## **Trustees' Annual Report for the period** 

Period start date Period end date 01 04 2022 31 03 2023 **To** 

**From** 

## Section A                        Reference and administration details 

**Charity name** Adur Special Needs Project **Other names charity is known by** ASNP **Registered charity number (if any)** 1088423 **Charity's principal address** 197 Brighton Road Lancing West Sussex **Postcode BN15 8JB** 

## **Names of the charity trustees who manage the charity** 

|1<br>4<br>5<br>6<br>7<br>8<br>10<br>11<br>12<br>13<br>14<br>15<br>16<br>17<br>18<br>19|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**<br>**year**|**Name of person (or body)**<br>**entitled to appoint trustee**<br>**(ifany)**|
|---|---|---|---|---|
||Heidi Rush|Chair||The Trustees|
||Jon Rush|Trustee||The Trustees|
||Charlie Chesman|Trustee||The Trustees|
||Andrew Davis|Trustee||The Trustees|
||Yvonne Wilson|Trustee|To 24thSep2022|The Trustees|
||AndyStowell|Trustee|To 24thSep2022|The Trustees|
||Valerie Trevor|Trustee||The Trustees|
||Jonathan Hodgson|Trustee|From 24thSep2022|The Trustees|
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||



**Names of the trustees for the charity, if any, (for example, any custodian trustees)** 

**Name Dates acted if not for whole year** 

## **Names and addresses of advisers (Optional information)** 

**TAR** 

March **2023** 

1 



**Type of adviser Name Address** 

## **Name of chief executive or names of senior staff members (Optional information)** 

## **Section B              Structure, governance and management** 

## **Description of the charity’s trusts** 

Type of governing document (eg. trust deed, constitution) How the charity is constituted 

Constitution 

Association 

- (eg. trust, association, company) 

Elected at AGM by Members Trustee selection methods 

(eg. appointed by, elected by) 

## **Additional governance issues (Optional information)** 

The Trustees are continually reviewing the staff training, especially around You **may choose** to include safeguarding, health and safety and ensuring policies and procedures are additional information, where up to date. relevant, about: 

We have completed the annual staff training in terms of Safeguarding, Child protection and First Aid. 

- policies and procedures adopted for the induction and training of trustees; 

- The trustees have a risk register which is kept up to date so that 

- • the charity’s organisational identifiable risks can be managed. The policies and procedures of the structure and any wider Charity are reviewed annually. network with which the charity works; 

- relationship with any related parties; 

- trustees’ consideration of major risks and the system and procedures to manage them. 

## **Section C                    Objectives and activities** 

The object of the Project shall be to provide the necessary facilities for the development, recreation and care of children with disabilities and special needs that are normally resident in the Adur/Sussex area and **Summary of the objects of the** affording respite to the members’ families whilst they are with the **charity set out in its** Project. **governing document** 

**TAR** 

March **2023** 

2 



The Trustees have considered the Objectives set out in the Constitution and produced a set of aims that they use to guide the activities. These are: 

- To provide 20 weekend play schemes per year for the benefit, 

- encouragement, and stimulation of local children aged 5-15 years who have special/additional needs and disabilities 

- To provide respite for parents, carers and siblings of the Project’s 

- members whilst they are at the play schemes 

**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** 

- To encourage the children’s social and communication skills 

- thereby supporting co-ordination and confidence 

- To help the children interact with one another and the wider 

- community 

- To enable the children to feel less isolated, and more valued as 

- an important part of the Project 

Our current activities, listed below, are in accordance with these aims: 

- A fortnightly weekend play scheme 

The Trustees have paid due regard to the public benefit guidance issued by the Charity Commission in deciding what activities the charity should undertake. 

## **Additional details of objectives and activities (Optional information)** 

## **Trustees, Staff and Volunteers** 

The Charity uses a mix of paid employees and volunteers to deliver its services. ASNP ensures that employees and volunteers are professionally trained and supported. The Charity’s aim is to be an integrated Project in which parents, carers, employees, volunteers and the children are all part of ‘the team’. 

You **may choose** to include further statements, where relevant, about: 

- policy on grantmaking; 

Funding is provided through nominal membership fees, applications to external grant givers and in-house fundraising events. 

All Trustees, employees and volunteers are DBS checked. 

- policy programme related investment; 

- contribution made by volunteers. 

**TAR** 

March **2023** 

3 



Section D                      Achievements and performance 

**Summary of the main achievements of the charity during the year** 

There have been three changes in Trustee personnel over the last year. Yvonne Wilson left in September due to personal reasons and a conflict of interest arose between the Charity’s services and Andy Stowell’s new role with East Sussex County Council. Jonathan Hodgson joined us as trustee responsible for grant applications in September 2022. 

Our three year plan was to grow to an attendance of 30 children by April 2023. We have continually recruited Play Assistants throughout the year, however, we have also lost Play Assistants from the Charity due to a myriad of reasons including moving to university, change of personal circumstances and the fact that some were not performing to our standards. Our plan is still to grow the Charity to help as many local SEND children as we possibly can with our available resources. 

The total number of children attending our Play Schemes increased from 17 to 22. In addition as of 31[st] March 2023 we had 8 on the waiting list. This highlights the demand that we have experienced for our services in the area. The average attendance for each play scheme increased from 14.5 to 15.2 year on year. Our plan in the coming year is to continue to actively seek to grow the numbers to achieve our overall aim of 30 children per session. 

In terms of Financials and Fundraising, the Charity had another successful year. Turnover increased by £2.3k and costs increased by £1.4k compared to 2021/22. These results mean the Charity had a surplus in the year of £8.2k compared to £7k in 2021/22. The main reason for the increase in revenue was the events that we were able to run. The cost increase was mainly due to an increase in wage rate increases as we dealt with higher National Minimum Wage limits and the cost of living increase. 

Fortunately, the Charity has been able to run its main fundraising event during the year being the annual Shoreham Star Trail event. The funds raised by this event totalled £7.8k in 2022/23. We held our second sponsored walk that totalled income of £2.8k. The Charity was also the recipient of a Golf Day organised in conjunction with Lancing Business Park, which raised a further £4.9k. Other Grants applied for and received were Children in Need and Sussex Community Fund. 

**TAR** 

March **2023** 

4 



Section D                      Achievements and performance **Section E                    Financial review** 

**Brief statement of the charity’s policy on reserves** 

The Trustees aim to have at least 6 months of running costs available to it as reserves. As at the end of 2022/23, the Charity had surplus reserves in excess of this amount due to the success of the fundraising in the current and previous years and also due to the tight control of its costs. This means that the Trustees have been able to continue to plan to expand the number of children it can accept for each Play Scheme to its aim of 30. 

**Details of any funds materially in deficit** 

None 

## **Further financial review details (Optional information)** 

You **may choose** to include additional information, where relevant about: 

- the charity’s principal sources of funds (including any fundraising); 

The Charity’s reserves continue to be higher than we had anticipated. This is a result of good cost control, grant application success and running successful fundraising events. The Charity does not intend to hold these reserves any longer than necessary and we are actively looking to increase our average children to a total of 30 places per Play Scheme as quickly as possible. 

- how expenditure has The Trustees are also now actively recruiting for at least two trustees. One of which is required to have Safeguarding and Children safety 

- supported the key objectives experience. 

- of the charity; 

- investment policy and objectives including any ethical investment policy adopted. 

## **Section F                     Other optional information** 

## **Section G                    Declaration** 

**The trustees declare that they have approved the trustees’ report above.** 

**Signed on behalf of the charity’s trustees** 

**Signature(s)** Jon Rush **Full name(s)** Heidi Rush **Position (e.g. Secretary, Chair,** Chair Treasurer **etc)** 

**TAR** 

March **2023** 

5 



Date
0410512023
0410512023
TAR
Mar¢h 2023

|||Page||
|---|---|---|---|
|Report ofthe Trustees||1||
|IndependentExaminer’s Report||2||
|StatementofFinancial Activities||3||
|Balance Sheet||4||
|Notes to the Financial Statements|5|to|9|
|Detailed StatementofFinancialActivities||10||





## 

## 

## 

## 

## 



## 

## 

## 

## 



## 

|||2023|2022|
|---|---|---|---|
|||Unrestricted|Total|
|||fund|funds|
||Notes|£|£|
|INCOME AND ENDOWMENTS FROM||||
|Donations and legacies||52,375|50,662|
|Investment income|2|1,218|637|
|Total||53,593|51,299|
|EXPENDITURE ON||||
|Raising funds||4,348|712|
|Charitable activities||||
|Scheme services||41,063|43,321|
|Total||45,411|44,033|
|NETINCOME||8,182|7,266|
|RECONCILIATION OF FUNDS||||
|Total funds brought forward||85,277|78,011|
|TOTAL FUNDS CARRIED FORWARD||93,459|85,277|





## 

## 

|BALANCE SHEET<br>31 MARCH 2023||||
|---|---|---|---|
|||2023|2022|
|||Unrestricted|Total|
|||fund|funds|
||Notes|£|£|
|FIXED ASSETS||||
|Tangible assets|5|1,244|406|
|CURRENT ASSETS||||
|Debtors|6|-|30|
|Cash at bank and in hand||93,445|85,891|
|||93,445|85,921|
|CREDITORS||||
|Amounts falling due within one year|7|(1,230)|(1,050)|
|NET CURRENT ASSETS||92,215|84,871|
|TOTAL ASSETS LESS CURRENT||||
|LIABILITIES||93,459|85,277|
|NET ASSETS||93,459|85,277|
|FUNDS|8|||
|Unrestricted funds||93,459|85,277|
|TOTAL FUNDS||93,459|85,277|





## 

## 

## 

## 

## 

## 

## 

## 

||||2023|2022|
|---|---|---|---|---|
|Deposit|account|interest|£<br>1,218|£<br>637|





## 

## 

## 

|4.|COMPARATIVES FORTHE STATEMENT OF FINANCIAL ACTIVITIES|Unrestricted|
|---|---|---|
|||fund|
|||£|
||INCOME AND ENDOWMENTSFROM||
||Donations and legacies|50,662|
||Investment income|637|
||Total|51,299|
||EXPENDITURE ON||
||Raising funds|712|
||Charitable activities||
||Scheme services|43,321|
||Total|44,033|
||NET INCOME|7,266|
||RECONCILIATION OF FUNDS||
||Total funds brought forward|78,011|
||TOTAL FUNDS CARRIED FORWARD|85,277|





## 

## 

|5.|TANGIBLE FIXED ASSETS|||||
|---|---|---|---|---|---|
||||||Fixtures|
||||||and|
||||||fittings|
||COST||||£|
||At 1 April 2022||||8,946|
||Additions||||1,313|
||At31 March2023||||10,259|
||DEPRECIATION|||||
||At 1 April 2022||||8,540|
||Charge foryear||||475|
||At31 March2023||||9,015|
||NET BOOKVALUE|||||
||At 31 March 2023||||1,244|
||At31 March2022||||406|
|6.|DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR|||||
|||||2023|2022|
||Trade debtors|||£<br>-|£<br>30|
|7.|CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR|||||
|||||2023|2022|
||Other creditors|||£<br>1,230|£<br>1,050|
|8.|MOVEMENT IN FUNDS|||||
|||||Net||
|||||movement|At|
|||At|1.4.22|in funds|31.3.23|
||Unrestricted funds||£|£|£|
||General fund|85,277||8,182|93,459|
||TOTAL FUNDS|85,277||8,182|93,459|
||Net movement in funds, included in the above are as follows:|||||
|||Incoming||Resources|Movement|
|||resources||expended|in funds|
||Unrestricted funds|£||£|£|
||General fund|53,593||(45,411)|8,182|
||TOTAL FUNDS|53,593||(45,411)|8,182|





## 

|Comparatives for movement in funds||||
|---|---|---|---|
|||Net||
|||movement|At|
||At 1.4.21|infunds|31.3.22|
||£|£|£|
|Unrestricted funds||||
|General fund|78,011|7,266|85,277|
|TOTAL FUNDS|78,011|7,266|85,277|



||Incoming|Resources|Movement|
|---|---|---|---|
||resources|expended|in funds|
||£|£|£|
|Unrestricted funds||||
|General fund|51,299|(44,033)|7,266|
|TOTAL FUNDS|51,299|(44,033)|7,266|



|||Net||
|---|---|---|---|
|||movement|At|
||At 1.4.21|in funds|31.3.23|
||£|£|£|
|Unrestricted funds||||
|General fund|78,011|15,448|93,459|
|TOTAL FUNDS|78,011|15,448|93,459|



|as follows:||||
|---|---|---|---|
||Incoming|Resources|Movement|
||resources|expended|in funds|
||£|£|£|
|Unrestricted funds||||
|General fund|104,892|(89,444)|15,448|
|TOTAL FUNDS|104,892|(89,444)|15,448|





## 



## 

|DETAILED STATEMENT OF FINANCIAL ACTIVITIES<br>FORTHEYEARENDED31MARCH2023|||
|---|---|---|
||2023|2022|
||£|£|
|INCOME AND ENDOWMENTS|||
|Donations and legacies|||
|Gifts||1|
|Donations|3,784|5,397|
|Grants|16,250|22,470|
|Subscriptions|8,880|10,200|
|Event income|23,461|12,594|
||52,375|50,662|
|Investment income|||
|Deposit account interest|1,218|637|
|Total incoming resources|53,593|51,299|
|EXPENDITURE|||
|Raising donations and legacies|||
|Fundraising& event expenses|4,348|712|
|Charitable activities|||
|Wages|32,910|33,251|
|Other operating leases|1,600|1,680|
|Insurance|917|762|
|Postage and stationery|-|93|
|Sundries|85|338|
|Project expenses|848|1,246|
|Training|787|4,212|
|Uniform|176|80|
|Equipment repairs & renewals|1,008|245|
|GADS refund|-|(979)|
|Professional fees|656|97|
|Fixtures and fittings|476|826|
||39,463|41,851|
|Support costs|||
|Governance costs|||
|Accountancy and legal fees|1,600|1,470|
|Total resources expended|45,411|44,033|
|Net income|8,182|7,266|



## 



|||Page||
|---|---|---|---|
|Report ofthe Trustees||1||
|IndependentExaminer’s Report||2||
|StatementofFinancial Activities||3||
|Balance Sheet||4||
|Notes to the Financial Statements|5|to|9|
|Detailed StatementofFinancialActivities||10||





## 

## 

## 

## 

## 



## 

## 

## 

## 



## 

|||2023|2022|
|---|---|---|---|
|||Unrestricted|Total|
|||fund|funds|
||Notes|£|£|
|INCOME AND ENDOWMENTS FROM||||
|Donations and legacies||52,375|50,662|
|Investment income|2|1,218|637|
|Total||53,593|51,299|
|EXPENDITURE ON||||
|Raising funds||4,348|712|
|Charitable activities||||
|Scheme services||41,063|43,321|
|Total||45,411|44,033|
|NETINCOME||8,182|7,266|
|RECONCILIATION OF FUNDS||||
|Total funds brought forward||85,277|78,011|
|TOTAL FUNDS CARRIED FORWARD||93,459|85,277|





## 

## 

|BALANCE SHEET<br>31 MARCH 2023||||
|---|---|---|---|
|||2023|2022|
|||Unrestricted|Total|
|||fund|funds|
||Notes|£|£|
|FIXED ASSETS||||
|Tangible assets|5|1,244|406|
|CURRENT ASSETS||||
|Debtors|6|-|30|
|Cash at bank and in hand||93,445|85,891|
|||93,445|85,921|
|CREDITORS||||
|Amounts falling due within one year|7|(1,230)|(1,050)|
|NET CURRENT ASSETS||92,215|84,871|
|TOTAL ASSETS LESS CURRENT||||
|LIABILITIES||93,459|85,277|
|NET ASSETS||93,459|85,277|
|FUNDS|8|||
|Unrestricted funds||93,459|85,277|
|TOTAL FUNDS||93,459|85,277|





## 

## 

## 

## 

## 

## 

## 

## 

||||2023|2022|
|---|---|---|---|---|
|Deposit|account|interest|£<br>1,218|£<br>637|





## 

## 

## 

|4.|COMPARATIVES FORTHE STATEMENT OF FINANCIAL ACTIVITIES|Unrestricted|
|---|---|---|
|||fund|
|||£|
||INCOME AND ENDOWMENTSFROM||
||Donations and legacies|50,662|
||Investment income|637|
||Total|51,299|
||EXPENDITURE ON||
||Raising funds|712|
||Charitable activities||
||Scheme services|43,321|
||Total|44,033|
||NET INCOME|7,266|
||RECONCILIATION OF FUNDS||
||Total funds brought forward|78,011|
||TOTAL FUNDS CARRIED FORWARD|85,277|





## 

## 

|5.|TANGIBLE FIXED ASSETS|||||
|---|---|---|---|---|---|
||||||Fixtures|
||||||and|
||||||fittings|
||COST||||£|
||At 1 April 2022||||8,946|
||Additions||||1,313|
||At31 March2023||||10,259|
||DEPRECIATION|||||
||At 1 April 2022||||8,540|
||Charge foryear||||475|
||At31 March2023||||9,015|
||NET BOOKVALUE|||||
||At 31 March 2023||||1,244|
||At31 March2022||||406|
|6.|DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR|||||
|||||2023|2022|
||Trade debtors|||£<br>-|£<br>30|
|7.|CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR|||||
|||||2023|2022|
||Other creditors|||£<br>1,230|£<br>1,050|
|8.|MOVEMENT IN FUNDS|||||
|||||Net||
|||||movement|At|
|||At|1.4.22|in funds|31.3.23|
||Unrestricted funds||£|£|£|
||General fund|85,277||8,182|93,459|
||TOTAL FUNDS|85,277||8,182|93,459|
||Net movement in funds, included in the above are as follows:|||||
|||Incoming||Resources|Movement|
|||resources||expended|in funds|
||Unrestricted funds|£||£|£|
||General fund|53,593||(45,411)|8,182|
||TOTAL FUNDS|53,593||(45,411)|8,182|





## 

|Comparatives for movement in funds||||
|---|---|---|---|
|||Net||
|||movement|At|
||At 1.4.21|infunds|31.3.22|
||£|£|£|
|Unrestricted funds||||
|General fund|78,011|7,266|85,277|
|TOTAL FUNDS|78,011|7,266|85,277|



||Incoming|Resources|Movement|
|---|---|---|---|
||resources|expended|in funds|
||£|£|£|
|Unrestricted funds||||
|General fund|51,299|(44,033)|7,266|
|TOTAL FUNDS|51,299|(44,033)|7,266|



|||Net||
|---|---|---|---|
|||movement|At|
||At 1.4.21|in funds|31.3.23|
||£|£|£|
|Unrestricted funds||||
|General fund|78,011|15,448|93,459|
|TOTAL FUNDS|78,011|15,448|93,459|



|as follows:||||
|---|---|---|---|
||Incoming|Resources|Movement|
||resources|expended|in funds|
||£|£|£|
|Unrestricted funds||||
|General fund|104,892|(89,444)|15,448|
|TOTAL FUNDS|104,892|(89,444)|15,448|





## 



## 

|DETAILED STATEMENT OF FINANCIAL ACTIVITIES<br>FORTHEYEARENDED31MARCH2023|||
|---|---|---|
||2023|2022|
||£|£|
|INCOME AND ENDOWMENTS|||
|Donations and legacies|||
|Gifts||1|
|Donations|3,784|5,397|
|Grants|16,250|22,470|
|Subscriptions|8,880|10,200|
|Event income|23,461|12,594|
||52,375|50,662|
|Investment income|||
|Deposit account interest|1,218|637|
|Total incoming resources|53,593|51,299|
|EXPENDITURE|||
|Raising donations and legacies|||
|Fundraising& event expenses|4,348|712|
|Charitable activities|||
|Wages|32,910|33,251|
|Other operating leases|1,600|1,680|
|Insurance|917|762|
|Postage and stationery|-|93|
|Sundries|85|338|
|Project expenses|848|1,246|
|Training|787|4,212|
|Uniform|176|80|
|Equipment repairs & renewals|1,008|245|
|GADS refund|-|(979)|
|Professional fees|656|97|
|Fixtures and fittings|476|826|
||39,463|41,851|
|Support costs|||
|Governance costs|||
|Accountancy and legal fees|1,600|1,470|
|Total resources expended|45,411|44,033|
|Net income|8,182|7,266|



##