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2023-03-31-accounts

East Radnorshire Care Limited

Financial Statements For the year ended 31st March 2023

Registered Charity No. 1088491 Company No. 4243987

East Radnorshire Care Limited

Financial Statements For the year ended 31st March 2023 CONTENTS

Report of the Directors and Trustees 3-10
Independent Examiners’ Report 11
Statement of Financial Activities 12
Balance Sheet 13
Notes to the Accounts 14-21

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East Radnorshire Care Limited

Report of the Directors and Trustees

For the Year Ended 31st March 2023

The Trustees (who are also the Directors for the purpose of Company Law) have pleasure in presenting their annual report and the audited financial statements for the year ended 31st March 2023. The provisions of the Statement of Recommended Practice “Accounting and Reporting by Charities” (Charities SORP (FRS 102)) effective 1 January 2015, have been adopted in preparing the annual report and financial statements of the charity.

1. REFERENCE AND ADMINISTRATIVE DETAILS

Charity Name: East Radnorshire Care Limited Charity Registration: 1088491 Company Registration: 4243987 Registered Office: Scottleton Street Presteigne Powys LD8 2BL Independent Examiners: Mid Wales Accountants Ltd First Floor The Old Town Hall Temple Street Llandrindod Wells Powys LD1 5DL

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East Radnorshire Care Limited

Report of the Directors and Trustees

For the Year Ended 31st March 2023

The following people were directors and officers of the charity on the date of approval o f the report:

The following people w
report:		 ere directors an d officers of the charity o n the date of appro val of the
DATE DATE
DIRECTORS/ TRUSTEES ROLE ELECTED BY ELECTED RESIGNED
Dilwyn Price Director 2012
Michael Jones Director 2001
Stephen Powell Director 2012 2022
Deborah Edwards Director 2018
Roger Curtis Director 2013
Beverley Baynham Director 2019
Brian Bridges Director 2021
Lynne Owens Director 2021

2. STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing Document

East Radnorshire Care Limited is a registered charity and a company limited by guarantee. The maximum liability of each member is limited to ten pounds. At 31st March 2023 the company had 6 members. East Radnorshire Care is governed by its Memorandum and Articles of Association.

The charity offers services to older members of the community of East Radnor. Run under the umbrella of East Radnorshire Care Limited is East Radnor Home Support & East Radnorshire Day Centre.

East Radnor Home Support officers practice low level assistance on day-to-day matters and provides a 24-hour rapid response to emergencies. This emergency service operates throughout the year with on call staff.

East Radnorshire Day Centre was incorporated as a Company Limited by Guarantee on 18 September 2002. The charity commenced operations in 1996. The Day Centre remained closed throughout the accounting period due to the Covid-19 pandemic.

The company name was changed on 24[th] May 2021 from East Radnorshire Day Centre to East Radnorshire Care Limited to reflect the different services offered.

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Recruitment, Appointment of Trustees

The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Companies Act 2006.

The trustees are also responsible for safeguarding the assets of the charity and hence taking reasonable steps for the prevention and detection of other irregularities.

The above report has been prepared in accordance with the provisions applicable to companies subject to the small company’s regime as set out in Part 15 of the Companies Act 2006 and in accordance with the Charities SORP (2016)

Induction of Trustees

Newly appointed Trustees are provided with a comprehensive induction to East Radnorshire Care through the provision of training courses and mentoring by established trustees.

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East Radnorshire Care Limited Report of the Directors and Trustees For the Year Ended 31st March 2023

Organisational Structure

East Radnorshire Care Limited is governed by its Trustee Board which is responsible for setting the strategic direction of the organisation and the policy of the charity. The Trustees carry the ultimate responsibility for the conduct of East Radnorshire Care and for ensuring that the charity satisfies its legal and contractual obligations. Trustees meet as a minimum quarterly and delegate the day-to-day operation of the organisation to senior management. A register of members’ interests is maintained at the registered office and is available to the public.

Related Parties

The charity co-operates and liaises with a number of other services, local charities and social services departments on behalf of clients. Where one of the trustees holds the position of trustee/director of another charity they may be involved in discussions regarding that other charity but not in the ultimate decision-making process.

Major risks

East Radnorshire Care Limited has worked on a Corporate Risk Management exercise. A risk management strategy and risk register were agreed by the Trustee Board. The Trustees recognise that any major risks to which the charity is exposed need to be reviewed and systems put in place to mitigate those risks. To that end East Radnorshire Care is continually monitoring and managing its risk, reviewing the corporate risk register and ensuring action plans are in place to mitigate its key risks.

Included in external risks is that of the loss of funding. The effects of this have been minimised by the procedures in place, which have resulted in funding being secured from a variety of sources. The charity continues to seek to diversify its funding sources. Internal risks are minimised by the implementation of procedures for authorisation of all transactions and projects and to ensure consistent quality of delivery for all operational aspects of the charitable company. These procedures are reviewed annually to ensure that they still meet the needs of the charity.

3. OBJECTIVES AND ACTIVITIES

Objects

The charity is constituted as a company limited by guarantee and governed by a memorandum and articles of association.

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East Radnorshire Care Limited

Report of the Directors and Trustees

For the Year Ended 31st March 2023

Aims, Objectives, Strategies and Activities for the Year

The Charity’s objectives remain to support vulnerable adults.

Day care ceased in March 2020 due to it being unsafe to continue due to Covid-19 and has not yet restarted despite the charities best efforts to negotiate with Powys County Council for funding. Unfortunately, we were unable to open throughout the accounting period as without funding we cannot open a day centre.

However, we have adapted our services and activities including a meals delivery service, prescription delivery, telephone monitoring calls, essential/emergency shopping, support with benefits, transport to appointments. Lunch Club has continued to thrive and has been very popular.

During the Winter months a Warm Space was opened to support people through the costof-living crisis. Grant funding was received to cover the cost.

The trustees met regularly to manage the company’s affairs and its fundraising initiatives.

The staff manage the day-to-day activity of the charity.

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East Radnorshire Care Limited

Report of the Directors and Trustees

For the Year Ended 31st March 2023

4. ACHIEVEMENTS AND PERFORMANCE

Charitable Activities

The charity provided the Home Support service free of charge. The Day Centre was unable to open.

Fundraising Activities

Total income for the year was £208,219 an increase of £14,694 on 2021/2022.

Factors Affecting the Achievement of Objectives

In order to strengthen the effectiveness of its services, the charity has continued to develop relationships with other agencies and businesses. East Radnorshire Care Limited works in partnership through referrals with many organisations in the Private, Statutory and Voluntary Sectors.

Over the last year we have continued to deliver outstanding quality services, supporting our vulnerable service users with their often-complex needs.

Funding as always is an issue, and we continue to work closely with Powys County Council to negotiate a longer-term viable contract, as well as continuing to fundraise locally and apply to grant awarding bodies.

East Radnor Home Support received funded from Powys County Council throughout the accounting period, but this did not cover the full cost of running the service.

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East Radnorshire Care Limited

Report of the Directors and Trustees

For the Year Ended 31st March 2023

5. FINANCIAL REVIEW

Financial Position

Incoming resources in the year were £208,219 (2021/2022 £193,525). Of this £103,200 (2021/2022 £103,000) related to project restricted activities.

Reserves Policy

Previously, East Radnorshire Care Limited was required to ensure that free monies are available in each financial year to meet a reasonably foreseeable contingency. During this financial climate, the charity will take all necessary steps to ensure that the charity provides a best value of service. Three months running costs of the charity are allocated reserves if winding up was required. See page 21 – Note 13.

Principle Funding Sources

The Directors extend their gratitude for the many generous donations we have received in the year. Without the generosity of these gifts the charity would not be able to continue its valuable work.

Funds in Deficit

No funds were in deficit at the balance sheet date.

Investment Policy

As required in its Memorandum paragraph 4.15, in furtherance of its objects, and for no other purposes, the Company has the power to invest the monies of the Company not immediately required for its purposes in or upon such investments, securities or property as may be thought fit, subject nevertheless to such conditions and such consents as may for the time being, be imposed or required by law.

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East Radnorshire Care Limited Report of the Directors and Trustees

For the Year Ended 31st March 2023

6. FUTURE PLANS

At the end of the accounting period, we had worked through a worldwide pandemic and the charity has changed the services available. The future is unclear regarding the provision of day care due to a lack of funding from Powys County Council.

The charity must look at other care services that may be provided.

Registration with the Care Inspectorate Wales (CIW) is complete but is currently dormant. Diversifying and responding to current needs in the care sector is a priority for the coming year. Securing long term core funding is a priority for the service, to offer stability for the staff and service users. We will continue to work closely with Powys County Council Social Services Department to establish what services they would like to buy in from us.

The Home Support Project has progressed well, and we look to continue to expand and develop this service and to secure long term funding.

7. DIRECTORS’ RESPONSIBILITIES

Company Law and Charity Law require the Directors to prepare financial statements for each financial year, which give a true and fair view of East Radnorshire Care Limited and of the surplus or deficit for that period. In preparing those financial statements, the Directors are required to: -

The Directors are also responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of East Radnorshire Care Limited and to enable them to ensure that the financial statements comply with the Companies Act, 2006.

The Directors are responsible for ensuring that the company maintains an adequate system of internal control designed to provide reasonable assurance that assets are safeguarded against material loss or unauthorised use and to prevent and detect fraud and other irregularities.

This report has been prepared in accordance with the Statement of Recommended Practice – Accounting and reporting by Charities and in accordance with the special provisions of the Companies Act 2006 relating to small companies.

………………………….ERC Chairman 14[th] August 2023

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Independent Examiners Report to the Directors of East Radnorshire Care Limited

I report on the accounts of East Radnorshire Care Limited for the year ended 31st March 2023 which are set out on pages 11 to 20.

Respective responsibilities of directors and examiner.

The directors of East Radnorshire Care Limited are responsible for the preparation of the accounts. The directors consider that an audit is not required for this year under section 144 of The Charities Act 2011 (“the Charities Act) and that an independent examination is needed. The charity’s gross income exceeded £250,000 and I am qualified to undertake the examination by being a qualified member of MAAT.

It is my responsibility to:

Basis of Independent Examiners Report

My examination was carried out in accordance with the general Directions given by the Charity Commissioners.

An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeks explanations from you as directors concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view, and the report is limited to those matters set out on the statement below.

Independent Examiners Statement

In connection with my examination, no material matters have come to my attention which gives me cause to believe that in, any material respect:

I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Mid Wales Accountants Ltd 21[st] June 2023

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East Radnorshire Care Limited

Statement of financial activities for the year ended 31/03/23

Incorporating the Income and Expenditure Account

There are no recognised gains or losses in the year, other than those included in the statement of financial activities.

All activities derive from continuing operations.

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East Radnorshire Care Limited

Balance Sheet as at 31st March 2023

These financial statements have been prepared in accordance with the micro-entity provisions of the Companies Act 2006 and delivered in accordance with the provisions applicable to company’s subject to the small company’s regime.

For the financial year ending 31 March 2023 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies. Director's responsibilities:

• The director acknowledges his responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.

The financial statements were approved by the Board on 14[th] August 2023 and signed on their behalf by: -

________ERC

Director & Treasurer

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East Radnorshire Care Limited

Notes to the financial statements for the year ended 31st March 2023

1. Accounting policies

a) Accounting basis

The financial statements have been prepared under the historical cost convention and are in accordance with the Companies Act 2006, applicable accounting standards and the Statement of Recommended Practice “Accounting and Reporting by Charities” (Charities SORP (FRS 102)) effective 1 January 2015. The adoption of the revised SORP has resulted in reclassification of some items and the comparatives have been amended accordingly without any effect on net incoming resources.

b) Incoming resources

i) Grants receivable Grants made to finance the activities of the charity are credited to the income and expenditure account in the period to which they relate.

ii) Bank interest

Bank interest is included in the income and expenditure account on receipt.

Sales of services are included in the income and expenditure account in the period to which they relate. Other income, including donations, gifts and covenants are included as they were received.

iv) Gifts and Intangible income

In addition to the above, the charity also receives help and support in the form of voluntary assistance in advising the public. This help and support is not included in the financial statements. However, its value to the Charity has been estimated and disclosed in the Directors’ report.

v) Deferred income

Grants received in advance of the period in which the funder requires the expenditure to be applied will be reflected in deferred income within the balance sheet.

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East Radnorshire Care Limited

Notes to the financial statements for the year ended 31st March 2023

1.

Accounting policies (continued)

c) Resources expended

All expenditure is accounted for on an accruals basis. All expenditure directly related to the provision of advice services is included within charitable expenditure. Other costs incurred have been allocated between fundraising and publicity and management and administration as appropriate. Where such costs relate to more than one functional cost category they have been split on an estimate of time or floor space basis, as appropriate.

d) Fixed assets and depreciation

Fixed assets are included at cost.

Depreciation is charged on the following basis on the costs of the assets over their estimated useful lives as follows: -

The depreciation policy has been reviewed in accordance with the Statement of Recommended Practice “Accounting and Reporting by Charities” (Charities SORP (FRS 102)) effective 1 January 2015 and no change has been made from the previous year.

e) Restricted funds

Income received for the restricted purposes is included in a separate restricted fund against which appropriate expenditure is allocated.

f) Designated funds

Designated funds are allocated out of unrestricted funds by the Trustees for specific purposes. The use of such funds is at the Trustees’ discretion.

g) Cash Flow

The charity has taken advantage of the exemptions in FRS 102 from the requirement to produce a cash flow statement on the grounds that it is a small company.

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East Radnorshire Care Limited

Notes to the financial statements for the year ended 31st March 2023

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East Radnorshire Care Limited

Notes to the financial statements for the year ended 31st March 2023

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East Radnorshire Care Limited

Notes to the financial statements for the year ended 31st March 2023

East Radnorshire Care Limited

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Notes to the financial statements for the year ended 31st March 2023

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East Radnorshire Care Limited

Notes to the financial statements for the year ended 31st March 2023

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East Radnorshire Care Limited

Notes to the financial statements for the year ended 31st March 2023

13. Purposes of restricted funds

A designated fund for redundancy and winding up costs is in place with a balance of £30,000 .

A designated fund also exists for equipment purchases with a balance of £30,000. This includes items such as replacing an accessible minibus or large pieces of specialist care equipment.

Therefore £60,000 of charity finances are ring-fenced and cannot be seen as free reserves.

East Radnorshire Care Limited is the overarching name of the organisation, incorporating East Radnorshire Day Centre & East Radnor Home Support. In house management accounts are produced to show income & expenditure for each service and any other services it may offer.

Mrs Beverley Baynham – Chief Officer East Radnorshire Day Centre

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