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2022-03-31-accounts

East Radnorshire Care Limited

Financial Statements For the year ended 31st March 2022

Registered Charity No. 1088491 Company No. 4243987

East Radnorshire Care Limited

Financial Statements For the year ended 31st March 2022 CONTENTS


CONTENTS
Report of the Directors and Trustees 3-10
Independent Examiners’ Report 11
Statement of Financial Activities 12
Balance Sheet 13
Notes to the Accounts 14-21

2

East Radnorshire Care Limited

Report of the Directors and Trustees

For the Year Ended 31st March 2022

The Trustees (who are also the Directors for the purpose of Company Law) have pleasure in presenting their annual report and the audited financial statements for the year ended 31st March 2022. The provisions of the Statement of Recommended Practice “Accounting and Reporting by Charities” (Charities SORP (FRS 102)) effective 1 January 2015, have been adopted in preparing the annual report and financial statements of the charity.

1. REFERENCE AND ADMINISTRATIVE DETAILS

Charity Name: East Radnorshire Care Limited Charity Registration: 1088491 Company Registration: 4243987 Registered Office: Scottleton Street Presteigne Powys LD8 2BL Independent Examiners: Mid Wales Accountants Ltd First Floor The Old Town Hall Temple Street Llandrindod Wells Powys LD1 5DL

3

East Radnorshire Care Limited

Report of the Directors and Trustees

For the Year Ended 31st March 2022

The following people were directors and officers of the charity on the date of approval of the report:


report:
DATE DATE
DIRECTORS/ TRUSTEES ROLE ELECTED BY ELECTED RESIGNED
Dilwyn Price Director 2012
Michael Jones Director 2001
Stephen Powell Director 2012
Judith Charlton Director 2012
Deborah Edwards Director 2018
Roger Curtis Director 2013
Beverley Baynham
Director		 2019
Brian Bridges Director 2021

2. STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing Document

East Radnorshire Care Limited is a registered charity and a company limited by guarantee. The maximum liability of each member is limited to ten pounds. At 31st March 2022 the company had 8 members. East Radnorshire Care is governed by its Memorandum and Articles of Association.

The charity offers services to older members of the community of East Radnor. Run under the umbrella of East Radnorshire Care Limited is East Radnor Home Support & East Radnorshire Day Centre.

East Radnor Home Support officers practice low level assistance on day-to-day matters and provides a 24-hour rapid response to emergencies. This emergency service operates throughout the year with on call staff.

East Radnorshire Day Centre was incorporated as a Company Limited by Guarantee on 18 September 2002. The charity commenced operations in 1996. The Day Centre was closed throughout the accounting period due to the Covid-19 pandemic.

The company name was changed on 24[th] May 2021 from East Radnorshire Day Centre to East Radnorshire Care Limited to reflect the different services offered.

4

Recruitment, Appointment of Trustees

The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Companies Act 2006.

The trustees are also responsible for safeguarding the assets of the charity and hence taking reasonable steps for the prevention and detection of other irregularities.

The above report has been prepared in accordance with the provisions applicable to companies subject to the small company’s regime as set out in Part 15 of the Companies Act 2006 and in accordance with the Charities SORP (2016)

Induction of Trustees

Newly appointed Trustees are provided with a comprehensive induction to East Radnorshire Care through the provision of training courses and mentoring by established trustees.

5

East Radnorshire Care Limited

Report of the Directors and Trustees

For the Year Ended 31st March 2022

Organisational Structure

East Radnorshire Care Limited is governed by its Trustee Board which is responsible for setting the strategic direction of the organisation and the policy of the charity. The Trustees carry the ultimate responsibility for the conduct of East Radnorshire Care and for ensuring that the charity satisfies its legal and contractual obligations. Trustees meet as a minimum quarterly and delegate the day-to-day operation of the organisation to senior management. A register of members’ interests is maintained at the registered office and is available to the public.

Related Parties

The charity co-operates and liaises with a number of other services, local charities and social services departments on behalf of clients. Where one of the trustees holds the position of trustee/director of another charity they may be involved in discussions regarding that other charity but not in the ultimate decision-making process.

Major risks

East Radnorshire Care Limited has worked on a Corporate Risk Management exercise. A risk management strategy and risk register were agreed by the Trustee Board. The Trustees recognise that any major risks to which the charity is exposed need to be reviewed and systems put in place to mitigate those risks. To that end East Radnorshire Care is continually monitoring and managing its risk, reviewing the corporate risk register and ensuring action plans are in place to mitigate its key risks.

Included in external risks is that of the loss of funding. The effects of this have been minimised by the procedures in place, which have resulted in funding being secured from a variety of sources. The charity continues to seek to diversify its funding sources. Internal risks are minimised by the implementation of procedures for authorisation of all transactions and projects and to ensure consistent quality of delivery for all operational aspects of the charitable company. These procedures are reviewed annually to ensure that they still meet the needs of the charity.

3. OBJECTIVES AND ACTIVITIES

Objects

The charity is constituted as a company limited by guarantee and governed by a memorandum and articles of association.

6

East Radnorshire Care Limited Report of the Directors and Trustees

For the Year Ended 31st March 2022

Aims, Objectives, Strategies and Activities for the Year

The Charity’s objectives remain to support vulnerable adults.

However, the way in which we support people has changed and evolved during the pandemic.

Day Care was temporarily ceased due to the local authority deeming it as unsafe to continue due to covid-19. Unfortunately, we were unable to open throughout the accounting period.

The service has adapted and evolved to meet the need of the community and provided services that were essential in times of isolation.

Home support was originally set up as a pilot project in January 2018 and is fully funded by Powys County Council. This service blended seamlessly into the charity.

The size of the charity has reduced due to Covid. The Day Centre service was unable to open, and negotiations are taking place with Powys County Council as to when services can resume. Without the agreed funding we cannot open a day centre.

However, we adapted our services and activities for the year including a meals delivery service, prescription delivery, telephone monitoring calls, essential/emergency shopping, support with benefits, transport to appointments. We also opened a weekly coffee morning and lunch club. The lunch club has proved very popular.

The trustees met regularly to manage the company’s affairs and its fundraising initiatives.

The staff manage the day-to-day activity of the charity.

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East Radnorshire Care Limited

Report of the Directors and Trustees

For the Year Ended 31st March 2022

4. ACHIEVEMENTS AND PERFORMANCE

Charitable Activities

The charity provided the Home Support service free of charge. The Day Centre was unable to open.

Fundraising Activities

Total income for the year was £193,525 a decrease of £74,891 on 2020/2021.

Factors Affecting the Achievement of Objectives

In order to strengthen the effectiveness of its services, the charity has continued to develop partnerships with other agencies and businesses. East Radnorshire Care Limited works in partnership through referrals with many organisations in the Private, Statutory and Voluntary Sectors.

Over the last year we have continued to deliver outstanding quality care, supporting our vulnerable service users with their often-complex needs.

Funding as always is an issue, and we continue to work closely with Powys County Council to negotiate a longer-term viable contract. As well as continuing to fundraise locally and apply to grant awarding bodies.

East Radnor Home Support was fully funded by Powys County Council throughout the accounting period.

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East Radnorshire Care Limited

Report of the Directors and Trustees

For the Year Ended 31st March 2022

5. FINANCIAL REVIEW

Financial Position

Incoming resources in the year were £193,525 (2020/2021 £268,416). Of this £103,000 (2020/2021 £89,852) related to project restricted activities.

Reserves Policy

Previously, East Radnorshire Care Limited was required to ensure that free monies are available in each financial year to meet a reasonably foreseeable contingency. During this financial climate, the charity will take all necessary steps to ensure that the charity provides a best value of service. Three months running costs of the charity are allocated reserves if winding up was required. See page 21 – Note 13.

Principle Funding Sources

The Directors extend their gratitude for the many generous donations we have received in the year. Without the generosity of these gifts the centre would not be able to continue its valuable work.

Funds in Deficit

No funds were in deficit at the balance sheet date.

Investment Policy

As required in its Memorandum paragraph 4.15, in furtherance of its objects, and for no other purposes, the Company has the power to invest the monies of the Company not immediately required for its purposes in or upon such investments, securities or property as may be thought fit, subject nevertheless to such conditions and such consents as may for the time being, be imposed or required by law.

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East Radnorshire Care Limited

Report of the Directors and Trustees

For the Year Ended 31st March 2022

6. FUTURE PLANS

At the end of the accounting period, we had been in a worldwide pandemic for a year and the charity has changed the services on offered. The future is unclear regarding the provision of day care due to a lack of funding from Powys County Council. The charity must look at other care services that may be provided.

Registration with the Care Inspectorate Wales (CIW) was completed in the period but is currently dormant.

Diversifying and responding to current needs in the care sector is a priority for the coming year. Securing long term core funding is a priority for the service, to offer stability for the staff and service users. We will continue to work closely with Powys County Council Social Services Department to establish what services they would like to buy in from us. The Home Support Project has progressed well, and we look to continue to expand and develop this service and to secure long term funding.

7. DIRECTORS’ RESPONSIBILITIES

Company Law and Charity Law require the Directors to prepare financial statements for each financial year, which give a true and fair view of the of East Radnorshire Care Limited and of the surplus or deficit for that period. In preparing those financial statements, the Directors are required to: -

The Directors are also responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of East Radnorshire Care Limited and to enable them to ensure that the financial statements comply with the Companies Act, 2006.

The Directors are responsible for ensuring that the company maintains an adequate system of internal control designed to provide reasonable assurance that assets are safeguarded against material loss or unauthorised use and to prevent and detect fraud and other irregularities.

This report has been prepared in accordance with the Statement of Recommended Practice – Accounting and reporting by Charities and in accordance with the special provisions of the Companies Act 2006 relating to small companies.

………………………….ERDC Chairman 27[th] Sept 2022

10

Independent Examiners Report to the Directors of East Radnorshire Care Limited

I report on the accounts of East Radnorshire Care Limited for the year ended 31st March 2022 which are set out on pages 11 to 20.

Respective responsibilities of directors and examiner.

The directors of East Radnorshire Care Limited are responsible for the preparation of the accounts. The directors consider that an audit is not required for this year under section 144 of The Charities Act 2011 (“the Charities Act) and that an independent examination is needed. The charity’s gross income exceeded £250,000 and I am qualified to undertake the examination by being a qualified member of MAAT.

It is my responsibility to:

Basis of Independent Examiners Report

My examination was carried out in accordance with the general Directions given by the Charity Commissioners.

An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeks explanations from you as directors concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view, and the report is limited to those matters set out on the statement below.

Independent Examiners Statement

In connection with my examination, no material matters have come to my attention which gives me cause to believe that in, any material respect:

I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Mid Wales Accountants Ltd 27[th] September 2022

11

East Radnorshire Care Limited

Statement of financial activities for the year ended 31/03/22

Incorporating the Income and Expenditure Account

Note
Income and Endowments from
1b
Income from donations and legacies
2a
Income from other trading activities
2b
Income from investments
2c
Income from charitable activities
3
4
Total income and endowments
Expenditure on
Expenditure on Raising funds
5
Expenditure on Charitable activities
5
Total Expenditure
5
Net income/(expenditure)
6
Transfers between funds
Net movement in funds for the year
Balances brought forward 2021
12
Balances carried forward 2022
12		 Unrestricte
d funds
Restricted
funds
£
£
3,633
725
66
86,102
103,000
90,525
103,000
95,448
105,000
95,448
105,000
(4,922)
(2,000)
-
-
(4,922)
(2,000)
147,634
36,728
142,712
34,728		 Develop
ment
Fund
£
-
-
-
-
-
-
-		 Total funds
2022
£
3,633
725
66
189,102
-		 Total funds
2021
£
7,920
652
107
259,737
-
193,525 268,416
200,448 220,984
200,448 220,984
(6,922)
-		 47,432
-
(6,922)
184,362		 47,432
136,930
177,440 184,362

There are no recognised gains or losses in the year, other than those included in the statement of financial activities.

All activities derive from continuing operations.

12

East Radnorshire Care Limited

Balance Sheet as at 31st March 2022

Unrestricted Restricted Total
Note Funds Funds 2022 2021
£ £
Fixed Assets
Tangible Fixed Assets 8 21,089 - 21,089 27,209
Current Assets
Debtors 9 1,020 - 1,020 1,285
Short term deposits
Cash at bank and in hand 127,476 34,728 162,204 162,228
128,496 34,728 163,224 163,513
Creditors - amounts falling due
within one year		 10 6,873 - 6,873 6,360
Net Current Assets 121,623 34,728 156,351 157,153
Net assets 142,712 34,728 177,440 184,362
Represented by:
Funds of the Charity
Unrestricted funds
Accumulated fund 110,712 110,712 115,634
Designated funds 32,000 32,000 32,000
Restricted Funds 13 34,728 34,728 36,728
142,712 34,728 177,440 184,362

These financial statements have been prepared in accordance with the micro-entity provisions of the Companies Act 2006 and delivered in accordance with the provisions applicable to company’s subject to the small company’s regime.

For the financial year ending 31 March 2022 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

Director's responsibilities:

• The director acknowledges his responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.

The financial statements were approved by the Board on 27[th] September 2022 and signed on their behalf by:

________ERDC

Director & Treasurer

13

East Radnorshire Care Limited

Notes to the financial statements for the year ended 31st March 2022

1. Accounting policies

13. Accounting basis

The financial statements have been prepared under the historical cost convention and are in accordance with the Companies Act 2006, applicable accounting standards and the Statement of Recommended Practice “Accounting and Reporting by Charities” (Charities SORP (FRS 102)) effective 1 January 2015. The adoption of the revised SORP has resulted in reclassification of some items and the comparatives have been amended accordingly without any effect on net incoming resources.

14. Incoming resources

Grants made to finance the activities of the charity are credited to the income and expenditure account in the period to which they relate.

ii) Bank interest

Bank interest is included in the income and expenditure account on receipt.

iii) Other income

Sales of services are included in the income and expenditure account in the period to which they relate. Other income, including donations, gifts and covenants are included as they were received.

iv) Gifts and Intangible income

In addition to the above, the charity also receives help and support in the form of voluntary assistance in advising the public. This help and support is not included in the financial statements. However, its value to the Charity has been estimated and disclosed in the Directors’ report.

v) Deferred income

Grants received in advance of the period in which the funder requires the expenditure to be applied will be reflected in deferred income within the balance sheet.

14

East Radnorshire Care Limited

Notes to the financial statements for the year ended 31st March 2022

1. Accounting policies (continued)

15. Resources expended

All expenditure is accounted for on an accruals basis. All expenditure directly related to the provision of advice services is included within charitable expenditure. Other costs incurred have been allocated between fundraising and publicity and management and administration as appropriate. Where such costs relate to more than one functional cost category they have been split on an estimate of time or floor space basis, as appropriate.

16. Fixed assets and depreciation

Fixed assets are included at cost.

Depreciation is charged on the following basis on the costs of the assets over their estimated useful lives as follows: -

Fixtures, fittings and equipment - 20% reducing balance Motor Vehicles - 20% reducing balance

The depreciation policy has been reviewed in accordance with the Statement of Recommended Practice “Accounting and Reporting by Charities” (Charities SORP (FRS 102)) effective 1 January 2015 and no change has been made from the previous year.

17. Restricted funds

Income received for the restricted purposes is included in a separate restricted fund against which appropriate expenditure is allocated.

18. Designated funds

Designated funds are allocated out of unrestricted funds by the Trustees for specific purposes. The use of such funds is at the Trustees’ discretion.

g) Cash Flow

The charity has taken advantage of the exemptions in FRS 102 from the requirement to produce a cash flow statement on the grounds that it is a small company.

15

East Radnorshire Care Limited

Notes to the financial statements for the year ended 31st March 2022

2 Income and endowments

a
Donations & legacies
Donations
Fund Raising
Gift Aid
b
Income from Hire Charges
Local Community Groups
c
Income from investments
Bank Interest received
3 Income from Charitable Activities
Income
4 Other Income
Profit on disposal of fixed assets		 Unrestricted
£
3,633
-
3,633
725
725
66
Unrestricted
£
86,102
86,102
Unrestricted
£
-		 Restricted
£
-
-		 2022 Total
£
3,633
-
-
3,633
725		 2021
£
7,920
7,920
652
-
-		 725
-		 652
-
Restricted
£
103,000
103,000
Restricted
£
-		 66
2022 Total
£
189,102
189,102
2022 Total
£
-		 107
2,021
£
259,737
259,737
2,021
£
-

16

East Radnorshire Care Limited

Notes to the financial statements for the year ended 31st March 2022

5 Total expenditure on

Staff Costs
Pension
Premises Costs and Equipment
Transport Costs
Meals & Other Services
Office Costs
Insurance
Staff training
Advertising
Misc staff expenses
Depreciation
Total
Governance costs
Resources Expended		 Direct
Charitable
activities
£
124,829
6,954
19,254
8,315
16,221
10,806
3,276
632
1,625
1,445
6,119
199,475
973
200,448		 Support
Activities
£
-
-
-
-
-		 2022
Total
£
124,829
6,954
19,254
8,315
16,221
10,806
3,276
632
1,625
1,445
6,119
199,475
973
200,448		 2021
Total
£
137,252
7,807
26,807
8,242
11,800
13,406
4,315
200
987
1,530
7,520
219,866
1,118
220,984

17

East Radnorshire Care Limited

Notes to the financial statements for the year ended 31st March 2022

6 Net income/(expenditure)
This is stated after charging:
Depreciation
Amortisation
Auditors' remuneration
Audit services
Consultancy work		 2022
2021
£
£
6,119
7,520
-
-
-
-
7 Information regarding Directors and Employees
Wages and salaries
Pension costs
The average number of employees, analysed by function was:
Charitable purposes
Fundraising & publicity
Management and administration of charity		 2022
2021
£
£
124,829
137,252
6,954
7,807
131,783
145,059
2022
2021
8
8
8
8

No employee received remuneration of more than £50,000.

18

East Radnorshire Care Limited

Notes to the financial statements for the year ended 31st March 2022

8 Fixed assets

**8 ** Fixed assets
Equipment Vehicles Building Total
£ £ £
Cost
At 01/04/21 21,899 60,380 17,881 100,160
Additions
Disposals
At 31/03/22 21,899 60,380 17,881 100,160
Depreciation
At 01/04/21 21289 35,927 15,736 72,952
Charge for the year 157 4,891 1,071 6,119
Disposals 0
21,446 40,818 16,807 79,071
NBV 2022 453 19,562 1,074 21,089
NBV 2021 610 24,453 2,146 27,209
**9 ** Debtors
2022 2021
£ £
Trade debtors 1,020 1,285
1,020 1,285
**10 ** Creditors - amounts falling due within one year
2022 2021
£ £
Trade creditors 6,045 5,580
Accruals 828 780
6,873 6,360

19

East Radnorshire Care Limited

Notes to the financial statements for the year ended 31st March 2022

11 Analysis of net assets between funds

General General Designated Restricted Total Total
Funds Funds Funds Funds
£ £ £
Tangible Fixed Assets 21,089 - 21,089
Current Assets 96,496 32,000 34,728 163,224
Current Liabilities (6,873) - (6,873)
Net Assets 110,712 32,000 34,728 177,440
Movement in funds
At 1 April Incoming Outgoing At 31 March
2021 Resources Resources 22
£ £ £ £
Restricted Funds
WG Edwards Chaitable Tru - - -
Powys County Council 36,728 103,000 105,000 34,728
Tesco -
Total Restricted Funds 36,728 103,000 105,000 34,728
Unrestricted Funds
-
Designated fund 32,000 32,000
General funds 115,634 90,525 95,448 110,712
Total unrestricted funds 147,634 90,525 95,448 142,712
Total funds 184,362 193,525 200,448 177,440

12 Movement in funds

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East Radnorshire Care Limited

Notes to the financial statements for the year ended 31st March 2022

13. Purposes of restricted funds

A designated fund for redundancy and winding up costs is in place with a balance of £30,000 .

A designated fund also exists for equipment purchases with a balance of £15,000. This includes items such as replacing an accessible minibus or large pieces of specialist care equipment.

Therefore £45,000 of charity finances are ring-fenced and cannot be seen as free reserves.

East Radnorshire Care Limited is the overarching name of the organisation, incorporating East Radnorshire Day Centre & East Radnor Home Support. In house management accounts are produced to show income & expenditure for each service.

Mrs Beverley Baynham – Chief Officer East Radnorshire Day Centre

21