## **Trustees' Annual Report for the period** 

## **From** 

Period start date Period end date 

**To** 

01 04 2021 31 03 2022 

Section A                        Reference and administration details 

**Charity name** 

Adur Special Needs Project 

March **2022** 

**TAR** 

1 



**Other names charity is known by** ASNP **Registered charity number (if any)** 1088423 **Charity's principal address** 197 Brighton Road Lancing West Sussex **Postcode BN15 8JB** 

March **2022** 

**TAR** 

2 



1 

## **Names of the charity trustees who manage the charity** 

**Trustee name Office (if any) Dates acted if not for whole year Name of person (or body) entitled to appoint trustee (if any)** 

Heidi Rush Chair 

The Trustees 

4 

Jon Rush Trustee The Trustees 

5 

Charlie Chesman Trustee 

The Trustees 

March **2022** 

**TAR** 

3 



6 

Andrew Davis Trustee The Trustees Yvonne Wilson Trustee The Trustees Andy Stowell Trustee The Trustees Valerie Trevor Trustee The Trustees 

7 

8 

10 

11 

March **2022** 

**TAR** 

4 



12
13
14
15
16
17
TAR
March 2022

18 

19 

**Names of the trustees for the charity, if any, (for example, any custodian trustees)** 

**Name Dates acted if not for whole year** 

March **2022** 

**TAR** 

6 



## **Names and addresses of advisers (Optional information)** 

## **Type of adviser Name Address** 

## **Name of chief executive or names of senior staff members (Optional information)** 

## **Section B              Structure, governance and management** 

## **Description of the charity’s trusts** 

Type of governing document (eg. trust deed, constitution) 

Constitution 

How the charity is constituted (eg. trust, association, company) 

Association **TAR** 

March **2022** 

7 



Trustee selection methods (eg. appointed by, elected by) 

Elected at AGM by Members 

## **Additional governance issues (Optional information)** 

You **may choose** to include additional information, where relevant, about: 

- policies and procedures adopted for the induction and training of trustees; 

- the charity’s organisational structure and any wider network with which the charity works; 

- relationship with any related parties; 

- trustees’ consideration of major risks and the system and procedures to manage them. 

The Trustees have performed a number of reviews during the year, mainly around IT and risk management. 

This has resulted in the whole Management team being updated on the various aspects of cyber security. We have also completed a comprehensive risk assessment review across the charity and updated the Risk Register accordingly. 

In terms of the major elements of risk and responsibility, the trustees are continually reviewing the staff training, especially around safeguarding, health and safety and ensuring policies and procedures are up to date. 

## **Section C                    Objectives and activities** 

## **Summary of the objects of the charity set out in its governing document** 

The object of the Project shall be to provide the necessary facilities for the development, recreation and care of children with disabilities and special needs that are normally resident in the Sussex area and affording respite to the members’ families whilst they are with the Project. 

## **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** The Trustees have considered the Objectives set out in the Constitution and produced a set of aims that they use to guide the activities. These are: 

- To provide 20 weekend play schemes per year for the benefit, 

- encouragement, and stimulation of local children aged 5-15 years who have special/additional needs and disabilities 

- To provide respite for parents, carers and siblings of the Project’s 

- members whilst they are at the play schemes 

- To encourage the children’s social and communication skills 

- thereby supporting co-ordination and confidence 

- To help the children interact with one another and the wider 

- community 

- To enable the children to feel less isolated, and more valued as 

- an important part of the Project 

Our current activities, listed below, are in accordance with these aims: 

March **2022** 

**TAR** 

8 



 A fortnightly weekend play scheme 

The Trustees have paid due regard to the public benefit guidance issued by the Charity Commission in deciding what activities the charity should undertake. 

## **Additional details of objectives and activities (Optional information)** 

You **may choose** to include further statements, where relevant, about: 

- policy on grantmaking; 

- policy programme related investment; 

- contribution made by  volunteers. 

## **Trustees, Staf and Volunteers** 

The Charity uses a mix of paid employees and volunteers to deliver its services. ASNP ensures that employees and volunteers are professionally trained and supported. The Charity’s aim is to be an integrated Project in which parents, carers, employees, volunteers and the children are all part of ‘the team’. 

Funding is provided through nominal membership fees, applications to external grant givers and in-house fundraising events. 

All Trustees, employees and volunteers are DBS checked. 

## Section D                      Achievements and performance 

March **2022** 

**TAR** 

9 



Section D                      Achievements and performance 

**Summary of the main achievements of the charity during the year** 

There have not been any changes in Trustee personnel over the last year. 

Operationally, we have continued to be affected by the COVID19 outbreak but have managed to run all sessions during the year at mostly full capacity. The Charity employees have managed the risk of the Pandemic admirably, and we continue to take all reasonable steps to ensure that staff and children are kept safe as much as possible. We have also recruited a number of new Play Assistants due to expected growth in children. Unfortunately this year, we have again also experienced a larger than hoped for turnover of staff during the year. This has been mainly attributable to personal circumstances. 

Numbers of children attending our Play Schemes diminished from 19 to 17. This was mainly due to children’s ages falling outside of our remit. The average attendance for each play scheme increased from 11.5 to 14.5 year on year. The reason for the average increase was the lesser effects of COVID. We continue to actively seek to grow the numbers to double the Charity’s attendees during the next year to a minimum average of 20 children per Play Scheme. 

In terms of Financials and Fundraising, the Charity had another successful year despite the Pandemic. Turnover increased by £3k and costs increased by £7.5k compared to 2020/21. These results mean the Charity had a surplus in the year of £7k compared to £11k in 2020/21. The main reason for the increase in revenue was the events that we were able to reinstate and run. The cost increase was mainly due to an increase in wages as we were able to offer more places to children than in 2020/21 during the Pandemic. 

Fortunately, the Charity have been able to run their main fundraising event during the year being the annual Shoreham Star Trail event. The funds raised by this event was over £6.7k in 2021/22. We also held our first sponsored walk that totalled income of £6k. Other Grants applied for and received were Children in Need and Henry Smith Foundation. 

## **Section E                    Financial review** 

March **2022** 

**TAR** 

10 



## Section D                      Achievements and performance 

The Trustees aim to have at least 6 months of running costs **Brief statement of the** available to it as reserves. As at the end of 2020/21, the Charity **charity’s policy on** had surplus reserves partly due to the success of the **reserves** fundraising in the current and previous years and also due to the tight control of its costs. This means that the Trustees have been able to continue to plan to expand the number of children it can accept for each Play Scheme to a minimum of 20 by 2023. 

**Details of any funds materially in deficit** 

None 

## **Further financial review details (Optional information)** 

The Charity’s reserves continue to be higher than we had You **may choose** to include anticipated. This is a result of good cost control, grant additional information, application success and running successful fundraising events. where relevant about: The Charity does not intend to hold these reserves any longer the charity’s principal than necessary and we are actively looking to increase our sources of funds average children to a minimum of 20 places per Play Scheme as (including any quickly as possible. 

- the charity’s principal sources of funds (including any fundraising); 

- how expenditure has supported the key objectives of the charity; 

- investment policy and objectives including any ethical investment policy adopted. 

## **Section G                    Declaration** 

## **The trustees declare that they have approved the trustees’ report above.** 

**Signed on behalf of the charity’s trustees** 

**Signature(s)** 



March **2022** 

**TAR** 

11 



**Full name(s)** 

Heidi Rush Jon Rush 

**Position (e.g. Secretary, Chair, etc)** 

Chair Treasurer 25/04/2022 25/04/2022 

**Date** 

March **2022** 

**TAR** 

12 



|||Page||
|---|---|---|---|
|Report ofthe Trustees||||
|Independent Examiner’s Report||2||
|StatementofFinancial Activities||3||
|Balance Sheet||4||
|Notes to the Financial Statements|5|to|9|
|Detailed StatementofFinancial Activities||10||





## 

## 

## 

## 



## 

## 

## 



## 

|||2022|2021|
|---|---|---|---|
|||Unrestricted|Total|
|||fund|funds|
||Notes|£|£|
|INCOME AND ENDOWMENTS FROM||||
|Donations and legacies||50,662|47,265|
|Investment income|2|637|325|
|Total||51,299|47,590|
|EXPENDITURE ON||||
|Raisingfunds||712|186|
|Charitable activities||||
|Scheme services||43,321|36,285|
|Total||44,033|36,471|
|NETINCOME||7,266|11,119|
|RECONCILIATION OF FUNDS||||
|Total funds broughtforward||78,011|66,892|
|TOTAL FUNDS CARRIED FORWARD||85,277|78,011|





|||2022|2021|
|---|---|---|---|
|||Unrestricted|Total|
|||fund|funds|
||Notes|£|£|
|FIXED ASSETS||||
|Tangible assets|5|406|1,167|
|CURRENTASSETS||||
|Debtors|6|30|2,760|
|Cashatbankandinhand||85,891|85,613|
|||85,921|88,373|
|CREDITORS||||
|Amounts falling due within one year|7|(1,050)|(11,529)|
|NET CURRENT ASSETS||84,871|76,844|
|TOTALASSETS LESS CURRENT||||
|LIABILITIES||85,277|78,011|
|NET ASSETS||85,277|78,011|
|FUNDS|8|||
|Unrestricted funds||85,277|78,011|
|TOTAL FUNDS||85,277|78,011|





## 

## 

## 

## 

## 

## 

## 

## 



## 

## 

## 

## 

||Unrestricted|
|---|---|
||fund|
|INCOME AND ENDOWMENTS FROM|£|
|Donations and legacies|47,265|
|Investment income|325|
|Total|47,590|
|EXPENDITURE ON||
|Raising funds|186|
|Charitable activities||
|Scheme services|36,285|
|Total|36,471|
|NETINCOME|11,119|
|RECONCILIATION OF FUNDS||
|Total funds brought forward|66,892|
|TOTAL FUNDS CARRIED FORWARD|78,011|





## 

|5.|TANGIBLE FIXED ASSETS||||||
|---|---|---|---|---|---|---|
|||||||Fixtures|
|||||||and|
|||||||fittings|
|||||||£|
||COST||||||
||At 1 April 2021|||||8,881|
||Additions|||||65|
||At31 March2022|||||8,946|
||DEPRECIATION||||||
||At 1 April 2021|||||7,714|
||Charge for year|||||826|
||At31 March2022|||||8,540|
||NETBOOKVALUE||||||
||At31 March2022|||||406|
||At31 March2021|||||1,167|
|6.|DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR||||||
|||||2022||2021|
||Trade debtors|||£|30|£<br>2,760|
|7.|CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR||||||
|||||2022||2021|
||Other creditors|||£<br>1,050||£<br>11,529|
|8.|MOVEMENTIN FUNDS||||||
|||||Net|||
|||||movement||At|
|||At|1.4.21|in funds||31.3.22|
||||£|£||£|
||Unrestricted funds||||||
||General fund|78,011||7,266||85,277|
||TOTAL FUNDS|78,011||7,266||85,277|
||Net movement in funds, included in the above are as follows:||||||
|||Incoming||Resources||Movement|
|||resources||expended||in funds|
|||£||£||£|
||Unrestricted funds||||||
||General fund|51,299||(44,033)||7,266|
||TOTAL FUNDS|51,299||(44,033)||7,266|





## 

|||Net||
|---|---|---|---|
|||movement|At|
||At 1.4.20|in funds|31.3.21|
||£|£|£|
|Unrestricted funds||||
|Generalfund|66,892|11,119|78,011|
|TOTALFUNDS|66,892|11,119|78,011|
|Comparative net movement in funds, included|in the above are as follows:|||
||Incoming|Resources|Movement|
||resources|expended|in funds|
||£|£|£|
|Unrestricted funds||||
|General fund|47,590|(36,471)|11,119|
|TOTALFUNDS|47,590|(36,471)|11,119|



|||Net||
|---|---|---|---|
|||movement|At|
||At 1.4.20|in funds|31.3.22|
||£|£|£|
|Unrestricted funds||||
|General fund|66,892|18,385|85,277|
|TOTAL FUNDS|66,892|18,385|85,277|



||Incoming|Resources|Movement|
|---|---|---|---|
||resources|expended|in funds|
||£|£|£|
|Unrestricted funds||||
|General fund|98,889|(80,504)|18,385|
|TOTAL FUNDS|98,889|(80,504)|18,385|





## 



## 

|DETAILED STATEMENT OF FINANCIAL ACTIVITIES<br>FORTHE YEAR ENDED 31 MARCH 2022|||
|---|---|---|
||2022|2021|
||£|£|
|INCOME AND ENDOWMENTS|||
|Donations and legacies|||
|Gifts|||
|Donations|5,397|20,930|
|Grants|22,470|17,205|
|Subscriptions|10,200|8,220|
|Sundry income|-|77|
|CJRS grants|-|833|
|Event income|12,594|-|
||50,662|47,265|
|Investment income|||
|Deposit account interest|637|325|
|Total incoming resources|51,299|47,590|
|EXPENDITURE|||
|Raising donations and legacies|||
|Fundraising& event expenses|712|186|
|Charitable activities|||
|Wages|33,251|27,909|
|Other operating leases|1,680|1,840|
|Insurance|762|702|
|Postage and stationery|93|-|
|Sundries|338|229|
|Project expenses|1,246|1,014|
|Training|4,212|630|
|Uniform|80|174|
|Equipment repairs & renewals|245|269|
|GADS refund|(979)|-|
|Professional fees|97||
|Fixtures and fittings|826|2,048|
||41,851|34,815|
|Support costs|||
|Governance costs|||
|Accountancy and legal fees|1,470|1,470|
|Total resources expended|44,033|36,471|
|Netincome|7,266|11,119|





|||Page||
|---|---|---|---|
|Report ofthe Trustees||||
|Independent Examiner’s Report||2||
|StatementofFinancial Activities||3||
|Balance Sheet||4||
|Notes to the Financial Statements|5|to|9|
|Detailed StatementofFinancial Activities||10||





## 

## 

## 

## 



## 

## 

## 



## 

|||2022|2021|
|---|---|---|---|
|||Unrestricted|Total|
|||fund|funds|
||Notes|£|£|
|INCOME AND ENDOWMENTS FROM||||
|Donations and legacies||50,662|47,265|
|Investment income|2|637|325|
|Total||51,299|47,590|
|EXPENDITURE ON||||
|Raisingfunds||712|186|
|Charitable activities||||
|Scheme services||43,321|36,285|
|Total||44,033|36,471|
|NETINCOME||7,266|11,119|
|RECONCILIATION OF FUNDS||||
|Total funds broughtforward||78,011|66,892|
|TOTAL FUNDS CARRIED FORWARD||85,277|78,011|





|||2022|2021|
|---|---|---|---|
|||Unrestricted|Total|
|||fund|funds|
||Notes|£|£|
|FIXED ASSETS||||
|Tangible assets|5|406|1,167|
|CURRENTASSETS||||
|Debtors|6|30|2,760|
|Cashatbankandinhand||85,891|85,613|
|||85,921|88,373|
|CREDITORS||||
|Amounts falling due within one year|7|(1,050)|(11,529)|
|NET CURRENT ASSETS||84,871|76,844|
|TOTALASSETS LESS CURRENT||||
|LIABILITIES||85,277|78,011|
|NET ASSETS||85,277|78,011|
|FUNDS|8|||
|Unrestricted funds||85,277|78,011|
|TOTAL FUNDS||85,277|78,011|





## 

## 

## 

## 

## 

## 

## 

## 



## 

## 

## 

## 

||Unrestricted|
|---|---|
||fund|
|INCOME AND ENDOWMENTS FROM|£|
|Donations and legacies|47,265|
|Investment income|325|
|Total|47,590|
|EXPENDITURE ON||
|Raising funds|186|
|Charitable activities||
|Scheme services|36,285|
|Total|36,471|
|NETINCOME|11,119|
|RECONCILIATION OF FUNDS||
|Total funds brought forward|66,892|
|TOTAL FUNDS CARRIED FORWARD|78,011|





## 

|5.|TANGIBLE FIXED ASSETS||||||
|---|---|---|---|---|---|---|
|||||||Fixtures|
|||||||and|
|||||||fittings|
|||||||£|
||COST||||||
||At 1 April 2021|||||8,881|
||Additions|||||65|
||At31 March2022|||||8,946|
||DEPRECIATION||||||
||At 1 April 2021|||||7,714|
||Charge for year|||||826|
||At31 March2022|||||8,540|
||NETBOOKVALUE||||||
||At31 March2022|||||406|
||At31 March2021|||||1,167|
|6.|DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR||||||
|||||2022||2021|
||Trade debtors|||£|30|£<br>2,760|
|7.|CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR||||||
|||||2022||2021|
||Other creditors|||£<br>1,050||£<br>11,529|
|8.|MOVEMENTIN FUNDS||||||
|||||Net|||
|||||movement||At|
|||At|1.4.21|in funds||31.3.22|
||||£|£||£|
||Unrestricted funds||||||
||General fund|78,011||7,266||85,277|
||TOTAL FUNDS|78,011||7,266||85,277|
||Net movement in funds, included in the above are as follows:||||||
|||Incoming||Resources||Movement|
|||resources||expended||in funds|
|||£||£||£|
||Unrestricted funds||||||
||General fund|51,299||(44,033)||7,266|
||TOTAL FUNDS|51,299||(44,033)||7,266|





## 

|||Net||
|---|---|---|---|
|||movement|At|
||At 1.4.20|in funds|31.3.21|
||£|£|£|
|Unrestricted funds||||
|Generalfund|66,892|11,119|78,011|
|TOTALFUNDS|66,892|11,119|78,011|
|Comparative net movement in funds, included|in the above are as follows:|||
||Incoming|Resources|Movement|
||resources|expended|in funds|
||£|£|£|
|Unrestricted funds||||
|General fund|47,590|(36,471)|11,119|
|TOTALFUNDS|47,590|(36,471)|11,119|



|||Net||
|---|---|---|---|
|||movement|At|
||At 1.4.20|in funds|31.3.22|
||£|£|£|
|Unrestricted funds||||
|General fund|66,892|18,385|85,277|
|TOTAL FUNDS|66,892|18,385|85,277|



||Incoming|Resources|Movement|
|---|---|---|---|
||resources|expended|in funds|
||£|£|£|
|Unrestricted funds||||
|General fund|98,889|(80,504)|18,385|
|TOTAL FUNDS|98,889|(80,504)|18,385|





## 



## 

|DETAILED STATEMENT OF FINANCIAL ACTIVITIES<br>FORTHE YEAR ENDED 31 MARCH 2022|||
|---|---|---|
||2022|2021|
||£|£|
|INCOME AND ENDOWMENTS|||
|Donations and legacies|||
|Gifts|||
|Donations|5,397|20,930|
|Grants|22,470|17,205|
|Subscriptions|10,200|8,220|
|Sundry income|-|77|
|CJRS grants|-|833|
|Event income|12,594|-|
||50,662|47,265|
|Investment income|||
|Deposit account interest|637|325|
|Total incoming resources|51,299|47,590|
|EXPENDITURE|||
|Raising donations and legacies|||
|Fundraising& event expenses|712|186|
|Charitable activities|||
|Wages|33,251|27,909|
|Other operating leases|1,680|1,840|
|Insurance|762|702|
|Postage and stationery|93|-|
|Sundries|338|229|
|Project expenses|1,246|1,014|
|Training|4,212|630|
|Uniform|80|174|
|Equipment repairs & renewals|245|269|
|GADS refund|(979)|-|
|Professional fees|97||
|Fixtures and fittings|826|2,048|
||41,851|34,815|
|Support costs|||
|Governance costs|||
|Accountancy and legal fees|1,470|1,470|
|Total resources expended|44,033|36,471|
|Netincome|7,266|11,119|