficient reserves to be able to meet these challenges. Please refer to the Trustees' Report for further details of how the Charity has been affected by the Covid pandemic.
## **1.3 Charitable funds**
Unrestricted funds are available for use at the discretion of the trustees to further any of the charity's purposes.
Designated funds are unrestricted funds earmarked by the trustees for particular future project or commitment.
Restricted funds are subjected to restrictions on their expenditure declared by the donor or through the terms of an appeal, and fall into one of two sub-classes: restricted income funds or endowment funds.
Endowment funds are subject to specific conditions by donors that the capital must be maintained by the Charity.
- 10 -
## **AVON VALLEY RAILWAY HERITAGE TRUST**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 JANUARY 2022**_
## **1 Accounting policies**
**(Continued)**
## **1.4 Income**
All income is included in the statement of financial activities when entitlement has passed to the Charity; it is probable that the economic benefits associated with the transaction will flow to the Charity and the amount can be reliably measured. The following specific policies are applied to particular categories of income:
- Income from donations or grants is recognised when there is evidence of entitlement to the gift, receipt is probable and its amounts can be measured reliably.
- Legacy income is recognised when receipt is probable and entitlement is established.
- Income from donated goods is measured at the fair value of the goods unless this is impractical to measure reliably, in which case the value is derived from the cost to the donor or the estimated resale value. Donated facilities and services are recognised in the accounts when received if the value can be reliably measured. No amounts are included for the contribution of general volunteers. All income is included in the statement of financial activities when entitlement has passed to the Charity; it is probable that the economic benefits associated with the transaction will flow to the Charity and the amount can be reliably measured. The following specific policies are applied to particular categories of income:
- Income from contracts for the supply of services is recognised with the delivery of the contracted service. This is classified as unrestricted funds unless there is a contractual requirement for it to be spent on a particular purpose and returned if unspent, in which case it may be regarded as restricted.
Cash donations are recognised on receipt. Other donations are recognised once the Charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.
Legacies are recognised on receipt or otherwise if the Charity has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is not known, the legacy is treated as a contingent asset.
## **1.5 Expenditure**
Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement, and the amount of the obligation can be measured reliably.
Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs, which contribute to more than one activity and support costs, which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges are allocated on the portion of the asset’s use.
## **1.6 Tangible fixed assets**
Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.
Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:
|Tracks & structures|25 years straight line|
|---|---|
|Plant & machinery|10 years straight line|
|Fixtures & fittings|10 years straight line|
|Locos & rolling stock|25 years straight line|
The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in the statement of financial activities.
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## **AVON VALLEY RAILWAY HERITAGE TRUST**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 JANUARY 2022**_
## **1 Accounting policies**
**(Continued)**
## **1.7 Heritage assets**
Where heritage assets have been acquired and there are records available, these are recognised at cost together with direct restoration costs. Where no such records are available, the heritage assets are not recognised on the balance sheet on the grounds that the cost of obtaining this information would outweigh the benefit in doing so.
The heritage assets acquired are considered to have indefinite lives by the Trustees and are therefore not depreciated. Annually at the reporting date, the heritage assets are reviewed by the Trustees for indications of impairment.
## **1.8 Fixed asset investments**
Fixed asset investments are initially measured at transaction price excluding transaction costs, and are subsequently measured at fair value at each reporting date. Changes in fair value are recognised in net income/(expenditure) for the year. Transaction costs are expensed as incurred.
A subsidiary is an entity controlled by the Charity. Control is the power to govern the financial and operating policies of the entity so as to obtain benefits from its activities.
## **1.9 Cash and cash equivalents**
Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.
## **1.10 Financial instruments**
The Charity has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments.
Financial instruments are recognised in the Charity's balance sheet when the Charity becomes party to the contractual provisions of the instrument.
Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.
## _**Basic financial assets**_
Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.
## _**Basic financial liabilities**_
Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.
Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.
Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.
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**AVON VALLEY RAILWAY HERITAGE TRUST**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 JANUARY 2022**_
## **1 Accounting policies**
**(Continued)**
## _**Derecognition of financial liabilities**_
Financial liabilities are derecognised when the Charity’s contractual obligations expire or are discharged or cancelled.
## **1.11 Taxation**
The Charity is exempt from corporation tax on its charitable activities
## **1.12 Employee benefits**
The cost of any unused holiday entitlement is recognised in the period in which the employee’s services are received.
Termination benefits are recognised immediately as an expense when the Charity is demonstrably committed to terminate the employment of an employee or to provide termination benefits.
## **2 Critical accounting estimates and judgements**
In the application of the Charity’s accounting policies, the Trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.
The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.
## **3 Donations and legacies**
|**Unrestricted**
**Restricted**
**funds**
**funds**
**2022**
**2022**
**£**
**£**
Donations and gifts
27,320
21,384
Government grants
-
97,131
Coronavirus Job
Retention Scheme
-
-
Other
-
18,181
27,320
136,696|**Total**
Unrestricted
Restricted
funds
funds
**2022**
2021
2021
**£**
£
£
48,704
49,083
7,262
97,131
-
-
-
5,109
-
18,181
-
6,971
164,016
54,192
14,233|Total
2021
£
56,345
-
5,109
6,971|
|---|---|---|
|||68,425|
Government grants are made up of £94,431 from the National Lottery as part of the Culture Recovery Fund, and £2,700 from South Gloucestershire Council for the Trust to make the railway shop COVID compliant. Both grants were fully spent within the same financial year, and no unfulfilled conditions or other contingencies were attached to these grants. The Trust did not directly benefit from any other form of government assistance during the year.
- 13 -
## **AVON VALLEY RAILWAY HERITAGE TRUST**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 JANUARY 2022**_
## **4 Charitable activities**
||**Unrestricted**|
**Unrestricted**|
|---|---|---|
||**funds**|**funds**|
||**2022**|**2021**|
||**£**|**£**|
|Membership subscriptions|7,349|8,984|
|Events|267|157|
||7,616|9,141|
## **5 Other trading activities**
||**Unrestricted**|Unrestricted|
|---|---|---|
||**funds**|funds|
||**2022**|2021|
||**£**|£|
|Motive power fund|2,200|-|
|Sale of goods|365|868|
|Raffles|1,283|1,705|
|Other trading activities|3,848|2,573|
|**Investments**|||
||**Unrestricted**|Unrestricted|
||**funds**|funds|
||**2022**|2021|
||**£**|£|
|Interest receivable|11|51|
|**Raising funds**|||
||**Unrestricted**|Unrestricted|
||**funds**|funds|
||**2022**|2021|
||**£**|£|
|Managing member subscriptions|2,495|2,291|
|Fundraising costs|-|2,500|
||2,495|4,791|
## **6 Investments**
**7 Raising funds**
- 14 -
## **AVON VALLEY RAILWAY HERITAGE TRUST**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 JANUARY 2022**_
## **7 Raising funds**
## **(Continued)**
## **8 Charitable activities**
|**Activities**
**undertaken**
**directly**
**2022**
**£**
Heritage Railway Operation
78,768
Governance costs
-
78,768
Grant funding of activities (see note 9)
81,780
160,548
**Analysis by fund**
Unrestricted funds
55,932
Restricted funds
104,616
160,548
**9**
**Grants payable**
Grants to institutions:
Avon Valley Railway Company Ltd
**10**
**Independent examiner's remuneration**
**Fees payable to the Charity's independent examiner and associates:**
Independent examination of the Charity's annual accounts
**Non-independent examination services**
Preparation of the Charity's annual accounts|**Support**
**costs**
**2022**
**£**
2,369
6,541
8,910
-
8,910
8,910
-
8,910||**Total**
**2022**
**2022**
**£**
81,137
6,541
87,678
81,780
169,458
64,842
104,616
169,458
**2022**
**£**
81,780
**2022**
**£**
1,750
2,000|**Total**
**2021**
**£**
82,571
4,860|
|---|---|---|---|---|
|||||87,431
-|
|||||87,431|
|||||79,795
7,636|
|||||87,431|
|||||2021
£
-|
|||||**2021**
**£**
1,790|
|||||1,370|
## **11 Trustees' expenses**
No Trustees have been reimbursed for expenses incurred either during the current or prior year.
- 15 -
## **AVON VALLEY RAILWAY HERITAGE TRUST**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 JANUARY 2022**_
## **11 Trustees' expenses**
## **(Continued)**
No remuneration or other benefits from employments with the Charity or a related entity were received by the Trustees.
## **12 Employees**
The average monthly number of employees during the year was:
|**Employment costs**
Wages and salaries|**2022**
**Number**
1
**2022**
**£**
3,606|**2021**
**Number**
1|
|---|---|---|
|||**2021**
**£**
7,568|
There were no employees whose annual remuneration was more than £60,000.
## **13 Tangible fixed assets**
|**Cost**
At 1 February 2021
Additions
At 31 January 2022
**Depreciation and impairment**
At 1 February 2021
Depreciation charged in the year
At 31 January 2022
**Carrying amount**
At 31 January 2022
At 31 January 2021|**Tracks &**
**structures**
**£**
613,587
14,208
627,795
288,851
23,066
311,917
315,878
324,736|**Plant &**
**machinery**
**£**
17,263
-
17,263
10,116
966
11,082
6,181
7,147|**Fixtures &**
**fittings**
**Locos &**
**rolling stock**
**£**
**£**
43,954
328,816
9,633
4,936
53,587
333,752
17,322
132,179
4,414
5,182
21,736
137,361
31,850
196,391
26,632
196,637|**Total**
**£**
1,003,620
28,777|
|---|---|---|---|---|
|||||1,032,396|
|||||448,468
33,628|
|||||482,096|
|||||550,300|
|||||555,152|
## **14 Heritage assets**
The Charity has also received by way of a donation, a unique steam locomotive 'Littleton No. 5', one of only two large 18inch cylindered Manning Wardle 0-6-0ST, constructed in 1922. This is held by the Charity, but has not been included in the accounts as the Trustees do not consider it practicable to obtain an accurate valuation for the locomotive as any valuation obtained would be too subjective.
- 16 -
## **AVON VALLEY RAILWAY HERITAGE TRUST**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 JANUARY 2022**_
|**15**
**Fixed asset investments**
**Cost or valuation**
At 1 February 2021 & 31 January 2022
**Carrying amount**
At 31 January 2022
At 31 January 2021
Other investments comprise:
**Notes**
Investments in subsidiaries
**23**
**16**
**Debtors**
**Amounts falling due within one year:**
Trade debtors
Amounts owed by subsidiary undertakings
Other debtors
Prepayments and accrued income
**17**
**Loans and overdrafts**
Bank loans
Payable within one year
Payable after one year|**Share in group**
**undertaking**
**£**
100
100
100
**2022**
**2021**
**£**
**£**
100
100
**2022**
**2021**
**£**
**£**
654
-
4,640
4,242
2,831
3,377
936
1,383
9,061
9,002
**2022**
**2021**
**£**
**£**
22,250
-
3,511
-
18,739
-|
|---|---|
- 17 -
## **AVON VALLEY RAILWAY HERITAGE TRUST**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 JANUARY 2022**_
|**18**
**Creditors: amounts falling due within one year**
**Notes**
Bank loans
**17**
Trade creditors
Members loans
Accruals and deferred income
**19**
**Creditors: amounts falling due after more than one year**
**Notes**
Bank loans
**17**|**2022**
**£**
3,511
6,716
3,600
3,950
17,777
**2022**
**£**
18,739|**2021**
**£**
-
14,178
8,600
3,360|
|---|---|---|
|||26,138|
|||**2021**
**£**
-|
## **20 Retirement benefit schemes**
The Charity operates a defined contribution pension scheme for all qualifying employees. The assets of the scheme are held separately from those of the Charity in an independently administered fund. The total employment benefits received by key management personnel including employer national insurance and employer pension were £NIL (2021: £NIL).
- 18 -
## **AVON VALLEY RAILWAY HERITAGE TRUST**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 JANUARY 2022**_
## **21 Movement in funds**
## **For the year ended 31 January 2022**
||**At 1 Feb**|**At 1 Feb**|||||||**At 31**|**Jan**|
|---|---|---|---|---|---|---|---|---|---|---|
||**2021**||**Income**||**Expenditure**||**Transfers**||**2022**||
||**£**||**£**||**£**||**£**||**£**||
|**Restricted funds**|||||||||||
|Edwin Hulse Fund|28,663|||739||-||(294)|29,108||
|Track||9,224||-||-||-||9,224|
|Fry's Sentinel Loco|13,554|||-||(256)||-|13,298||
|RBR 1971||4,428||-||-||(3,444)||984|
|Loco & Rolling Stock||1,389||-||-||-||1,389|
|Goods Shed Lighting||675||-||-||(675)||-|
|RSH||6,222||261||(841)||-||5,641|
|Railway Development Fund||9,205||3,101||(5,450)||(3,431)||3,425|
|HRA Pass||85||385||(400)||(70)||-|
|Chocolate Train||943||-||-||(587)||356|
|Littleton|13,251|||394||(841)||-|12,803||
|LMS Brake Van||8,508||-||(1,250)||-||7,258|
|Signalling||263||4,297||-||(3,250)||1,310|
|Short Term Restrictions||-||7,613||-||(7,037)||576|
|Avon Riverside Platform||-|15,080|||(6,080)||(9,000)||-|
|Bitton Lamphut||-||6,224||-||(1,100)||5,124|
|Aviva Modes Software||-||1,500||(1,300)||-||200|
|Culture Recovery Fund||-|94,431||(88,198)|||(6,233)||-|
|Shop COVID Refit||-||2,700||-||(2,700)||-|
|Bath/Extension Restoration||-||200||-||-||200|
|Gala||||(228)||-||228||-|
||96,410||136,696||(104,616)||(37,594)||90,896||
Restricted funds - from time to time the Charity runs an appeal to purchase or restore and item of rolling stock or railway asset or to hold a special event. Income & expenditure on these funds is shown above.
During the year, restricted funds have been used to restore railway stock and equipment in line with restriction placed on the funds by donors. These funds have then been transferred to general funds as follows:
- 19 -
## **AVON VALLEY RAILWAY HERITAGE TRUST**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 JANUARY 2022**_
**(Continued)**
## **21 Movement in funds**
## **For the year ended 31 January 2022**
||**At 1 Feb**||||**At 31 Jan**|
|---|---|---|---|---|---|
||**2021**|**Income**|**Expenditure**|**Transfers**|**2022**|
||**£**|**£**|**£**|**£**|**£**|
|**Unrestricted Funds**||||||
|General funds|528,003|36,595|(63,882)|37,594|538,310|
|Motive Power Fund|1,424|2,200|(3,455)|-|169|
||529,427|38,795|(67,337)|37,594|538,479|
|**Total funds**|**625,837**|**175,491**|**(171,953)**|**-**|**629,375**|
Motive Power Fund - The Trustees decided to set aside into this designated fund any hire fees received from the operation of the Charity's locomotives. This money being put aside to ensure the capital required to overhaul and maintain the locomotives owned by the Charity is available and liquid enough to be used to keep all locomotives in service.
- 20 -
## **AVON VALLEY RAILWAY HERITAGE TRUST**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)**
## _**FOR THE YEAR ENDED 31 JANUARY 2022**_
**(Continued)**
## **21 Movement in funds**
**For the year ended 31 January 2021**
||**At 1 Feb**|**At 1 Feb**||||||**At 31**|**Jan**|
|---|---|---|---|---|---|---|---|---|---|
||**2020**||**Income**||**Expenditure**|**Transfers**||**2021**||
||**£**||**£**||**£**|**£**||**£**||
|**Restricted funds**||||||||||
|Edwin Hulse Fund|28,326|||337|-||-|28,663||
|Track|12,549|||-|(3,325)||-||9,224|
|Fry's Sentinel Loco|19,998|||45|-||(6,489)|13,554||
|RBR 1971||4,428||-|-||-||4,428|
|Loco & Rolling Stock||-||1,656|(267)||-||1,389|
|Goods Shed Lighting||675||-|-||-||675|
|RSH||6,127||95|-||-||6,222|
|Railway Development Fund||8,450||6,971|(1,910)||(4,306)||9,205|
|Annual Meal||1||-|-||(1)||-|
|HRA Pass||60||935|(910)||-||85|
|Other||15||-|-||(15)||-|
|Gala Costs||-||-|(110)||110||-|
|Chocolate Train||2,057||-|(1,114)||-||943|
|Littleton|10,087|||3,164|-||-|13,251||
|Anniversary Event||3||-|-||(3)||-|
|W H Smith Stand||2,620||-|-||(2,620)||-|
|LMS Brake Van||8,478||30|-||-||8,508|
|Signalling||-||1,000|-||(737)||263|
||103,874||14,233||(7,636)|(14,061)||96,410||
- 21 -
## **AVON VALLEY RAILWAY HERITAGE TRUST**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 JANUARY 2022**_
|||||||||**(Continued)**|**(Continued)**|
|---|---|---|---|---|---|---|---|---|---|
|**Movement in funds**||||||||||
|**For the year ended 31 January 2021**||||||||||
||**At 1 Feb**|||||||**At 31**|**Jan**|
||**2020**||**Income**|**Expenditure**||**Transfers**||**2021**||
||**£**||**£**|**£**||**£**||**£**||
|**Unrestricted funds**||||||||||
|Fixed Asset Grant Fund|20,390||-||-|(20,390)|||-|
|Avon Riverside Station||6,150|-||-||(6,150)||-|
|Car Park Resurfacing||1,123|-||-||(1,123)||-|
|Goods Shed Reroofing||436|-||-||(436)||-|
|15T Diesel Crane||2,694|-||-||(2,694)||-|
|New Buffet/Train Block||8,388|-||-||(8,388)||-|
|Coaches (BSO/TSO)||222|-||-||(222)||-|
|Buffet Coaches (TSO/SK)||2,374|-||-||(2,374)||-|
|Bogie Bolster Wagon||501|-||-||(501)||-|
|Track||127|-||-||(127)||-|
|Hopper Wagon (DB983583)||1,576|-||-||(1,576)||-|
|40T Hopper Wagon (DB982894)||1,896|-||-||(1,896)||-|
|Loco Pit|12,183||-||-|(12,183)|||-|
|Motive Power Fund||1,200|-||(176)||400||1,424|
|CCTV||552|-||-||(552)||-|
||59,812||-||(176)|(58,212)|||1,424|
|General Funds|474,183||65,957|(84,410)||72,273||528,003||
||533,995||65,957|(84,586)||14,061||529,427||
|**Total funds**|**637,869**||**80,190**|**(92,222)**|||**-**|**625,837**||
## **21 Movement in funds**
## **22 Related party transactions**
During the year, R Eynon, a Trustee of the Charity, converted his £5,000 loan to the Trust into a donation. No conditions were attached to this donation. In addition, there were loans from members of the Charity totalling £3,600 (2021 - £8,600). These loans are interest free and repayable on demand.
## **23 Subsidiaries**
These financial statements are separate Charity financial statements for the Avon Valley Railway Company Ltd (company number 04311647)
Details of the Charity's subsidiaries at 31 January 2022 are as follows:
|**Name of undertaking**|**Registered**|**Nature of business**|**Class of**|**% Held**|
|---|---|---|---|---|
||**office**||**shares held**|**Direct Indirect**|
|The Avon Valley Railway|United Kingdom|Railway|Ordinary|100.00|
|Company Ltd|||||
- 22 -
## **AVON VALLEY RAILWAY HERITAGE TRUST**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 JANUARY 2022**_
## **23 Subsidiaries**
**(Continued)**
The aggregate capital and reserves and the result for the year of subsidiaries was as follows:
**Name of undertaking Profit/(Loss) Capital and Reserves £ £** The Avon Valley Railway Company Ltd 74,965 75,030
- 23 -