Registered Charity no. 1088491 / Limited Company no. 4243987
ANNUAL REPORT 1[st] April 2024
To
31[st] March 2025
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Contents
• Agenda Page 3 • Company Administrative Details Page 4 • Minutes of Last Meeting Page 5-7 • Photographs Page 8 • Annual Accounts Page 9-22 • Fundraising Page 23 • Staff Page 24 • Trustees Page 25 • Chief Officers Report Page 26-27
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Agenda
Annual General Meeting
Thursday 2[nd] October 2025 at 2pm
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Chairman’s Welcome
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Apologies
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Minutes of Last Annual General Meeting
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Chairman’s Report
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Treasurer’s Report
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Chief Officers Report
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Re-election of Trustees
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A.O.B
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Company Administrative Details
Charity Name: East Radnorshire Care Limited Charity Registration: 1088491 Company Registration: 4243987 Registered Office: Scottleton Street Presteigne Powys LD8 2BL Trustees: Roger Curtis Chairman Deb Edwards Vice Chairman Dilwyn Price Lynne Owens Beverley Baynham Brian Bridges Angela Yates Andre Van Hauls Treasurer: Beverley Baynham Independent Examiners: Mid Wales Accountants Ltd The Old Town Hall Temple Street Llandrindod Wells Powys LD1 5DL Bankers: HSBC 1 Broad Street Leominster Herefordshire HR6 8BU
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Minutes of the Last Meeting
East Radnorshire Care Registered Charity Number: 1088491
Minutes of Annual General Meeting Thursday 7[th] September 2024
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Present: Roger Curtis (Chairman), Deb Edwards (Vice-Chair), Beverley Baynham (Chief Officer & Treasurer), Andre Van Hauls, Brian Bridges (Trustee), Angela Yates (Trustee), Lynne Owens (Trustee), Caroline Williams, Sharon Owen, Sharon Francis, Carol Jones, Evan Jones, Rolly Bea (The Circle), Sue Wilson (League of Friends), Kate Van den Ende (Dementia Friends), Kimberley Coles, Susie Clarke (Community Therapy Team) & Ron Emmens.
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Apologies: Sue Hall (PCC), Dilwyn Price (Trustee), Cllr Sian Cox, Cllr Ange Williams, Colin Kirkby MBE, Cathy Warrilow (Builth Home Support), PAVO & Presteigne & Norton Community Support.
Chairman’s Welcome
- Mr Roger Curtis welcomed everyone to the meeting and thanked them for their attendance.
Minutes of Last Meeting:
- The minutes of the last Annual General Meeting on Thursday 7[th] September 2023 were read with no matters arising. Proposed by Roger Curtis and seconded by Sharon Owen; the minutes were signed by the Chairman as an accurate record.
Chairman’s Report
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Roger introduced himself as Chairman and noted the annual meeting is a time for reporting and communicating.
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East Radnorshire Care has three sets of people involved in what it does, those for whom it offers care and services, those who provide that care; paid or unpaid and those who fund, donate to and otherwise support the charitable aims.
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Our highly praised Home Support team has proved to be a huge success and offers a wonderful service to approximately 330 people.
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The Day Centre however is still awaiting to receive funding for it to re-open, despite the best efforts of Beverley in trying to negotiate with Powys County Council. It is discussed at every board meeting, and we hope to be able to open a Day Centre once again in the future.
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- Carol is cooking some wonderful meals for both delivery and a lunch club, that is proving to be popular.
Treasurer’s Report
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Beverley presented the accounts for the period 01/04/2023 to 31/03/24. Total Income = £223,580
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Total Expenditure = £228,554 Loss for the year = £4,974
The income of the charity is made up of funding from Powys County Council, fundraising, donations and contributions for services received, such as Meals on Wheels, Lunch Club, Bathing, Premises Hire, etc.
Home Support remains free of charge for use as agreed with Powys County Council and as a result they provided £130,000 of funding for the service. This covers most of the annual cost to run the service, with the charity making up the shortfall.
Fundraising was successful throughout the period, and without the support and generosity of the local community we would be unable to continue.
I would like to give special thanks to all those members of the local community who have given donations, local companies, individuals, and Presteigne & Norton Town Council who have supported us throughout the year.
- Currently there is ring fenced funds of £30,000 for buildings maintenance & equipment replacement and £30,000 for redundancy & winding up costs as restricted fund.
Chief Officer’s Report
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Beverley noted that overall, the last year has been a great success.
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Home Support continued to grow, and we now have a constant membership of around 330 people. Some of whom use the service regularly some of whom dip in and out as and when necessary.
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The emergency on call response continued to provide on call support 24/7.
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Despite the Day Centre remaining closed we have offered a variety of services, including lunch club every Monday & Thursday, daily meals on wheels lunch delivery and bathing is available by appointment.
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New staff have been employed, Kimberley Coles as the new assistant for the Chief Officer and Hannah Morgan as the new bathing assistant.
Beverley was pleased to announce grant funding had been awarded for £46,000 from PAVO to purchase a new wheelchair accessible electric car and in install an EV charger on the building.
Re-Election of Trustees
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Roger introduced all the Trustees and confirmed all are willing to stand for re-election. He proposed voting for all Trustees on-block, seconded by Crol Jones. All present were in agreement.
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All Trustees were voted in unanimously.
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Any Other Business
- Roger expressed his thanks to all the staff for their hard work throughout the year. Lynne thanked Roger for all his work as Chairman and Deb also thanked all the staff. Beverley announced that East Radnorshire Care had been shortlisted for a Powys Business Award, and we await the final awards ceremony in Brecon on the 4[th of] October.
Roger formally closed the AGM at 7.50pm and invited all for light refreshments.
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East Radnorshire Care" 0154 Y.
Annual Accounts
East Radnorshire Care Limited Report of the Directors and Trustees For the Year Ended 31st March 2025
Organisational Structure
East Radnorshire Care Limited is governed by its Trustee Board which is responsible for setting the strategic direction of the organisation and the policy of the charity. The Trustees carry the ultimate responsibility for the conduct of East Radnorshire Care and for ensuring that the charity satisfies its legal and contractual obligations. Trustees meet as a minimum quarterly and delegate the day-to-day operation of the organisation to senior management. A register of members’ interests is maintained at the registered office and is available to the public.
Related Parties
The charity co-operates and liaises with a number of other services, local charities and social services departments on behalf of clients. Where one of the trustees holds the position of trustee/director of another charity they may be involved in discussions regarding that other charity but not in the ultimate decision-making process.
Major risks
East Radnorshire Care Limited has worked on a Corporate Risk Management exercise. A risk management strategy and risk register were agreed by the Trustee Board. The Trustees recognise that any major risks to which the charity is exposed need to be reviewed and systems put in place to mitigate those risks. To that end East Radnorshire Care is continually monitoring and managing its risk, reviewing the corporate risk register and ensuring action plans are in place to mitigate its key risks.
Included in external risks is that of the loss of funding. The effects of this have been minimised by the procedures in place, which have resulted in funding being secured from a variety of sources. The charity continues to seek to diversify its funding sources. Internal risks are minimised by the implementation of procedures for authorisation of all transactions and projects and to ensure consistent quality of delivery for all operational aspects of the charitable company. These procedures are reviewed annually to ensure that they still meet the needs of the charity.
OBJECTIVES AND ACTIVITIES
Objects
The charity is constituted as a company limited by guarantee and governed by a memorandum and articles of association.
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Aims, Objectives, Strategies and Activities for the Year
The Charity’s objectives remain to support vulnerable adults.
However, the way in which we support people changed and evolved during the pandemic.
Day Care ceased in March 2020 due to it being unsafe to continue due to Covid-19. Day Care has not yet restarted despite the charity’s best efforts to negotiate with Powys County Council for funding. Unfortunately, we were unable to open throughout the accounting period.
However, the service has adapted and evolved to meet the need of the community and provided services that were essential in times of isolation.
Home support was originally set up as a pilot project in January 2018 and was at that time fully funded by Powys County Council. Funding is now received via contracted grant funding agreed on an annual basis and further funds are invested by the charity to run the services. Home Support blended seamlessly into the charity and now forms the core business activity.
The Day Centre service was unable to open, and negotiations are taking place with Powys County Council as to when services can resume. Without the agreed funding we cannot open a day centre.
However, we have continued to grow other services and throughout the year have provided a meals on wheels delivery service, lunch club, bathing service, prescription delivery, telephone monitoring calls, essential/emergency shopping, support with benefits, transport to appointments and general support where we can.
As a charity East Radnorshire Care is able to attract and apply for funding to enhance its activities.
The trustees met regularly to manage the company’s affairs and its fundraising initiatives.
The staff manage the day-to-day activity of the charity.
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ACHIEVEMENTS AND PERFORMANCE
Charitable Activities
The charity provided the Home Support service free of charge. The Day Centre was unable to open.
Fundraising Activities
Total income for the year was £269,254 an increase of £45,674 on 2023/2024.
Factors Affecting the Achievement of Objectives
In order to strengthen the effectiveness of its services, the charity has continued to develop partnerships with other agencies and businesses. East Radnorshire Care Limited works in partnership through referrals with many organisations in the Private, Statutory and Voluntary Sectors.
Over the last year we have continued to deliver outstanding quality services, supporting our vulnerable service users with their range of needs, some complex others simpler.
Funding as always is an issue, and we continue to work closely with Powys County Council to negotiate a longer-term viable contract. As well as continuing to fundraise locally and apply to grant awarding bodies.
East Radnor Home Support was funded by Powys County Council via RIF Grant Funding and top-up funding from charity funds in order to fully fund the service.
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FINANCIAL REVIEW
Financial Position
Incoming resources in the year were £269,254 (2022/2023 £223,580). Of this £113,000 (2023/2024 £113,000) related to project restricted activities.
Reserves Policy
Previously, East Radnorshire Care Limited was required to ensure that free monies are available in each financial year to meet a reasonably foreseeable contingency. During this financial climate, the charity will take all necessary steps to ensure that the charity provides a best value of service. Three months running costs of the charity are allocated reserves if winding up was required. See page 21 – Note 13.
Principle Funding Sources
The Directors extend their gratitude for the many generous donations we have received in the year. Without the generosity of these gifts the centre would not be able to continue its valuable work.
Funds in Deficit
No funds were in deficit at the balance sheet date.
Investment Policy
As required in its Memorandum paragraph 4.15, in furtherance of its objects, and for no other purposes, the Company has the power to invest the monies of the Company not immediately required for its purposes in or upon such investments, securities or property as may be thought fit, subject nevertheless to such conditions and such consents as may for the time being, be imposed or required by law.
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FUTURE PLANS
The most important future plan is to secure funding for Home Support. Ther service has proved its value to the community and its users, and we need to now secure long-term funding in order to plan and improve the offer.
The future is unclear regarding the provision of day care due to a lack of funding from Powys County Council and a lack of clarity as to where the future of day care lies. The charity must look at other care services that may be provided.
Diversifying and responding to current needs in the care sector is a priority for the coming year. Securing long term core funding is a priority for the service, to offer stability for the staff and service users. We will continue to work closely with Powys County Council Social Services Department to establish what services they would like to buy in from us. The Home Support Project has progressed well, and we look to continue to expand and develop this service and to secure long term funding.
DIRECTORS’RESPONSIBILITIES
Company Law and Charity Law require the Directors to prepare financial statements for each financial year, which give a true and fair view of the of East Radnorshire Care Limited and of the surplus or deficit for that period. In preparing those financial statements, the Directors are required to: -
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(a) select suitable accounting policies and then apply them consistently,
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(b) make judgements and estimates that are reasonable and prudent,
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(c) state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements, and
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(d) prepare the financial statements on the going concern basis, unless it is inappropriate to presume that the company will continue in operation.
The Directors are also responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of East Radnorshire Care Limited and to enable them to ensure that the financial statements comply with the Companies Act, 2006.
The Directors are responsible for ensuring that the company maintains an adequate system of internal control designed to provide reasonable assurance that assets are safeguarded against material loss or unauthorised use and to prevent and detect fraud and other irregularities.
This report has been prepared in accordance with the Statement of Recommended Practice – Accounting and reporting by Charities and in accordance with the special provisions of the Companies Act 2006 relating to small companies.
- …… R W G Curtis …………………….ERC Chairman 22[nd] July 2025
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Independent Examiners Report to the Directors of East Radnorshire Care Limited
I report on the accounts of East Radnorshire Care Limited for the year ended 31st March 2025 which are set out on pages 11 to 20.
Respective responsibilities of directors and examiner.
The directors of East Radnorshire Care Limited are responsible for the preparation of the accounts. The directors consider that an audit is not required for this year under section 144 of The Charities Act 2011 (“the Charities Act) and that an independent examination is needed. The charity’s gross income does not exceed £250,000.
It is my responsibility to:
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Examine the accounts under section 145 of the Charities Act,
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To follow procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b)) of the Charities Act, and
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To state whether particular matters have come to my attention.
Basis of Independent Examiners Report
My examination was carried out in accordance with the general Directions given by the Charity Commissioners.
An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeks explanations from you as directors concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view, and the report is limited to those matters set out on the statement below.
Independent Examiners Statement
In connection with my examination, no material matters have come to my attention which gives me cause to believe that in, any material respect:
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the accounting records were not kept in accordance with section 130 of the Charities Act; or
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the accounts did not accord with the accounting records; or
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the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Mid Wales Accountants Ltd 22[nd] July 2025
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Statement of financial activities for the year ended 31/03/25 Incorporating the Income and Expenditure Account
| Note Unrestricte d funds Restricted funds Develop ment Fund Total funds 2025 £ £ £ £ Income and Endowments from 1b Income from donations and legacies 2a 4,775 4,775 Income from other trading activities 2b 1,080 1,080 Income from investments 2c 156 156 Income from charitable activities 3 150,244 113,000 263,244 4 - Total income and endowments 156,254 113,000 - 269,254 Expenditure on Expenditure on Raising funds 5 Expenditure on Charitable activities 5 123,044 115,000 238,044 Total Expenditure 5 123,044 115,000 - 238,044 Net income/(expenditure) 6 33,210 (2,000) - 31,210 Transfers between funds - - - - Net movement in funds for the year 33,210 (2,000) - 31,210 Balances brought forward 2024 12 146,643 30,928 - 177,571 Balances carried forward 2025 12 179,853 28,928 - 208,781 There are no recognised gains or losses in the year, other than those included in the statement of financial activities. |
Total funds 2025 £ 4,775 1,080 156 263,244 - |
Total funds 2024 £ 5,019 1,035 640 216,886 - |
|---|---|---|
| 269,254 | 223,580 | |
| 238,044 | 228,554 | |
| 238,044 | 228,554 | |
| 31,210 - |
(4,974) - |
|
| 31,210 177,571 |
(4,974) 182,545 |
|
| 208,781 | 177,571 | |
All activities derive from continuing operations.
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Balance Sheet as at 31st March 2025
| Note Fixed Assets Tangible Fixed Assets 8 Current Assets Debtors 9 Cash at bank and in hand Creditors - amounts falling due within one year 10 Net Current Assets Net assets Represented by: Funds of the Charity Unrestricted funds Accumulated fund Designated funds Restricted Funds 13 |
Unrestricted Restricted Total Funds Funds 2025 £ 38,808 - 38,808 1,654 - 1,654 143,438 28,928 172,366 145,092 28,928 174,020 4,047 - 4,047 141,045 28,928 169,973 179,853 28,928 208,781 119,853 119,853 60,000 60,000 28,928 28,928 179,853 28,928 208,781 |
2024 £ 11,751 |
|---|---|---|
| 3,299 167,976 |
||
| 171,275 5,455 |
||
| 165,820 177,571 |
||
| 86,643 60,000 30,928 |
||
| 177,571 |
These financial statements have been prepared in accordance with the micro-entity provisions of the Companies Act 2006 and delivered in accordance with the provisions applicable to company’s subject to the small company’s regime.
For the financial year ending 31 March 2025 the company was entitled to exemption from audit under section
477 of the Companies Act 2006 relating to small companies.
Director's responsibilities:
- The members have not required the company to obtain an audit of its accounts for the year in question in
accordance with section 476; and
- The director acknowledges his responsibilities for complying with the requirements of the Act with respect
to accounting records and the preparation of accounts.
The financial statements were approved by the Board on 22[nd] July 2025 and signed on their behalf by: -
__ B J Baynham_ _____ERC Director & Treasurer
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Notes to the financial statements for the year ended 31st March 2025
2 Income and endowments
| a Donations & legacies Donations Fund Raising Gift Aid b Income from Hire Charges Local Community Groups c Income from investments Bank Interest received 3 Income from Charitable Activities Income 4 Other Income Profit on disposal of fixed assets |
Unrestricted £ 4,775 - 4,775 1,080 1,080 156 Unrestricted £ 150,244 150,244 Unrestricted £ - |
Restricted £ - - |
2025 Total £ 4,775 - - 4,775 1,080 |
2024 £ 5,019 |
|---|---|---|---|---|
| 5,019 | ||||
| 1,035 | ||||
| - - |
1,080 - |
1,035 | ||
| - Restricted £ 113,000 113,000 Restricted £ - |
156 2025 Total £ 263,244 263,244 2025 Total £ - |
640 | ||
| 2024 £ 216,886 |
||||
| 216,886 | ||||
| 2024 £ - |
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Notes to the financial statements for the year ended 31st March 2025
5 Total expenditure on
| Staff Costs Pension Premises Costs and Equipment Transport Costs Meals & Other Services Office Costs Insurance Staff training Advertising Misc staff expenses P&L on Disposal Mini Bus Depreciation Total Governance costs Resources Expended |
Direct Charitable activities £ 164,663 7,866 20,364 8,599 9,003 7,506 3,638 1,186 495 518 9,883 233,722 4,322 238,044 |
2025 Total £ 164,663 7,866 20,364 8,599 9,003 7,506 3,638 1,186 495 518 - 9,883 233,722 4,322 238,044 |
2024 Total £ 153,841 6,940 22,234 7,886 16,173 9,543 3,482 913 476 127 3,022 |
|---|---|---|---|
| 224,637 3,917 |
|||
| 228,552 |
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Notes to the financial statements for the year ended 31st March 2025
6 Net income/(expenditure)
| This is stated after charging: Depreciation Amortisation Auditors' remuneration Audit services Consultancy work |
2025 £ 9,883 - - |
2024 £ 3,022 - - |
|---|---|---|
7 Information regarding Directors and Employees
| Information regarding Directors and Employees | ||
|---|---|---|
| Wages and salaries Pension costs The average number of employees, analysed by function was: Charitable purposes Fundraising & publicity Management and administration of charity |
2025 £ 164,663 7,866 172,529 2025 11 |
2024 £ 153,841 6,940 |
| 160,781 | ||
| 2024 10 |
||
| 11 | 10 |
No employee received remuneration of more than £50,000.
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Notes to the financial statements for the year ended 31st March 2025
| Equipment Vehicles Building £ £ Cost At 01/04/24 21,899 36,980 17,881 Additions 36,940 Disposals At 31/03/25 21,899 73,920 17,881 Depreciation At 01/04/24 21718 25,410 17,881 Charge for the year 181 9,702 Disposals 21,899 35,112 17,881 NBV 2025 0 38,808 0 NBV 2024 181 11,570 0 9 Debtors 2025 £ Trade debtors 1,654 1,654 10 Creditors - amounts falling due within one year 2025 £ Trade creditors 3,189 Accruals 858 4,047 |
Total £ 76,760 36,940 0 113,700 65,009 9,883 0 74,892 38,808 11,751 2024 £ 3,299 |
|---|---|
| 3,299 | |
| 2024 £ 4,603 852 |
|
| 5,455 |
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Notes to the financial statements for the year ended 31st March 2025
| Analysis of net assets between funds General Designated Funds Funds £ £ Tangible Fixed Assets 38,808 Current Assets 85,092 60,000 Current Liabilities (4,047) Net Assets 119,853 60,000 Movement in funds At 1 April Incoming 2024 Resources £ £ Restricted Funds - - Powys County Council 30,928 113,000 Total Restricted Funds 30,928 113,000 Unrestricted Funds Designated fund 60,000 General funds 119,853 Total unrestricted funds 179,853 - Total funds 210,781 113,000 |
Restricted Funds £ - 28,928 - 28,928 Outgoing Resources £ 115,000 |
Total Funds 38,808 174,020 (4,047) |
|---|---|---|
| 208,781 | ||
| At 31 March 2025 £ - 28,928 - |
||
| 115,000 | 28,928 | |
| - 60,000 119,853 |
||
| - | 179,853 | |
| 115,000 | 208,781 |
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Notes to the financial statements for the year ended 31st March 2025
Purposes of restricted funds
A designated fund for redundancy and winding up costs is in place with a balance of £30,000 .
A designated fund also exists for equipment purchases with a balance of £30,000. This includes items such as replacing an accessible minibus or large pieces of specialist care equipment.
Therefore £60,000 of charity finances are ring-fenced and cannot be seen as free reserves.
East Radnorshire Care Limited is the overarching name of the organisation, incorporating East Radnorshire Day Centre & East Radnor Home Support. In house management accounts are produced to show income & expenditure for each service and any other services it may offer.
Mrs Beverley Baynham – Chief Officer East Radnorshire Day Centre
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Focus on Fundraising
To ensure the charity continues to run we rely on the goodwill of local people, groups & organisations making donations.
There are far too many people to thank individually, and we would probably miss someone, but thank you to everyone who has donated, we really do appreciate it.
There are various ways we are trying to raise funds and below is an example of how you can get involved and support your local Day Centre.
Powys Lotto
Powys Lotto is an exciting weekly lottery that raises money for good causes in Powys. Play the lottery, support East Radnorshire Care - it’s that simple!
Tickets for the lottery cost just £1 per week. Each ticket has a 1 in 50 chance to win a prize each week, with a top prize of £25,000! The draw takes place every Saturday and a 6-digit winning combination will be picked. Match all 6 and you win the JACKPOT! Smaller prizes of £10 & £25 are won each week. From every £1 ticket you buy, 50p will come direct to East Radnorshire Day Centre and 10p to other local good causes in Powys and to improving the community. To sign up please visit www.PowysLotto.com
Printer Ink for Recycling
We are also able to raise funds by recycling printer cartridges, which not only helps us to raise funds but is also good for the environment.
To recycle your ink, you can drop the cartridges into the Day Centre, or we can supply you with prepaid envelopes that you just fill, and post and the money is credited to our account.
Special Occasion Donations
If you are planning a special occasion like a birthday or anniversary but you don’t really want gifts you could consider asking for donations to help the Day Centre instead?
Legacy Gift in Your Will
A legacy gift is a planned future gift that designates some part of an individual's estate as a donation to a charity like East Radnorshire Care.
For further information please speak to Beverley
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Staff Members
As of 31[st] March 2025
Beverley Baynham - Chief Officer Sharon Owen - Home Support Senior & On Call Caroline Williams - Home Support Staff & On Call Sharon Francis - Home Support Staff & On Call Carol Jones - Cook Andrew Edwards - Bus Driver Ron Emmens - Maintenance Hannah Morgan - Bathing Kimberley Coles - Assistant to CO
Margaret Lloyd has been helping on Thursdays at Lunch Club.
We have also welcomed students from Ludlow College who have been a great assistance. Thank you Charlotte & Menna.
Andrew Edwards retired from his position 31[st] August 2025. We thank Andrew for his service.
New Staff:
Currently looking for Minibus Driver.
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Trustees 2024/25
Roger Curtis - has served as a trustee since 2013 and was elected chairman in 2019. Having been a director of a publishing company in Cambridgeshire, a manager of a small IT company and then for fifteen years the manager responsible for fundraising and publicity at a charitable hospice in Bury St Edmunds. He is passionate about charities generally and ERC in particular. He is also involved as a volunteer with other community organisations.
Dilwyn Price – became a Trustee in 2015 to ensure the future of the Day Centre for service users and to enable their family/carers to be able to have respite.
Deborah Edwards - has been involved volunteering one way of another in the East Radnorshire District since a child. Before we had the buses, I worked for the local taxi company transporting everyone to the centre. First-hand over the years through friends & family I've seen what a brilliant place the centre is. We need this amazing facility within East Radnorshire. Now & in the future, and if being a trustee helps this valuable service to keep going for those who need it, then I am delighted to be able to help.
Beverley Baynham – became a Trustee in 2019 and has been employed at the Day Centre since 2001. The future of the Centre is at the forefront of everything Beverley does. She is passionate & committed to ensuring the Centre is adequately funded and is always looking at new services we may be able to offer.
Lynne Owens – became a Trustee in the Autumn of 2020. A retired teacher Lynne has volunteered with many community groups throughout the years.
Brian Bridges – Brian joined in May 2021, after moving to the area. He volunteered at various charities where he lived previously.
Angela Yates – Angela joined the Committee to represent the Old Radnor Community Council area.
Andre Van Hauls – Andre joined as Presteigne & Norton Town Councils representative in May 2022 and became a Trustee in 2024.
Community Representatives 2024/25
Jonathon Prothero – Jonathon joined as Llangunllo Community Councils representative in October 2023. Jonathon is not a Trustee and attends meetings as a community rep.
If you are interested in becoming a Trustee or a Community Representative, please speak to one of our current Trustees.
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Chief Officers Report
It doesn’t seem long since we were holding our last AGM, but twelve months have passed and would like to take this opportunity to let you know what we have been doing over the last year and also to update you on some upcoming exciting plans that we hope to be able to fulfil.
The year has been filled with the usual stresses of contract negotiations and have we got enough money to do all the things we want to! Thankfully Powys County Council were successfully awarded RIF Funding for Home Support. This in turn is awarded to us in the form of a grant. The plan is that this grant covers the cost of the service but for us at East Radnor it does not, and we must find ways of securing further income. We are almost a victim of our own success! With 331 members signed up to Home Support.
During the year East Radnor Home Support delivered 12,298 scheduled interventions.
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4,659 independent living interventions
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4,222 welfare calls
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344 healthy lifestyle interventions
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851 information and advice interventions
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3 temporary personal care interventions
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74 care-alarms fitted
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28 advocacy referrals
There were 607 emergency callouts (in and out of hours) throughout the year.
This is on average 51 every month and 12 every week
68% of emergency callouts were out of hours.
52% of all emergency callouts avoided more intensive/specialist interventions
48% meant there was no need to call ambulance services
41% of emergency callouts were due to a fall
7% of emergency callouts were to provide practical assistance
3% required personal care and support
12% of emergency callouts were at the request of the Care line provider who could not speak with or contact a member when their alarm was set off. Most of these callouts were a false alarm.
In total there was £223,340.00 cost avoidances identified. Of these £131,897.00 is social care cost avoidances and £91,391.00 health care cost avoidances.
All this work is delivered by a small, dedicated team of staff.
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Further to all the work Home Support carries out we are also running a very successful meals on wheels lunch delivery service Monday to Friday, lunch club on Mondays & Thursday and a bathing service on Wednesdays.
Delicious home cooked meals are prepared daily and delivered to people at home. A 4-weekly menu is provided, and people can order meals as and when they wish.
Lunch Club is run alongside the meals to provide a social occasion where people can meet and chat over lunch. Transport is provided to those who require it. We have also been on a day trip to the Old Railway Line Garden Centre and a trip to Elan Vally is planned for the Autumn.
If anyone is interested in attending lunch club or having meals delivered at home, please speak to a member of staff.
Unfortunately, our building hasn’t fared as well and we find ourselves in need of some remedial works, namely to the roof and the heating system. Following discussions with statutory providers we are preparing a bid to completely transform the Old School with major renovations to bring the building into a more fit for purpose state of the art facility, obviously respecting the history of the building at the same time. This will only be achievable through grant funding.
We are extremely grateful to all the local organisations and people who have so very kindly made donations throughout the year. Without their support we would not be able to continue offering as many services as we do.
Overall, we have enjoyed much success and we look to the future with positivity.
27 | P a g e
East Radnorshire Care Limited
Financial Statements For the year ended 31st March 2025
Registered Charity No. 1088491 Company No. 4243987
East Radnorshire Care Limited
Financial Statements For the year ended 31st March 2025 CONTENTS
| Report of the Directors and Trustees | 3-10 |
|---|---|
| Independent Examiners’ Report | 11 |
| Statement of Financial Activities | 12 |
| Balance Sheet | 13 |
| Notes to the Accounts | 14-21 |
2
East Radnorshire Care Limited
Report of the Directors and Trustees
For the Year Ended 31st March 2025
The Trustees (who are also the Directors for the purpose of Company Law) have pleasure in presenting their annual report and the audited financial statements for the year ended 31st March 2025. The provisions of the Statement of Recommended Practice “Accounting and Reporting by Charities” (Charities SORP (FRS 102)) effective 1 January 2015, have been adopted in preparing the annual report and financial statements of the charity.
1. REFERENCE AND ADMINISTRATIVE DETAILS
Charity Name: East Radnorshire Care Limited Charity Registration: 1088491 Company Registration: 4243987 Registered Office: Scottleton Street Presteigne Powys LD8 2BL Independent Examiners: Mid Wales Accountants Ltd 35 High Street Builth Wells Powys LD2 3DL
3
East Radnorshire Care Limited
Report of the Directors and Trustees
For the Year Ended 31st March 2025
The following people were directors and officers of the charity on the date of approval of the report:
| report: | ||||
|---|---|---|---|---|
| DATE | DATE | |||
| DIRECTORS/ TRUSTEES | ROLE | ELECTED BY | ELECTED | RESIGNED |
| Dilwyn Price | Director | 2012 | ||
| Deborah Edwards | Director | 2018 | ||
| Roger Curtis | Director | 2018 | ||
| Beverley Baynham | Director |
2018 | ||
| Brian Bridges | Director | 2019 | ||
| Lynne Owens | Director | 2021 | ||
| Andre Van Hauls | Director | 2024 | ||
| Angela Yates | Director | 2022 |
2. STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing Document
East Radnorshire Care Limited is a registered charity and a company limited by guarantee. The maximum liability of each member is limited to ten pounds. As of 31st March 2025 the company had 8 members. East Radnorshire Care is governed by its Memorandum and Articles of Association.
The charity offers services to older members of the community of East Radnor. Run under the umbrella of East Radnorshire Care Limited is East Radnor Home Support & East Radnorshire Day Centre.
East Radnor Home Support offers practical low-level assistance on day-to-day matters and provides a 24-hour rapid response to emergencies. This emergency service operates throughout the year with on call staff.
East Radnorshire Day Centre was incorporated as a Company Limited by Guarantee on 18 September 2002. The charity commenced operations in 1996. The Day Centre has been closed throughout the accounting period and has been so; since March 2020 due to the Covid-19 pandemic.
The company name was changed on 24[th] May 2021 from East Radnorshire Day Centre to East Radnorshire Care Limited to reflect the different services offered.
4
Recruitment, Appointment of Trustees
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Companies Act 2006.
The trustees are also responsible for safeguarding the assets of the charity and hence taking reasonable steps for the prevention and detection of other irregularities.
The above report has been prepared in accordance with the provisions applicable to companies subject to the small company’s regime as set out in Part 15 of the Companies Act 2006 and in accordance with the Charities SORP (2016)
Induction of Trustees
Newly appointed Trustees are provided with a comprehensive induction to East Radnorshire Care through the provision of training courses and mentoring by established trustees.
5
East Radnorshire Care Limited
Report of the Directors and Trustees
For the Year Ended 31st March 2025
Organisational Structure
East Radnorshire Care Limited is governed by its Trustee Board which is responsible for setting the strategic direction of the organisation and the policy of the charity. The Trustees carry the ultimate responsibility for the conduct of East Radnorshire Care and for ensuring that the charity satisfies its legal and contractual obligations. Trustees meet as a minimum quarterly and delegate the day-to-day operation of the organisation to senior management. A register of members’ interests is maintained at the registered office and is available to the public.
Related Parties
The charity co-operates and liaises with a number of other services, local charities and social services departments on behalf of clients. Where one of the trustees holds the position of trustee/director of another charity they may be involved in discussions regarding that other charity but not in the ultimate decision-making process.
Major risks
East Radnorshire Care Limited has worked on a Corporate Risk Management exercise. A risk management strategy and risk register were agreed by the Trustee Board. The Trustees recognise that any major risks to which the charity is exposed need to be reviewed and systems put in place to mitigate those risks. To that end East Radnorshire Care is continually monitoring and managing its risk, reviewing the corporate risk register and ensuring action plans are in place to mitigate its key risks.
Included in external risks is that of the loss of funding. The effects of this have been minimised by the procedures in place, which have resulted in funding being secured from a variety of sources. The charity continues to seek to diversify its funding sources. Internal risks are minimised by the implementation of procedures for authorisation of all transactions and projects and to ensure consistent quality of delivery for all operational aspects of the charitable company. These procedures are reviewed annually to ensure that they still meet the needs of the charity.
3. OBJECTIVES AND ACTIVITIES
Objects
The charity is constituted as a company limited by guarantee and governed by a memorandum and articles of association.
6
East Radnorshire Care Limited Report of the Directors and Trustees
For the Year Ended 31st March 2025
Aims, Objectives, Strategies and Activities for the Year
The Charity’s objectives remain to support vulnerable adults.
However, the way in which we support people changed and evolved during the pandemic.
Day Care ceased in March 2020 due to it being unsafe to continue due to Covid-19. Day Care has not yet restarted despite the charities best efforts to negotiate with Powys County Council for funding. Unfortunately, we were unable to open throughout the accounting period.
However, the service has adapted and evolved to meet the need of the community and provided services that were essential in times of isolation.
Home support was originally set up as a pilot project in January 2018 and was fully funded by Powys County Council. Funding is now received via contracted grant funding agreed on an annual basis. The service blended seamlessly into the charity and now forms the core business activity.
The Day Centre service was unable to open, and negotiations are taking place with Powys County Council as to when services can resume. Without the agreed funding we cannot open a day centre.
However, we have continued to grow other services and throughout the year have provided a meals on wheels delivery service, lunch club, bathing service, prescription delivery, telephone monitoring calls, essential/emergency shopping, support with benefits, transport to appointments and general support where we can.
The trustees met regularly to manage the company’s affairs and its fundraising initiatives.
The staff manage the day-to-day activity of the charity.
7
East Radnorshire Care Limited
Report of the Directors and Trustees
For the Year Ended 31st March 2025
4. ACHIEVEMENTS AND PERFORMANCE
Charitable Activities
The charity provided the Home Support service free of charge. The Day Centre was unable to open.
Fundraising Activities
Total income for the year was £269,254 an increase of £45,674 on 2023/2024.
Factors Affecting the Achievement of Objectives
In order to strengthen the effectiveness of its services, the charity has continued to develop partnerships with other agencies and businesses. East Radnorshire Care Limited works in partnership through referrals with many organisations in the Private, Statutory and Voluntary Sectors.
Over the last year we have continued to deliver outstanding quality services, supporting our vulnerable service users with their range of needs, some complex others simpler.
Funding as always is an issue, and we continue to work closely with Powys County Council to negotiate a longer-term viable contract. As well as continuing to fundraise locally and apply to grant awarding bodies.
East Radnor Home Support was funded by Powys County Council via RIF Grant Funding and top-up funding from charity funds in order to fully fund the service.
8
East Radnorshire Care Limited
Report of the Directors and Trustees
For the Year Ended 31st March 2025
5. FINANCIAL REVIEW
Financial Position
Incoming resources in the year were £269,254 (2022/2023 £223,580). Of this £113,000 (2023/2024 £113,000) related to project restricted activities.
Reserves Policy
Previously, East Radnorshire Care Limited was required to ensure that free monies are available in each financial year to meet a reasonably foreseeable contingency. During this financial climate, the charity will take all necessary steps to ensure that the charity provides a best value of service. Three months running costs of the charity are allocated reserves if winding up was required. See page 21 – Note 13.
Principle Funding Sources
The Directors extend their gratitude for the many generous donations we have received in the year. Without the generosity of these gifts the centre would not be able to continue its valuable work.
Funds in Deficit
No funds were in deficit at the balance sheet date.
Investment Policy
As required in its Memorandum paragraph 4.15, in furtherance of its objects, and for no other purposes, the Company has the power to invest the monies of the Company not immediately required for its purposes in or upon such investments, securities or property as may be thought fit, subject nevertheless to such conditions and such consents as may for the time being, be imposed or required by law.
9
East Radnorshire Care Limited
Report of the Directors and Trustees
For the Year Ended 31st March 2025
6. FUTURE PLANS
The most important future plan is to secure funding for Home Support. Ther service has proved its value to the community and its users, and we need to now secure long-term funding in order to plan and improve the offer.
The future is unclear regarding the provision of day care due to a lack of funding from Powys County Council and a lack of clarity as to where the future of day care lies. The charity must look at other care services that may be provided.
Diversifying and responding to current needs in the care sector is a priority for the coming year. Securing long term core funding is a priority for the service, to offer stability for the staff and service users. We will continue to work closely with Powys County Council Social Services Department to establish what services they would like to buy in from us. The Home Support Project has progressed well, and we look to continue to expand and develop this service and to secure long term funding.
7. DIRECTORS’RESPONSIBILITIES
Company Law and Charity Law require the Directors to prepare financial statements for each financial year, which give a true and fair view of the of East Radnorshire Care Limited and of the surplus or deficit for that period. In preparing those financial statements, the Directors are required to: -
-
(a) select suitable accounting policies and then apply them consistently,
-
(b) make judgements and estimates that are reasonable and prudent,
-
(c) state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements, and
-
(d) prepare the financial statements on the going concern basis, unless it is inappropriate to presume that the company will continue in operation.
The Directors are also responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of East Radnorshire Care Limited and to enable them to ensure that the financial statements comply with the Companies Act, 2006.
The Directors are responsible for ensuring that the company maintains an adequate system of internal control designed to provide reasonable assurance that assets are safeguarded against material loss or unauthorised use and to prevent and detect fraud and other irregularities.
This report has been prepared in accordance with the Statement of Recommended Practice – Accounting and reporting by Charities and in accordance with the special provisions of the Companies Act 2006 relating to small companies.
………………………….ERC Chairman 22[nd] July 2025
10
Independent Examiners Report to the Directors of East Radnorshire Care Limited
I report on the accounts of East Radnorshire Care Limited for the year ended 31st March 2025 which are set out on pages 11 to 20.
Respective responsibilities of directors and examiner.
The directors of East Radnorshire Care Limited are responsible for the preparation of the accounts. The directors consider that an audit is not required for this year under section 144 of The Charities Act 2011 (“the Charities Act) and that an independent examination is needed. The charity’s gross income does not exceed £250,000.
It is my responsibility to:
-
Examine the accounts under section 145 of the Charities Act,
-
To follow procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b)) of the Charities Act, and
-
To state whether particular matters have come to my attention.
Basis of Independent Examiners Report
My examination was carried out in accordance with the general Directions given by the Charity Commissioners.
An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeks explanations from you as directors concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view, and the report is limited to those matters set out on the statement below.
Independent Examiners Statement
In connection with my examination, no material matters have come to my attention which gives me cause to believe that in, any material respect:
-
the accounting records were not kept in accordance with section 130 of the Charities Act; or
-
the accounts did not accord with the accounting records; or
-
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Mid Wales Accountants Ltd 22[nd] July 2025
East Radnorshire Care Limited
11
Statement of financial activities for the year ended 31/03/25
Incorporating the Income and Expenditure Account
| Note Income and Endowments from 1b Income from donations and legacies 2a Income from other trading activities 2b Income from investments 2c Income from charitable activities 3 4 Total income and endowments Expenditure on Expenditure on Raising funds 5 Expenditure on Charitable activities 5 Total Expenditure 5 Net income/(expenditure) 6 Transfers between funds Net movement in funds for the year Balances brought forward 2024 12 Balances carried forward 2025 12 |
Unrestricte d funds Restricted funds £ £ 4,775 1,080 156 150,244 113,000 156,254 113,000 123,044 115,000 123,044 115,000 33,210 (2,000) - - 33,210 (2,000) 146,643 30,928 179,853 28,928 |
Develop ment Fund £ - - - - - - - |
Total funds 2025 £ 4,775 1,080 156 263,244 - |
Total funds 2024 £ 5,019 1,035 640 216,886 - |
|---|---|---|---|---|
| 269,254 | 223,580 | |||
| 238,044 | 228,554 | |||
| 238,044 | 228,554 | |||
| 31,210 - |
(4,974) - |
|||
| 31,210 177,571 |
(4,974) 182,545 |
|||
| 208,781 | 177,571 |
There are no recognised gains or losses in the year, other than those included in the statement of financial activities.
All activities derive from continuing operations.
12
East Radnorshire Care Limited
Balance Sheet as at 31st March 2025
| Note Fixed Assets Tangible Fixed Assets 8 Current Assets Debtors 9 Cash at bank and in hand Creditors - amounts falling due within one year 10 Net Current Assets Net assets Represented by: Funds of the Charity Unrestricted funds Accumulated fund Designated funds Restricted Funds 13 |
Unrestricted Restricted Total Funds Funds 2025 £ 38,808 - 38,808 1,654 - 1,654 143,438 28,928 172,366 145,092 28,928 174,020 4,047 - 4,047 141,045 28,928 169,973 179,853 28,928 208,781 119,853 119,853 60,000 60,000 28,928 28,928 179,853 28,928 208,781 |
2024 £ 11,751 |
|---|---|---|
| 3,299 167,976 |
||
| 171,275 5,455 |
||
| 165,820 177,571 |
||
| 86,643 60,000 30,928 |
||
| 177,571 |
These financial statements have been prepared in accordance with the micro-entity provisions of the Companies Act 2006 and delivered in accordance with the provisions applicable to company’s subject to the small company’s regime.
For the financial year ending 31 March 2025 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
Director's responsibilities:
-
The members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476; and
-
The director acknowledges his responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.
The financial statements were approved by the Board on 22[nd] July 2025 and signed on their behalf by: -
________ERC Director & Treasurer
13
East Radnorshire Care Limited
Notes to the financial statements for the year ended 31st March 2025
1. Accounting policies
a) Accounting basis
The financial statements have been prepared under the historical cost convention and are in accordance with the Companies Act 2006, applicable accounting standards and the Statement of Recommended Practice “Accounting and Reporting by Charities” (Charities SORP (FRS 102)) effective 1 January 2015. The adoption of the revised SORP has resulted in reclassification of some items and the comparatives have been amended accordingly without any effect on net incoming resources.
b) Incoming resources
i) Grants receivable
Grants made to finance the activities of the charity are credited to the income and expenditure account in the period to which they relate.
ii) Bank interest
Bank interest is included in the income and expenditure account on receipt.
iii) Other income
Sales of services are included in the income and expenditure account in the period to which they relate. Other income, including donations, gifts and covenants are included as they were received.
iv)
Gifts and Intangible income
In addition to the above, the charity also receives help and support in the form of voluntary assistance in advising the public. This help and support is not included in the financial statements. However, its value to the Charity has been estimated and disclosed in the Directors’ report.
v) Deferred income
Grants received in advance of the period in which the funder requires the expenditure to be applied will be reflected in deferred income within the balance sheet.
14
East Radnorshire Care Limited
Notes to the financial statements for the year ended 31st March 2025
1. Accounting policies (continued)
c) Resources expended
All expenditure is accounted for on an accruals basis. All expenditure directly related to the provision of advice services is included within charitable expenditure. Other costs incurred have been allocated between fundraising and publicity and management and administration as appropriate. Where such costs relate to more than one functional cost category they have been split on an estimate of time or floor space basis, as appropriate.
d) Fixed assets and depreciation
Fixed assets are included at cost.
Depreciation is charged on the following basis on the costs of the assets over their estimated useful lives as follows: -
Fixtures, fittings and equipment - 20% reducing balance Motor Vehicles - 20% reducing balance
The depreciation policy has been reviewed in accordance with the Statement of Recommended Practice “Accounting and Reporting by Charities” (Charities SORP (FRS 102)) effective 1 January 2015 and no change has been made from the previous year.
e) Restricted funds
Income received for the restricted purposes is included in a separate restricted fund against which appropriate expenditure is allocated.
f) Designated funds
Designated funds are allocated out of unrestricted funds by the Trustees for specific purposes. The use of such funds is at the Trustees’ discretion.
g) Cash Flow
The charity has taken advantage of the exemptions in FRS 102 from the requirement to produce a cash flow statement on the grounds that it is a small company.
15
East Radnorshire Care Limited
Notes to the financial statements for the year ended 31st March 2025
2 Income and endowments
| a Donations & legacies Donations Fund Raising Gift Aid b Income from Hire Charges Local Community Groups c Income from investments Bank Interest received 3 Income from Charitable Activities Income 4 Other Income Profit on disposal of fixed assets |
Unrestricted £ 4,775 - 4,775 1,080 1,080 156 Unrestricted £ 150,244 150,244 Unrestricted £ - |
Restricted £ - - |
2025 Total £ 4,775 - - 4,775 1,080 |
2024 £ 5,019 |
|---|---|---|---|---|
| 5,019 | ||||
| 1,035 | ||||
| - - |
1,080 - |
1,035 | ||
| - Restricted £ 113,000 113,000 Restricted £ - |
156 2025 Total £ 263,244 263,244 2025 Total £ - |
640 | ||
| 2024 £ 216,886 |
||||
| 216,886 | ||||
| 2024 £ - |
16
East Radnorshire Care Limited
Notes to the financial statements for the year ended 31st March 2025
5 Total expenditure on
| Staff Costs Pension Premises Costs and Equipment Transport Costs Meals & Other Services Office Costs Insurance Staff training Advertising Misc staff expenses P&L on Disposal Mini Bus Depreciation Total Governance costs Resources Expended |
Direct Charitable activities £ 164,663 7,866 20,364 8,599 9,003 7,506 3,638 1,186 495 518 9,883 233,722 4,322 238,044 |
2025 Total £ 164,663 7,866 20,364 8,599 9,003 7,506 3,638 1,186 495 518 - 9,883 233,722 4,322 238,044 |
2024 Total £ 153,841 6,940 22,234 7,886 16,173 9,543 3,482 913 476 127 3,022 |
|---|---|---|---|
| 224,637 3,917 |
|||
| 228,552 |
17
East Radnorshire Care Limited
Notes to the financial statements for the year ended 31st March 2025
| 6 Net income/(expenditure) This is stated after charging: Depreciation Amortisation Auditors' remuneration Audit services Consultancy work |
2025 £ 9,883 - - |
2024 £ 3,022 - - |
|---|---|---|
| 7 Information regarding Directors and Employees Wages and salaries Pension costs The average number of employees, analysed by function was: Charitable purposes Fundraising & publicity Management and administration of charity |
2025 £ 164,663 7,866 172,529 2025 11 |
2024 £ 153,841 6,940 |
|---|---|---|
| 160,781 | ||
| 2024 10 |
||
| 11 | 10 |
No employee received remuneration of more than £50,000.
18
East Radnorshire Care Limited
Notes to the financial statements for the year ended 31st March 2025
| Equipment Vehicles Building £ £ Cost At 01/04/24 21,899 36,980 17,881 Additions 36,940 Disposals At 31/03/25 21,899 73,920 17,881 Depreciation At 01/04/24 21718 25,410 17,881 Charge for the year 181 9,702 Disposals 21,899 35,112 17,881 NBV 2025 0 38,808 0 NBV 2024 181 11,570 0 9 Debtors 2025 £ Trade debtors 1,654 1,654 10 Creditors - amounts falling due within one year 2025 £ Trade creditors 3,189 Accruals 858 4,047 |
Total £ 76,760 36,940 0 |
|---|---|
| 113,700 | |
| 65,009 9,883 0 |
|
| 74,892 | |
| 38,808 | |
| 11,751 | |
| 2024 £ 3,299 3,299 |
|
| 2024 £ 4,603 852 |
|
| 5,455 |
19
East Radnorshire Care Limited
Notes to the financial statements for the year ended 31st March 2025
| Analysis of net assets between funds General Designated Funds Funds £ £ Tangible Fixed Assets 38,808 Current Assets 85,092 60,000 Current Liabilities (4,047) Net Assets 119,853 60,000 Movement in funds At 1 April Incoming 2024 Resources £ £ Restricted Funds - - Powys County Council 30,928 113,000 Total Restricted Funds 30,928 113,000 Unrestricted Funds Designated fund 60,000 General funds 119,853 Total unrestricted funds 179,853 - Total funds 210,781 113,000 |
Restricted Funds £ - 28,928 - 28,928 Outgoing Resources £ 115,000 |
Total Funds 38,808 174,020 (4,047) |
|---|---|---|
| 208,781 | ||
| At 31 March 2025 £ - 28,928 - |
||
| 115,000 | 28,928 | |
| - 60,000 119,853 |
||
| - | 179,853 | |
| 115,000 | 208,781 |
20
East Radnorshire Care Limited
Notes to the financial statements for the year ended 31st March 2025
13. Purposes of restricted funds
A designated fund for redundancy and winding up costs is in place with a balance of £30,000 .
A designated fund also exists for equipment purchases with a balance of £30,000. This includes items such as replacing an accessible minibus or large pieces of specialist care equipment.
Therefore £60,000 of charity finances are ring-fenced and cannot be seen as free reserves.
East Radnorshire Care Limited is the overarching name of the organisation, incorporating East Radnorshire Day Centre & East Radnor Home Support. In house management accounts are produced to show income & expenditure for each service and any other services it may offer.
Mrs Beverley Baynham – Chief Officer East Radnorshire Day Centre
21
East Radnorshire Care Limited
Financial Statements For the year ended 31st March 2025
Registered Charity No. 1088491 Company No. 4243987
East Radnorshire Care Limited
Financial Statements For the year ended 31st March 2025 CONTENTS
| Report of the Directors and Trustees | 3-10 |
|---|---|
| Independent Examiners’ Report | 11 |
| Statement of Financial Activities | 12 |
| Balance Sheet | 13 |
| Notes to the Accounts | 14-21 |
2
East Radnorshire Care Limited
Report of the Directors and Trustees
For the Year Ended 31st March 2025
The Trustees (who are also the Directors for the purpose of Company Law) have pleasure in presenting their annual report and the audited financial statements for the year ended 31st March 2025. The provisions of the Statement of Recommended Practice “Accounting and Reporting by Charities” (Charities SORP (FRS 102)) effective 1 January 2015, have been adopted in preparing the annual report and financial statements of the charity.
1. REFERENCE AND ADMINISTRATIVE DETAILS
Charity Name: East Radnorshire Care Limited Charity Registration: 1088491 Company Registration: 4243987 Registered Office: Scottleton Street Presteigne Powys LD8 2BL Independent Examiners: Mid Wales Accountants Ltd 35 High Street Builth Wells Powys LD2 3DL
3
East Radnorshire Care Limited
Report of the Directors and Trustees
For the Year Ended 31st March 2025
The following people were directors and officers of the charity on the date of approval of the report:
| report: | ||||
|---|---|---|---|---|
| DATE | DATE | |||
| DIRECTORS/ TRUSTEES | ROLE | ELECTED BY | ELECTED | RESIGNED |
| Dilwyn Price | Director | 2012 | ||
| Deborah Edwards | Director | 2018 | ||
| Roger Curtis | Director | 2018 | ||
| Beverley Baynham | Director |
2018 | ||
| Brian Bridges | Director | 2019 | ||
| Lynne Owens | Director | 2021 | ||
| Andre Van Hauls | Director | 2024 | ||
| Angela Yates | Director | 2022 |
2. STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing Document
East Radnorshire Care Limited is a registered charity and a company limited by guarantee. The maximum liability of each member is limited to ten pounds. As of 31st March 2025 the company had 8 members. East Radnorshire Care is governed by its Memorandum and Articles of Association.
The charity offers services to older members of the community of East Radnor. Run under the umbrella of East Radnorshire Care Limited is East Radnor Home Support & East Radnorshire Day Centre.
East Radnor Home Support offers practical low-level assistance on day-to-day matters and provides a 24-hour rapid response to emergencies. This emergency service operates throughout the year with on call staff.
East Radnorshire Day Centre was incorporated as a Company Limited by Guarantee on 18 September 2002. The charity commenced operations in 1996. The Day Centre has been closed throughout the accounting period and has been so; since March 2020 due to the Covid-19 pandemic.
The company name was changed on 24[th] May 2021 from East Radnorshire Day Centre to East Radnorshire Care Limited to reflect the different services offered.
4
Recruitment, Appointment of Trustees
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Companies Act 2006.
The trustees are also responsible for safeguarding the assets of the charity and hence taking reasonable steps for the prevention and detection of other irregularities.
The above report has been prepared in accordance with the provisions applicable to companies subject to the small company’s regime as set out in Part 15 of the Companies Act 2006 and in accordance with the Charities SORP (2016)
Induction of Trustees
Newly appointed Trustees are provided with a comprehensive induction to East Radnorshire Care through the provision of training courses and mentoring by established trustees.
5
East Radnorshire Care Limited
Report of the Directors and Trustees
For the Year Ended 31st March 2025
Organisational Structure
East Radnorshire Care Limited is governed by its Trustee Board which is responsible for setting the strategic direction of the organisation and the policy of the charity. The Trustees carry the ultimate responsibility for the conduct of East Radnorshire Care and for ensuring that the charity satisfies its legal and contractual obligations. Trustees meet as a minimum quarterly and delegate the day-to-day operation of the organisation to senior management. A register of members’ interests is maintained at the registered office and is available to the public.
Related Parties
The charity co-operates and liaises with a number of other services, local charities and social services departments on behalf of clients. Where one of the trustees holds the position of trustee/director of another charity they may be involved in discussions regarding that other charity but not in the ultimate decision-making process.
Major risks
East Radnorshire Care Limited has worked on a Corporate Risk Management exercise. A risk management strategy and risk register were agreed by the Trustee Board. The Trustees recognise that any major risks to which the charity is exposed need to be reviewed and systems put in place to mitigate those risks. To that end East Radnorshire Care is continually monitoring and managing its risk, reviewing the corporate risk register and ensuring action plans are in place to mitigate its key risks.
Included in external risks is that of the loss of funding. The effects of this have been minimised by the procedures in place, which have resulted in funding being secured from a variety of sources. The charity continues to seek to diversify its funding sources. Internal risks are minimised by the implementation of procedures for authorisation of all transactions and projects and to ensure consistent quality of delivery for all operational aspects of the charitable company. These procedures are reviewed annually to ensure that they still meet the needs of the charity.
3. OBJECTIVES AND ACTIVITIES
Objects
The charity is constituted as a company limited by guarantee and governed by a memorandum and articles of association.
6
East Radnorshire Care Limited Report of the Directors and Trustees
For the Year Ended 31st March 2025
Aims, Objectives, Strategies and Activities for the Year
The Charity’s objectives remain to support vulnerable adults.
However, the way in which we support people changed and evolved during the pandemic.
Day Care ceased in March 2020 due to it being unsafe to continue due to Covid-19. Day Care has not yet restarted despite the charities best efforts to negotiate with Powys County Council for funding. Unfortunately, we were unable to open throughout the accounting period.
However, the service has adapted and evolved to meet the need of the community and provided services that were essential in times of isolation.
Home support was originally set up as a pilot project in January 2018 and was fully funded by Powys County Council. Funding is now received via contracted grant funding agreed on an annual basis. The service blended seamlessly into the charity and now forms the core business activity.
The Day Centre service was unable to open, and negotiations are taking place with Powys County Council as to when services can resume. Without the agreed funding we cannot open a day centre.
However, we have continued to grow other services and throughout the year have provided a meals on wheels delivery service, lunch club, bathing service, prescription delivery, telephone monitoring calls, essential/emergency shopping, support with benefits, transport to appointments and general support where we can.
The trustees met regularly to manage the company’s affairs and its fundraising initiatives.
The staff manage the day-to-day activity of the charity.
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East Radnorshire Care Limited
Report of the Directors and Trustees
For the Year Ended 31st March 2025
4. ACHIEVEMENTS AND PERFORMANCE
Charitable Activities
The charity provided the Home Support service free of charge. The Day Centre was unable to open.
Fundraising Activities
Total income for the year was £269,254 an increase of £45,674 on 2023/2024.
Factors Affecting the Achievement of Objectives
In order to strengthen the effectiveness of its services, the charity has continued to develop partnerships with other agencies and businesses. East Radnorshire Care Limited works in partnership through referrals with many organisations in the Private, Statutory and Voluntary Sectors.
Over the last year we have continued to deliver outstanding quality services, supporting our vulnerable service users with their range of needs, some complex others simpler.
Funding as always is an issue, and we continue to work closely with Powys County Council to negotiate a longer-term viable contract. As well as continuing to fundraise locally and apply to grant awarding bodies.
East Radnor Home Support was funded by Powys County Council via RIF Grant Funding and top-up funding from charity funds in order to fully fund the service.
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East Radnorshire Care Limited
Report of the Directors and Trustees
For the Year Ended 31st March 2025
5. FINANCIAL REVIEW
Financial Position
Incoming resources in the year were £269,254 (2022/2023 £223,580). Of this £113,000 (2023/2024 £113,000) related to project restricted activities.
Reserves Policy
Previously, East Radnorshire Care Limited was required to ensure that free monies are available in each financial year to meet a reasonably foreseeable contingency. During this financial climate, the charity will take all necessary steps to ensure that the charity provides a best value of service. Three months running costs of the charity are allocated reserves if winding up was required. See page 21 – Note 13.
Principle Funding Sources
The Directors extend their gratitude for the many generous donations we have received in the year. Without the generosity of these gifts the centre would not be able to continue its valuable work.
Funds in Deficit
No funds were in deficit at the balance sheet date.
Investment Policy
As required in its Memorandum paragraph 4.15, in furtherance of its objects, and for no other purposes, the Company has the power to invest the monies of the Company not immediately required for its purposes in or upon such investments, securities or property as may be thought fit, subject nevertheless to such conditions and such consents as may for the time being, be imposed or required by law.
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East Radnorshire Care Limited
Report of the Directors and Trustees
For the Year Ended 31st March 2025
6. FUTURE PLANS
The most important future plan is to secure funding for Home Support. Ther service has proved its value to the community and its users, and we need to now secure long-term funding in order to plan and improve the offer.
The future is unclear regarding the provision of day care due to a lack of funding from Powys County Council and a lack of clarity as to where the future of day care lies. The charity must look at other care services that may be provided.
Diversifying and responding to current needs in the care sector is a priority for the coming year. Securing long term core funding is a priority for the service, to offer stability for the staff and service users. We will continue to work closely with Powys County Council Social Services Department to establish what services they would like to buy in from us. The Home Support Project has progressed well, and we look to continue to expand and develop this service and to secure long term funding.
7. DIRECTORS’RESPONSIBILITIES
Company Law and Charity Law require the Directors to prepare financial statements for each financial year, which give a true and fair view of the of East Radnorshire Care Limited and of the surplus or deficit for that period. In preparing those financial statements, the Directors are required to: -
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(a) select suitable accounting policies and then apply them consistently,
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(b) make judgements and estimates that are reasonable and prudent,
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(c) state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements, and
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(d) prepare the financial statements on the going concern basis, unless it is inappropriate to presume that the company will continue in operation.
The Directors are also responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of East Radnorshire Care Limited and to enable them to ensure that the financial statements comply with the Companies Act, 2006.
The Directors are responsible for ensuring that the company maintains an adequate system of internal control designed to provide reasonable assurance that assets are safeguarded against material loss or unauthorised use and to prevent and detect fraud and other irregularities.
This report has been prepared in accordance with the Statement of Recommended Practice – Accounting and reporting by Charities and in accordance with the special provisions of the Companies Act 2006 relating to small companies.
………………………….ERC Chairman 22[nd] July 2025
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Independent Examiners Report to the Directors of East Radnorshire Care Limited
I report on the accounts of East Radnorshire Care Limited for the year ended 31st March 2025 which are set out on pages 11 to 20.
Respective responsibilities of directors and examiner.
The directors of East Radnorshire Care Limited are responsible for the preparation of the accounts. The directors consider that an audit is not required for this year under section 144 of The Charities Act 2011 (“the Charities Act) and that an independent examination is needed. The charity’s gross income does not exceed £250,000.
It is my responsibility to:
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Examine the accounts under section 145 of the Charities Act,
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To follow procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b)) of the Charities Act, and
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To state whether particular matters have come to my attention.
Basis of Independent Examiners Report
My examination was carried out in accordance with the general Directions given by the Charity Commissioners.
An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeks explanations from you as directors concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view, and the report is limited to those matters set out on the statement below.
Independent Examiners Statement
In connection with my examination, no material matters have come to my attention which gives me cause to believe that in, any material respect:
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the accounting records were not kept in accordance with section 130 of the Charities Act; or
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the accounts did not accord with the accounting records; or
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the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Mid Wales Accountants Ltd 22[nd] July 2025
East Radnorshire Care Limited
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Statement of financial activities for the year ended 31/03/25
Incorporating the Income and Expenditure Account
| Note Income and Endowments from 1b Income from donations and legacies 2a Income from other trading activities 2b Income from investments 2c Income from charitable activities 3 4 Total income and endowments Expenditure on Expenditure on Raising funds 5 Expenditure on Charitable activities 5 Total Expenditure 5 Net income/(expenditure) 6 Transfers between funds Net movement in funds for the year Balances brought forward 2024 12 Balances carried forward 2025 12 |
Unrestricte d funds Restricted funds £ £ 4,775 1,080 156 150,244 113,000 156,254 113,000 123,044 115,000 123,044 115,000 33,210 (2,000) - - 33,210 (2,000) 146,643 30,928 179,853 28,928 |
Develop ment Fund £ - - - - - - - |
Total funds 2025 £ 4,775 1,080 156 263,244 - |
Total funds 2024 £ 5,019 1,035 640 216,886 - |
|---|---|---|---|---|
| 269,254 | 223,580 | |||
| 238,044 | 228,554 | |||
| 238,044 | 228,554 | |||
| 31,210 - |
(4,974) - |
|||
| 31,210 177,571 |
(4,974) 182,545 |
|||
| 208,781 | 177,571 |
There are no recognised gains or losses in the year, other than those included in the statement of financial activities.
All activities derive from continuing operations.
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East Radnorshire Care Limited
Balance Sheet as at 31st March 2025
| Note Fixed Assets Tangible Fixed Assets 8 Current Assets Debtors 9 Cash at bank and in hand Creditors - amounts falling due within one year 10 Net Current Assets Net assets Represented by: Funds of the Charity Unrestricted funds Accumulated fund Designated funds Restricted Funds 13 |
Unrestricted Restricted Total Funds Funds 2025 £ 38,808 - 38,808 1,654 - 1,654 143,438 28,928 172,366 145,092 28,928 174,020 4,047 - 4,047 141,045 28,928 169,973 179,853 28,928 208,781 119,853 119,853 60,000 60,000 28,928 28,928 179,853 28,928 208,781 |
2024 £ 11,751 |
|---|---|---|
| 3,299 167,976 |
||
| 171,275 5,455 |
||
| 165,820 177,571 |
||
| 86,643 60,000 30,928 |
||
| 177,571 |
These financial statements have been prepared in accordance with the micro-entity provisions of the Companies Act 2006 and delivered in accordance with the provisions applicable to company’s subject to the small company’s regime.
For the financial year ending 31 March 2025 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
Director's responsibilities:
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The members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476; and
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The director acknowledges his responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.
The financial statements were approved by the Board on 22[nd] July 2025 and signed on their behalf by: -
________ERC Director & Treasurer
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East Radnorshire Care Limited
Notes to the financial statements for the year ended 31st March 2025
1. Accounting policies
a) Accounting basis
The financial statements have been prepared under the historical cost convention and are in accordance with the Companies Act 2006, applicable accounting standards and the Statement of Recommended Practice “Accounting and Reporting by Charities” (Charities SORP (FRS 102)) effective 1 January 2015. The adoption of the revised SORP has resulted in reclassification of some items and the comparatives have been amended accordingly without any effect on net incoming resources.
b) Incoming resources
i) Grants receivable
Grants made to finance the activities of the charity are credited to the income and expenditure account in the period to which they relate.
ii) Bank interest
Bank interest is included in the income and expenditure account on receipt.
iii) Other income
Sales of services are included in the income and expenditure account in the period to which they relate. Other income, including donations, gifts and covenants are included as they were received.
iv)
Gifts and Intangible income
In addition to the above, the charity also receives help and support in the form of voluntary assistance in advising the public. This help and support is not included in the financial statements. However, its value to the Charity has been estimated and disclosed in the Directors’ report.
v) Deferred income
Grants received in advance of the period in which the funder requires the expenditure to be applied will be reflected in deferred income within the balance sheet.
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East Radnorshire Care Limited
Notes to the financial statements for the year ended 31st March 2025
1. Accounting policies (continued)
c) Resources expended
All expenditure is accounted for on an accruals basis. All expenditure directly related to the provision of advice services is included within charitable expenditure. Other costs incurred have been allocated between fundraising and publicity and management and administration as appropriate. Where such costs relate to more than one functional cost category they have been split on an estimate of time or floor space basis, as appropriate.
d) Fixed assets and depreciation
Fixed assets are included at cost.
Depreciation is charged on the following basis on the costs of the assets over their estimated useful lives as follows: -
Fixtures, fittings and equipment - 20% reducing balance Motor Vehicles - 20% reducing balance
The depreciation policy has been reviewed in accordance with the Statement of Recommended Practice “Accounting and Reporting by Charities” (Charities SORP (FRS 102)) effective 1 January 2015 and no change has been made from the previous year.
e) Restricted funds
Income received for the restricted purposes is included in a separate restricted fund against which appropriate expenditure is allocated.
f) Designated funds
Designated funds are allocated out of unrestricted funds by the Trustees for specific purposes. The use of such funds is at the Trustees’ discretion.
g) Cash Flow
The charity has taken advantage of the exemptions in FRS 102 from the requirement to produce a cash flow statement on the grounds that it is a small company.
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East Radnorshire Care Limited
Notes to the financial statements for the year ended 31st March 2025
2 Income and endowments
| a Donations & legacies Donations Fund Raising Gift Aid b Income from Hire Charges Local Community Groups c Income from investments Bank Interest received 3 Income from Charitable Activities Income 4 Other Income Profit on disposal of fixed assets |
Unrestricted £ 4,775 - 4,775 1,080 1,080 156 Unrestricted £ 150,244 150,244 Unrestricted £ - |
Restricted £ - - |
2025 Total £ 4,775 - - 4,775 1,080 |
2024 £ 5,019 |
|---|---|---|---|---|
| 5,019 | ||||
| 1,035 | ||||
| - - |
1,080 - |
1,035 | ||
| - Restricted £ 113,000 113,000 Restricted £ - |
156 2025 Total £ 263,244 263,244 2025 Total £ - |
640 | ||
| 2024 £ 216,886 |
||||
| 216,886 | ||||
| 2024 £ - |
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East Radnorshire Care Limited
Notes to the financial statements for the year ended 31st March 2025
5 Total expenditure on
| Staff Costs Pension Premises Costs and Equipment Transport Costs Meals & Other Services Office Costs Insurance Staff training Advertising Misc staff expenses P&L on Disposal Mini Bus Depreciation Total Governance costs Resources Expended |
Direct Charitable activities £ 164,663 7,866 20,364 8,599 9,003 7,506 3,638 1,186 495 518 9,883 233,722 4,322 238,044 |
2025 Total £ 164,663 7,866 20,364 8,599 9,003 7,506 3,638 1,186 495 518 - 9,883 233,722 4,322 238,044 |
2024 Total £ 153,841 6,940 22,234 7,886 16,173 9,543 3,482 913 476 127 3,022 |
|---|---|---|---|
| 224,637 3,917 |
|||
| 228,552 |
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East Radnorshire Care Limited
Notes to the financial statements for the year ended 31st March 2025
| 6 Net income/(expenditure) This is stated after charging: Depreciation Amortisation Auditors' remuneration Audit services Consultancy work |
2025 £ 9,883 - - |
2024 £ 3,022 - - |
|---|---|---|
| 7 Information regarding Directors and Employees Wages and salaries Pension costs The average number of employees, analysed by function was: Charitable purposes Fundraising & publicity Management and administration of charity |
2025 £ 164,663 7,866 172,529 2025 11 |
2024 £ 153,841 6,940 |
|---|---|---|
| 160,781 | ||
| 2024 10 |
||
| 11 | 10 |
No employee received remuneration of more than £50,000.
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East Radnorshire Care Limited
Notes to the financial statements for the year ended 31st March 2025
| Equipment Vehicles Building £ £ Cost At 01/04/24 21,899 36,980 17,881 Additions 36,940 Disposals At 31/03/25 21,899 73,920 17,881 Depreciation At 01/04/24 21718 25,410 17,881 Charge for the year 181 9,702 Disposals 21,899 35,112 17,881 NBV 2025 0 38,808 0 NBV 2024 181 11,570 0 9 Debtors 2025 £ Trade debtors 1,654 1,654 10 Creditors - amounts falling due within one year 2025 £ Trade creditors 3,189 Accruals 858 4,047 |
Total £ 76,760 36,940 0 |
|---|---|
| 113,700 | |
| 65,009 9,883 0 |
|
| 74,892 | |
| 38,808 | |
| 11,751 | |
| 2024 £ 3,299 3,299 |
|
| 2024 £ 4,603 852 |
|
| 5,455 |
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East Radnorshire Care Limited
Notes to the financial statements for the year ended 31st March 2025
| Analysis of net assets between funds General Designated Funds Funds £ £ Tangible Fixed Assets 38,808 Current Assets 85,092 60,000 Current Liabilities (4,047) Net Assets 119,853 60,000 Movement in funds At 1 April Incoming 2024 Resources £ £ Restricted Funds - - Powys County Council 30,928 113,000 Total Restricted Funds 30,928 113,000 Unrestricted Funds Designated fund 60,000 General funds 119,853 Total unrestricted funds 179,853 - Total funds 210,781 113,000 |
Restricted Funds £ - 28,928 - 28,928 Outgoing Resources £ 115,000 |
Total Funds 38,808 174,020 (4,047) |
|---|---|---|
| 208,781 | ||
| At 31 March 2025 £ - 28,928 - |
||
| 115,000 | 28,928 | |
| - 60,000 119,853 |
||
| - | 179,853 | |
| 115,000 | 208,781 |
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East Radnorshire Care Limited
Notes to the financial statements for the year ended 31st March 2025
13. Purposes of restricted funds
A designated fund for redundancy and winding up costs is in place with a balance of £30,000 .
A designated fund also exists for equipment purchases with a balance of £30,000. This includes items such as replacing an accessible minibus or large pieces of specialist care equipment.
Therefore £60,000 of charity finances are ring-fenced and cannot be seen as free reserves.
East Radnorshire Care Limited is the overarching name of the organisation, incorporating East Radnorshire Day Centre & East Radnor Home Support. In house management accounts are produced to show income & expenditure for each service and any other services it may offer.
Mrs Beverley Baynham – Chief Officer East Radnorshire Day Centre
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