2024-03-31-accounts

Registered Charity no. 1088491 / Limited Company no. 4243987

ANNUAL REPORT 1 st April 2023

To

31st March 2024

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Contents

• Agenda Page 3

• Company Administrative Details Page 4  Minutes of Last Meeting Page 5-7  Photographs Page 8  Annual Accounts Page 9-24  Fundraising Page 25  Staff Page 26  Trustees Page 27

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Agenda

Annual General Meeting Monday 16th September 2024 @ 4pm

• Chairman’s Welcome

• Apologies

• Minutes of Last Annual General Meeting

• Chairman’s Report

• Treasurer’s Report

• Chief Officers Report

• Re-election of Trustees

• A.O.B

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Company Administrative Details

Charity Name: East Radnorshire Care Limited Charity Registration: 1088491 Company Registration: 4243987 Registered Office: Scottleton Street Presteigne Powys LD8 2BL Trustees: Roger Curtis Chairman Deb Edwards Vice Chairman Dilwyn Price Lynne Owens Beverley Baynham Brian Bridges Angela Yates Treasurer: Beverley Baynham Independent Examiners: Mid Wales Accountants Ltd The Old Town Hall Temple Street Llandrindod Wells Powys LD1 5DL Bankers: HSBC 1 Broad Street Leominster Herefordshire HR6 8BU

Minutes of the Last Meeting East Radnorshire Care Registered Charity Number: 1088491

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Minutes of Annual General Meeting Thursday 7th September 2023

• Present: Roger Curtis (Chairman), Deb Edwards (Vice-Chair), Beverley Baynham (Chief Officer & Treasurer), Dilwyn Price (Trustee), Andre Van Hauls, Brian Bridges (Trustee), Angela Yates (Trustee) Caroline Williams, Sharon Owen, Sharon Francis, Carol Jones, Cllr Ange Williams, Rolly Bradstock, Sheena Hastings (PCC), Evan Jones, Rebe Brick, Natalie McLaughlin, Dr Linda Duffin, Jonathon Prothero & Ron Emmens.

• Apologies: Sue Hall, Hayley Lloyd, Lynne Owens, Jeremy Bruce & District Nursing Team

Chairman’s Welcome

• Mr Roger Curtis welcomed everyone to the meeting and thanked them for their attendance.

Minutes of Last Meeting:

• The minutes of the last Annual General Meeting on 22[nd] November 2022 were read with no matters arising. Proposed by Deb Edwards and seconded by Roger Curtis; the minutes were signed by the Chairman as an accurate record.

Chairman’s Report

• Roger introduced himself as Chairman and noted the annual meeting is a time for reporting and communicating.

• East Radnorshire Care has three sets of people involved in what it does, those for whom it offers care and services, those who provide that care; paid or unpaid and those who fund, donate to and otherwise support the charitable aims.

• Our highly praised Home Support team, led by Sharon Owen worked throughout the pandemic crisis and is in receipt of core funding from Powys County Council.

• The Day Centre however is still awaiting to receive funding for it to reopen, despite the best efforts of Beverley in trying to negotiate with Powys County Council. We hope to be able to open a Day Centre in the near future.

• We have welcomed two new members to the Board and I am grateful for the time and dedication from all Board Members.

Treasurer’s Report

• Beverley presented the accounts for the period 01/04/2022 to 31/03/23. Total Income = £208,219 Total Expenditure = £193,526 Surplus to reinvest = £5105

The income of the charity is made up of funding from Powys County Council, fundraising, donations and contributions for services received,

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such as Meals on Wheels, Lunch Club, Bathing, Premises Hire, etc.

Home Support remains free of charge for use as agreed with Powys County Council and as a result they provided £130,000 of funding for the service. This covers most of the annual cost to run the service, with the charity making up the shortfall.

Fundraising was successful throughout the period, and without the support and generosity of the local community we would be unable to continue.

I would like to give special thanks to all those members of the local community who have given donations, local companies, individuals, and Presteigne & Norton Town Council who have supported us throughout the year.

• Currently there is ring fenced funds of £30,000 for buildings maintenance & equipment replacement and £30,000 for redundancy & winding up costs as restricted fund.

Chief Ofcer’s Report

• Beverley noted that the last twelve months have been challenging, demanding and stressful on times but rewarding. Covid has somewhat gone away, although still lingers; but regular testing and masks are no longer part of the daily and weekly routine.

• Home Support continued to grow, and we now have a constant membership of around 300 people. Some of whom use the service regularly some of whom dip in and out as and when necessary.

• The emergency on call response continued to provide on call support 24/7.

• Despite the Day Centre remaining closed we have offered a variety of services, including lunch club every Thursday, a weekly coffee morning and bathing is available by appointment.

We also successfully ran a Warm Space from November to March. The charity is trying to diversify and offer services to assist people to remain living independently in the community for as long as possible.

Re-Election of Trustees

• Roger introduced all the Trustees and confirmed all are willing to stand for re-election. He proposed voting for all Trustees on-block, seconded by Dilwyn Price. All present were in agreement.

• All Trustees were voted in unanimously.

Any Other Business

• Roger expressed his thanks to all the staff for their hard work throughout the year.

Deb thanked Roger for all his work as Chairman and Cllr Ange gave thanks from the people of Knighton.

Roger formally closed the AGM at 7.40pm and invited all for light refreshments.

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East Radnorshire Care"

Annual Accounts

East Radnorshire Care Limited Report of the Directors and Trustees For the Year Ended 31st March 2022

Organisational Structure

East Radnorshire Care Limited is governed by its Trustee Board which is responsible for setting the strategic direction of the organisation and the policy of the charity. The Trustees carry the ultimate responsibility for the conduct of East Radnorshire Care and for ensuring that the charity satisfies its legal and contractual obligations. Trustees meet as a minimum quarterly and delegate the day-to-day operation of the organisation to senior management. A register of members’ interests is maintained at the registered office and is available to the public.

Related Parties

The charity co-operates and liaises with a number of other services, local charities and social services departments on behalf of clients. Where one of the trustees holds the position of trustee/director of another charity they may be involved in discussions regarding that other charity but not in the ultimate decision-making process.

Major risks

East Radnorshire Care Limited has worked on a Corporate Risk Management exercise. A risk management strategy and risk register were agreed by the Trustee Board. The Trustees recognise that any major risks to which the charity is exposed need to be reviewed and systems put in place to mitigate those risks. To that end East Radnorshire Care is continually monitoring and managing its risk, reviewing the corporate risk register and ensuring action plans are in place to mitigate its key risks.

Included in external risks is that of the loss of funding. The effects of this have been minimised by the procedures in place, which have resulted in funding being secured from a variety of sources. The charity continues to seek to diversify its funding sources. Internal risks are minimised by the implementation of procedures for authorisation of all transactions and projects and to ensure consistent quality of delivery for all operational aspects of the charitable company. These procedures are reviewed annually to ensure that they still meet the needs of the charity.

2. OBJECTIVES AND ACTIVITIES

Objects

The charity is constituted as a company limited by guarantee and governed by a memorandum and articles of association.

East Radnorshire Care Limited Report of the Directors and Trustees For the Year Ended 31st March 2024

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Aims, Objectives, Strategies and Activities for the Year

The Charity’s objectives remain to support vulnerable adults.

However, the way in which we support people changed and evolved during the pandemic.

Day Care ceased in March 2020 due to it being unsafe to continue due to Covid-19. Day Care has not yet restarted despite the charity’s best efforts to negotiate with Powys County Council for funding. Unfortunately, we were unable to re-start day care provision throughout the accounting period.

However, the organisation has adapted and evolved to meet the need of the community and provided services that are essential to the community.

Home support was originally set up as a pilot project in January 2018 and is funded by Powys County Council. This service blended seamlessly into the charity.

The size of the charity has reduced due to Covid. However, we adapted our services and activities for the year and continued to provide a meals delivery service, prescription delivery, telephone monitoring calls, essential/emergency shopping, support with benefits, welfare checks, transport to appointments. Lunch Club continued to thrive and has been very popular with a second day introduced. A limited bathing service has been available, and we now have a waiting list of people wishing to use the service. Funding is being sought to employ a new member of staff to be a bathing assistant.

The staffing for the year remained constant with a small, dedicated team.

The trustees met regularly to manage the company’s affairs and its fundraising initiatives.

The staff manage the day-to-day activity of the charity.

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East Radnorshire Care Limited Report of the Directors and Trustees For the Year Ended 31st March 2024

3. ACHIEVEMENTS AND PERFORMANCE

Charitable Activities

The charity provided the Home Support service free of charge. The Day Centre was unable to open.

Fundraising Activities

Total income for the year was £223,580 an increase of £15,361 on 2022/2023.

Factors Affecting the Achievement of Objectives

In order to strengthen the effectiveness of its services, the charity has continued to develop partnerships with other agencies and businesses. East Radnorshire Care Limited works in partnership through referrals with many organisations in the Private, Statutory and Voluntary Sectors.

Over the last year we have continued to deliver outstanding quality care, supporting our vulnerable service users with their often-complex needs.

Funding as always is an issue, and we continue to work closely with Powys County Council to negotiate a longer-term viable contract. As well as continuing to fundraise locally and apply to grant awarding bodies.

East Radnor Home Support received core funding from Powys County Council throughout the accounting period.

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East Radnorshire Care Limited Report of the Directors and Trustees For the Year Ended 31st March 2024

4. FINANCIAL REVIEW

Financial Position

Incoming resources in the year were £223,580 (2022/2023 £208,219). Of this £113,000 (2022/2023 £103,200) related to project restricted activities.

Reserves Policy

Previously, East Radnorshire Care Limited was required to ensure that free monies are available in each financial year to meet a reasonably foreseeable contingency. During this financial climate, the charity will take all necessary steps to ensure that the charity provides a best value of service. Three months running costs of the charity are allocated reserves if winding up was required. See page 21 – Note 13.

Principle Funding Sources

The Directors extend their gratitude for the many generous donations we have received in the year. Without the generosity of these gifts the centre would not be able to continue its valuable work.

Funds in Deficit

No funds were in deficit at the balance sheet date.

Investment Policy

As required in its Memorandum paragraph 4.15, in furtherance of its objects, and for no other purposes, the Company has the power to invest the monies of the Company not immediately required for its purposes in or upon such investments, securities or property as may be thought fit, subject nevertheless to such conditions and such consents as may for the time being, be imposed or required by law.

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East Radnorshire Care Limited Report of the Directors and Trustees For the Year Ended 31st March 2024

5. FUTURE PLANS

At the end of the accounting period, the charity had seen a successful year with Home Support. However, the future is unclear regarding the provision of day care due to a lack of funding from Powys County Council.

The charity must look at other care services that could be provided.

Registration with the Care Inspectorate Wales (CIW) was completed in the period but is currently dormant.

Diversifying and responding to current needs in the care sector is a priority for the coming year. Securing long term core funding is a priority for the service, to offer stability for the staff and service users. We will continue to work closely with Powys County Council Social Services Department to establish what services they would like to buy in from us.

The Home Support Project has progressed well, and we look to continue to expand and develop this service and to secure long term funding.

6. DIRECTORS’ RESPONSIBILITIES

Company Law and Charity Law require the Directors to prepare financial statements for each financial year, which give a true and fair view of the of East Radnorshire Care Limited and of the surplus or deficit for that period. In preparing those financial statements, the Directors are required to: -

• (a) select suitable accounting policies and then apply them consistently,

• (b) make judgements and estimates that are reasonable and prudent,

• (c) state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements, and

• (d) prepare the financial statements on the going concern basis, unless it is inappropriate to presume that the company will continue in operation.

The Directors are also responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of East Radnorshire Care Limited and to enable them to ensure that the financial statements comply with the Companies Act, 2006.

The Directors are responsible for ensuring that the company maintains an adequate system of internal control designed to provide reasonable assurance that assets are safeguarded against material loss or unauthorised use and to prevent and detect fraud and other irregularities.

This report has been prepared in accordance with the Statement of Recommended Practice – Accounting and reporting by Charities and in accordance with the special provisions of the Companies Act 2006 relating to small companies.

… RWCurtis ……………………….ERC Chairman 12[th] August 2024

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Independent Examiners Report to the Directors of East Radnorshire Care Limited

I report on the accounts of East Radnorshire Care Limited for the year ended 31st March 2024 which are set out on pages 11 to 20.

Respective responsibilities of directors and examiner.

The directors of East Radnorshire Care Limited are responsible for the preparation of the accounts. The directors consider that an audit is not required for this year under section 144 of The Charities Act 2011 (“the Charities Act) and that an independent examination is needed. The charity’s gross income does not exceed £250,000.

It is my responsibility to:

• Examine the accounts under section 145 of the Charities Act,

• To follow procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b)) of the Charities Act, and

• To state whether particular matters have come to my attention.

Basis of Independent Examiners Report

My examination was carried out in accordance with the general Directions given by the Charity Commissioners.

An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeks explanations from you as directors concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view, and the report is limited to those matters set out on the statement below.

Independent Examiners Statement

In connection with my examination, no material matters have come to my attention which gives me cause to believe that in, any material respect:

• the accounting records were not kept in accordance with section 130 of the Charities Act; or

• the accounts did not accord with the accounting records; or

• the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.

I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Mid Wales Accountants Ltd 12[th] August 2024

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East Radnorshire Care Limited Statement of financial activities for the year ended 31/03/24 Incorporating the Income and Expenditure Account

There are no recognised gains or losses in the year, other than those included in the statement of financial activities.

All activities derive from continuing operations.

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East Radnorshire Care Limited Balance Sheet as at 31st March 2024

These financial statements have been prepared in accordance with the micro-entity provisions of the Companies Act 2006 and delivered in accordance with the provisions applicable to company’s subject to the small company’s regime.

For the financial year ending 31 March 2023 the company was entitled to exemption from audit under section

477 of the Companies Act 2006 relating to small companies. Director's responsibilities:

• The members have not required the company to obtain an audit of its accounts for the year in question in

accordance with section 476; and

• The director acknowledges his responsibilities for complying with the requirements of the Act with respect

to accounting records and the preparation of accounts.

The financial statements were approved by the Board on 12[th] August 2024 and signed on their behalf by: -

B J Baynhamn____ERC Director & Treasurer

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East Radnorshire Care Limited

East Radnorshire Care Limited Notes to the financial statements for the year ended 31st March 2024

1. Accounting policies

a) Accounting basis

The financial statements have been prepared under the historical cost convention and are in accordance with the Companies Act 2006, applicable accounting standards and the Statement of Recommended Practice “Accounting and Reporting by Charities” (Charities SORP (FRS 102)) effective 1 January 2015. The adoption of the revised SORP has resulted in reclassification of some items and the comparatives have been amended accordingly without any effect on net incoming resources.

b) Incoming resources

i) Grants receivable Grants made to finance the activities of the charity are credited to the income and expenditure account in the period to which they relate.

ii) Bank interest

Bank interest is included in the income and expenditure account on receipt.

iii) Other income Sales of services are included in the income and expenditure account in the period to which they relate. Other income, including donations, gifts and covenants are included as they were received.

iv) Gifts and Intangible income

In addition to the above, the charity also receives help and support in the form of voluntary assistance in advising the public. This help and support is not included in the financial statements. However, its value to the Charity has been estimated and disclosed in the Directors’ report.

v) Deferred income Grants received in advance of the period in which the funder requires the expenditure to be applied will be reflected in deferred income within the balance sheet. East Radnorshire Care Limited

Notes to the financial statements for the year ended 31st March 2023

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Accounting policies (continued)

c) Resources expended

All expenditure is accounted for on an accruals basis. All expenditure directly related to the provision of advice services is included within charitable expenditure. Other costs incurred have been allocated between fundraising and publicity and management and administration as appropriate. Where such costs relate to more than one functional cost category they have been split on an estimate of time or floor space basis, as appropriate.

d) Fixed assets and depreciation

Fixed assets are included at cost.

Depreciation is charged on the following basis on the costs of the assets over their estimated useful lives as follows: -

• Fixtures, fittings and equipment 20% reducing balance Motor Vehicles - 20% reducing balance

The depreciation policy has been reviewed in accordance with the Statement of Recommended Practice “Accounting and Reporting by Charities” (Charities SORP (FRS 102)) effective 1 January 2015 and no change has been made from the previous year. e) Restricted funds

Income received for the restricted purposes is included in a separate restricted fund against which appropriate expenditure is allocated.

f) Designated funds

Designated funds are allocated out of unrestricted funds by the Trustees for specific purposes. The use of such funds is at the Trustees’ discretion.

g) Cash Flow

The charity has taken advantage of the exemptions in FRS 102 from the requirement to produce a cash flow statement on the grounds that it is a small company.

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East Radnorshire Care Limited Notes to the financial statements for the year ended 31st March 2024

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East Radnorshire Care Limited Notes to the financial statements for the year ended 31st March 2024

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East Radnorshire Care Limited Notes to the financial statements for the year ended 31st March 2024

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East Radnorshire Care Limited Notes to the financial statements for the year ended 31st March 2024

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Focus on Fundraising

To ensure the charity continues to run we rely on the goodwill of local people, groups

& organisations making donations.

There are far too many people to thank individually, and we would probably miss someone, but thank you to everyone who has donated, we really do appreciate it.

There are various ways we are trying to raise funds and below is an example of how you can get involved and support your local Day Centre.

Powys Lotto

Powys Lotto is an exciting weekly lottery that raises money for good causes in Powys. Play the lottery, support East Radnorshire Care - it’s that simple! Tickets for the lottery cost just £1 per week. Each ticket has a 1 in 50 chance to win a prize each week, with a top prize of £25,000! The draw takes place every Saturday and a 6-digit winning combination will be picked. Match all 6 and you win the JACKPOT! Smaller prizes of £10 & £25 are won each week. From every £1 ticket you buy, 50p will come direct to East Radnorshire Day Centre and 10p to other local good causes in Powys and to improving the community. To sign up please visit www.PowysLotto.com

Printer Ink for Recycling

We are also able to raise funds by recycling printer cartridges, which not only helps us to raise funds but is also good for the environment.

To recycle your ink, you can drop the cartridges into the Day Centre, or we can supply you with pre-paid envelopes that you just fill, and post and the money is credited to our account.

Special Occasion Donations

If you are planning a special occasion like a birthday or anniversary but you don’t really want gifts you could consider asking for donations to help the Day Centre instead?

Legacy Gift in Your Will

A legacy gift is a planned future gift that designates some part of an individual's estate as a donation to a charity like East Radnorshire Care.

For further information please speak to Beverley

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Staf Members

As of 31st March 2024

• Beverley Baynham Chief Officer Sharon Owen - Home Support Senior & On Call Caroline Williams - Home Support Staff & On Call Sharon Francis - Home Support Staff & On Call Carol Jones - Cook Clare Unitt - Home Support On Call Andrew Edwards - Bus Driver Ron Emmens - Maintenance

Sue Chambers retired at the end of December 2023 and Margaret Lloyd has been helping on Thursdays at Lunch Club.

We have also welcomed students from Ludlow College who have been a great assistance. Thank you Charlotte & Menna.

New Staf:

As of September 2024 two new members of staff have been employed –

• Kimberley Coles – Assistant to CO

• Hannah Morgan – Bathing Assistant

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Trustees 2023/24

Roger Curtis - has served as a trustee since 2013 and was elected chairman in 2019. Having been a director of a publishing company in Cambridgeshire, a manager of a small IT company and then for fifteen years the manager responsible for fundraising and publicity at a charitable hospice in Bury St Edmunds. He is passionate about charities generally and ERC in particular. He is also involved as a volunteer with other community organisations.

Dilwyn Price – became a Trustee in 2015 to ensure the future of the Day Centre for service users and to enable their family/carers to be able to have respite.

Deborah Edwards - has been involved volunteering one way of another in the East Radnorshire District since a child. Before we had the buses, I worked for the local taxi company transporting everyone to the centre. First-hand over the years through friends & family I've seen what a brilliant place the centre is. We need this amazing facility within East Radnorshire. Now & in the future, and if being a trustee helps this valuable service to keep going for those who need it, then I am delighted to be able to help.

Beverley Baynham – became a Trustee in 2019 and has been employed at the Day Centre since 2001. The future of the Centre is at the forefront of everything Beverley does. She is passionate & committed to ensuring the Centre is adequately funded and is always looking at new services we may be able to offer.

Lynne Owens – became a Trustee in the Autumn of 2020. A retired teacher Lynne has volunteered with many community groups throughout the years.

Brian Bridges – Brian joined in May 2021, after moving to the area. He volunteered at various charities where he lived previously.

Angela Yates – Angela joined the Committee to represent the Old Radnor Community Council area.

Andre Van Hauls – Andre joined as Presteigne & Norton Town Councils representative in May 2022. Andre is not a Trustee and attends meetings as the community rep.

Jonathon Prothero – Jonathon joined as Llangunllo Community Councils representative in October 2023. Jonathon is not a Trustee and attends meetings as a community rep.

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