==> picture [89 x 89] intentionally omitted <==
THE GAMBIAN PENCIL PROJECT
Charity No. 1088420 www.thegambianpencilproject.com Email: mail@thegambianpencilproject.com
Minutes of meeting held on 14/12/25 at 18.50 hrs. at 4 Abbey Road, Sheringham NR26 8HH
Present: Bob Yarbo, Janet Teather, Kate Yarbo
-
Accounts for year ending 31/08/25 were presented and approved.
-
The principal project for year ending 31/08/25 was Taco Sambo project was providing a borehole for the school and building three classrooms and an office.
-
The assets of the charity were transferred to the Pencil Project Foundation a Gambian charity. Roots school, Fajikunda, is now administered by this charity.
-
Kate Yarbo stepped down as a trustee due to illness. John Barron was; appointed as a trustee in January 2025 to oversee the Taco Sambo project, stepping down once the project was completed on 12/07/25.
-
Kate Yarbo appointed as a trustee on 01/11/25
-
Brian Teather removed as trustee on 08/11/25
7.On the charity overview add “assist in providing fresh water to Gambian communities”. Add to “Who”: “local communities”. Add to “How”: “fundraise for specific projects”.
- Kate Yarbo to become main contact for Charity Commission.
Meeting Closed at 19.10 hrs.
THE GAMBIAN PENCIL PROJECT REGISTERED CHARITY NO 1088420
REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2025
THE GAMBIAN PENCIL PROJECT
REGISTERTED CHARITY NO 1088420
TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 31 AUGUST 2025
The Trustees present their report and unaudited financial statements for the year ended 31 August 2025.
Reference and Administrative Information
Charity name: The Gambian Pencil Project Charity registration number: 1088420 Operational Address: 8 Cromer Road Sheringham Norfolk NR26 8RR Trustees: J Teather (Treasurer) B Yarbo B Teather Bankers: Nat West Bank Plc 61 Church Street Cromer Norfolk NR27 9YY
Independent Examiner: Tony Larner Chartered Certified Accountants 23 Station Road Sheringham Norfolk NR26 8RF
THE GAMBIAN PENCIL PROJECT
REGISTERED CHARITY NO 1088420
CONTENTS
| Page | |
|---|---|
| Independent Examiners’ Report | 1 |
| Balance Sheet | 2 |
| Statement of Financial Activities | 3 |
| NotestotheFinancialStatements | 4 |
THE GAMBIAN PENCIL PROJECT
REGISTERED CHARITY NO 1088420
INDEPENDENT EXAMINERS’ REPORT TO THE TRUSTEES OF THE GAMBIAN PENCIL PROJECT FOR THE YEAR ENDED 31 AUGUST 2025
We report on the accounts of the charity for the year ended 31 August 2025, which are set out on pages2 to 4.
RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND EXAMINER
The Trustees are responsible for the preparation of the accounts. The Trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is our responsibility to:
-
e examine the accounts under section 145 of the 2011 Act,
-
e to follow the procedures laid down in the general directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
-
e to state whether particular matters have come to our attention
BASIS OF INDEPENDENT EXAMINERS’ REPORT
Our examination was carried out in accordance with the general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
INDEPENDENT EXAMINERS’ STATEMENT
In connection with our examination, no material matters have come to our attention which gives us cause to believe that, in any material aspect:
-
e the accounting records were not kept in accordance with section 130 of the 2011 Act; or
-
e the accounts did not accord to the accounting records; or
-
e the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
We have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Ty Layee
Tony Larner
Chartered Certified Accountants 23 Station Road Sheringham Norfolk NR26 8RF
10 December 2025
1
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----- End of picture text -----
THE GAMBIAN PENCIL PROJECT CHARITY NO. 1088420
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2025
], ACCOUNTING POLICIES ACCOUNTING CONVENTIONS The accounts have been prepared under the historical cost convention
INCOMING RESOURCES
Represents donations and gifts, investment income and fundraising income ona receivable basis.
==> picture [310 x 52] intentionally omitted <==
----- Start of picture text -----
2. CASH AT BANK 2025 2024
Current Accounts 610.38 1085.59
Cash in Hand 0
----- End of picture text -----
==> picture [145 x 10] intentionally omitted <==
----- Start of picture text -----
610.38 1085.59
----- End of picture text -----
==> picture [398 x 95] intentionally omitted <==
----- Start of picture text -----
3. RESTRICTED FUND TOTAL
Balance at 1 Sept 2024 £39,215.50 £39,215.50
Assets transferred to Gambian Charity (£38,129.91) (£38129.91)
Net incoming Resources (£_ 475.21) (£475.21)
Balance at 31 Aug 2025 £610.38 £610.38
----- End of picture text -----
The fund has arisen through continuing fund raising activities to enable the charity to fulfil its purpose in making monies available to complete and maintain the building of the new purpose built school in Fajikunda, The Gambia, and to provide financial assistance to families who are unable to afford education for their children. Monies have also been made available to assist in the provision of facilities for education not normally provided by the local education authority in Bansang, The Gambia. Funds may also be made available to extend relief of poverty by providing food assistance in local communities. Funds may also be made available to provide boreholes to villages in remote areas to provide clean water to the village school and local community. Funds raised by the charity are restricted for these purposes.
(4)
THE GAMBIAN PENCIL PROJECT REGISTERED CHARITY NO 1088420
REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2025
THE GAMBIAN PENCIL PROJECT
REGISTERTED CHARITY NO 1088420
TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 31 AUGUST 2025
The Trustees present their report and unaudited financial statements for the year ended 31 August 2025.
Reference and Administrative Information
Charity name: The Gambian Pencil Project Charity registration number: 1088420 Operational Address: 8 Cromer Road Sheringham Norfolk NR26 8RR Trustees: J Teather (Treasurer) B Yarbo B Teather Bankers: Nat West Bank Plc 61 Church Street Cromer Norfolk NR27 9YY
Independent Examiner: Tony Larner Chartered Certified Accountants 23 Station Road Sheringham Norfolk NR26 8RF
THE GAMBIAN PENCIL PROJECT
REGISTERED CHARITY NO 1088420
CONTENTS
| Page | |
|---|---|
| Independent Examiners’ Report | 1 |
| Balance Sheet | 2 |
| Statement of Financial Activities | 3 |
| NotestotheFinancialStatements | 4 |
THE GAMBIAN PENCIL PROJECT
REGISTERED CHARITY NO 1088420
INDEPENDENT EXAMINERS’ REPORT TO THE TRUSTEES OF THE GAMBIAN PENCIL PROJECT FOR THE YEAR ENDED 31 AUGUST 2025
We report on the accounts of the charity for the year ended 31 August 2025, which are set out on pages2 to 4.
RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND EXAMINER
The Trustees are responsible for the preparation of the accounts. The Trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is our responsibility to:
-
e examine the accounts under section 145 of the 2011 Act,
-
e to follow the procedures laid down in the general directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
-
e to state whether particular matters have come to our attention
BASIS OF INDEPENDENT EXAMINERS’ REPORT
Our examination was carried out in accordance with the general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
INDEPENDENT EXAMINERS’ STATEMENT
In connection with our examination, no material matters have come to our attention which gives us cause to believe that, in any material aspect:
-
e the accounting records were not kept in accordance with section 130 of the 2011 Act; or
-
e the accounts did not accord to the accounting records; or
-
e the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
We have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Ty Layee
Tony Larner
Chartered Certified Accountants 23 Station Road Sheringham Norfolk NR26 8RF
10 December 2025
1
in oo) fo) ) 00 aq 3 8S f Hh & Sg fo) fo) f=) (s)cc ta=) wo wo
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w o at a. 29 « o~ EyOo << v a) #3 w Es a) 5 3 pco 2 L£ 2 3° a© aoO le~ uoceoo re) a 2 N oo Ke CO = va) oS @[=] 9 = ge = osa Em oo Be a= tend 3 Oo On oS aa= oS w a2 WW 5 # 3 OF Ww 5 2 3 E SE © bb =] ”= ee O 23 = «a or : : Su min Ot :$ 3: = 2 o : Z ras cz ge ~¢ a 2 : : = 52 is 33 DS =ae0 aS3 4 e 3 P| & oe i | A6 8 S wos Wunw re: H: o ¢ © a 5 a : : wn 7 2 Ee : ; ” Oo oO a wn ao & ag | ~ 2 : ig ne oo E ai = c -—~: : “ Y c no] a Sas 2 a : : 2 £4 2 8 g§ 8 §s € 8B i - yn © o + ©» @¢ 2% § $$ : 2 <2 Ee £ 8 2 #s 3 8 _ wi o€& > = <= ec: ~ § ; ; 4 co > is) 7 & E “st - B mo) mo] ~N oe S Sd © % (e) oe > av Fo 2 NY 5 az a(6) oO = 5 a 58 4 8 8 4 1 oO 4 Wa} Ww 2 3 BR OR re tn 8 N N N Ce ne fap) ~m x mm + ci om g es o N
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----- End of picture text -----
THE GAMBIAN PENCIL PROJECT CHARITY NO. 1088420
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2025
], ACCOUNTING POLICIES ACCOUNTING CONVENTIONS The accounts have been prepared under the historical cost convention
INCOMING RESOURCES
Represents donations and gifts, investment income and fundraising income ona receivable basis.
==> picture [310 x 52] intentionally omitted <==
----- Start of picture text -----
2. CASH AT BANK 2025 2024
Current Accounts 610.38 1085.59
Cash in Hand 0
----- End of picture text -----
==> picture [145 x 10] intentionally omitted <==
----- Start of picture text -----
610.38 1085.59
----- End of picture text -----
==> picture [398 x 95] intentionally omitted <==
----- Start of picture text -----
3. RESTRICTED FUND TOTAL
Balance at 1 Sept 2024 £39,215.50 £39,215.50
Assets transferred to Gambian Charity (£38,129.91) (£38129.91)
Net incoming Resources (£_ 475.21) (£475.21)
Balance at 31 Aug 2025 £610.38 £610.38
----- End of picture text -----
The fund has arisen through continuing fund raising activities to enable the charity to fulfil its purpose in making monies available to complete and maintain the building of the new purpose built school in Fajikunda, The Gambia, and to provide financial assistance to families who are unable to afford education for their children. Monies have also been made available to assist in the provision of facilities for education not normally provided by the local education authority in Bansang, The Gambia. Funds may also be made available to extend relief of poverty by providing food assistance in local communities. Funds may also be made available to provide boreholes to villages in remote areas to provide clean water to the village school and local community. Funds raised by the charity are restricted for these purposes.
(4)