MOIIL4 VILLAGE HALL ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2022
MOIRA VILLAGE HALL
ACCOUNTS
FOR THE YEAR ENDED 31 MARCH 2022
| Contents | Pages |
|---|---|
| Annual report | 1 - 3 |
| Independent Examiners Report | 4 |
| Statement of Financial Activities | 5 |
| Balance Sheet | 6 |
| Notes to the Accounts | 7 - 8 |
MOIRA VILLAGE HALL
ANNUAL REPORT
The Trustees present their report for the year ended 31 March 2022
The Charity was established by a Trust Deed dated 22 February 2001 and was registered with the Charity Commission on 17 September 2001
Address Moira Village Hall Ashby Road Moira Swadlincote Derbyshire DE12 6DP
Registered Charity Number : 1088450
Trustees:
The Charity trustees who served during the year were as follows:
P Thomas (Chair) B Weston A Hill (Vice Chair) P Roberts H Day A Donegan
Trustees are elected annually by ballot at the AGM. Officers are elected from the membership of the Managing Committee each year at the AGM.
Principal Bankers Santander Bridle Road Bootle L30 4GB Independent Examiner S J Holmes FCCA Aquarius Accountancy Castle House South Street Ashby de la Zouch Leicestershire LE65 1BR
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MOIRA VILLAGE HALL
ANNUAL REPORT (continued)
Objectives and Activities
The Charity was established to facilitate the building of a new village hall and enhance the community life of the inhabitants of Moira by providing communal facilities.
The Hall is available for hire by any individual or organisation in accordance with the standard hiring agreement and scale of charges adopted for the year. It is intended that the scale of charges be sufficient to meet all expenditure incurred in running and maintaining the Hall. Ashby Woulds Town Council is responsible for insuring the Hall
Review of Progress and Achievements
Hall letting income for the year amounted to £30,889 showing a 293% increase on the previous year which was heavily affected by Covid 19. After deducting expenses there was a deficit for the year of £10,923.
The Committee have continued their policy of maintaining the Hall to a high standard
Finances
The attached financial statements show the current state of the finances, which the Committee consider to be sound. At 31 March 2022 free reserves amounted to £18,216. This falls within the range agreed by the trustees.
Risk Review
The trustees have examined the major internal and external risks which the Charity faces and confirm that systems are being established to minimise these risks.
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MOIRA VILLAGE HALL
ANNUAL REPORT (continued)
Public Benefit
The trustees confirm that they have referred to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing the charity’s aims and objectives
Trustees’ Responsibilities in Relation to the Financial Statements
Law applicable to charities in England and Wales requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the charity’s financial activities during the year and of its financial position at the end of the year. In preparing those financial statements, the Trustees are required to :
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Select suitable accounting policies and then apply them consistently;
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Make judgements and estimates that are reasonable and prudent;
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State whether applicable accounting standards and statements of recommended practice have been followed, subject to any departures disclosed and explained in the financial statements;
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Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the Charity will continue in business.
The Trustees are responsible for keeping accounting records which disclose with reasonable accuracy at any time the financial position of the Charity and enable them to ensure that the financial statements comply with the Charities Act 1993. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by the Trustees and signed on their behalf by:
………………………………..
……………………………….
Date……………………
Page 3
INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES OF MOIRA VILLAGE HALL
I report on the accounts of the Charity for the year ended 31 March 2022 which are set out on pages 5 to 8
Respective Responsiblities of Trustees and Examiner
The Charity Trustees are responsible for the preparation of the accounts. The Charity Trustees consider that an audit is not required for this year (under section 43(2) of the Charities Act 1993 [the 1993 Act]) and that an independent examination is needed.
It is my responsibility to:
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Examine the accounts (under section 43(3)(a) of the 1993 Act;
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To follow the procedures laid down in the General Directions given by the Charity Commissioners (under section 43(7)(b) of the 1993 Act; and
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To state whether particular matters have come to my attention.
Basis of Independent Examiners Report
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently, I do not express an audit opinion on the view given by the accounts.
Independent Examiner’s Statement
In connection with my examination no matter has come to my attention:
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which gives me reasonable cause to believe that in any material aspect the requirements to keep accounting records in accordance with section 41 of the 1993 Act and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 1993 Act, have not been met, or
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to which in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached
S J Holmes FCCA Aquarius Accountancy Castle House South Street Ashby de la Zouch LE65 1BR
Page 4
MOIRA VILLAGE HALL
STATEMENT OF FINANCIAL ACTIVITIES YEAR ENDED 31 MARCH 2022
| Unrestricted | Endowment | Total for | Total for | |
|---|---|---|---|---|
| Income Fund | Funds | 2022 | 2021 | |
| £ | £ | £ | £ | |
| Incoming Resources | ||||
| Incoming resources from Operating | Activities: | |||
| Hall Hire | 30,889 | 30,889 | 7,851 | |
| Fundraising & Grants | 3,265 |
3,265 | 20,618 | |
| Bank Interest | 7 | 7 |
16 | |
| __ | __ | _ | ||
| Total Incoming Resources | 34,161 | 34,161 | 28,485 | |
| ======= | ======= | ====== | ||
| Resources Expended | ||||
| Provision of Hall: | ||||
| Wages | 13,463 | 13,463 | 10,232 | |
| Bookkeeping & Payroll | 1,567 |
1,567 | 1,950 | |
| Rates & Water | 2,376 | 2,376 | 2,138 | |
| Gas & Electricity | 6,765 | 6,765 | 5,868 | |
| Trade Refuse | 391 | 391 | 241 | |
| Cleaning | 8,450 | 8,450 | 2,385 | |
| Buildings Maintenance & Repairs | 3,779 | 3,779 | 647 | |
| Security & Alarm | 4,044 | 4,044 | 786 | |
| Telephone | 515 | 515 | 468 | |
| Postage & Stationery | 169 | 169 | 95 | |
| Licences | 180 | 180 | 180 | |
| Sundries & Bank Charges | 2,710 | 2,710 | 101 | |
| Insurance | 300 | 300 | 225 | |
| Other items: | ||||
| Independent Examiner | 375 | 375 |
375 | |
| Amortisation of Leasehold Property | 12,462 | 12,462 | 12,462 | |
| __ | __ | __ | _ | |
| Total Resources Expended | 45,084 | 12,462 | 57,546 | 38,153 |
| ======= | ======= | ======= | ======= | |
| Net Incoming Resources | -10,923 | -12,462 | -23,385 | -9,668 |
| Fund Balances brought forward | 29,139 | 379,739 | 408,878 | 418,546 |
| __ | __ | __ | _ | |
| Fund Balances carried forward | 18,216 | 367,277 | 385,493 | 408,878 |
| ======= | ======= | ======= | ======= |
Page 5
MOIRA VILLAGE HALL
BALANCE SHEET AS AT 31 MARCH 2022
| 2022 | 2021 | |||
|---|---|---|---|---|
| £ | £ | £ | £ | |
| FIXED ASSETS | ||||
| Leasehold Property | ||||
| Moira Village Hall (note 3) | 375,542 | 388,004 | ||
| CURRENT ASSETS | ||||
| Debtors & Prepayments (note 4) | 2,300 | 2,104 | ||
| Cash at Bank and in Hand | 13,298 | 20,924 | ||
| __ | __ | |||
| 15,598 | 23,028 | |||
| CURRENT LIABILITIES | ||||
| Creditors (note 5) | 5,647 | 2,154 | ||
| __ | __ | |||
| NET CURRENT ASSETS | 9,951 | 20,874 | ||
| __ | __ | |||
| NET ASSETS | 385,493 | 408,878 | ||
| ======= | ======= | |||
| FINANCED BY: | ||||
| Capital and Reserves: | ||||
| Endowment Fund | 367,277 | 379,739 | ||
| Unrestricted Income Fund | 18,216 | 29,139 | ||
| __ | __ | |||
| 385,493 | 408,878 | |||
| ======= | ======= |
These accounts were approved by the Board of Trustees on ……………….and signed on their behalf by:
………………………………….
………………………………….
Page 6
MOIRA VILLAGE HALL
NOTES TO THE ACCOUNTS YEAR ENDED 31 MARCH 2022
1. STATEMENT OF ACCOUNTING POLICIES
Accounting convention
These financial statements have been prepared in accordance with the historical cost convention and in accordance with applicable accounting standards and the Statement of Recommended Practice on ‘Accounting and Reporting by Charities’ issued March 2005.
Basis of accounting
These accounts have been prepared on an accruals basis.
Depreciation of tangible fixed assets
Leasehold Property is being amortised on a straight line basis over 50 years
2. TRUSTEES REMUNERATION AND EXPENSES
No trustee nor any person connected with them has received or is due to receive any remuneration or expenses for the year either directly or indirectly from the Charity’s funds.
3. LEASEHOLD PROPERTY
----- Start of picture text -----
||||
|---|---|---|
|2022|2021|
|Moira Village Hall £ £|
|Cost:|
|At 1 Apr. 21|622,633|622,633|
|Additions|-|-|
|Disposals|-|-|
|_|_|
|At 31 Mar. 22|622,633|622,633|
|_|_|
|Amortisation:|
|At 1 Apr. 21|234,629|222,167|
|Charge for year|12,462|12,462|
|_|_|
|At 31 Mar. 22|247,091|234,629|
|_|_|
|Net book value:|
|At 31 Mar. 22|375,542|388,004|
|======== ========|
----- End of picture text -----
Page 7
MOIRA VILLAGE HALL
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022
| 4. | DEBTORS | ||
|---|---|---|---|
| 2022 | 2021 | ||
| £ | £ | ||
| Rental Income & Prepayments | 2,300 | 2,104 | |
| __ | __ | ||
| 5. | CREDITORS | ||
| Creditors & Accruals | 2,667 | 1,474 | |
| Rental Income & Sureties | 2,980 | 680 | |
| __ | __ | ||
| 5,647 | 2,154 | ||
| ======= | ======= |
6. CONTINGENT LIABILITY
A grant of £156,220 was received from the Millennium Commission. By virtue of a legal charge over the leasehold property, this grant is repayable in certain circumstances primarily following the sale of the property.
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