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SEyp cusory Trustees Annual Report
¥ COMMISSION for the period
1 ES rom or ot [OM [[O]T]] 23 | » now [3[11 2 8 |
Section A Reference and administration details
Charityname | 1st Witley Scout Group
Registered charity number (if any) (110/8/8 1218 5 |
Charity’s principal address Jubilee Hall, Church Lane, Witley, Surrey
Porstcorte GUS) [5 PIN
Names of the charity trustees who manage the charity
F Name of person (or body)
Trustee Name Office (if any) wei sas for entitled to appoint
y trustee (if any)
2| 40ctober2022 |
RichardBacon | | Cd
3 | Stephanie Howard De ee
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|_ Kerry Plibeam rr Ps ee
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Names of the trustees for the charity, if any (for example, any custodian trustees)
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Section A Reference and administration details (continued)
Names and addresses of advisers (optional information)
Name of chief executive or names of senior staff members (optional information)
Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document The Royal Charter of the Scout Association Granted 4 January 1912
(eg trust deed, constitution
(eg trust, association, company)
(egTrusteeappointedselectionby, electedmethodsby) By election in annual Scout Council meeting, or by co-option in line with UK Scout policy
Additional governance issues (optional information
You may choose to include additional 1st Witley Scout Group endeavours to follow closely the UK
information, where relevant, about: Scout POR publication which includes policy and induction
* policies and procedures adopted for the training for Trustees.
induction and training of trustees;
* a isational 1st Witley Scouts is governed by a Constitution, and has
the charity's organisational structure and any close working r relationships with 1st Witley Infant School,
wider network with which the charity works; Witley Guides and All Saints Witley Church.
+ relationship with any related parties;
, ideration of major risks and th The Jubilee Hall is Licenced to 1st Witley Infant School
Ogihara eshattlelie ochre ahaa during term times from 0830 — 1630. The Licence agreement
system and procedures to manage them. runs for 15 years from April 2018.
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Section C Objectives and activities
Summary of the objects of the charity set To promote the development of young people in achieving their full
out in its governing document physical, intellectual, social and spiritual potentials as individuals
as responsible citizens and members of their local national and
international communities.
Summary of the main activities 1st Witley Scout Group achieves these objectives by running age-
undertakento for the public benefit in relation appropriate programmes in Scouting activities. These include
these objects (include within this section regular meetings during term times and occasional camping and
the statutory declaration that trustees have other activities.
had regard to the guidance issued by the
Charity Commission on public benefit)
Additional details of objectives and activities (optional information)
statements,You may choosewheretorelevant,include furtherabout: All Leaders and other office holders and supporters :in 1st Witley; Scout
. . Group are volunteers.
* policy on grantmaking;
* policy programme related investment;
+ contribution made by volunteers.
Section D Achievements and performance
Summary of the main achievements of the Annual Report of the Group Scout Leader
charity during the year
In the annual census in January 2024 we recorded the Scouts section at that moment as being 18 (25 in previous year)
members, with 5 (5) leaders; Cubs 17 (16) with 3 (5) leaders, and Beavers sadly remain suspended. Despite multiple
efforts to recruit new leadership, we have not been successful in identifying anyone yet who is willijng to take on the
leadership of the section, so the Beavers section remained suspended and seeking support to reopen it remains a
priority.
We continued to make progress in Training through the year with all leaders being compliant with Mandatory training.
1st Response gaps are also now very close to closure.
All Scout and Cubs sections operated through the year with varied and interesting programmes providing fun adventure
and learning to all.
Cubs also enjoyed a very varied and active programme during the year and 1 cub achieved Chief Scout's silver award,
13 Challenge badges were awarded with the main focus in the year being on the World and Outdoor Challenge
badges. Many achieved the Level 3 Navigation staged badge and 13 Cubs attended the Frantic camp. In addition
Cubs celebrated the Coronation, and attended the Witley Remembrance service and the District Carol service at
Charterhouse.
In the Scout section, 1 young person secured Chief Scouts Gold award in the year, and many were awarded other
Challenge badges — in total 15 Challenge badges were awarded in the calendar year and many Activity badges were
also completed. Scouts attended both Frantic Camp (16) and Scoutabout.
Section Leadership remained stable in Scouts and indeed Kerry secured her Woodbadge for Scout section leadership
shortly after the end of the year. In Cubs 3 leaders hung up their woggles during the year after several years of loyal
service (Melissa, Nick and Ed) but fortunately two new Cub leaders (Andy and Daniel) joined at the end of the year and
have now completed their Getting Started training and Appointment process and so have Full appointments. The
section has also benefited from the loyal support of Stephen and Sharif,
The Group Leadership has been busy supporting the section leaders, but also focusing on implementing The Scout
Association Transformation requirements including for example the establishment of The Board of Trustees. A further
key area of focus has been preparing for the renewal of the Lease on Jubilee Hall, as well as managing the Hall itself in
particular in close cooperation with Witley Infant School our principal Licensee user.
2023 once again was a very busy year offering a huge range of activities to young people in the local area. Thanks to
ail the section leaders — and the regular helpers who make it all happen so brilliantly for our young people, and to the
Board of Trustees who do so much to make it all happen behind the scenes, in particular Nigel (Chair), Keith and Paul
(Treasurer and much besides): thank you!
Richard Bacon
Group Lead Volunteer
1st Witley Scout Group
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Section E Financial review
Brief statement of the
charity's policy on reserves The policy of the Group is to ensure that we have 6 months of normal operating
expenditure to cover unforeseen circumstances. In addition we maintain a reserve
against major repair work for Jubilee Hall which currently stands at £50,000.
pomee
Further financial review details (optional information)
You may choose to include additional
information, where relevant, about:
+ the charity's principal sources of funds
(including any fundraising);
» how expenditure has supported the key
objectives of the charity;
- investment policy and objectives including
any ethical investment policy adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees lar. ; ae
; |_/ -v
sonawes) (Gee NAL [IR]
Full name(s) Paul Michael Osborne and NigelAParker
Position (eg Secretary, Chair, etc) Treasurer and Chair of Trustees
ate |g 9 4] of 2/4 |
TAR 4 March
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March 2012 > **Charity Name 1st Witley Scout Group 1088285 Receipts and payments accounts CC16a For the period** Period start date Period end date **To from 1st Jan 2023 31st Dec 2023** ~~————e~~ **Section A Receipts and payments Unrestricted Endowment Restricted funds Total funds Last year funds funds to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £ A1 Receipts** Scout Subs and Activities **7,047 - - 7,047 9,262** Scout Donations **625 - - 625 500** Bank interest **166 - - 166 -** Hall Rental income **16,065 - - 16,065 16,816** Hall Donations **275 - - 275 345 - - - -** Gift Aid **1,636 - - 1,636 856** Intra account income **400 - - - 400 - 800** _**Sub total** (Gross income for AR)_ **25,415 - - 25,415 26,979** ~~anes~~ **A2 Asset and investment sales, (see table). - 0 - 0 - 0 - - 0 - 0 - 0 - - 0** _**Sub total**_ **- 0 - 0 - 0 - - 0** _**Total receipts**_ **25,415 - 0 - 0 25,415 26,979** ~~SS S55~~ **A3 Payments** Scout activities **7,482 - - 7,482 7,864** Capitation fee **2,798 - - 2,798 3,439** adjust Scout intra account income **-** Hall running costs **7,615 - - 7,615 6,737** Hall Ground rent **-** Intra account expense **400 - - - 400 - 800 - - - - - - - - - - - -** _**Sub total**_ **17,495 - - 17,495 17,240** ~~_~~ **A4 Asset and investment purchases, (see table) - 0 - 0 - 0 - - 0 - 0 - 0 - 0 - -** _**Sub total**_ **- 0 - 0 - 0 - - 0** ~~SS~~ _**Total payments**_ **17,495 - 0 - 0 17,495 17,240** ~~=~~ _**Net of receipts/(payments)**_ **7,920 - - 7,920 9,739 A5 Transfers between funds - - - A6 Cash funds last year end 85,014 - - 85,014 75,275** _**Cash funds this year end**_ **92,934 - - 92,934 85,014 Section B Statement of assets and liabilities at the end of the period** ~~——~~ **Unrestricted Restricted funds Endowment Categories Details funds funds to nearest £ to nearest £ to nearest £ B1 Cash funds** Group savings account **25,000 -** Hall savings account **50,000 -** Current accounts Hall and Group **17,934 - -** _**Total cash funds**_ **92,934 - -** ~~———~~ (agree balances with receipts and payments account(s)) OK OK OK CCXX R1 accounts (SS) 24/09/2019 1 ||||||**Unrestricted**
**funds**||**Restricted funds**||**Endowment**
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**charity’s own use**
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~~=====~~||||**Fund to which**
**liability relates**
~~=====~~||**Amount due**
**(optional)**
~~=====~~||**When due**
**(optional)**
~~=====~~| |**B5 Liabilities**
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~~=====~~|~~=====~~|~~=====~~| |~~=====~~|~~=====~~|~~=====~~|~~=====~~|~~=====~~|~~=====~~|~~=====~~|~~=====~~|~~=====~~|~~=====~~| |Signed by one or two trustees on behalf
of all the trustees
~~=====~~|Signature
~~=====~~|||~~=====~~|Print Name
~~=====~~|||~~=====~~|Date of approval
~~=====~~| |~~=====~~|~~=====~~|||~~=====~~|**Richard Bacon, GSL, Trustee**
~~=====~~|||~~=====~~|23/5/24
~~=====~~| |~~=====~~|~~=====~~|||~~=====~~|**Paul M Osborne, Trustee**
~~=====~~|||~~=====~~|23/5/24
~~=====~~| CCXX R2 accounts (SS) 24/09/2019 2 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustees ITL On accounts for the year ended 3/sf aoJB Charity no (if any) I 108g2gS Set out on pages I report to the trustees on my examination o charity (Xhe Trust.) for the year ended 31 As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act.). the 12 ccounts of the above JoJ3 Responsibllities and basis of report I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under sethon 145(5)(b) of the Act. Independent examiner's statement app1W￿ Delete [ ] rfnot applicable. I have completed my examination. I confirrn that no material matters have come to my attention in connection with the examination (other than that disdosed below ") which gives me cause to believe that in. any material respect: the accounting records were not kept in accordan￿ with section 130 of the Charities Act; or the accounts did not accord wth the accounting records; or the accounts did not comply with the applicable requirements Con￿rning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter cnnsidered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. ' Please delete the wonts in the brackets rf they do not apply. IER Oct 2018 Slgned: Name: klowA£D Relevant professional qualificationls) or body (If any): Address: Section B Disclosure Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts.. directions and guidan￿ for examiners). IER Oct 2018 Give here brief detsils of any items that the examiner wishes to disclose. IER Oct 2018