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Trustees’ Annual Report
for the period
From (start date) 01 0 1 22 D D M M Y Y to (end date) 31 1 2 22 D D M M Y Y
Section A Reference and administration details
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|||||||||||||||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |||Charity name|**1st**||**Witley Scout Group**|||||||||||||||||| |||Other names the charity is known by||||||||||||||||||||| |||Registered charity number (if any)|**1**|**0**|**8**|**8**|**2**|**8 5**||||||||||||||| |||||||||||||||||||||||| |||Charity’s principal address|**Jubilee Hall, Church Lane, **|||||||||**Witley, Surrey**||||||||||| |||||||||||||||||||||||| |||||||||||||||||||||||| |||||||||||||Postcode|**G**||**U**|**8**||**5**|**P N**|||| |||Names of the charity trustees who manage the charity||||||||||||||||||||| |||**Trustee Name**||**Offce**||**(if any)**|||||**Dates acted if not for**
**whole year**|||**Name of person (or body)**
**entitled to appoint**
**trustee(if any)**||||||||| |1||**Nigel Parker**|**Chair of Trustees**||||||||**4 October**|**2022**||||||||||| |2||**Richard Bacon**||||||||||||||||||||| |3||**Stephanie Howard**||||||||||||||||||||| |4||**Keith Whyte**|**Secretary**||||||||**4 October**|**2022**||||||||||| |5||**Paul Osborne**|**Treasurer**|||||||||||||||||||| |6||**Kerry Plibeam**||||||||||||||||||||| |7||||||||||||||||||||||| |8||||||||||||||||||||||| |9||||||||||||||||||||||| |10||||||||||||||||||||||| |11||||||||||||||||||||||| |12||||||||||||||||||||||| |13||||||||||||||||||||||| |14||||||||||||||||||||||| |15||||||||||||||||||||||| |16||||||||||||||||||||||| |17||||||||||||||||||||||| |18||||||||||||||||||||||| |19||||||||||||||||||||||| |20||||||||||||||||||||||| ||Names of the trustees for the charity, if any(for example, any|||||custodian trustees)||||||||||||||||| |||**Name**|||||||||**Dates acted if not for whole year**|||||||||||| |||||||||||||||||||||||| |||||||||||||||||||||||| |||||||||||||||||||||||| |||||||||||||||||||||||| **March 2012** **TAR** 1 **Reference and administration details (continued)** **Section A** Names and addresses of advisers (optional information) **Type of adviser Name Address** Name of chief executive or names of senior staff members (optional information) **Section B Structure, governance and management** Description of the charity’s trusts > Type of governing document **The Royal Charter of the Scout Association Granted 4 January 1912** (eg trust deed, constitution > How the charity is constituted **Association** (eg trust, association, company) > Trustee selection methods **By election in annual Scout Council meeting, or by co-option in line with UK Scout policy.** (eg appointed by, elected by) Additional governance issues (optional information You **may choose** to include additional **1st Witley Scout Group endeavours to follow closely the UK** information, where relevant, about: **Scout POR publication which includes policy and induction training for Trustees.** - policies and procedures adopted for the induction and training of trustees; **1st Witley Scouts is governed by a Constitution, and has close working r relationships with 1st Witley Infant School, Witley Guides and All Saints Witley Church.** - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. **The Jubilee Hall is Licenced to 1st Witley Infant School during term times from 0830 – 1630. The Licence agreement runs for 15 years from April 2018.** **March 2012** **TAR** 2 **Objectives and activities** ## **Section C** **----- Start of picture text -----**
Summary of the objects of the charity set To promote the development of young people in achieving their full
out in its governing document physical, intellectual, social and spiritual potentials as individuals
as responsible citizens and members of their local national and
international communities.
Summary of the main activities 1st Witley Scout Group achieves these objectives by running age-
undertaken for the public benefit in relation appropriate programmes in Scouting activities. These include
to these objects (include within this section regular meetings during term times and occasional camping and
the statutory declaration that trustees have other activities.
had regard to the guidance issued by the
Charity Commission on public benefit)
Additional details of objectives and activities (optional information)
You may choose to include further
statements, where relevant, about: All Leaders and other office holders and supporters in 1st Witley Scout
Group are volunteers.
• policy on grantmaking;
• policy programme related investment;
• contribution made by volunteers.
Section D Achievements and performance
Summary of the main achievements of the
In the annual census in January 2023 we recorded the Scouts section at that moment as being 25 (24 in previous year)
charity during the year
members, with 3 (5) leaders; Cubs 16 (26) with 5 (2) leaders, and Beavers sadly had to be suspended owing to leader
constraints in September 2022, so there were no Beavers as at Jan 2023
We continued to make progress in Training through the year with all leaders being compliant with Mandatory training
with the exception of 1st Response which has been a major challenge during Covid restrictions.
All 3 sections operated through the year with varied and interesting programmes providing fun adventure and learning
to all.
Beavers pursued a varied programme until owing to new work commitments in September 22 our long serving Beaver
leader had to step down. Efforts to find new leadership for the section have proved very difficult – volunteering post-
Covid generally seen as very challenging.
Cubs also enjoyed a very varied and active programme during the year and 1 cub achieved Chief Scout’s silver award,
7 Challenge badges were awarded and many achieved the Chef and Fire safety activity badges (the latter following a
visit to Godalming Fire Station.
In the Scout section, 3 secured Chief Scouts Gold award in the year, and many were awarded other Challenge badges
– in total 54 Challenge badges were awarded in the calendar year and many Activity badges were also completed
including Circus Skills, Craft, Entertainer and Hobbies.
For the first time in many years in June 2022 we had a Group Camp at Garners Field and 33 young people attended (7
Beavers, 12 Cubs, 13 Scouts and 1 YL). A wide variety of activities were enjoyed in particular using the climbing wall
for climbing and abseiling. 6 leaders attended full time and 3 part time – a great group event which also considerably
strengthened cross-group relationships.
2022 once again was a very busy year offering a huge range of activities to young people in the local area. Thanks to
all the section leaders – and the regular helpers who make it all happen so brilliantly for our young people, and to the
Executive committee who do so much to make it all happen behind the scenes.
Richard Bacon
Group Scout Leader
1st Witley Scout Group
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**March 2012** **TAR** 3 **----- Start of picture text -----**
Section E Financial review
Brief statement of the
charity’s policy on reserves
The policy of the Group is to ensure that we have 6 months of normal operating
expenditure to cover unforeseen circumstances. In addition we maintain a reserve
against major repair work for Jubilee Hall which currently stands at £40,000.
Details of any funds materially in deficit
Further financial review details (optional information)
You may choose to include additional
information, where relevant, about:
• the charity’s principal sources of funds
(including any fundraising);
• how expenditure has supported the key
objectives of the charity;
• investment policy and objectives including
any ethical investment policy adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s) Paul Michael Osborne and Nigel Parker
Position (eg Secretary, Chair, etc) Treasurer and Chair of Trustees
Date D 0 1 0 7 2 3 D M M Y Y
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**March 2012** **TAR** 4 ||**Charity Name1st Witley Scout Group**|**Charity Name1st Witley Scout Group**|**Charity Name1st Witley Scout Group**|**Charity Name1st Witley Scout Group**|**Charity Name1st Witley Scout Group**|**1088285**|**1088285**||**CC16a**| |---|---|---|---|---|---|---|---|---|---| ||||||||||| ||**Receipts andpayments accounts**||||||||| ||**For the period**
**from**||Period start date||**To**|Period end date|||| ||||**1st Jan 2022**|||**31st Dec 2022**|||| ||||||||||| |**Section A Receipts and payments**|||||||||| ||**Unrestricted**
**funds**||**Restricted funds**||**Endowment**
**funds**||**Total funds**||**Last year**| ||**to the nearest £**||**to the nearest £**||**to the nearest £**||**to the nearest £**||**to the nearest £**| |**A1 Receipts**|||||||||| |Scout Subs and Activities|**9,262**||**-**||**-**||**9,262**||**4,542**| |Scout Donations|**500**||**-**||**-**||**500**||**500**| |adjust Scout intra account income|**- 0**||**-**||**-**||**-**||| |Hall Rental income|**16,816**||**-**||**-**||**16,816**||**14,133**| |Hall Donations|**345**||**-**||**-**||**345**||**90**| |Grant|**- 0**||**-**||**-**||**-**||| |Gift Aid|**856**||**-**||**-**||**856**||**3,707**| |Intra account income|**-**
**800**||**-**||**-**||**-**
**800**||| |**_Sub total_**_(Gross income for AR) _|
**26,979**||**-**||**-**||**26,979**||**22,972**| ||||||||||| |**A2 Asset and investment sales,**
**(see table).**|||||||||| ||**- 0**||**- 0**||**- 0**||**-**||| ||**- 0**||**- 0**||**- 0**||**-**||**- 0**| |**_Sub total_**|
**- 0**||**- 0**||**- 0**||**-**||**- 0**| ||||||||||| |**_Total receipts_ **|
**26,979**||**- 0**||**- 0**||**26,979**||**22,972**| ||||||||||| |**A3 Payments**|||||||||| |Scout activities|**7,864**||**-**||**-**||**7,864**||**1,216**| |Capitation fee|**3,439**||**-**||**-**||**3,439**||**2,837**| |adjust Scout intra account income|**- 0**||**-**||**-**||**-**||**-**| |Hall running costs|**6,737**||**-**||**-**||**6,737**||**8,300**| |Hall Ground rent|**- 0**||**-**||**-**||**-**||| |Intra account expense|**-**
**800**||**-**||**-**||**-**
**800**||**-**| ||**- 0**||**-**||**-**||**-**||**-**| ||**- 0**||**-**||**-**||**-**||**-**| ||**- 0**||**-**||**-**||**-**||**-**| |**_Sub total_ **|
**17,240**||**-**||**-**||**17,240**||**12,353**| ||||||||||| |**A4 Asset and investment**
**purchases,(see table)**|||||||||| ||**- 0**||**- 0**||**- 0**||**-**||**- 0**| ||**- 0**||**- 0**||**- 0**||**-**||**-**| |**_Sub total_ **|
**- 0**||**- 0**||**- 0**||**-**||**- 0**| ||||||||||| |**_Totalpayments_ **|
**17,240**||**- 0**||**- 0**||**17,240**||**12,353**| ||||||||||| |**_Net of receipts/(payments)_ **|
**9,739**||**-**||**-**||**9,739**||**10,619**| |**A5 Transfers between funds**|**- 0**||**-**||**-**||**-**||**-**| |**A6 Cash funds lastyear end**|**75,275**||**-**||**-**||**75,275**||**64,656**| |**_Cash funds thisyear end_ **|
**85,014**||**-**||**-**||**85,014**||**75,275**| ||||||||||| ||||||||||| |**Section B Statement of assets and liabilities at the end of the period**|||||||||| |**Categories**|**Details**||||**Unrestricted**
**funds**||**Restricted funds**||**Endowment**
**funds**| ||||||**to nearest £**||**to nearest £**||**to nearest £**| |**B1 Cash funds**|||||**-**||**-**||**-**| ||||||**-**||**-**||**-**| ||||||**-**||**-**||**-**| ||**_Total cash funds_**||||**85,014**||**-**||**-**| ||(agree balances with receipts and payments
account(s))||||OK||||OK| CCXX R1 accounts (SS) 24/09/2019 1 ||||||**Unrestricted**
**funds**||**Restricted funds**||**Endowment**
**funds**| |---|---|---|---|---|---|---|---|---|---| ||**Details**||||**to nearest £**||**to nearest £**||**to nearest £**| |**B2 Other monetary assets**|||||**-**||**-**||**-**| ||||||**-**||**-**||**-**| ||||||**-**||**-**||**-**| ||||||**-**||**-**||**-**| ||||||**-**||**-**||**-**| ||||||**-**||**-**||**-**| ||||||||||| ||**Details**||||**Fund to which asset**
**belongs**||**Cost (optional)**||**Current value**
**(optional)**| |**B3 Investment assets**|||||||**-**||**-**| ||||||||**-**||**-**| ||||||||**-**||**-**| ||||||||**-**||**-**| ||||||||**-**||**-**| ||||||||||| ||**Details**||||**Fund to which asset**
**belongs**||**Cost (optional)**||**Current value**
**(optional)**| |**B4 Assets retained for the**
**charity’s own use**|||||||**-**||**-**| ||||||||**-**||**-**| ||||||||**-**||**-**| ||||||||**-**||**-**| ||||||||**-**||**-**| ||||||||**-**||**-**| ||||||||**-**||**-**| ||||||||**-**||**-**| ||||||||**-**||**-**| ||||||||||| ||**Details**||||**Fund to which**
**liability relates**||**Amount due**
**(optional)**||**When due**
**(optional)**| |**B5 Liabilities**|||||||**-**||| ||||||||**-**||| ||||||||**-**||| ||||||||**-**||| ||||||||**-**||| ||||||||||| |Signed by one or two trustees on behalf
of all the trustees|Signature||||Print Name||||Date of approval| ||||||**Paul M Osborne, Trustee**||||**27/6/23**| ||||||**Richard Bacon, GSL, Trustee**||||**27/6/23**| CCXX R2 accounts (SS) 24/09/2019 2 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examlner's Report Report to the trusteesl members of /sr Ivi7L£y oc.af/ 6J-£uLJf /ogF.a8 5 On accounts for the year ended Charlty no (If any) Set out on pages I report lo the Iruslees on my examination of the accounts of the above charity ("the Trust") for thè yèar ended Rgsponslbllltles and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requiremenls of the Charities Act 2011 I'the Acl"). I report in respect of my examination of lh8 Trust's accounts carried out under section 145 of thè 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145{5llbl of the Act. I have compl8t8d my examinallon. I confirm Ihal no material matters have come to my attention {other than Ihal disclosed below ') in connection with the examination which gives me cause lo belleve that in. any malerial respect.. accounting records V￿re not kept in accordanc8 with section 130 of Ihe Act or the accounts do not accord with the accounllng records Independent examiner's statement I have no Concerns and have come across no other matters in connecllon with the examination to which attention should be drawn in order to enable a proper understandlng of Ihe accounts lo b8 reached. Please delele th8 words in the brackets if they do not apply. Slgned: Date: Name: Relevant professlonal quallflcatlon(s> or body (If any): Addras8: 37¥E IER October 2018 ction B Disc105ure Only complete if the examiner needs lo highlight matters of concern (see CC32, Independeril examination of charity accounts= directions and 9uidance for examiners). Glve here brlef details of any items that the examiner wishes to disclose. IER October 2018