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2023-03-31-accounts

THE ESTUARY LEAGUE OF FRIENDS (A company limited by guarantee)

ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS

Year Ended 31 March 2023

Company registration number: 04238939 (England and Wales) Charity registration number: 1088242

THE ESTUARY LEAGUE OF FRIENDS

ANNUAL REPORT AND FINANCIAL STATEMENTS

Year Ended 31 March 2023

CONTENTS

Page
Trustees Annual Report 1 - 11
Statement of Trustees’ Responsibilities 12
Independent Examiner’s Report 13
Statement of Financial Activities 14
Balance Sheet 15
Cashflow Statement 16
Notes on the Financial Statements 17 - 29

THE ESTUARY LEAGUE OF FRIENDS

TRUSTEES’ ANNUAL REPORT

Year Ended 31 March 2023

The trustees, who are directors for Company Law purposes, have pleasure in presenting their report along with the financial statements for the year ended 31 March 2023. The financial statements have been prepared in accordance with current statutory requirements, the charity’s governing documents, and the recommendations of the Statement of Recommended Practice “Accounting and Reporting by Charities” (FRS 102) and complies with applicable law.

Public Benefit

The trustees confirm that they have complied with the requirements of section 4 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission for England and Wales.

Objects and Policies

The Objects of the Charity shall be as follows:

In furtherance of these objects but not otherwise the trustees shall have power to establish or secure the establishment of a Community HUB and library space in Topsham in Devon and to maintain and manage such a building for the activities promoted by the Charity in furtherance of the above objects. The library would be run by Libraries Unlimited.

Achievements and Performance

Chairman’s Report

This year, the Estuary League of Friends celebrated 35 years since our founding by local residents, Mary Darnley-Smith and Francis Luscombe MBE, in response to rising unmet need for social care and support. Our anniversary provided a rare moment of reflection on the journey travelled so far, from a small group of local volunteers helping out their neighbours, to a vibrant charity with 31 dedicated employees and 75 committed regular volunteers supporting over 600 of our community’s most vulnerable residents daily and running our busy purpose-built community hub welcoming over 2,700 local people each week to experience the many onsite services, activities, groups and amenities including Topsham Post Office, the Topsham Library (a service run by Libraries Unlimited), and our much-loved Bradbury Café.

This moment of reflection also helped us take stock. The last few years have been extremely challenging for all involved with Estuary. They have required that we evolve faster than ever before in response to external factors – the Covid-19 pandemic and now the cost-of-living crisis – which have deeply affected our community and put additional pressures on our team through loss of income, staff sickness, responding to the worst wave of Covid19 our community had seen at the very time that all restrictions were lifted at the beginning of the 2022/2023 financial year, and now we are supporting our community and our team to endure the cost-of-living crisis at a time when our own costs are increasing exponentially.

The biggest take away is the resilience and adaptability of our workforce and league of volunteers. We are exceptionally proud of every person who has contributed to Estuary in the last year. Our people consistently gave their all through tough times to make sure the needs of our community – in particular, the most vulnerable – were met. We are equally proud that local people felt able to share with us their needs and concerns throughout these difficult times so we could respond quickly with new services and activities; and we

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THE ESTUARY LEAGUE OF FRIENDS

TRUSTEES’ ANNUAL REPORT

Year Ended 31 March 2023

look forward to continuing our important work to enrich our community’s wellbeing and quality of life well into the future.

Chief Executive, Rachel Gilpin, and Chair, Marilyn Ramsden, at Estuary’s 35th Anniversary Celebration at Nancy Potter House.

In this year of reflection and rebuilding, we have achieved so much. We brought back social activities including Seated Dance, Friendship Group, It’s Fun to Sing and Baby Phonics; and we introduced new groups and activities such as our Needlecraft Group and Estuary Ladies which meet fortnightly to take on new challenges including hat making and decoupage.

Seated Dance at Nancy Potter House is so popular we are doubling the number of classes.

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THE ESTUARY LEAGUE OF FRIENDS

TRUSTEES’ ANNUAL REPORT

Year Ended 31 March 2023

Estuary Ladies turn their hands to hat making at Nancy Potter House.

We responded to concerns about cost-of-living increases by speaking with over 100 beneficiaries and local partners including Devon Carers, Citizens Advice Bureau, St. Margaret’s Church, Holy Cross Catholic Church and Topsham Primary School to inform our cost-of-living response and to help identify families in particular need of support.

We then fundraised for, and delivered:

This last service has been so important for the vulnerable people we support with the highest needs who are elderly, disabled, living with chronic and/or terminal illness for whom turning down the heating can lead to a life-threatening situation. They can’t risk falling ill and are all on fixed incomes, which makes it even harder to meet rising costs.

“Thank you for all you do. The kindness you show and help you give as well as patience.”

Responding to suggestions from local wheelchair users, people with mobility issues and young mums with prams, we built The Bradbury Gate - new ramp access to our community café – thanks to funding from the Bradbury Foundation. We included cycle racks, a cycle shelter and benches in memory of our former Chairman, Andrew Williamson CBE, and our founder Frances Luscombe MBE, in the newly landscaped area outside the hub and café.

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THE ESTUARY LEAGUE OF FRIENDS

TRUSTEES’ ANNUAL REPORT

Year Ended 31 March 2023

The newly built ramp and cycle rack outside Nancy Potter House.

We also managed the relocation and renovation of Topsham Post Office to a larger space within our community hub, Nancy Potter House, which allows us to serve more customers at any one time and to stock essential household goods for sale – two improvements that the community asked for.

Topsham Post Office is “vital for my 84 year old mother who comes here often. Stocking essentials would be very useful as my mother cannot walk very far.”

The new Topsham Post Office at Nancy Potter Hub

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THE ESTUARY LEAGUE OF FRIENDS

TRUSTEES’ ANNUAL REPORT

Year Ended 31 March 2023

As well as celebrating our own 35th anniversary with a barbeque for our staff, volunteers, trustees and founder members, we also marked the Queen’s Platinum Jubilee with a garden party and by delivering 243 gift and activity bags to beneficiaries across parts of Exeter and East Devon.

Queen’s Platinum Jubilee gift bag recipients celebrating at home.

Then in June 2022, we held our first annual Classic Car Show fundraiser for two years which turned out to be the biggest Classic Car Show ever! We were joined by over 4,000 visitors and local people brought 250 classic cars to show on Father’s Day. The event raised a spectacular £8,500 to help fund Estuary’s ongoing work in the community.

The Classic Car Show 2022 in full swing!

We delivered our Client Satisfaction Survey in March 2023 in which 100% of 54 beneficiaries agreed that Estuary was either “important” or “very important” to them. Here are just a few of the comments from the people we support:

None of this would have been possible without the contribution of our 62 committed volunteers who gave a total of 2,941 hours of their time to supporting the community in 2022/2023, which equates to an in-kind contribution worth an estimated £30,880 based on national minimum wage.

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THE ESTUARY LEAGUE OF FRIENDS

TRUSTEES’ ANNUAL REPORT

Year Ended 31 March 2023

Income for the year to 31st March 2023 totalled £625,713 (compared to £664,082 in the previous year). This is a split between unrestricted £445,416 and restricted £180,297 (2021/2022 unrestricted £610,490 and restricted £53,592). Income from charitable activities other than grants represented 36% of total income compared with 40% in 2021/2022. Expenditure for the year totalled £601,876 (2021/2022 £559,852). The accounts continue to reflect a proportion for the Community Hub build funding which has been retained due to ongoing roof repairs. The amount currently held is £8,360.

CLIENT CASE STUDY

The team worked with the son of an elderly client who attends our fortnightly Friendship Group and uses our assisted transport service. The son gave us some feedback after we provided support to try to reduce outgoings and increase our client’s income in response to the cost-of-living crisis:

"I thought you might be interested in my progress in applying for support for my Mum as a result of our meeting on 16th September. It's not simple, (how a 94 year old with dementia is supposed to complete these very lengthy forms is beyond me) is quite time consuming and frustrating but your help and guidance was amazing.

I have achieved a one-off support payment of £140 from Octopus Energy so that has helped clear a small debt. I am waiting on Exeter City Council regarding council tax, but it took 3 weeks to get her new GP to sign the forms - they have verbally said she will be council tax free due to dementia.

South West Water have declined support because she is not on any means tested benefits. Best wishes and thanks for all your help and information."

VOLUNTEER CASE STUDY

Here, Helen, one of our volunteers, describes her experience of befriending three elderly isolated local people since the pandemic:

“I became involved in the charity when they asked for volunteers to ring isolated, elderly people at the beginning of the first lockdown. I was given three names and telephone numbers and I’ve been ringing them since then.

It was very much initially a support to them, but it became a friendship. For some of them, it’s their only contact with somebody during the day. I think a lot of people have lost their confidence. During the lockdowns all of them became very depressed, to the extent that one of them who wasn’t particularly close to her family, now has medication for it. I could certainly see the impact and one of the things that all three of them have said to me is: ‘I don’t want to be here anymore’.

They’ve been so very isolated at home all the time and not going out as much as a lot of people did for their one piece of exercise or going to the shop once a day. When they did come out, I think it was a bit of a shock how things had changed. One of them used to say quite often, that she never thought the end of her life would be like this and there’s this feeling that they’ve been almost cheated of the ‘nice time’ at the end of their life by the pandemic and that makes it really hard for them.”

Key achievements in the twelve months to 31st March 2023:

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THE ESTUARY LEAGUE OF FRIENDS

TRUSTEES’ ANNUAL REPORT

Year Ended 31 March 2023

“Thank you very much for all you have done these past few years for our mum – delivering delicious meals, lovely cards and gifts on special occasions and for being there with a smile and a cheerful word.”

It is worth reiterating that, despite our important role in promoting the health and wellbeing of our community, particularly of the most vulnerable, Estuary receives no regular financial support from local authorities or the NHS. We generate all our income through our charitable activities and voluntary donations. This income is used to meet running costs and, most importantly, we subsidise the care we offer the community and provide many free benefits so that everyone can receive our help.

We are preparing for a very difficult financial year in 2023-2024, because of significant increases in costs and more challenges around fundraising. We must make best use of our assets and one example of this is maximising income from Nancy Potter House room rentals. In September 2022 we started discussions with Libraries Unlimited about their room rental options. In December 2022 Libraries Unlimited made the decision to move to a room upstairs. This would enable their service to continue at the same low rental, with no extra heating or cleaning costs, but enable the library to be available every hour that Nancy Potter House was open. charity would then use the Hubbick room from June 2023 to generate more income as well as provide extra community activities that promote health and well-being.

"Estuary is very important to me. I get to speak to someone every day”.

I and my fellow Trustees remain so proud of the dedication, resilience and adaptability that our wonderful staff and volunteer team have shown this past year and would like to take the opportunity to thank them for all their commitment and hard work. We would also like to thank all those who have supported us during the year with donations and grants, wonderful gifts, thank you notes and of course, Charity Shop donations – all of which are gratefully received and vital to the continuation of our services.

Marilyn Ramsden Chair, Estuary League of Friends

“…the bottom line is if Estuary weren’t here my mum would be in a home. She would just give up. Whereas now she’s got something to live for, she’s got something to look forward to with the help of the Estuary League of Friends. They are fabulous all of them. I couldn’t ask for better care.”

Financial Review

Total incoming resources for the year to 31 March 2023 amounted to £625,713 (year ended 31 March 2022 £664,082). Unrestricted funds incoming resources amounted to £445,416 (year ended 31 March 2022 £610,490). Restricted funds incoming resources amounted to £180,297 (year ended 31 March 2022 £53,592).

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THE ESTUARY LEAGUE OF FRIENDS

TRUSTEES’ ANNUAL REPORT

Year Ended 31 March 2023

Total expenditure amounted to £601,876 (year ended 31 March 2022 £559,852). Of which, the charity invested resources of £64,087 (year ended 31 March 2022 £67,022), to support the running of the Estuary Community HUB.

The purposes of the different types of funds are explained in the accounting policies as shown in the financial statements.

Notes 18 and 19 to the financial statements provide further explanation.

Reserves Policies

Investment Policy

The Charity does not participate in high risk investments and invests its cash resources in liquid investments that cannot go up or down in value.

Reserves Policy

The total funds, detailed in note 18, held by Estuary League of Friends as at 31[st] March 2023, including a breakdown of unrestricted (including designated) and restricted funds are:

The unrestricted fund (including designated funds) shows a decrease in the movement of funds amounting to £8,311 (2022: increase of £741). This has resulted in the total fund balance decreasing from £591,755 in 2022 to £583,444 in 2023.

Included in the unrestricted fund, are designated funds which the charity holds for specific purposes. These funds are:

The balance of the unrestricted fund, £80,145, the general reserves, covers the day to day operations of the organisation, which includes loss of income and unforeseen expenditure of the charity, and can be used at its own discretion.

The restricted fund shows an increase in the movement of funds amounting to £32,148 (2022: increase of £103,489). This has resulted in the total fund balance increasing from £1,483,765 in 2022 to £1,515,913 in 2023. £18,538 of this £1.51m has been spent on fixtures and fittings for the Community HUB, and therefore this expenditure has been capitalised, as shown in note 19 under the Restricted Tangible Fixed Assets.

The charity’s restricted funds are those for a pre-agreed purpose where the donor has imposed conditions on the use of the funds. The policy for such funds is to adhere to the relevant conditions.

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THE ESTUARY LEAGUE OF FRIENDS

TRUSTEES’ ANNUAL REPORT

Year Ended 31 March 2023

Fundraising Statement

The Estuary League of Friends does conduct fundraising activities. Fundraising is primarily from grant makers including trusts and statutory funders. To a lesser extent, the charity delivers community fundraising (through annual sponsored events including the Classic Car Show) and delivers occasional direct marketing appeals restricted to door drops to local households. The charity takes its responsibilities under the Data Protection Act

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THE ESTUARY LEAGUE OF FRIENDS

TRUSTEES’ ANNUAL REPORT

Year Ended 31 March 2023

and GDPR very seriously and ensures all activities are conducted in line with best practice guidance issued by the Institute of Fundraising and the Fundraising Regulator.

Risk Management

The Directors have assessed the major risks to which the Charity is exposed, in particular those relating to the operations and finances of the Charity and are satisfied that systems are in place to mitigate their exposure to major risks.

Risks considered relate to the current economic climate, changing community needs and the safeguarding of its clients and staff.

The Trustees have identified that the current risks facing Estuary League of Friends are:

Plans for Future Periods

2023/2024 looks to be another challenging year with rising fuel costs and inflation continuing to impact on community need and costs associated with running the charity and Nancy Potter House. There is continued emphasis on voluntary fundraising to meet the shortfall from trading activities.

Other priorities for 2023/2024 including continuing to rebuild the Charity’s once busy programme of social groups, activities and events, working to reduce the Charity’s environmental impact through measures including introducing electric/hybrid vehicles and increasing energy efficiency throughout Nancy Potter House. We also plan to diversify what the charity offers to the community, by utilising the space to provide more activities for everyone in the community 5.5 days a week, thus enabling us to generate more income and apply for more grants to help maintain the HUB’s future.

The activities we have planned will combat isolation, address some mental health issues and provide something for all ages e.g., to accommodate larger groups (Brownies, Guides, Scouts, flower arranging, Estuary Ladies, Hitz, Devon & Cornwall Police Training, Guide Dogs, first aid and defib training, seated exercise, stroke group, Robot Reg, and arts and crafts to name just a few.

The largest room in Nancy Potter House will also enable some of the current café based activities to be moved, so that we don't have to close the cafe and can feed more people, especially children during the school holidays.

Structure, Governance and Management

The Company is limited by guarantee and has no share capital. The Charity’s objects and regulations are set out in the company’s Memorandum and Articles approved on 21 June 2001, the date of incorporation.

The maximum number of members with which the company proposes to be registered is the current number of trustees.

The trustees consist of at least 5 and not more than 11 individuals and have control of the charity and its property and funds. At the AGM the Members accept the retirement of those trustees who have given notice to retire and elect persons to be trustees to fill the vacancies of ratify the appointment of co-opted trustees.

The charity recruits any new trustees by advertising locally, interviewing potential candidates and then appointing. Successful candidates are welcomed formally at the next trustees meeting, following appointment.

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THE ESTUARY LEAGUE OF FRIENDS

TRUSTEES’ ANNUAL REPORT

Year Ended 31 March 2023

When new trustees are elected to the board a formal induction process is followed, with each trustee knowing what is expected of them. During their time on the board all the trustees have the opportunity to attend training sessions on various subjects. These sessions vary in delivery but are all designed to gain a better understanding on subjects not previously known.

Strategic decisions are made by the Board, with all expenditure decisions over £10,000 needing at least 3 written quotes and a board decision. The day-to-day management of the charity is delegated to the Chief Executive, Rachel Gilpin.

Salaries for staff are set at recruitment by the Chief Executive, making sure that all National Minimum Wages are met. Once a year the salaries are reviewed by the board and an increase agreed, again making sure that the National Minimum Wage is adhered to.

Reference and Administration Details

Registered Charity Number: 1088242 (formerly charity number 800938) Registered Company Number: 04238939 Registered Address Nancy Potter House, Nelson Close, Topsham, Exeter, EX3 0DX Legal Status Estuary League of Friends was originally registered as a charity on 20 March 1987. It was incorporated under the Companies Act 1985 as a private Company limited by guarantee on 21 June 2001. As a result, the charity was re-registered from 29 August 2001 to reflect its new legal status. Trustees and Members Marilyn Ramsden (Chair) Wyn Davies (Treasurer) Mr I Garcia Rebecca Gliddon Mr I Crombie Pamela Diffey Philippa Warin (to November 2022) Madeleine Jevon (from November 2022) Anna Smith (from April 2023) Peter Tosh (from November 2022) Bankers Lloyds, Exeter Solicitors Ashfords LLP, Ashford House, Grenadier Road, Exeter, EX1 3LH Accountants Merlin Accountancy Services Ltd, 2[nd] Floor, 33 Longbrook Street, Exeter, EX4 6AW

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THE ESTUARY LEAGUE OF FRIENDS

STATEMENT OF FINANCIAL ACTIVITIES (INCLUDING INCOME AND EXPENDITURE ACCOUNT)

Year Ended 31 March 2023

Notes
Incoming Resources
Donations and Legacies
3
Other Trading Activities
4
Income from Charitable Activities
5
Interest from Investments
Total Incoming Resources
Resources Expended
Expenditure on Raising Funds
Expenditure on Charitable Activities
Total Resources Expended
6
Net Income/(Expenditure)
Transfers between funds
Net Income/(Expenditure) for the year
Balances Brought Forward at 1st April 2022
18
Balances Carried Forward at 31st March 2023
18		 2023
Unrestricted
Funds
£
2023
Restricted
Funds
£
2023
Total Funds
£
104,279
-
104,279
111,400
-
111,400
226,731
180,297
407,028
3,006
-
3,006
445,416
180,297
625,713
109,608
-
109,608
344,119
148,149
492,268
453,727
148,149
601,876
(8,311)
32,148
23,837
-
-
-
(8,311)
32,148
23,837
591,755
1,483,765
2,075,520
583,444
1,515,913
2,099,357		 2022
Unrestricted
Funds
£
2022
Restricted
Funds
£
2022
Total Funds
£
206,594
1,392
207,986
139,264
-
139,264
264,632
52,200
316,832
-
-
-
610,490
53,592
664,082
102,225
-
102,225
314,999
142,628
457,627
417,224
142,628
559,852
193,266
(89,036)
104,230
(192,525)
192,525
-
741
103,489
104,230
591,014
1,380,276
1,971,290
591,755
1,483,765
2,075,520

Full analysis of funds is shown on pages 17 to 29 of these Financial Statements. The statement of financial activities includes all gains and losses recognised in the period. All income resources and resources expended derive from continuing activities.

14

BALANCE SHEET (REGISTRATION NUMBEIL 042389￿) As al JI MARCH 2023. 2022 FIAod Aggets T4¥4114o Fixed Assets 1,531,579 1,57£324 L531,W L574.325 Current A•t8 13 14 83,1 G15h ot ￿r￿ In hand 511502 Cfqdit Amounts fallrti due wlthth [10 307) Unr•striotqd ￿nd rg¥nated Fun C￿neral Funtts 18&19 18&19 18&19 503,299 8D.145 515 913 SC8P77 82.678 1183 765 2 07S 520 The ￿m￿n¥ Is eniitd to t￿￿￿tr￿) fr(m urrfky ctton 477(1) the CLYnpaiiies ￿"L ZODb kn the year ended 31 Narch 2023. Ttre nvrt)ets h&t rtt roJirLyI thr. 0)M￿￿nY tD obtaln aiKlil ils fi'nir nc.ial temeiit fdi IF. ènde.d 31 Ilr.h ?0?3 In iwth sect￿ 47S Df the CLffnpan￿￿ Act 21￿6- hOY￿eT, In oc0yOan￿ ¥ly sectknn 145 of the ChBrires Acr 2011 the beon VAamlneA1 incndent examiner whose rqwrt¥wTs In p¥Je 13. The tNstees ad[D￿￿koje thelr ￿￿r￿lI1￿5 T￿. (a) ￿￿51￿1￿g that the cornpiry keep4 reoyd5 tkJn M aTrJ 387 d iJ)e Compan1￿ Art 2Cth an (b) ryeparfro flnanctyl wlh dthe sttte of affais of ccrfnpbny ag ' rt the end flTharKI)l year and cf 15 nrt 01 axpei)dllure foi e4ch fiii(Incial w in wILh ilw rwulrLYTNJnt5 tr 394 aThl 395 arKI OtheN1￿ c¢mpiy iyirts thc u1[8￿ of. the 21llS fiwKJal #atEnrts. w far as aFty"cèt4e fts the npany. These f￿a￿l 5temuts been in the S￿la1 pr￿S￿n5 of Part 15 of the Qmpanies kt 2CIJ6 ￿lating to Cuwinits RoF•yting for SThaller Entilie5 (effedfve lanwry 2007), , 2r))J AFyrDvul b/ U4BwrdCfTr￿t?WS￿..-........,-........ .....,........... wyl 5d on b5 behalf trr. 15

THE ESTUARY LEAGUE OF FRIENDS

CASHFLOW STATEMENT

As at 31 MARCH 2023

Cashflows from Operating activities:
Net cash provided by (used in) Operating activities
Cashflows from Investing activities:
Dividends, Interest and Rents from Investments
Purchase of Property, Plant and Equipment
Net cash provided by (used in) Investing activities
Change in cash and cash equivalents in the
reporting period
Cash and cash equivalents at the beginning of
the reporting period
Cash and cash equivalents at the end of the
reporting period
RECONCILIATION OF NET INCOME/(EXPENDITURE)
TO NET CASHFLOW FROM OPERATING ACTIVITIES
Net Income/(Expenditure) for the reporting
period (as per the statement of financial
activities)
Adjustments for:
Depreciation charges
Interest from Investments
(Increase)/Decrease in Debtors
Increase/(Decrease) in Creditors
Net cash provided by (used in) Operating activities
ANALYSIS OF CASH AND CASH EQUIVALENTS
Cash in hand
Total cash and cash equivalents		 Total Funds
Total Funds
2023
2022
£
£
97,305
117,069
3,006
0
(28,623)
(33,291)
(25,617)
(33,291)
71,688
83,778
428,308
344,530
499,996
428,308
23,837
104,230
71,368
73,050
(3,006)
0
(478)
54,021
5,584
(114,232)
97,305
117,069
499,996
428,308
499,996
428,308

16

THE ESTUARY LEAGUE OF FRIENDS

NOTES TO THE FINANCIAL STATEMENTS

Year Ended 31 March 2023

1. COMPANY STATUS

The charity is a company limited by guarantee, has no share capital, and is registered in England and Wales. The company was incorporated on 21[st] June 2001 and the charities registered number and registered office address can be found within the Reference and Administration details on page 11 of the financial statements.

The members of the company are the current trustees as shown on page 11, who are also ordinary members. In the event of the charity being wound up, the liability in respect of the guarantee is limited to £1 per member of the charity. A list of these members can be found in the Reference and Administration details on page 11 of the financial statements.

2. ACCOUNTING POLICIES

a) Basis of Preparation of Financial Statements

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their financial statements in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.

The Estuary League of Friends meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s).

The financial statements are presented in pound sterling (£) which is the charity’s functional and presentation currency.

b) Preparation of the financial statements on a going concern basis

The Estuary League of Friends reported a net surplus in the reporting period of £23,837, with total funds held at the end of the period of £2,099,357. Of these total funds, £583,444 was held in either unrestricted or designated funds; a net decrease of £8,311.

The trustees are of the view that, on the above basis, the charity is a going concern.

The Estuary League of Friends is reliant on the local community to continue purchasing its services. The economic outlook due to Covid-19, continued cuts in public spending, cost of living increases, and reduced levels of available funding, are all potential areas of financial uncertainty for the charity.

c) Exemption from preparing group accounts

The Estuary League of Friends has taken advantage of the exemption in The Charities Act 2011 from the requirement to prepare consolidated financial statements, on the grounds that the inclusion of the subsidiary undertaking is not material for the purposes of giving a true and fair view.

d) Incoming Resources

Donations and Legacies

Voluntary Income consists of all incoming resources (whether cash or assets in hand) other than incoming resources received for investment income, gains, grants or payments for goods or services. This is recognised in the statement of financial activities as soon as it is received.

Voluntary income is recognised on receipts and includes associated tax claims on a receivable basis. Legacies are recognised by reference to the date probate is granted, or if later, as soon as they are capable of being measured in financial terms. Grants of a general nature are recognised as voluntary income.

17

THE ESTUARY LEAGUE OF FRIENDS

NOTES TO THE FINANCIAL STATEMENTS

Year Ended 31 March 2023

Other Trading Activities

Income from trading and fundraising activities is included in incoming resources in the period in which it relates. Rent received is treated similarly on an accruals basis.

Income from Investments

Investment income is accrued on a daily basis and is credited on this basis in the statement of financial activities.

Income from Charitable Activities

Incoming resources from charitable activities are included in incoming resources in the period in which the income relates. Grants received for the performance of a specific service are classified as incoming resources from charitable activities.

Grants

Income from government and other grants, whether ‘capital’ grants or ‘revenue’ grants, is recognised when the charity has entitlement to the funds, any performance conditions attached to the grants have been met, it is probable that the income will be received and the amount can be measured reliably and is not deferred.

e) Donated Assets

Incoming resources in the form of donated assets are included in the statement of financial activities as soon as they are received. These assets are recognised as income with the corresponding entry dependent on the purposes of the donation. These can be analysed as follows:

The value at which these amounts are recognised represents the market value to the charity when first provided or the amount realised on subsequent sale.

f) Resources Expended

All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with use of resources.

Motor Expenses have been apportioned on the following basis:

Resources expended include attributable VAT which cannot be recovered.

18

THE ESTUARY LEAGUE OF FRIENDS

NOTES TO THE FINANCIAL STATEMENTS

Year Ended 31 March 2023

g) Assets and Liabilities

These are included in the balance sheet at the following amounts:

h) Tangible Fixed Assets

The costs of minor additions or those costing below £100 are not capitalised. Depreciation is provided at rates calculated to write off the cost less estimate residual value of each asset over its estimated useful life, as follows:

i) Cash at Bank and in Hand

Cash at bank and cash in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.

j) Creditors and Provisions

Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.

k) Fund Accounting and Reserves Policies Unrestricted Fund

Both income and the capital may be used for the general purposes of the charity. Funds contained within designated funds and general funds are classified in line with the Charity’s reserve policy.

Designated funds are amounts of unrestricted funds, which have been put aside at the discretion of the Trustees for particular purposes or projects, these include:

These funds pay for administration of the affairs of the charity and for the various activities with which the charity is involved.

Restricted Fund

The charity’s restricted funds are amounts received where the donor has imposed restrictions or where a fundraising appeal has taken place for particular purposes or projects.

The current restricted fund comprises of funds raised from grant makers and donors where the purpose is for use in the continuing recovery after Covid-19, carrying on the work of the Woman’s Institute and establishing the Estuary Ladies group, and in furthering the work of the charity.

19

THE ESTUARY LEAGUE OF FRIENDS

NOTES TO THE FINANCIAL STATEMENTS

Year Ended 31 March 2023

l) Financial instruments

Estuary League of Friends only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amortised cost using the effective interest method.

m) Taxation

General Donations
Legacies
Tax Refunds		 Unrestricted
Fund
£
41,406
53,302
9,571
104,279		 Restricted
Fund
£
-
-
-
-		 Year Ended
31 March
2023
£
41,406
53,302
9,571
104,279		 Year Ended
31 March
2022
£
40,586
194,680
(27,280)
207,986

4. OTHER TRADING ACTIVITES

Fundraising
Shop Income
Miscellaneous
Income
Insurance Claim		 Unrestricted
Fund
£
12,159
98,996
245
-
111,400		 Restricted
Fund
£
-
-
-
-
-		 Year Ended
31 March
2023
£
12,159
98,996
245
-
111,400		 Year Ended
31 March
2022
£
446
91,643
23,350
23,825
139,264

20

THE ESTUARY LEAGUE OF FRIENDS

NOTES TO THE FINANCIAL STATEMENTS

Year Ended 31 March 2023

5. INCOME FROM CHARITABLE ACTIVITIES

Unrestricted Unrestricted Restricted Year Ended Year Ended Year Ended
Fund Fund 31 March 31 March
£ £ 2023 2022
£ £
Grants 11,922 178,735 190,657 89,831
Other Grants – JRS - - - 1,264
Nail Cutting 2,487 - 2,487 3,512
Meal Deliveries 42,139 - 42,139 56,586
Shopping 623 - 623 437
Home Help 119,776 - 119,776 132,745
Befriending 49,784 - 49,784 32,351
Topsham Ladies - 1,562 1,562 106
226,731 180,297 407,028 316,832
The following are some of the Grants received in the year:
Arnold Clark Community Fund £1,000 National Lottery Community Fund – £94,336
Reaching Communities
Co-op Community Fund £2,301 Devon County Council – Growing £3,000
Communities Fund
Western Power Community Matters £2,500 NHS South West COL Fund £1,710
Devon Community Foundation - Thrive with £4,950 Bradbury Foundation £50,000
Five
Versus Arthritis Together Fund £3,312 Edward Gostling Foundation £7,500
Devon Communities Together – Growing £3,000 Bernard Sunley Charitable Foundation
£5,000
Communities Fund
National Lottery Community Fund – Awards £7,076
for All

6. TOTAL RESOURCES EXPENDED – Restricted

Charitable Expenditure
Community HUB
-
Depreciation
Covid-19 Fund
Estuary Activities
-
Staff Costs
-
HUB Expenditure
-
Management & Admin
-
Overheads
Estuary Ladies		 Year Ended
31 March
2023
£
64,087
3,412
29,766
6,000
24,274
19,043
1,567
148,149		 Year Ended
31 March
2022
£
67,022
52,688
641
442
21,661
-
174
142,628

21

THE ESTUARY LEAGUE OF FRIENDS

NOTES TO THE FINANCIAL STATEMENTS

Year Ended 31 March 2023

TOTAL RESOURCES EXPENDED – Unrestricted

Management and
Administration
Staff Costs
Depreciation
Printing, Postage and Stationery
Telephone
Sundry Expenses
Computer Expenses
Repairs and Renewals
Motor Expenses
Insurance
Volunteer Expenses
Fundraising Costs – Other
Consultancy
Miscellaneous		 £
Charity Shop
Expenses – Other
59,928
Utilities
3,496
Motor Expenses
4,852
Miscellaneous
4,112
Rent
15,030
3,945
1,464
195
5,187
1,471
99,680
13,998
2,876
16,874
HUB Expenses		 £
3,324
1,393
2,483
10,200
17,400
10,379

22

THE ESTUARY LEAGUE OF FRIENDS

NOTES TO THE FINANCIAL STATEMENTS

Year Ended 31 March 2023

6. TOTAL RESOURCES EXPENDED - Unrestricted (continued)

Expenditure on Raising
Funds
Charity Shop
Fundraising Costs
Charitable Expenditure
Befriending
Nail Cutting Service
Meal Deliveries
Shopping
Home Help
Community HUB
Accountancy		 Staff
Costs
£
43,144
-
43,144
-
-
-
-
193,828
38,812
-
232,640
275,784		 Depreciation
£
2,286
-
2,286
-
-
-
-
-
-
-
-
2,286		 Other
Expenses
£
Management and
Administration
£
17,400
19,936
16,874
9,968
34,274
29,904
-
19,936
320
-
15,596
19,936
195
-
7,088
29,904
10,379
-
-
8,125
33,578
77,901
67,852
107,805		 Year Ended
31 March 2023
Total
£
82,766
26,842
109,608
19,936
320
35,532
195
230,820
49,191
8,125
344,119
453,727		 Year Ended
31 March 2022
Total
£
79,723
22,502
102,225
14,056
3,694
37,247
691
187,346
65,136
6,829
314,999
417,224

23

THE ESTUARY LEAGUE OF FRIENDS

NOTES TO THE FINANCIAL STATEMENTS

Year Ended 31 March 2023

7. STAFF COSTS

Year Ended Year Ended Year Ended
31 March 2023 31 March 2022
£ £
Wages and Salaries 279,491 298,008
Social Security Costs 13,435 7,495
Pension 3,973 3,364
296,899 308,864
No employee earned more than £60,000 per annum in the year
Average number of employees
22.8 22.6

Key Management Personnel

Our Key Management Personnel are the Chief Executive, Service Co-ordinator, and Activities & Events Co-ordinator.

The total employee benefits made to this group in the year were:

Year Ended Year Ended Year Ended
31 March 2023 31 March 2022
£ £
Wages and Salaries 79,591 82,337
Social Security Costs 8,476 5,154
Pension 574 194
88,641 87,685

Voluntary Workers

In addition to employees, the charity has a number of unpaid voluntary workers.

8. TRUSTEES’ EXPENSES

No trustees have received any reimbursed expenses from the charity during the year.

9. MOVEMENTS IN TOTAL FUNDS FOR THE YEAR

Year Ended Year Ended Year Ended
31 March 2023 31 March 2022
This is stated after charging: £ £
Depreciation 71,370 73,050
Independent Examiners Fee 2,233 1,991
Operating Lease Payments 10,200 10,200

24

THE ESTUARY LEAGUE OF FRIENDS

NOTES TO THE FINANCIAL STATEMENTS

Year Ended 31 March 2023

10. TANGIBLE FIXED ASSETS

COST
At 1 April 2022
Additions
At 31 March 2023
DEPRECIATION
At 1 April 2022
Charge for year
At 31 March 2023
NET BOOK VALUE*
At 31 March 2023
At 31 March 2022		 Fixtures,
Freehold
Fittings &
Property
Equipment
£
£
1,699,811
236,585
18,538
8,585
1,718,349
245,170
168,613
194,584
34,365
35,503
202,978
230,087
1,515,371
15,083
1,531,198
42,001		 Motor
Vehicles
£
4,500
1,500
6,000
3,375
1,500
4,875
1,125
1,125		 Total
£
1,940,896
28,623
1,969,519
366,572
71,368
437,940
1,531,579
1,574,324

11. FIXED ASSETS INVESTMENTS

COST
Additions
At 31 March 2023
NET BOOK VALUE
At 31 March 2023
At 31 March 2022		 Total
£
1
1
1
1

In 2014 the charity established The Estuary Community HUB CIC, a private community interest company and owns the entire shareholding rights.

The trustees have not valued their investment in The Estuary Community HUB CIC but consider it to be in excess of £1.

25

THE ESTUARY LEAGUE OF FRIENDS

NOTES TO THE FINANCIAL STATEMENTS

Year Ended 31 March 2023

12. STOCK OF DONATED GOODS

At the end of March 2023, the charity had undistributed donated goods for resale in the charity shops of £16,000 (March 2022 £16,000). This is not recognised as an incoming resource in the statement of financial activities until such goods have been distributed.

13. DEBTORS

Year Ended Year Ended Year Ended
31 March 2023 31 March 2022
Due Within One Year £ £
Debtors 11,403 16,608
Other debtors 14,060 41,431
Prepayments and accrued income 5,187 2,405
Amount owed from The Estuary Community HUB 53,022 22,750
83,672 83,194

14. CASH AT BANK AND IN HAND

Year Ended Year Ended
31 March 2023 31 March 2022
£ £
Cash at Bank 499,936 427,913
Cash in Hand 60 395
499,996 428,308

15. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

Year Ended Year Ended Year Ended
31 March 2023 31 March 2022
£ £
Creditors 488 2,149
Accruals 10,083 4,853
Other Creditors 5,320 3,305
15,891 10,307

26

THE ESTUARY LEAGUE OF FRIENDS

NOTES TO THE FINANCIAL STATEMENTS

Year Ended 31 March 2023

16. OPERATING LEASE COMMITMENTS

Year Ended Year Ended Year Ended
31 March 2023 31 March 2022
£ £
84 Fore Street, Topsham
1 Year 10,200 10,200
2 – 5 Years 17,850 28,050
28,050 38,250

17. MOVEMENT IN FUNDS

Unrestricted Funds
Designated Funds
- Critical Reserve
- Property Asset
- Community HUB
Development Fund
- Property
Maintenance Fund
General Reserve
Restricted Fund
Community HUB
Estuary Activities
Covid-19 Fund
Estuary Ladies
Total Funds		 As at
1 April
2022
£
316,805
70,420
11,852
110,000
82,678
591,755
1,460,779
21,662
-
1,324
1,483,765
2,075,520		 Income
£
-
-
-
-
445,416
445,416
62,500
112,823
3,412
1,562
180,297
625,713		 Expenditure
£
-
2,286
-
-
451,441
453,727
64,087
79,083
3,412
1,567
148,149
601,876		 Transfers
£
-
-
(3,492)
-
3,492
-
-
-
-
-
-
-		 As at
31 March
2023
£
316,805
68,134
8,360
110,000
80,145
583,444
1,459,192
55,402
-
1,319
1,515,913
2,099,357

Unrestricted Funds

When considering our unrestricted reserves, we distinguish between General Reserves that cover the day to day operations of the organisation, which includes loss of income and unforeseen expenditure and the designated funds. These designated funds are:

27

THE ESTUARY LEAGUE OF FRIENDS

NOTES TO THE FINANCIAL STATEMENTS

Year Ended 31 March 2023

Restricted Funds

Are amounts received for a pre-agreed purpose where the donor has imposed conditions on the use of the funds. The restricted funds during the year were:

18. ANALYSIS OF NET ASSETS BETWEEN FUNDS

Tangible Fixed
Assets
Investments
Current Assets
Current Liabilities
Net assets at 31
March 2023		 General
Funds
£
10,722
-
85,314
(15,891)
80,145		 Designated
Funds
£
68,134
1
435,164
-
503,299		 Restricted
Funds
£
1,452,723
-
63,190
-
1,515,913		 Total Funds
As at
31 March
2023
£
1,531,579
-
583,668
(15,891)
2,099,357		 Total Funds
As at
31 March
2022
£
1,574,324
1
511,502
(10,307)
2,075,520

19. DEFINED CONTRIBUTION PENSION SCHEME

The charity operates a defined contribution pension scheme. The pension cost charge for the year represents contributions payable by the charity to the scheme and amounted to £3,973 (March 2022 £3,364). The amount outstanding at the year end was £804 (March 2022 £nil).

28

THE ESTUARY LEAGUE OF FRIENDS

NOTES TO THE FINANCIAL STATEMENTS

Year Ended 31 March 2023

20. RELATED PARTIES

No trustee or connected person has received fees or emoluments, or reimbursement of expenses incurred in the year.

The Estuary Community HUB C.I.C.

A Community Interest Company (CIC) is wholly owned by The Estuary League of Friends. It is through this CIC that many of the HUB’s activities will be managed and delivered. The library service is not an Estuary or HUB activity. They provide the space, and it is run and managed by Libraries Unlimited.

The CIC shares several Board members and the Chief Executive with The Estuary League of Friends. During the year there was an inter-company loan between the two entities. No interest is charged on this loan and there are no terms for repayment.

Amount due from related party at the balance sheet date 2023
£
53,022		 2022
£
22,750

29