**THE ESTUARY LEAGUE OF FRIENDS (A company limited by guarantee)** **ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS** **Year Ended 31 March 2021** **Company registration number: 04238939 (England and Wales) Charity registration number: 1088242** **THE ESTUARY LEAGUE OF FRIENDS** ## **ANNUAL REPORT AND FINANCIAL STATEMENTS** ## **Year Ended 31 March 2021** ## **CONTENTS** ||**Page**| |---|---| |Trustees Annual Report|1 - 11| |Statement of Trustees’ Responsibilities|12| |Independent Examiner’s Report|13| |Statement of Financial Activities|14| |Balance Sheet|15| |Cashflow Statement|16| |Notes on the Financial Statements|17 - 29| ## **THE ESTUARY LEAGUE OF FRIENDS** ## **TRUSTEES’ ANNUAL REPORT** ## **Year Ended 31 March 2021** The trustees, who are directors for Company Law purposes, have pleasure in presenting their report along with the financial statements for the year ended 31 March 2021. The financial statements have been prepared in accordance with current statutory requirements, the charity’s governing documents, and the recommendations of the Statement of Recommended Practice “Accounting and Reporting by Charities” (FRS 102) and complies with applicable law. ## **Public Benefit** The trustees confirm that they have complied with the requirements of section 4 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission for England and Wales. ## **Objects and Policies** The Objects of the Charity shall be as follows: - The advancement of health by relieving sickness and preserving health amongst the people living permanently or temporarily in Exeter and East Devon; - The advancement of education to residents of Exeter and East Devon by the provision of a library; - To provide or assist in the provisions of facilities in the interests of social welfare for recreation or other leisure time occupation of individuals living permanently or temporarily in Exeter and East Devon who have need of such facilities by reason of youth, age infirmity or disability, financial hardship or social circumstances with the object of improving their condition of life. In furtherance of these objects but not otherwise the trustees shall have power to establish or secure the establishment of a Community Hub and Library at Topsham in Devon and to maintain and manage such a building for the activities promoted by the Charity in furtherance of the above objects. ## **Achievements and Performance** ## **Chairman’s Report** This has been an unprecedented year in all respects for The Estuary League of Friends and the communities we serve. We are immensely proud of how our staff and volunteers have risen to the challenge of supporting local people in need to stay safe and well since Covid-19 reached our shores. In the last year, we have helped over 800 families and individuals – those who are clinically vulnerable to Covid-19, the elderly and disabled, people feeling lonely and isolated and those who have fallen on hard times including families struggling to put food on the table through the pandemic. In the twelve months to 31st March 2021, we: - Consulted with the community and introduced a range of new services including doorstep deliveries and telephone befriending, - Continued delivering core services such as Home Help and Assisted Transport with Covid safe adaptations, - Welcomed 180 new volunteers and 200 new service users, - Managed closures and fluctuating restrictions affecting operations at our community hub, Nancy Potter House, and Charity Shops and leaving us with a loss of up to 53% of monthly projected income, - Fundraised continuously to meet the shortfall in costs required to keep going. Income for the year to 31[st] March 2021 totalled £709,563 (compared to £495,755 in the previous year). This is a split between unrestricted £406,456 and restricted £303,107 (2019/2020 unrestricted £455,136 and restricted £40,619) which is a reflection of the loss in trading income as a result of lockdowns and Covid-19 restrictions, and the support that grant-makers have shown us in restricted grants to deliver our Covid-19 emergency services. 1 ## **THE ESTUARY LEAGUE OF FRIENDS** ## **TRUSTEES’ ANNUAL REPORT** ## **Year Ended 31 March 2021** Income from charitable activities, other that grants, represented 36% of total income in 2020/2021 compared with 74% in 2019/2020. Expenditure for the year totalled £563,391 (2019/2020 £525,441). The accounts continue to reflect a proportion for the Community Hub build funding which has been retained due to ongoing roof repairs. The amount currently held is £33,264. Sadly, on 15th March 2021 we lost our Chairman, Andrew Williamson CBE, who passed away peacefully at home. Andrew has left an incredible legacy through his lifelong career in health and social care and we consider ourselves extremely lucky to have benefited from his insight, leadership and generosity of spirit over the last seven years. Whilst his loss has affected all of us, our thoughts are very much with Andrew’s close family at this difficult time. ## **Our achievements in the twelve months to 31st March 2021:** - Made 20,566 home care visits to vulnerable households, - 5,785 grocery deliveries to the doorsteps of vulnerable households, - Delivered 170 prescription medicines and 3 pairs of prescription glasses, - Set up 82 buddy relationships between DBS checked volunteers and isolated vulnerable members of the community. - Volunteers made 480 calls to check in on beneficiaries, raise morale and check they have everything they need, - Taken 328 people to and from urgent medical appointments and 52 people to have their Covid vaccination, - Delivered 130 Easter eggs, 100 VE Day activity bags and 130 Christmas bags, - Prepared and delivered 7,665 hot meals to vulnerable households and 55 Christmas Lunches, - Made and delivered 36 emergency food parcels to local families, - 3,640 dog walks for isolating members of the community, - Mobilised local volunteers to make 1,040 scrubs and scrub bags for doctors and nurses at Torbay Hospital; and our craft group made 380 fabric face masks for all the community. _“Thank you, Estuary, many locals would be lost without you in these strange times!”_ 2 THE ESTUARY LEAGUE OF FRIENDS TRUSTEES. ANNUAL REPORT Year Ended 31 March 2021 Estuary League of Friends highlights of 2020121 Provldlng care: 455 20,566 of home carn vsits d(m tixnwbr)Jt Supporling wple 8hiekling or i801atuw: 7,665 1170 Ivjt knKhes ol glass 5,785 8hqyThJ blps 3,640• 36 th)g • 4802 1,047 C￿.￿$100 nul IsoLil•d ba96, ￿ti¥rtY Access to h•aItt￿re. Conthwlng for .' all tho communitr. 328 380 peopkn trar￿￿rte to •nWgeKy l*aith 5,326 152 / 1,040 4,0002 lakeD lor cO￿-19 ¥•¢cl￿￿O￿$ both 1st & J scnA> b•Js *il he*1t*NIs mtmthty Cn J* ad¥v ## **THE ESTUARY LEAGUE OF FRIENDS** ## **TRUSTEES’ ANNUAL REPORT** ## **Year Ended 31 March 2021** ## **Keeping up morale:** We wanted to go the extra mile for our community, not just meeting their daily needs and keeping people safe, but keeping people smiling too. We appealed for items to build activity and gift bags to mark occasions throughout the year – Valentine’s Day, Easter, Mother’s Day, Father’s Day, Christmas and to commemorate the 75[th] Anniversary of Victory in Europe Day. Our volunteers packed and delivered bags containing jigsaw puzzles, books, confectionary and cosmetics to the doorsteps of isolated service users, using Covid secure measures, and stopping for a socially distanced chat to check in that all was well. _“My Mum and the two other ladies really loved their bags. It was a lovely thing to do and made them feel special again. Thank you so much to you and your Team who put them together. These acts of kindness are so important and appreciated in these tricky times.”_ 4 THE ESTUARY LEAGUE OF FRIENDS TRUSTEES. ANNUAL REPORT Year Endod 31 March 2021 Estuary League of Frlends hlghllghts of 2020121 Going gxtra mlle with acts of klndno8• We assembled actiyity bags wrth PLttzle btM)ks, crosswords afKI jigsaws and gift bags with co$￿%￿.C5. Ch￿O￿leS and fk)wers and distr1t￿ted them to people In need throughout the year: 60 Ik)ww ￿186 130 50 glft Imgs l*Jll*r's Dayolfi ba 100 130 ry in Europe Ihy grft Imgs.. 68 38 ValenlbRs tyft togg Fathw¥ Day cakes •xl gits Cmstrnas W and tivity Iw 367 38 livty pa(*s qlft b805 As ¥AI as, 38 (JYlskna& glft bags arnl 2B Vl&Mine glfts *] thank o ## **THE ESTUARY LEAGUE OF FRIENDS** ## **TRUSTEES’ ANNUAL REPORT** ## **Year Ended 31 March 2021** ## **Thank you to the people who made our work possible:** In the last year, we helped many more people than we thought possible. Originally, we aimed to reach 600 vulnerable beneficiaries but ended up being there for over 800. This was only made possible by the generosity of local people giving their time and donating to our appeal for funds, and the support of many local, regional and national grant-makers who responded to our calls for financial assistance to keep going at this challenging time. ## Our volunteers We ran an appeal for volunteers and in the first month of the first lockdown, 180 new local people came forward to volunteer across a number of different roles – staffing our helpline from our office in Nancy Potter House, making befriending catch-up calls to isolated and frail local residents, making doorstep deliveries including shopping for people who were shielding, and accompanying vulnerable people to vital health appointments. Altogether, 231 local people volunteered to help others this year. We particularly appreciated the support that furloughed employees provided – these are people who wouldn’t usually volunteer because they are already working full-time but who were ready to roll up their sleeves to help the community effort this last year. _“What a great experience [volunteering] truly was – totally rewarding and fulfilling, feeling I was needed and doing something useful – talking to those in need of a friendly voice on the phone when they had to self-isolate or shield from all that was familiar to them. It was rewarding to talk to people who perhaps, during that day, had spoken to no-one and met with no-one – loneliness was very apparent, even in Topsham.”_ ## Our Donors and Funders We launched a Crowdfunding appeal in April 2020 which raised £47,000 in gifts from local people and local groups. Not only did local people support the appeal generously, many also took it upon themselves to fundraise towards our target - including the local yoga group, Topsham School and local people who held their own personal fundraising challenges. _“I am delighted to donate to such a brilliant grass roots charity. You are providing such an essential service. Thank you for what you do.”_ ## Our Partnerships We worked with local groups and churches to spread the word about our Covid-19 services. Love Topsham helped us prepare 100 gift and activity bags for vulnerable local residents to commemorate VE Day last year. These were prepared in a Covid secure way and delivered to the doorsteps of local residents so that they could celebrate the day and see a friendly face. We worked with Wellbeing Exeter for those who were in need financially and to provide food parcels. We coordinated with Westbank – taking and exchanging people requiring help in our respective locations. We partnered with University of Exeter to provide dog walking and with Waitrose Exeter to help provide food and gift parcels. _“The Estuary League of Friends have excelled themselves over the past year. They became the focal point for anyone in the community who needed help or assistance who was shielding or vulnerable in any way and with their team of wonderful volunteers put themselves in the front line of the town's response. They have enhanced their reputation massively through this period, and made more people aware of their vital work, evidenced by the way in which the town has responded to appeals for volunteer help or when an appeal was launched to raise emergency funds. There's no question that Estuary League of Friends are an essential component of the fabric of the town because of the great work they do.”_ Love Topsham. 6 ## **THE ESTUARY LEAGUE OF FRIENDS** ## **TRUSTEES’ ANNUAL REPORT** ## **Year Ended 31 March 2021** After such a challenging yet rewarding year, we look forward with optimism to what we hope will be a year of recovery ahead. Thank you again to everyone who made our work possible. A special thank you goes out to Rachel Gilpin and her team who have worked tirelessly to support the community through these unprecedented times. Cllr John Birch Acting Chairman 7 ## **THE ESTUARY LEAGUE OF FRIENDS** ## **TRUSTEES’ ANNUAL REPORT** ## **Year Ended 31 March 2021** ## **Case Study** I volunteered at the beginning of ‘lockdown’ at Estuary League of Friends (ELoF). My role initially was to be in the office at Nancy Potter House taking phone calls. My first shift was a few days into lockdown. When I first arrived, I was somewhat overwhelmed by the efficient activity. Flyers had already been posted through the doors of households in Topsham and surrounding areas stating that ELoF were offering to support anyone who was self-isolating. The phone calls were coming in thick and fast. The term ‘hitting the ground running’ comes to mind! The phones were constantly ringing as a volunteer I soon learned the processes that needed to be followed for each request. The staff at the hub appeared to be unflappable, not only coping with the massive increase in work load, with so many different roles to undertake, but also instructing all the new volunteers about exactly what to do. In addition, there were all the Covid-related restrictions that had to be adhered to. The carers out in the community saw their work load increase massively too yet no one ever seemed to complain, it was so refreshing! I feel very privileged to have met such a fantastic team - everyone at Estuary has such a ‘can do ‘attitude. Passing a complicated or unusual request on to another agency doesn’t come into the equation, if there is a way ELoF can help they do! Thank you for being there for the people of Topsham, Estuary League of Friends. Beth D. ## **Financial Review** Total incoming resources in the general fund for the year to 31 March 2021 amounted to £709,563 (year ended 31 March 2020 £495,755). Unrestricted funds incoming resources amounted to £406,456 (year ended 31 March 2020 £455,136). Restricted funds incoming resources amounted to £303,107 (year ended 31 March 2020 £40,619). General fund expenditure amounted to £563,391 (year ended 31 March 2020 £525,441). Of which, the charity invested resources of £65,920 (year ended 31 March 2020 £65,465), to support the running of the Estuary Community Hub. The purposes of the different types of funds are explained in the accounting policies as shown in the financial statements. Notes 18 and 19 to the financial statements provide further explanation. ## **Reserves Policies** ## **Investment Policy** The Charity does not participate in high risk investments and invests its cash resources in liquid investments that cannot go up or down in value. ## **Reserves Policy** The total funds, detailed in note 18, held by Estuary League of Friends as at 31[st] March 2021, including a breakdown of unrestricted (including designated) and restricted funds are: The unrestricted fund (including designated funds) shows an increase in the movement of funds amounting to £167,092 (2020: increase of £94,166). This has resulted in the total fund balance increasing from £423,922 in 2020 to £591,014 in 2021. 8 ## **THE ESTUARY LEAGUE OF FRIENDS** ## **TRUSTEES’ ANNUAL REPORT** ## **Year Ended 31 March 2021** Included in the unrestricted fund, are 3 designated funds which the charity holds for specific purposes. These funds are: - General Reserve Fund, £281,695. This fund was established to maintain liquid reserves at a level which equates to approximately 6-9 months of unrestricted expenditure. This provides sufficient funds to cover management, administration, and support costs. - Property Asset Fund, £72,705. This is the value of funds represented by the charity shop, which is owned by the charity. - Community Hub Development Fund, £33,264. This fund was established in 2015 in order to develop new premises, incorporating a community hub and Topsham library. The remaining balance is for ongoing roof repairs. - Property Maintenance Fund, £90,000. This fund has been established in order to cover expenditure on future maintenance or replacements of machinery within the HUB or charity shop. The balance of the unrestricted fund, £113,350, the general fund, represents the tangible fixed assets of the charity and can be used at its own discretion. The restricted fund shows a decrease in the movement of funds amounting to £20,920 (2020: decrease of £107,790). This has resulted in the total fund balance decreasing from £1,401,196 in 2020 to £1,380,276 in 2021. £2,262 of this £1.38m has been spent on fixtures and fittings for the Community Hub, and therefore this expenditure has been capitalised, as shown in note 19 under the Restricted Tangible Fixed Assets. The charity’s restricted funds are those for a pre-agreed purpose where the donor has imposed conditions on the use of the funds. The policy for such funds is to adhere to the relevant conditions. ## **Fundraising Statement** The Estuary League of Friends does conduct fundraising activities. Fundraising is primarily from grant makers including trusts and statutory funders. To a lesser extent, the charity delivers community fundraising (through annual sponsored events including the Topsham to Turf swim) and delivers occasional direct marketing appeals restricted to door drops to local households. The charity takes its responsibilities under the Data Protection Act and GDPR very seriously and ensures all activities are conducted in line with best practice guidance issued by the Institute of Fundraising and the Fundraising Regulator. ## **Risk Management** The Directors have assessed the major risks to which the Charity is exposed, in particular those relating to the operations and finances of the Charity and are satisfied that systems are in place to mitigate their exposure to major risks. Risks considered relate to changing demand, delivery models and income generation opportunities due to Covid-19. The Trustees have identified that the current risks facing Estuary League of Friends are: - Ongoing changes relating to the Covid-19 situation and the implications that any further lockdowns have for the home care provision, hub operations, volunteers and staff welfare. - The challenge of reopening of the Community Hub, making it a safe place for all and restarting those services that stopped. - Ongoing changes due to Covid-19 which compromise our trading income and mean we are more reliant on fundraising and voluntary income. ## **Plans for Future Periods** 2021/2022 looks to be another challenging year with the unknown impact of how the Government’s Covid-19 Roadmap will affect case numbers and whether this will extend, at the time of writing, our partial lockdown or reinstate full lockdowns. 9 ## **THE ESTUARY LEAGUE OF FRIENDS** ## **TRUSTEES’ ANNUAL REPORT** ## **Year Ended 31 March 2021** The Estuary League of Friends will concentrate on maintaining and growing our home help services, reinstating face to face social activities, and continue offering services by appointment with a view to making these free to drop in as restrictions lift. I and my fellow Trustees are proud of the incredible progress that our brilliant staff and volunteer team have made this year and would like you take the opportunity to thank them for all their dedication and hard work. We would also like to thank all those who have supported us during the year with donations and grants, wonderful gifts, thank you notes and of course, Charity Shop donations – all of which are gratefully received and vital to the contribution of our services. We would especially like to thank all our local supporters especially Love Topsham who have continued to show their generous support in our second year of working within Nancy Potter House, without whom we could not continue to grow our offer to the community. ## **Structure, Governance and Management** The Company is limited by guarantee and has no share capital. The Charity’s objects and regulations are set out in the company’s Memorandum and Articles approved on 21 June 2001, the date of incorporation. The maximum number of members with which the company proposes to be registered is the current number of trustees. The trustees consist of at least 5 and not more than 11 individuals and have control of the charity and its property and funds. At the AGM the Members accept the retirement of those trustees who have given notice to retire and elect persons to be trustees to fill the vacancies of ratify the appointment of co-opted trustees. The charity recruits any new trustees by advertising locally, interviewing potential candidates and then appointing. Successful candidates are welcomed formally at the next trustees meeting, following appointment. When new trustees are elected to the board a formal induction process is followed, with each trustee knowing what is expected of them. During their time on the board all the trustees have the opportunity to attend training sessions on various subjects. These sessions vary in delivery but are all designed to gain a better understanding on subjects not previously known. For example, with the Hub Project there is a lot of work needed to train trustees in being able to understand building plans and contracts etc. Strategic decisions are made by the Board, with all expenditure decisions over £10,000 needing at least 3 written quotes and a board decision. The day to day management of the charity is delegated to the Chief Executive, Rachel Gilpin. Salaries for staff are set at recruitment by the Chief Executive, making sure that all National Minimum Wages are met. Once a year the salaries are reviewed by the board and an increase agreed, again making sure that the National Minimum Wage is adhered to. ## **Reference and Administration Details** |**Registered Charity Number:**|1088242 (formerly charity number 800938)| |---|---| |**Registered Company Number:**|04238939| |**Registered Address**|Nancy Potter House, Nelson Close, Topsham, Exeter, EX3 0DX| |**Legal Status**|Estuary League of Friends was originally registered as a charity on 20| ||March 1987. It was incorporated under the Companies Act 1985 as a| ||private Company limited by guarantee on 21 June 2001. As a result, the| ||charity was re-registered from 29 August 2001 to reflect its new legal| ||status.| 10 **THE ESTUARY LEAGUE OF FRIENDS** **TRUSTEES’ ANNUAL REPORT** **Year Ended 31 March 2021** **Trustees and Members** Mr A G Williamson (Chair) (to April 2021) Mr J P Birch (Vice Chair) Wyn Davies (Treasurer) Mr I Garcia Dr D McFadyen (to November 2020) Rebecca Gliddon Dr S Ewings **Trustees and Members** (cont) Mr I Crombie (from November 2020) Mr M Kirkham (from November 2020) Marilyn Ramsden (from November 2020) Phillipa Warin (from November 2020) **Bankers** Lloyds, Exeter **Solicitors** Ashfords LLP, Ashford House, Grenadier Road, Exeter, EX1 3LH **Accountants** Merlin Accountancy Services Ltd, 2[nd] Floor, 33 Longbrook Street, Exeter, EX4 6AW 11 THE EsfuARY LEAGUE OF FIUENDS Y￿r Ended 31 2021 skntemont af Trustwj. Rwslblllti The trustees {wlKI are akn dlrthrs Estuary LthJue of frIe￿I$ ￿ the purFoses of cc4Mpany kiw) are swnslble for pre￿riThJ Trustees, Rewmt and the flnatthl stat&nents in a¢£Ordan￿ wlth app1kab￿ law and Unitsl AccountiThJ StarKlards (Unknl GerETrlty kceFtsJ Accountirg Pr*i¢e). Company bw requlres the trustees to prewe finandal ft* eath flnaKJal year whth glve a true ar#J fair view of the stste of affairs of the dwrltsble company and of the incoming re>Jurces and appltation of resources, indudirKJ the incu)E and eKFenditure, of ￿ thartialjle ￿panY for that perw)J. In preparing these finandal siatements, the tntst&s are re4ulrèJ to: Se￿ gjltsble acC(4Jn￿Wj [￿k￿5 aThJ then apwy than cortslstenty; ob5erye the methclts aTrJ principles in the (Jarrb¢s 9)RP; make Judgments arKI esthmates that are re47sor￿ble aThJ state whether apFdlcable UK ACC￿JnU￿j Slandard5 have 5uWt to any mjtertal departures dI￿￿8ed and expkiln&l In ￿ financial stateJr£rts, prepare the finandal statern￿ts on the ￿ng concem basis unkn It Is Inapproprlaip to F*esume that dwrStstle C￿panY wlll crmunue In iKLs1￿ss. any the financial FQ5ttkn of t￿ tharfty and to enable to ersure that the finarKlal ststements comp w￿h the Ccmpan*s A¢ Charltles Art 2011 arKJ the appl*able Charltles (fimrdal stsitr￿nts and reports) RegLÈlat&)ns. They are also re4￿nSIble for safeguarding tr* assets of the charlty and hthKe for tsking re5Fw￿bk steF6 for the a￿1 detect￿￿ of fra￿1 irwularilks. Each trustee has tsken steps that ty OLKJht io hai&t tsken as a trLtste in Nder to make themselves awart cl any relevant audrt InformatfLN) arrtl to esiatAlsh that the CLJnpanVs audltors are aware of that Snfomwtlon. T trustees confim that there Is M rele4ant Inlom*tk)n that krKM of of %¥l)th tr￿ athllto are unaware. Appro%Rd by the tru .. ard shJn&J on ￿ behal ty: rlrs ri 12 INDEPE14DEKf EXAMINER'S REPORT TO THE MEMBERS OF THE ESTUARY LEAGUE OF FRIENDS Y￿r Ended 31 Marth 2021 I rep)rt ￿ the Eaounts of the charity for the year erkl8J 31 March 2021, whKh are set out ￿je5 8 to 16. Respertlve Responsibllitles of Trustets and Examlner The charWs trustees (who are alg) the DIrth￿ of the company for the purpjses of company law) are respornslble for the preparatkjn of the Kcounts. The charivs trust￿ consider that an audit is not wuired for thi5 year under secfjon 141(2) of the Charlbes kt 2011 (the 2011 act) and that an Independent examlnauon Is Havlr¥J sattsfld mysdf tFwt the dKIrfty k5 ￿)t 5uWt to Part 16 of ttE C(Thpanles Art 2¢)J6 ts dh)Ible for IndeFe￿ examlnatlon, ￿ ts my yes￿nSI1￿11ty to: Examlne ttE ￿Unts 145 of the 2011 P¢ To folkm yctsjures lahj d(r44n In the Gwval DIT￿tior￿ g1￿￿ by the Chailty Commlsslon under secuon 145(5Xb) of tt* 2011 Art; a￿1 Bails ol Indepwthnt Examlnerfs Rewt My examlnatlon was carrled out In wAh the Dlrecthjns glven by tr￿ Charty Ccffimlsslon, An examlnat5on Indude5 a reth of acCounYr￿ r￿5 kept ty tharlty and a ccrfnparfson of the accounts presented wth those wxds. It also Ind￿ conshlerath)n cl any unusual liems or dlsdosures In the accounts and seeklrrfj eyplanatkTh from trustees cOn￿mIng any SLth mattets. The prc(&Jures undertaken do N)t provlde all the evIde￿e that would ￿ requ1￿1 In an aLKIK aTrJ o)nsequentyy rK) opinbn Is olven as to whether the ￿0￿nts Nesent a ar#J falrf ar#1 the rewt Ls Ilmtted to t￿ maiters set out In the ststemert bekm. In the course of my examinabon, ￿ maiter has rjxne kn my attentknn: l. whth glve5 re￿A￿ble r2￿ to In arry matsrtal resrt the tn￿tee$ ha￿ rrt met the requIren￿nts to ensu￿ that: FYOFW KcounOrwJ r￿l￿dS In 74xcrfdarKe wlth sth 386 of tre C(Mnpank5 Art 21)J6; aThJ accounts a￿ pyaroj whkh ag￿e wlih the acry)unVTrJ rttonts and crynpty wlth ttE accounUNJ requlr&nents cl the Ccrtnpanies Act 21YJ6 aThJ th the methc4ts arhj r*fr￿lpleS of the Ststement of or to whth in my o￿nIOn, attentkn 5h(rtAd be dravm In or(ler to woble a prcy under¥2ndiw of the awnts to be G M Corby BSC FCA Merlin knountsncy Servkes Ltd Hoor 33 Lorybrc#)k Street &¥eter EX4 6AW 13 ## **THE ESTUARY LEAGUE OF FRIENDS** ## **STATEMENT OF FINANCIAL ACTIVITIES (INCLUDING INCOME AND EXPENDITURE ACCOUNT)** ## **Year Ended 31 March 2021** |Notes
**Incoming Resources**
Donations and Legacies
3
Other Trading Activities
4
Income from Charitable Activities
5
**Total Incoming Resources**
**Resources Expended**
Expenditure on Raising Funds
Expenditure on Charitable Activities
**Total Resources Expended**
6
**Net Income/(Expenditure)**
Transfers between funds
**Net Income/(Expenditure) for the year**
**Balances Brought Forward at 1st April 2020**
18
**Balances Carried Forward at 31st March 2021**
18|2021
Unrestricted
Funds
£
2021
Restricted
Funds
£
2021
Total Funds
£
83,073
-
83,073
32,514
-
32,514
290,869
303,107
593,976
406,456
303,107
709,563
61,992
-
61,992
177,372
324,027
501,399
239,364
324,027
563,391
167,092
(20,920)
146,172
-
-
-
167,092
(20,920)
146,172
423,922
1,401,196
1,825,118
591,014
1,380,276
1,971,290|2020
Unrestricted
Funds
£
2020
Restricted
Funds
£
2020
Total Funds
£
63,901
-
63,901
119,073
-
119,073
272,162
40,619
312,781| |---|---|---| |||455,136
40,619
495,755| |||102,075
-
102,075
317,282
106,084
423,366| |||419,357
106,084
525,441| |||35,779
(65,465)
(29,686)
58,387
(58,387)
-| |||94,166
(107,790)
(29,686)
329,756
1,525,048
1,854,804| |||423,922
1,401,196
1,825,118| Full analysis of funds is shown on pages 17 to 29 of these Financial Statements. The statement of financial activities includes all gains and losses recognised in the period. All income resources and resources expended derive from continuing activities. 14 THE ESTUARY LEAGUE OF FRIENDS BALANCE SHEEr (REGlStRATION NUMBER: 04238939) As at 31 MARCH 2021 2021 2020 Flxed Assets Tangible Flx&J Assets io li 1.614.C63 1,676,CWJ5 1,614, 1.676.005 13 14 137,215 95,436 Cash at bank ar￿ In hand 481,745 333,763 Credltors Amounts falllr4J due within one year 15 Credltors Amounts falliry due after year 16 1828 118 UnrestrlLt•d Fund• Dtslgnated Fun(ts 19 19 19 477,664 248,360 17J,J02 General fut)ds 1825 118 The company Is entived to exanF¢w fr(xn un(kr s￿tr)n 477(1) of the Companbes Ad 2Crf)6 for the year ended 31 March 2021. The M￿be15 have Tr)t wuir&J the ccrfnpany to otknln an audit of its financkil ststements for the year ended 31 March 2021 In accordarKe wlth Sth 476 of the Companks Act 2C(fi - trthmer, In accordan￿ with 5￿t￿￿ 145 of tt* Charlties kt 2011 tr￿ accounts have teen e%amlned by an lThJeptythit wlK)5e re[￿ ap￿IrS In w 7. The trustees resFonslbllths for: (a) en5urfng that ihe company keeps ￿untI￿) rwd5 whkh wtth Sth 386 arbj 387 of the Companies Act aThJ (b) preparirKJ TInar￿la1 Sta￿nts whkth gfve a fair vle*Y of the state of affalrs of the company as at the end of financk?l year of its net Inc(￿ ry we￿IltUre for eath finaroal year In accordance the reqUire￿￿ts of Section 394 aThJ 395 and bvhKh othernlse compty wlth the requlrements d the Compan￿5 PLt rekty"ThJ to flnancjal sLi[￿ts, so far as appllcable to the company. Th￿e flnandal S&ilen￿ L￿￿ prepar￿1 in KoydwKe w6th the s￿￿1 of Part is of the CompanÈs Ad 2CI)6 relaiirvJ to smaH companEfj aThJ wlth the Hnancial RepJrtI￿j Stsrhjard for Smaller Entities (effectwe January 2(K17). the P*)ard ofTrw5tees ￿ .......,. ..... .. . .. signed on It5 LEhalf try: P* S., fs n 15 ## **THE ESTUARY LEAGUE OF FRIENDS** ## **CASHFLOW STATEMENT** ## **As at 31 MARCH 2021** |**Cashflows from Operating activities:**
Net cash provided by (used in) Operating activities
**Cashflows from Investing activities:**
Dividends, Interest and Rents from Investments
Purchase of Property, Plant and Equipment
**Net cash provided by (used in) Investing activities**
**Change in cash and cash equivalents in the**
**reporting period**
**Cash and cash equivalents at the beginning of**
**the reporting period**
**Cash and cash equivalents at the end of the**
**reporting period**
**RECONCILIATION OF NET INCOME/(EXPENDITURE)**
**TO NET CASHFLOW FROM OPERATING ACTIVITIES**
**Net Income/(Expenditure) for the reporting**
**period (as per the statement of financial**
**activities)**
**Adjustments for:**
Depreciation charges
Interest from Investments
(Increase)/Decrease in Debtors
Increase/(Decrease) in Creditors
**Net cash provided by (used in) Operating activities**
**ANALYSIS OF CASH AND CASH EQUIVALENTS**
Cash in hand
**Total cash and cash equivalents**|Total Funds
Total Funds
2021
2020
£
£
116,415
63,121
0
0
(10,212)
(28,462)
(10,212)
(28,462)
106,203
34,659
238,327
203,668
344,530
238,327
146,172
(29,686)
72,134
68,755
0
0
(41,779)
(5,364)
(60,112)
29,416
116,415
63,121
344,530
238,327
344,530
238,327| |---|---| 16 ## **THE ESTUARY LEAGUE OF FRIENDS** ## **NOTES TO THE FINANCIAL STATEMENTS** ## **Year Ended 31 March 2021** ## 1. **COMPANY STATUS** The charity is a company limited by guarantee, has no share capital, and is registered in England and Wales. The company was incorporated on 21[st] June 2001 and the charities registered number and registered office address can be found within the Reference and Administration details on page 6 of the financial statements. The members of the company are the current trustees as shown on page 1, who are also ordinary members. In the event of the charity being wound up, the liability in respect of the guarantee is limited to £1 per member of the charity. A list of these members can be found in the Reference and Administration details on page 6 of the financial statements. ## 2. **ACCOUNTING POLICIES** ## **a) Basis of Preparation of Financial Statements** The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their financial statements in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006. The Estuary League of Friends meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s). The financial statements are presented in pound sterling (£) which is the charity’s functional and presentation currency. ## **b) Preparation of the financial statements on a going concern basis** The Estuary League of Friends reported a net surplus in the reporting period of £146,172, with total funds held at the end of the period of £1,971,290. Of these total funds, £591,014 was held in either unrestricted or designated funds; a net increase of £167,092. The trustees are of the view that, on the above basis, the charity is a going concern. The Estuary League of Friends is reliant on the local community to continue purchasing its services. The economic outlook due to Covid-19, continued cuts in public spending, and reduced levels of available funding, are all potential areas of financial uncertainty for the charity. ## **c) Exemption from preparing group accounts** The Estuary League of Friends has taken advantage of the exemption in The Charities Act 2011 from the requirement to prepare consolidated financial statements, on the grounds that the inclusion of the subsidiary undertaking is not material for the purposes of giving a true and fair view. ## **d) Incoming Resources** ## _**Donations and Legacies**_ Voluntary Income consists of all incoming resources (whether cash or assets in hand) other than incoming resources received for investment income, gains, grants or payments for goods or services. This is recognised in the statement of financial activities as soon as it is received. Voluntary income is recognised on receipts and includes associated tax claims on a receivable basis. Legacies are recognised by reference to the date probate is granted, or if later, as soon as they are capable of being measured in financial terms. Grants of a general nature are recognised as voluntary income. 17 ## **THE ESTUARY LEAGUE OF FRIENDS** ## **NOTES TO THE FINANCIAL STATEMENTS** ## **Year Ended 31 March 2021** ## _**Other Trading Activities**_ Income from trading and fundraising activities is included in incoming resources in the period in which it relates. Rent received is treated similarly on an accruals basis. ## _**Income from Investments**_ Investment income is accrued on a daily basis and is credited on this basis in the statement of financial activities. ## _**Income from Charitable Activities**_ Incoming resources from charitable activities are included in incoming resources in the period in which the income relates. Grants received for the performance of a specific service are classified as incoming resources from charitable activities. ## _**Grants**_ Income from government and other grants, whether ‘capital’ grants or ‘revenue’ grants, is recognised when the charity has entitlement to the funds, any performance conditions attached to the grants have been met, it is probable that the income will be received and the amount can be measured reliably and is not deferred. ## **e) Donated Assets** Incoming resources in the form of donated assets are included in the statement of financial activities as soon as they are received. These assets are recognised as income with the corresponding entry dependent on the purposes of the donation. These can be analysed as follows: - Donated for use within the charity – shown as a fixed asset on the balance sheet. - Donated for sales of distribution – goods donated for resale are recognised as income when the gift is sold. The sale of donated goods is not regarded as a trading activity and as such all income in the respect is shown under voluntary contributions. The value at which these amounts are recognised represents the market value to the charity when first provided or the amount realised on subsequent sale. ## **f) Resources Expended** All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with use of resources. - Costs of generating funds are those costs incurred in attracting voluntary income, and those incurred in trading activities that raise funds. - Charitable activities include charitable distributions and the costs involved in the provision of services that the Estuary League of Friends provides. - Governance costs include those incurred in the governance of the charity and its assets and are primarily associated with constitutional and statutory requirements. Motor Expenses have been apportioned on the following basis: - Management and Administration costs 25% - - Day Centre 34% - Luncheon Club 34% - Shopping/SYE Trips 3.5% - Charity Shop 3.5% Resources expended include attributable VAT which cannot be recovered. 18 ## **THE ESTUARY LEAGUE OF FRIENDS** ## **NOTES TO THE FINANCIAL STATEMENTS** ## **Year Ended 31 March 2021** ## **g) Medical Equipment Used by Local Medical Practices** The ownership of medical equipment held at 1 April 1998 and purchased by the charity for use by local medical practices was transferred to those practices during the period, thus relieving the charity of responsibility for their maintenance, insurance etc. From 1 April 1998 any purchase of medical equipment by the charity for use by local medical practices are treated as grants to those practice in the financial statements. In the event that the practices no longer require the equipment they have agreed to return the equipment to the charity and the equipment donated by the charity is appropriately labelled to facilitate this. ## **h) Assets and Liabilities** These are included in the balance sheet at the following amounts: - Fixed assets at cost less an appropriate provision for depreciation. - Current assets at the lower of cost and net realisable value. - Liabilities at their settlement value. ## **i) Tangible Fixed Assets** The costs of minor additions or those costing below £100 are not capitalised. Depreciation is provided at rates calculated to write off the cost less estimate residual value of each asset over its estimated useful life, as follows: - Fixtures, Fittings and Equipment - 20% per annum on cost - Freehold Property - 2% per annum on cost - Motor Vehicle - 25% per annum on cost ## **j) Cash at Bank and in Hand** Cash at bank and cash in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account. ## **k) Creditors and Provisions** Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due. ## **l) Fund Accounting and Reserves Policies Unrestricted Fund** Both income and the capital may be used for the general purposes of the charity. Funds contained within designated funds and general funds are classified in line with the Charity’s reserve policy. Designated funds are amounts of unrestricted funds, which have been put aside at the discretion of the Trustees for particular purposes or projects, these include: - Community Hub Development Fund, which is for the continuing capital development. - Property Maintenance Fund, which is for future maintenance and replacement of machinery within the HUB and charity shop. - General funds comprise accumulated surpluses and deficits after transfers to designated funds. These funds pay for administration of the affairs of the charity and for the various activities with which the charity is involved. 19 ## **THE ESTUARY LEAGUE OF FRIENDS** ## **NOTES TO THE FINANCIAL STATEMENTS** ## **Year Ended 31 March 2021** ## **Restricted Fund** The charity’s restricted funds are amounts received where the donor has imposed restrictions or where a fundraising appeal has taken place for particular purposes or projects. The current restricted fund comprises of funds raised from grant makers and donors where the purpose is for use in continuing to deliver Covid-19 emergency response services and Covid-19 recovery thereafter. ## **m) Financial instruments** Estuary League of Friends only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amortised cost using the effective interest method. - Financial assets, includes trade receivables, cash and bank balances and investments are recognised at transaction value. - Financial liabilities, includes trade payables and recognised at transaction value. Trade payables are obligations to pay for goods and services acquired from suppliers in the course of business activities. ## **n) Taxation** - The company is a registered charity and as such is not liable for corporation tax. 3. **DONATIONS AND LEGACIES** |General Donations
Supporters Group
Legacies
Tax Refunds|**Unrestricted**
**Fund**
**£**
75,043
-
5,230
2,800
83,073|**Restricted**
**Fund**
**£**
-
-
-
-
-|**Year Ended**
**31 March**
**2021**
**£**
75,043
-
5,230
2,800
83,073|**Year Ended**
**31 March**
**2020**
**£**
34,514
949
23,938
4,500| |---|---|---|---|---| |||||63,901| ## 4. **OTHER TRADING ACTIVITES** |Fundraising
Shop Income
Hire of Minibus/Wheelchair
Rent Received|**Unrestricted**
**Fund**
**£**
3,549
28,965
-
-
32,514|**Restricted**
**Fund**
**£**
-
-
-
-
-|**Year Ended**
**31 March**
**2021**
**£**
3,549
28,965
-
-
32,514|**Year Ended**
**31 March**
**2020**
**£**
16,006
98,464
221
4,382| |---|---|---|---|---| |||||119,073| 20 ## **THE ESTUARY LEAGUE OF FRIENDS** ## **NOTES TO THE FINANCIAL STATEMENTS** ## **Year Ended 31 March 2021** ## 5. **INCOME FROM CHARITABLE ACTIVITIES** ||**Unrestricted**|**Unrestricted**|**Unrestricted**|**Restricted**
**Year Ended**|**Year Ended**|**Year Ended**| |---|---|---|---|---|---|---| |||**Fund**||**Fund**
**31 March**|**31 March**|| |||**£**||**£**
**2021**||**2020**| |||||**£**||**£**| |Grants||50,593||303,107
353,700||67,461| |Other Grants – JRS||17,829||-
17,829||-| |Day Centre, Lunch||||||| |Club and Nail Cutting||3,297||-
3,297||9,085| |Shopping/SYE trips||24||-
24||1,720| |Home Help,||||||| |Gardening||219,126||-
219,126||234,515| |||290,869||303,107
593,976||312,781| |The following are some of the Grants|received in the year:|||||| |Devon Community Foundation – Wellbeing||
£19,142||Norman Family Charitable Trust||£1,500| |Devon Community Foundation – Covid|Fund||£9,699|Bernard Sunley Charitable Foundation||
£5,000| |Exeter City Council||£51,042||Independent Age||£15,000| |Devon County Council|||£6,545|Garfield Weston Foundation||£40,000| |East Devon County Council|||£3,725|Claire Milne Trust||£7,500| |National Lottery Community Fund||£100,000||Charities Aid Foundation||£39,123| |David Gibbons Foundation|||£2,000|Topsham Market House Trust||£10,000| |Edward Gosling Foundation|||£5,000|Waitrose Community Matters||£2,333| |Gweneth Moxon Charitable Trust|||£4,500|||| ## 6. **TOTAL RESOURCES EXPENDED – Restricted** |**Charitable Expenditure**
Community Hub
-
Depreciation
Covid-19 Fund
Estuary Activities
-
Staff Costs|**Year Ended**
**31 March**
**2021**
**£**
65,920
238,965
19,142
324,027|**Year Ended**
**31 March**
**2020**
**£**
65,465
-
40,619| |---|---|---| |||106,084| 21 ## **THE ESTUARY LEAGUE OF FRIENDS** ## **NOTES TO THE FINANCIAL STATEMENTS** ## **Year Ended 31 March 2021** ## **TOTAL RESOURCES EXPENDED – Unrestricted** |**Management and**
**Administration**
Staff Costs
Depreciation
Printing, Postage and Stationery
Telephone
Sundry Expenses
Computer Expenses
Repairs and Renewals
Motor Expenses
Legal Fees
Professional Fees
**Fundraising Costs – Other**
Consultancy
Miscellaneous|**£**
**Charity Shop**
**Expenses – Other**
43,336
Electricity
2,803
Water
1,872
Motor Expenses
2,256
Miscellaneous
10,570
Rent
6,825
6,359
1,193
1,020
3,558
79,792
7,164
451
**HUB Expenses**
7,615|**£**
1,174
331
164
1,520
2,867| |---|---|---| |||6,056| |||-| |||| 22 ## **THE ESTUARY LEAGUE OF FRIENDS** ## **NOTES TO THE FINANCIAL STATEMENTS** ## **Year Ended 31 March 2021** ## 6. **TOTAL RESOURCES EXPENDED - Unrestricted (continued)** |**Expenditure on Raising**
**Funds**
Charity Shop
Fundraising Costs
**Charitable Expenditure**
Day Centre
Nail Cutting Service
Lunch Club
Shopping/SYE Trips
Home Help
Gardening
Community HUB
Accountancy|**Staff**
**Costs**
**£**
21,739
-
21,739
14,820
17,257
-
-
52,699
-
27,052
-
111,828
133,567|**Depreciation**
**£**
2,286
-
2,286
-
-
-
-
-
-
-
-
-
2,286|**Other**
**Expenses**
**£**
**Management and**
**Administration**
**£**
6,056
20,825
7,615
3,471
13,671
24,296
1,588
6,942
82
6,942
1,588
6,942
164
3,471
-
17,315
-
13,883
-
-
-
6,627
3,422
62,122
17,093
86,418|**Year Ended**
**31 March 2021**
**Total**
**£**
50,906
11,086
61,992
23,350
24,281
8,530
3,635
70,014
13,883
27,052
6,627
177,372
239,364|**Year Ended**
**31 March 2020**
**Total**
**£**
92,714
9,361| |---|---|---|---|---|---| ||||||102,075| ||||||35,215
28,035
31,295
5,911
146,175
21,876
42,325
6,450| ||||||317,282| ||||||419,357| 23 ## **THE ESTUARY LEAGUE OF FRIENDS** ## **NOTES TO THE FINANCIAL STATEMENTS** ## **Year Ended 31 March 2021** ## 7. **STAFF COSTS** ||**Year Ended**|**Year Ended**|**Year Ended**| |---|---|---|---| ||**31 March 2021**|**31 March 2020**|| ||**£**|**£**|| |Wages and Salaries|288,239||328,849| |Social Security Costs|8,343||12,098| |Pension|4,620||2,861| ||301,202|343,808|| |No employee earned more than £60,000 per annum in the year|||| |Average number of employees|||| ||22||25| ## **Key Management Personnel** Our Key Management Personnel are the Chief Executive, Service Co-ordinator, and Activities & Events Co-ordinator. The total employee benefits made to this group in the year were: ||**Year Ended**|**Year Ended**| |---|---|---| ||**31 March 2021**|**31 March 2020**| ||**£**|**£**| |Wages and Salaries|100,133|84,226| |Social Security Costs|6,798|6,995| |Pension|591|834| ||107,522|92,055| ## **Voluntary Workers** In addition to employees, the charity has a number of unpaid voluntary workers. ## 8. **TRUSTEES’ EXPENSES** No trustees have received any reimbursed expenses from the charity during the year. ## 9. **MOVEMENTS IN TOTAL FUNDS FOR THE YEAR** ||**Year Ended**|**Year Ended**|**Year Ended**| |---|---|---|---| ||**31 March**|**2021**|**31 March 2020**| |This is stated after charging:|**£**||**£**| |Depreciation||72,134|68,755| |Accountancy Fee||1,896|1,806| |Operating Lease Payments||10,200|10,199| 24 ## **THE ESTUARY LEAGUE OF FRIENDS** ## **NOTES TO THE FINANCIAL STATEMENTS** ## **Year Ended 31 March 2021** ## 10. **TANGIBLE FIXED ASSETS** |**COST**
At 1 April 2020
Additions *
At 31 March 2021
**DEPRECIATION**
At 1 April 2020
Charge for year
At 31 March 2021
**NET BOOK VALUE**
At 31 March 2021
At 31 March 2020||Fixtures,
Freehold
Fittings &
Property
Equipment
£
£
1,670,598
222,295
-
10,212
1,670,598
232,507
101,203
119,060
33,413
37,596
134,616
156,656
1,535,982
75,851
1,569,395
103,235|Motor
Vehicles
£
4,500
-
4,500
1,125
1,125
2,250
2,250
3,375||Total
£
1,897,393
10,212
1,907,605
221,388
72,134
293,522
1,614,083
1,676,005| |---|---|---|---|---|---| ||||||| ||||||| ||||||| * Additions during the year include £2,262 for the work in connection with the Community Hub development. ## 11. **FIXED ASSETS INVESTMENTS** |**COST**
Additions
At 31 March 2021
**NET BOOK VALUE**
At 31 March 2021
At 31 March 2020|Total
£
1| |---|---| ||1| ||1| ||1| In 2014 the charity established The Estuary Community Hub CIC, a private community interest company and owns the entire shareholding rights. The trustees have not valued their investment in The Estuary Community Hub CIC but consider it to be in excess of £1. 25 ## **THE ESTUARY LEAGUE OF FRIENDS** ## **NOTES TO THE FINANCIAL STATEMENTS** ## **Year Ended 31 March 2021** ## 12. **STOCK OF DONATED GOODS** At the end of March 2021, the charity had undistributed donated goods for resale in the charity shops of £16,000 (March 2020 £16,000). This is not recognised as an incoming resource in the statement of financial activities until such goods have been distributed. ## 13. **DEBTORS** ||**Year Ended**|**Year Ended**| |---|---|---| ||**31 March 2021**|**31 March 2020**| |**Due Within One Year**|**£**|**£**| |Debtors|13,637|13,738| |Other debtors|53,592|49,980| |Prepayments and accrued income|5,135|6,218| |Amount owed from The Estuary Community Hub|64,851|25,500| ||137,215|95,436| ## 14. **CASH AT BANK AND IN HAND** ||**Year Ended**|**Year Ended**| |---|---|---| ||**31 March 2021**|**31 March 2020**| ||**£**|**£**| |Cash at Bank|344,135|237,932| |Cash in Hand|395|395| ||344,530|238,327| ## 15. **CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR** ||**Year Ended**|**Year Ended**|**Year Ended**| |---|---|---|---| ||**31 March**|**2021**|**31 March 2020**| ||**£**||**£**| |Creditors||2,776|8,218| |Accruals||2,000|2,757| |Other Creditors||2,837|2,612| |Loan||3,643|5,008| |||11,256|18,595| ## 16. **CREDITORS: AMOUNTS FALLING DUE AFTER ONE YEAR** ||**Year Ended**|**Year Ended**| |---|---|---| ||**31 March 2021**|**31 March 2020**| ||**£**|**£**| |Loan|113,283|166,056| 26 ## **THE ESTUARY LEAGUE OF FRIENDS** ## **NOTES TO THE FINANCIAL STATEMENTS** ## **Year Ended 31 March 2021** ## 17. **OPERATING LEASE COMMITMENTS** ||**Year Ended**|**Year Ended**|**Year Ended**| |---|---|---|---| ||**31 March**|**2021**|**31 March 2020**| ||**£**||**£**| |**84 Fore Street, Topsham**|||| |1 Year||10,200|2,550| |2 – 5 Years||38,250|48,450| |||48,450|58,649| ## 18. **MOVEMENT IN FUNDS** |**Unrestricted Funds**
Designated Funds
- General Reserve
- Property Asset
- Community Hub
Development Fund
- Property
Maintenance Fund
General Funds
**Restricted Fund**
Community Hub
Estuary Activities
Covid-19 Fund
Total Funds|**As at**
**1 April**
**2020**
**£**
90,000
74,991
38,369
45,000
175,562
423,922
1,401,196
-
-
1,401,196
1,825,118|**Income**
**£**
-
-
-
-
406,456
406,456
-
19,142
283,965
303,107
709,563|**Expenditure**
**£**
-
2,286
-
-
237,078
239,364
65,920
19,142
238,965
324,027
563,391|**Transfers**
**£**
191,695
-
(5,105)
45,000
(231,590)
-
-
-
-
-
-
-|**As at**
**31 March**
**2021**
**£**
281,695
72,705
33,264
90,000
113,350| |---|---|---|---|---|---| ||||||591,014| ||||||1,335,276
-
45,000| ||||||1,380,276| ||||||1,971,290| ## **Unrestricted Funds** The designated general reserve has been established to maintain liquid reserves at a level which equates to approximately 6-9 months of unrestricted expenditure. This proves sufficient funds to cover management and administration and support costs. The designated property asset fund is the value of funds represented by the charity shop owned by the charity. The designated Community Hub Development Fund was established in 2015 in order to develop a new £2m building, incorporating a community hub and Topsham library. This was completed in the Summer of 2020 and the remaining balance is for ongoing roofing work. 27 ## **THE ESTUARY LEAGUE OF FRIENDS** ## **NOTES TO THE FINANCIAL STATEMENTS** ## **Year Ended 31 March 2021** Property Maintenance Fund, £90,000. This fund has been established in order to cover expenditure on future maintenance or replacements of machinery within the HUB or charity shop. The general fund consists of one fund that the charity can use at its discretion. ## **Restricted Funds** Are amounts received for a pre-agreed purpose where the donor has imposed conditions on the use of the funds. The restricted funds during the year were: - The Community Hub Fund was established in 2015 in order to build a new multi-purpose hub in Topsham. £65,920 has been spent during the year on this capital project. - Estuary Activities. £19,142 was received and spent during the year on staff salaries for the work towards co-ordinating the volunteers and the Well-Being connector. - Covid-19 Fund was established during the year and £283,965 was received, to be spent on expanding areas of current work where those shielding or more vulnerable needed extra help e.g. collecting shopping. ## 19. **ANALYSIS OF NET ASSETS BETWEEN FUNDS** |Tangible Fixed
Assets
Investments
Current Assets
Current Liabilities
Net assets at 31
March 2021|**General**
**Funds**
**£**
9,968
-
114,638
(11,256)
113,350|**Designated**
**Funds**
**£**
72,702
1
404,958
-
477,664|**Restricted**
**Funds**
**£**
1,531,410
-
(37,851)
(113,283)
1,380,276|**Total Funds**
**As at**
**31 March**
**2020**
**£**
1,614,083
1
481,745
(124,539)
1,971,290|**Total Funds**
**As at**
**31 March**
**2020**
**£**
1,676,005
1
333,763
(184,651)| |---|---|---|---|---|---| ||||||1,825,118| ## 20. **DEFINED CONTRIBUTION PENSION SCHEME** The charity operates a defined contribution pension scheme. The pension cost charge for the year represents contributions payable by the charity to the scheme and amounted to £4,620 (March 2020 £2,861). The amount outstanding at the year end was £nil (March 2020 £443.51). 28 ## **THE ESTUARY LEAGUE OF FRIENDS** ## **NOTES TO THE FINANCIAL STATEMENTS** ## **Year Ended 31 March 2021** ## 21. **RELATED PARTIES** No trustee or connected person has received fees or emoluments, or reimbursement of expenses incurred in the year. ## **The Estuary Community Hub C.I.C.** A Community Interest Company (CIC) wholly owned by The Estuary League of Friends through which the Library site and services will be managed and delivered. The CIC shares several Board members and the Chief Executive with The Estuary League of Friends. During the year there was an intercompany loan between the two entities. No interest is charged on this loan and there are no terms for repayment. |Amount due from related party at the balance sheet date|2021
£
64,851|2020
£
25,500| |---|---|---| 29