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2022-03-31-accounts

75[th] Annual Report 2021/2022

Registered Company No 04200219 Registered Charity No 1088213

Age UK Sevenoaks Tonbridge & District

Contents of the Financial Statements for the year ended 31 March 2022

Page
Charity Information 2 to 3
Report of the Trustees 4 to 21
Report of the Independent Auditors 22 to 24
Statement of Financial Activities 25
Statement of Financial Position 26
Statement of Cash Flows 27
Notes to the Statement of Cash Flows 28
Notes to the Financial Statements 29 to 37
Supporters and Staff 38 to 39
Services Provided 40

Age UK Sevenoaks Tonbridge & District A company limited by guarantee and a registered charity

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CHARITY INFORMATION

ROYAL PATRON

HRH The Prince of Wales KG KT GCB

PATRONS

Mr Hugh Stirk

Mr Maurice Short

BANKERS

CAF Bank West Malling ME19 4JQ

GROUP PENSION FUND

Zurich Pensions, The Grange Bishops Cleeve, Cheltenham Gloucestershire, GL52 8XX

HSBC 69 High Street Sevenoaks TN13 1LB

SOLICITORS

Warners Solicitors Sevenoaks TN13 1AN

Scottish Widows, 69 Morrison Street, Edinburgh, EH3 8BW

INVESTMENT FUND

Charities Official Investment Fund London EC2V 6DZ

United Trust Bank London SW1Y 4TE

Virgin Money

Newcastle upon Tyne NE3 4PL

AUDITOR

Porritt Rainey Sevenoaks Kent TN13 1XR

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Age UK Sevenoaks Tonbridge & District A company limited by guarantee and a registered charity

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TRUSTEES

Chairman Mr Barry Vanns Elected Members Mr Adam Clark Mr James Latheron Mr Mark Thomson Mr David Townsend Mr Wayne Sleck Mrs Emma Watkins

Company Registered Number 04200219 Charity Registered Number 1088213

CHIEF OFFICER/ Mrs Gillian MJ Shepherd-Coates COMPANY SECRETARY (until 30/6/2021)

CHIEF OFFICER Mrs Louise MacPherson (from 30/6/2021)

COMPANY SECRETARY Mrs Sarah Chillington (from 30/6/2021)

REGISTERED OFFICE

The Old Meeting House St Johns Road Sevenoaks Kent TN13 3LR

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Age UK Sevenoaks Tonbridge & District A company limited by guarantee and a registered charity

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Report of the Trustees

Year ended 31 March 2022

1. Organisation, Responsibility & Decision Making Structure

The charity is controlled by its governing document, its memorandum and articles of association, and constitutes a company limited by guarantee as defined by the Companies Act 2006.

The Chair and members of the Board are elected at the Annual General Meeting. Members of the Board may serve for three years from the date of their election, and are eligible for re-election, save that the Chairman may serve for a maximum of six consecutive years.

The Board may co-opt any person to membership of the Board until the conclusion of the next Annual General Meeting.

The members of the Trustee Board represent a broad range of skills drawn from both business and the relevant charity sectors. When changes occur consideration is given to retaining or varying the skill mix according to circumstances at the time.

Potential new Trustees are invited to familiarise themselves with the work of the Charity through relevant visits and discussion. These discussions are led by the Chairman and Chief Officer. They are also provided with key documents so that they are aware of the issues facing the Charity before becoming committed. An induction programme is available and ongoing relevant training is offered.

The Trustees meet regularly to consider reports by the SubCommittees dealing with Day Services, Finance and General Purposes, and ad-hoc working groups as required.

The financial management of the Charity is controlled by quarterly accounts presented at meetings of the Board.

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Age UK Sevenoaks Tonbridge & District A company limited by guarantee and a registered charity

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The Chief Officer is responsible for the day to day management of Age UK Sevenoaks Tonbridge & District, assisted by experienced professional staff.

2. Objective of the Charity

The objective of Age UK Sevenoaks Tonbridge & District is to provide a wide range of support services for older people, in any manner which is or hereafter may be deemed by law to be charitable within Sevenoaks, Tonbridge and the surrounding areas.

Our aim is to increase the number and diversity of the people we support via our services and where appropriate develop some chargeable services at commercial rates. We intend to be a focal point and key community resource and to raise our profile and standing.

“Everyone I have spoken to has been so helpful, don’t know what I would have done without Age UK. They sprung into action even though I was going through Social Services and acted before Social Services even. Thank you.”

I was really surprised at the amount of help Age UK were happy to give me as a carer of my Mum. Age UK is not just for the person themselves but also for the support network…”

“I found Age UK a very good starting point to gain an understanding of the complex range of services and support available to frail, elderly people.”

“A big thank you to J in the Tonbridge office for helping me to get the help I need and to B for help with my benefit applications and to D for the counselling sessions when I really needed someone to talk to.”

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Age UK Sevenoaks Tonbridge & District A company limited by guarantee and a registered charity

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Pop Ins

Over the last year more than 170 individuals attended the Pop Up Pop Ins

Independent Living Support (ILS) Service

Over the last year the ILS service has visited 240 clients a total of 8880 times spending 12,254 hours supporting them.

Information and Advice (I & A)

Over the last year, 534 individuals have accessed I&A support and £1,459,520 per annum in benefits have been awarded to 320 people who were supported to make benefit claims.

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Age UK Sevenoaks Tonbridge & District A company limited by guarantee and a registered charity

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Significant Activities

Age UK Sevenoaks and Tonbridge continued to be impacted by the ongoing Covid-19 pandemic throughout the 2021-2022 financial year and services had to be flexible to fit in with the varying levels of restrictions.

Day Care

The charity operates a day centre at Hollybush Court in Sevenoaks and provides both social and Dementia day care.

At the beginning of the financial year, the charity had three day centres (Hollybush Court in Sevenoaks, Townlock in Tonbridge and The Eden Centre in Edenbridge). These were closed to clients due to restrictions in place at the time and once restrictions were eased, due to a substantial reduction in funding, only the day centre at Hollybush re-opened. Clients from Tonbridge and Edenbridge were invited to attend Hollybush.

The day centre services are designed to ensure the clients have the opportunity to socialise without compromising their ability to make choices about how their day with us is spent.

In June 2021, Dementia day care was offered in Sevenoaks for the first time. The services are designed to offer a stimulating and safe environment for clients whilst giving carers some respite. By the end of the financial year the Dementia days were operating at nearly full capacity with 34 clients attending over the two days.

Access to the services is extended to anyone living within the districts of Sevenoaks and Tonbridge and specialist transport is available for those who need it to access the centres.

Each new client referred is offered assessment by our Social Inclusion Officer to explore their aspirations and needs. This process enables the individual to identify areas where input from Age UK or other local services might enhance their lives. Clients are encouraged to participate in the organising of their service and, where appropriate, family and carers are encouraged to become actively involved.

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Age UK Sevenoaks Tonbridge & District A company limited by guarantee and a registered charity

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Independent Living Support (ILS) Service

The ILS department continued to thrive and go from strength to strength during 2021-22 with numbers of clients increasing and support workers offering more services to meet their needs.

As many clients are opting to stay in their own home for longer, the ILS Service offers the opportunity for them to purchase time by the hour to assist with their continued needs. This enables the clients to maintain their independence as well as providing peace of mind for their families.

The dementia outreach programme was launched in Spring 2021 and again a lot of positive work has and is being done with clients who have all forms of dementia. Trained support workers are matched with clients and work with them on a 1:1 basis to maintain and improve skills. Feedback from families has been very positive, with all of them saying that they have noticed a difference in their loved ones.

Towards the end of the financial year, the ILS service started a new venture where clients are supported on a daily basis for 5 hours a day. The initial trial was very successful and as the new financial year begins, the service is being rolled out to other clients.

The ILS management and team have established good relationships with all the health professionals in Sevenoaks, Tonbridge and beyond and this has led to an increase in referrals, with some coming from London hospitals as well. Feedback from health professionals about the ILS support workers is of the highest accolade, this being down to the management, support, training and flexibility that is upheld for each support worker.

Information and Advice (I & A)

I & A is one of the most valuable services we can offer, as it enables people to understand their rights and entitlements as well as their responsibilities. We have seen a huge increase in those needing our assistance and advice since the pandemic.

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Age UK Sevenoaks Tonbridge & District A company limited by guarantee and a registered charity

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“One of your representatives helped me with the Attendance Allowance and Blue Badge for Dad. He was amazing. I couldn’t have done it without him! Thank you Age UK.”

The Information and Advice team comprises of a full time Information and Advice Officer and a significant part of the Senior Administration Assistant role at Tonbridge. The Visiting Co-ordinator has now retired but we have a team of eight volunteers covering both Sevenoaks and Tonbridge.

“Thank you for all your help. I would never have applied for either benefit. I am grateful as it has made so much difference.”

During 2021-22, the service returned to face-to-face visits. Where possible, we offer face-to-face visits in Edenbridge, Sevenoaks, Tonbridge and Westerham areas. We continue to offer telephone and email support in Aylesford, Snodland, Swanley and West Malling areas.

Community Befriending Service

With funding through our contract with Involve and also from Sir Thomas Smythe’s and Sevenoaks District Council, our Community Befriending Service has continued to grow. A coordinator for the Tonbridge was appointed in July 2021 and has worked hard to grow the service in the area. When the coordinator for the Sevenoaks area stepped down in December 2021, it was decided to merge the two services into one with the Befriending Co-ordinator for Tonbridge running both areas with a team of volunteers. As of the end of March 2022, there were 37 clients matched with a volunteer and receiving regular visits and phone calls.

With all the reports and media coverage about social isolation and well-being, befriending is a much needed service which helps to alleviate the impact of loneliness.

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Age UK Sevenoaks Tonbridge & District A company limited by guarantee and a registered charity

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Tonbridge

The Tonbridge Office continues to be a busy hub of Age UK Sevenoaks and Tonbridge. The town centre location means that it is a vital resource and information centre for the local people of Tonbridge. The office is managed by a full time Senior Admin Officer who is also part of the Information and Advice Team and is supported by a team of local volunteers. The Information and Advice Officer also spends one day a week in Tonbridge. The office was closed to the public during Covid 19 but re-opened as restrictions lifted.

Forsyth Hall has seen a great increase in the number of activities being held. These include: falls prevention classes, a coffee morning, monthly lunch club, line dancing and the Knit & Natter group. There is also a Chiropody service, computer lessons and a battery replacement service for Hearing Aids.

Transport

The transport fleet continues to provide transport to our Day Centre as well providing a hot meal delivery service during Covid. The fleet now consists of two mini buses and a smaller car. The transport provision remains a vital part of our organisation as without it, many of our clients would not be able to attend our services and would be increasingly isolated and socially excluded. In addition, the drivers go above and beyond in that they don’t simply provide a transport or delivery service but they also provide a welfare service to the clients that they look after, checking in to make sure that they are well and have everything that they need.

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Age UK Sevenoaks Tonbridge & District A company limited by guarantee and a registered charity

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One You Your Home project

The One You Your Home project is run in partnership with Sevenoaks District Council and provides support to Private Sector Housing with the administration of Disabled Facility Grants and other initiatives funded by the Better Care Fund.

We currently have one co-ordinator and he covers Sevenoaks, Swanley, Edenbridge and Westerham.

The co-ordinator is a Trusted Assessor and can provide advice and fitting for adaptations and equipment. The co-ordinator also complements the Information and Advice Service by carrying out benefit checks and helping clients to apply for benefits such as Attendance Allowance and Blue Badges .

Pop Up Pop Ins

The Pop Ups continue to be one of our most successful initiatives and are instrumental in addressing the well-being and social isolation of older people in the rural areas of our district. Sevenoaks District Council continued to fund some of the project for the 2021-2022 financial year and we also received funding from Involve and Sport England through the Tackling Inequalities Fund. The restrictions at the beginning of the financial year along with local spikes in Covid infections meant that we had to be flexible and respond to the situation as it evolved. We re-started Pop Ups in Chiddingstone Causeway, Cowden and Dunton Green as well as re-launching one in Ryarsh which unfortunately, due to the pandemic and subsequent lock downs, didn’t get off the ground when it first started in 2020. All of the Pop Ups were immediately well-attended and have gone from strength to strength. A new Pop Up was launched in Edenbridge in September and again was an immediate success. Zoom classes have also continued and the Health and Well-being Coordinator has been pro-active in keeping in contact with clients throughout the year.

Thank you also for showing me how to spider walk my arm this morning. I shall now do it correctly!! I am really enjoying your classes and the information you give us and wish I had heard

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Age UK Sevenoaks Tonbridge & District A company limited by guarantee and a registered charity ______________

about them earlier. I look forward to seeing you again on Thursday morning.”

Towards the end of the financial year, we were successful in gaining some funding from the Sport England Together Fund and we are looking to set up two new Pop Ups in Tonbridge and Maidstone. The latter is our first venture into a joint project with Age UK Maidstone.

We are very proud of the fact that the Health and Well-being Coordinator and the Pop Ups were awarded 'Winner' in the Older Persons Group of the Year category and 'Highly Commended' in the Health Living category at at Sevenoaks District Council’s “Making it Happen Community and Voluntary Awards.

Other Services

The full range of services offered by the charity is given on page 40 of this report.

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Age UK Sevenoaks Tonbridge & District A company limited by guarantee and a registered charity

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Quality

Age UK Sevenoaks, Tonbridge & District are fully committed to continually reviewing and raising the quality of services across the organisation. We have achieved the ISO9001 quality standards and have the Age UK national quality standard. Our Information and Advice Team achieved the Advice Quality Standard in June 2021. Achieving quality marks is important to ensure that the organisation is able to demonstrate its ability to deliver quality provision to external bodies.

The Trustees confirm that they have complied with the duty in section 17 of the Charities Act 2011 to have due regard to public benefit guidance published by the Charity Commission .

3. Relationship of Charity with Other Organisations

Age UK Sevenoaks Tonbridge & District is a Company Limited by Guarantee and is an independent charity and a Brand Partner of the National Age UK organisation. We are a local charity set up to meet the needs of older people in the area.

Our policy is to work closely with other organisations, aiming to avoid unnecessary duplication of services in support of older people locally. We work closely with Kent County Council Social Services, Sevenoaks District Council, Tonbridge & Malling Borough Council,

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Age UK Sevenoaks Tonbridge & District A company limited by guarantee and a registered charity

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Sevenoaks Town Council, Involve, West Kent Housing Association, Clarion Housing Group, Moat Housing Association, Rockdale Housing, Sencio Leisure, Citizens Advice Bureau, the two local pensioners forums (Tonbridge & Malling Senior’s Forum and Sevenoaks District Senior Action Forum), local churches, residential and nursing homes and other local charities and organisations involved in helping older people. We actively participate in the work of Age UK nationally and regionally, particularly by representation on various committees and working groups.

4. Chairman’s Review

The new financial year 2021-2022 was clouded by the lack of funding from Kent County Council (KCC). We had to try to find an alternative way of raising money on a much larger scale than we had ever had to. This at a time when we were still affected by the Covid pandemic and our operations had for that reason alone been severely cut back. We needed to expand our services again but without sufficient money.

KCC telephoned early on in April as they were concerned as to our ability to survive and when they asked how long that might be they were shocked to be told that we could be closing in months, not years as they expected the answer to be. This concern started internal meetings within KCC which within weeks resulted in a lump sum grant being given to us on a one off basis to help us through three months while we tried to restart our services and make savings along with a grant to provide Dementia Services whilst the tendering process for Dementia Services took place.

At the same time we were preparing for the retirement of Gillian Shepherd-Coates, our CEO of 37 years. In such circumstances it would be difficult and indeed futile to replace her with such a short time to go for Age UK Sevenoaks and Tonbridge but something needed to be done.

For the past year I had been having talks with neighbouring Age UKs about collaboration/possible merger to save money but these were slow and eventually unsuccessful. However following several discussions with the Trustees of Age UK Maidstone, we came to an agreement whereby it was decided that Age UK Sevenoaks and Tonbridge would share a Chief Officer with Age UK Maidstone on a

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Age UK Sevenoaks Tonbridge & District A company limited by guarantee and a registered charity

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year long trial starting as Gillian retired. This would benefit both charities by allowing us to pool resources and save money as well as seeing how it would work if both boards decided to merge in the future.

Louise MacPherson became joint Chief Officer of Maidstone and Sevenoaks and Tonbridge in July 2021 and she started to work from our offices on a one day a week basis with remote contact on the other days. This was no mean feat involving much work and travelling for her. She has been driven by her enthusiasm for the job and one of her first successes was the opening of a Dementia day care centre two days a week at the Hollybush centre. This is much needed in this area and through her contacts, previous experience with Dementia and meetings it seemed to take no time at all to set up Dementia day care and as of the end of March 2022, over 30 clients attend on a regular basis. This number is increasing all the time and produces a much needed income stream. We have now made the two parts of the day care room separate by the addition of doors and windows between the two areas so that eventually both services can be operated at once enabling us to use the staff more economically.

As the pandemic retreated, our exercise classes known as Pop Ups started again and Sue Larken backed by her enthusiasm too, managed to expand these to cover many villages in the area. This is enjoyed by those who take part and is now producing an income stream of note.

ILS continues to operate and is very busy with clients and is also expanding to produce much needed income. Information and Advice similarly is busy as there are many who need help in that regard.

Tonbridge day care centre has closed but there still remains a need for day care here and it is certainly not being overlooked and it is expected that services will reopen soon.

As requested by the Council when we were unsuccessful with the Health and Wellbeing Contract, we contacted the contract winners, Involve, and secured a small sum of money from them to help them with the services that they had contracted to offer. This is not

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Age UK Sevenoaks Tonbridge & District A company limited by guarantee and a registered charity

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enough considering the workload but hopefully this will progress towards better things for the 2022-2023.

We continue to have an old transport fleet which is expensive to maintain and in conjunction with Maidstone and Go Coach, we will strive to resolve this. Another bus has been sold and we are continuing to provide transport services on a reduced basis.

We were very pleased to hear of a legacy provided in a past client’s will, leaving us a house in Tonbridge. There is a claim on this by East Sussex and Age UK National and now an agreement has been reached regarding the share, we can expect to receive the money soon. We have been lucky to receive a National Lottery grant too.

As the financial year closes our finances are improving quite considerably and this will allow us to invest in the future. After a long period of concern as to our future, it now looks much clearer and I can at last be confident of us producing an expanding range of services in the whole area.

I would like to express my thanks to all involved in making this organisation a success in such adverse circumstances and long may it continue.

5 . Reserves Policy

The Trustees review reserves on a regular basis. They have reaffirmed their decision to maintain unrestricted reserves at a level exceeding the costs of an orderly closure of operations, which they currently estimate to be £125,000. Current unrestricted reserves are £ 576,392.

6. Risk Management

The Trustees have in place a risk management strategy and risk register. This process includes review by the Trustees, Director and other Charity Officers.

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Age UK Sevenoaks Tonbridge & District A company limited by guarantee and a registered charity

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The process identifies the types of risks the Charity faces, prioritises them in terms of likelihood of occurrence and potential impact, and identifies the means of mitigating against them.

The Trustees keep major risks under review in a number of ways:-

7. . Financial Summary

The Statement of Financial Activities (page 25) reports income and expenditure for both Normal Operations and Projects. It has been prepared in accordance with the requirements of the Statement of Recommended Practice for Charities.

The Charity receives income in the form of unrestricted and restricted funds to support its activities. Restricted funds have to be spent in accordance with the wishes of those providing the funds. Information is provided in the Statement of Financial Activities (page 25).

There was Net Income for the year under review of £120,215, as the Charity’s income was insufficient to cover the costs of the services we provided to older people in our area.

The Kent County Council grants of £269,769 remains a major component of our funding for this financial year. However this comes to an end in March 2022 and this is giving us cause for concern. We are working hard to expand our services to try and make up the shortfall.

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Age UK Sevenoaks Tonbridge & District A company limited by guarantee and a registered charity

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We again received financial support from Sevenoaks District Council, Tonbridge & Malling Borough Council, Age UK and many other organisations and individuals. We are grateful to all of them.

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Age UK Sevenoaks Tonbridge & District A company limited by guarantee and a registered charity

8. Fundraising

Difficult fundraising conditions have continued to prevail as Trust organisations contract and be selective in their awards due to the fact that more organisations are looking for help as a result of the pandemic. However, we continued to target appropriate trusts and funds and have made some successful applications. These include a major grant from the National Lottery to cover some of the shortfall in our core funding following the loss of the KCC grant. We have also received funding from Sir Thomas Smythe’s Charity, Sport England, Versus Arthritis, Tesco Bags of Help, Sevenoaks District Council’s Community Grants and Local Strategic Partnership Funds, the Stonebridge Trust and the High Hilden and The Lawson Trust (through Kent Community Fund). We have also received donations from individuals and organisations and we would like to thank all those who have supported us.

9. Future development

The Charity plans to continue to provide services required to support older people in Sevenoaks, Tonbridge and the surrounding areas in the forthcoming years and to work closely with Age UK, local groups and other voluntary sector organisations in doing so.

The working relationship that we have built up with Age UK Maidstone in particular and the arrangement that we came to with the Trustees to share a Chief Officer seems to be working well. Services are expanding, we are sharing resources and we are looking at more collaborative working over the next financial year.

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Age UK Sevenoaks Tonbridge & District A company limited by guarantee and a registered charity

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Statement of Trustees Responsibilities

The Trustees (who are also the Directors of Age UK Sevenoaks Tonbridge and District for the purposes of company law) are responsible for preparing the Annual Report and the Financial Statements in accordance with the applicable law and accounting standards.

Company and charity law requires the Trustees to prepare financial statements for each financial year that give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including income and expenditure, of the charitable company for that period. In preparing those financial statements, the Trustees are required to:

The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Statement as to Disclosure of Information to Auditors

So far as the Trustees are aware, there is no relevant information (as defined by Section 418 of the Companies Act 2006) of which the charitable company’s auditors are unaware, and each Trustee has

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Age UK Sevenoaks Tonbridge & District A company limited by guarantee and a registered charity

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taken all steps that they ought to have taken as a Trustee in order to make them aware of any audit information and to establish that the charitable company’s auditors are aware of that information.

This report has been prepared in accordance with small companies’ regime (section 419(2)) of the Companies Act 2006.

Signed on behalf of the Directors/Trustees

Mr Barry Vanns – Chairman

Date: 17th November 2022

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Report of the Independent Auditors to the Members of Age UK Sevenoaks Tonbridge & District

Opinion

We have audited the financial statements of Age UK Sevenoaks Tonbridge & District (the 'charitable company') for the year ended 31 March 2022 which comprise the Statement of Financial Activities, the Statement of Financial Position, the Statement of Cash Flows and notes to the financial statements, including a summary of significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

In our opinion the financial statements:

Basis for opinion

We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the Auditors' responsibilities for the audit of the financial statements section of our report. We are independent of the charitable company in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRC's Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.

Conclusions relating to going concern

In auditing the financial statements, we have concluded that the trustees' use of the going concern basis of accounting in the preparation of the financial statements is appropriate.

Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the charitable company's ability to continue as a going concern for a period of at least twelve months from when the financial statements are authorised for issue.

Our responsibilities and the responsibilities of the trustees with respect to going concern are described in the relevant sections of this report.

Other information

The trustees are responsible for the other information. The other information comprises the information included in the Annual Report, other than the financial statements and our Report of the Independent Auditors thereon.

Our opinion on the financial statements does not cover the other information and, except to the extent otherwise explicitly stated in our report, we do not express any form of assurance conclusion thereon.

In connection with our audit of the financial statements, our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the audit or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether this gives rise to a material misstatement in the financial statements themselves. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact. We have nothing to report in this regard.

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Report of the Independent Auditors to the Members of Age UK Sevenoaks Tonbridge & District

Opinions on other matters prescribed by the Companies Act 2006

In our opinion, based on the work undertaken in the course of the audit:

Matters on which we are required to report by exception

In the light of the knowledge and understanding of the charitable company and its environment obtained in the course of the audit, we have not identified material misstatements in the Report of the Trustees.

We have nothing to report in respect of the following matters where the Companies Act 2006 requires us to report to you if, in our opinion:

Responsibilities of trustees

As explained more fully in the Statement of Trustees' Responsibilities, the trustees (who are also the directors of the charitable company for the purposes of company law) are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such internal control as the trustees determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.

In preparing the financial statements, the trustees are responsible for assessing the charitable company's ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the trustees either intend to liquidate the charitable company or to cease operations, or have no realistic alternative but to do so.

Our responsibilities for the audit of the financial statements

Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue a Report of the Independent Auditors that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.

The extent to which our procedures are capable of detecting irregularities, including fraud is detailed below:

Irregularities, including fraud, are instances of non-compliance with laws and regulations. We design procedures in line with our responsibilities, outlined above, to detect material misstatements in respect of irregularities, including fraud. The extent to which our procedures are capable of detecting irregularities, including fraud is detailed below:

Based on our understanding of the charity and the environment in which it operates, we identified that the principal risks of non-compliance with laws and regulations related to registered charities, and we considered the extent to which non-compliance might have a material effect on the financial statements. We also considered those laws and regulations that have a direct impact on the preparation of the financial statements such as the Charities Act 2011 and other factors such as taxation.

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Report of the Independent Auditors to the Members of Age UK Sevenoaks Tonbridge & District

We evaluated management’s incentives and opportunities for fraudulent manipulation of the financial statements (including the risk of override of controls) and determined that the principal risks were related to manual accounting journals. Audit procedures performed by the engagement team included:

A further description of our responsibilities for the audit of the financial statements is located on the Financial Reporting Council's website at www.frc.org.uk/auditorsresponsibilities. This description forms part of our Report of the Independent Auditors.

Use of our report

This report is made solely to the charitable company's members, as a body, in accordance with Chapter 3 of Part 16 of the Companies Act 2006. Our audit work has been undertaken so that we might state to the charitable company's members those matters we are required to state to them in an auditors' report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charitable company and the charitable company's members as a body, for our audit work, for this report, or for the opinions we have formed.

Alan R E Peal (Senior Statutory Auditor) for and on behalf of Porritt Rainey The Crown Business Centre 10 High Street Otford Sevenoaks Kent TN14 5PQ

Date: 18 November 2022

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Age UK Sevenoaks Tonbridge & District

Statement of Financial Activities (Incorporating an Income and Expenditure Account) for the year ended 31 March 2022

Notes
INCOME AND ENDOWMENTS FROM
Donations and legacies
2
Charitable activities
Social inclusion
Independent Living Scheme
Advocacy
Information and Advice
Befriending
Investment income
3
Other income
Total
EXPENDITURE ON
Charitable activities
5
Social inclusion
Independent Living Scheme
Advocacy
Information and Advice
Befriending
Total
NET INCOME
RECONCILIATION OF FUNDS
Total funds brought forward
TOTAL FUNDS CARRIED FORWARD		 Unrestricted
funds
£
45,222
429,996
240,264
-
12,500
-
6,769
26,344
761,095
345,991
239,022
14,218
32,352
9,297
640,880
120,215
456,177
576,392		 Restricted
funds
£
-
102,505
-
-
-
20,575
-
-
123,080
102,505
-
-
-
20,575
123,080
-
1,471
1,471		 2022

Total
funds
£
45,222
532,501
240,264
-
12,500
20,575
6,769
26,344
884,175
448,496
239,022
14,218
32,352
29,872
763,960
120,215
457,648
577,863		 2021
Total
funds
£
46,312
834,117
176,597
22,783
15,000
4,000
1,553
-
1,100,362
555,770
207,671
29,468
42,552
6,950
842,411
257,951
199,697
457,648

The notes form part of these financial statements

25

Age UK Sevenoaks Tonbridge & District

Statement of Financial Position 31 March 2022

Unrestricted
funds
Notes
£
FIXED ASSETS
Tangible assets
11
7,835
CURRENT ASSETS
Stocks
12
2,291
Debtors
13
59,479
Investments
14
270,457
Cash at bank and in hand
286,473
618,700
CREDITORS
Amounts falling due within one year
15
(50,143)
NET CURRENT ASSETS
568,557
TOTAL ASSETS LESS CURRENT
LIABILITIES
576,392
NET ASSETS
576,392
FUNDS
16
Unrestricted funds
Restricted funds
TOTAL FUNDS		 Restricted
funds
£
-
-
-
-
1,471
1,471
-
1,471
1,471
1,471		 2022
Total
funds
£
7,835
2,291
59,479
270,457
287,944
620,171
(50,143)
570,028
577,863
577,863
576,392
1,471
577,863		 2021
Total
funds
£
9,838
537
45,389
235,970
253,532
535,428
(87,618)
447,810
457,648
457,648
456,177
1,471
457,648

The financial statements were approved by the Board of Trustees and authorised for issue on 17 November 2022 and were signed on its behalf by:

B K Vanns - Trustee

The notes form part of these financial statements

26

Age UK Sevenoaks Tonbridge & District

Statement of Cash Flows for the year ended 31 March 2022

Notes
Cash flows from operating activities
Cash generated from operations
1
Net cash provided by operating activities
Cash flows from investing activities
Purchase of tangible fixed assets
Interest received
Investments made
Net cash used in investing activities
Change in cash and cash equivalents
in the reporting period
Cash and cash equivalents at the
beginning of the reporting period
Cash and cash equivalents at the
end of the reporting period		 2022
£
71,011
71,011
(2,600)
487
(34,486)
(36,599)
34,412
253,532
287,944		 2021
£
279,690
279,690
(982)
915
(158,916)
(158,983)
120,707
132,825
253,532

The notes form part of these financial statements

27

Age UK Sevenoaks Tonbridge & District

Notes to the Statement of Cash Flows for the year ended 31 March 2022

1. RECONCILIATION OF NET INCOME TO NET CASH FLOW FROM OPERATING ACTIVITIES

Net income for the reporting period (as per the Statement of
Financial Activities)
Adjustments for:
Depreciation charges
Interest received
(Increase)/decrease in stocks
(Increase)/decrease in debtors
Decrease in creditors
Net cash provided by operations
2.
ANALYSIS OF CHANGES IN NET FUNDS
At 1/4/21
£
Net cash
Cash at bank and in hand
253,532
253,532
Liquid resources
Deposits included in cash
-
Current asset investments
235,970
235,970
Total
489,502		 2022
2021
£
£
120,215
257,951
4,602
4,537
(487)
(915)
(1,754)
666
(14,090)
24,409
(37,475)
(6,958)
71,011
279,690
Cash flow
At 31/3/22
£
£
34,412
287,944
34,412
287,944
-
-
34,487
270,457
34,487
270,457
68,899
558,401

The notes form part of these financial statements

28

Age UK Sevenoaks Tonbridge & District Notes to the Financial Statements for the year ended 31 March 2022

1. ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Grants offered subject to conditions which have not been met at the year end date are noted as a commitment but not accrued as expenditure.

Allocation and apportionment of costs

Support costs are allocated based on the number of full time equivalent administrative staff being responsible in each activity

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Improvements to property - 15% on cost Motor vehicles - 20% on cost Office Equipment - 25% on cost

Stocks

Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.

Taxation

The charity is exempt from corporation tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

29

Age UK Sevenoaks Tonbridge & District

Notes to the Financial Statements - continued for the year ended 31 March 2022

1. ACCOUNTING POLICIES - continued

Pension costs and other post-retirement benefits

The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.

2. DONATIONS AND LEGACIES

Donations
Legacies
Age UK
3.
INVESTMENT INCOME
Rents received
Deposit account interest
4.
INCOME FROM CHARITABLE ACTIVITIES
Activity
Client Contributions
Social inclusion
Personal Care
Social inclusion
Grants
Social inclusion
Shop income
Social inclusion
Other
Social inclusion
Funded Services
Social inclusion
Client Contributions
Independent Living Scheme
Grants
Advocacy
Grants
Information and Advice
Grants
Befriending
Grants received, included in the above, are as follows:
Kent County Council
Tonbridge and Malling Borough Council
Other Grants
Sevenoaks District Council
INVOLVE
Carried forward		 2022
£
26,222
6,500
12,500
45,222
2022
£
6,282
487
6,769
2022
£
74,497
17,311
346,953
742
92,998
-
240,264
-
12,500
20,575
805,840
2022
£
259,962
8,000
800
14,432
46,500
329,694		 2021
£
32,627
-
13,685
46,312
2021
£
638
915
1,553
2021
£
16,190
8,593
742,052
5
23,082
44,195
176,597
22,783
15,000
4,000
1,052,497
2021
£
624,660
14,370
33,184
111,621
-
783,835

30

Age UK Sevenoaks Tonbridge & District

Notes to the Financial Statements - continued for the year ended 31 March 2022

4. INCOME FROM CHARITABLE ACTIVITIES - continued

Brought forward
National Lottery
Tesco
Connie Philips Foundation
Sir Thomas Smythe Chairty
Versus Arthritis
Kent Community Fund		 2022
£
329,694
36,392
1,125
5,000
1,000
3,900
2,917
380,028		 2021
£
783,835
-
-
-
-
-
-
783,835

5. CHARITABLE ACTIVITIES COSTS

5.
CHARITABLE ACTIVITIES COSTS
Grant
funding of
activities
Direct
(see note
Costs
6)
£
£
Social inclusion
289,411
3,475
Independent Living Scheme
223,050
-
Advocacy
6,232
-
Information and Advice
24,366
-
Befriending
26,676
-
569,735
3,475
6.
GRANTS PAYABLE
Social inclusion
The total grants paid to institutions during the year was as follows:
Lunch Clubs		 Support
costs (see
note 7)
£
155,610
15,972
7,986
7,986
3,196
190,750
2022
£
3,475
2022
£
961		 Totals
£
448,496
239,022
14,218
32,352
29,872
763,960
2021
£
-
2021
£
-

31

Age UK Sevenoaks Tonbridge & District

Notes to the Financial Statements - continued for the year ended 31 March 2022

7. SUPPORT COSTS

Governance
Management costs Totals
£ £ £
Social inclusion 152,802 2,808 155,610
Independent Living Scheme 15,612 360 15,972
Advocacy 7,806 180 7,986
Information and Advice 7,806 180 7,986
Befriending 3,124 72 3,196
187,150 3,600 190,750
Activity Basis of allocation
Management Staff Numbers
Finance Staff Numbers
Information technology Staff Numbers
Governance costs Staff Numbers

8. NET INCOME/(EXPENDITURE)

Net income/(expenditure) is stated after charging/(crediting):

Auditors' remuneration
Depreciation - owned assets		 2022
2021
£
£
3,600
3,600
4,603
4,536

9. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31 March 2022 nor for the year ended 31 March 2021.

Trustees' expenses

There were no trustees' expenses paid for the year ended 31 March 2022 nor for the year ended 31 March 2021.

10. STAFF COSTS

Wages and salaries
Social security costs
Other pension costs		 2022
£
530,871
25,879
19,492
576,242		 2021
£
618,863
33,384
28,925
681,172

32

Age UK Sevenoaks Tonbridge & District

Notes to the Financial Statements - continued for the year ended 31 March 2022

10. STAFF COSTS - continued

The average monthly number of employees during the year was as follows:

Management and Administration
Community based support schemes
Day care and Other Services		 2022
4
30
10
44		 2021
5
25
18
48

No employees received emoluments in excess of £60,000.

Emoluments during the period to Key Management Personnel was £43,193.

11. TANGIBLE FIXED ASSETS

Improvements
to
property
£
COST
At 1 April 2021
202,052
Additions
-
At 31 March 2022
202,052
DEPRECIATION
At 1 April 2021
201,440
Charge for year
-
At 31 March 2022
201,440
NET BOOK VALUE
At 31 March 2022
612
At 31 March 2021
612
STOCKS
Stocks		 Plant and
Motor
machinery
vehicles
£
£
64,115
153,423
554
-
64,669
153,423
63,559
151,623
690
1,440
64,249
153,063
420
360
556
1,800		 Office
Equipment
Totals
£
£
16,760
436,350
2,046
2,600
18,806
438,950
9,890
426,512
2,473
4,603
12,363
431,115
6,443
7,835
6,870
9,838
2022
2021
£
£
2,291
537

12. STOCKS

33

Age UK Sevenoaks Tonbridge & District

Notes to the Financial Statements - continued for the year ended 31 March 2022

13.
DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Trade debtors
Other debtors
Temporary client advances
Prepayments
14.
CURRENT ASSET INVESTMENTS
Unlisted investments
15.
CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Trade creditors
Social security and other taxes
Credit Card
Accrued expenses
project deferrals
16.
MOVEMENT IN FUNDS
At 1/4/21
£
Unrestricted funds
General fund
389,601
Bertioli Legacy Dementia
30,000
Bertioli Legacy Other
36,576
456,177
Restricted funds
Circle Housing
1,371
PSG
100
1,471
TOTAL FUNDS
457,648		 2022
£
31,791
-
1,094
26,594
59,479
2022
£
270,457
2022
£
6,354
6,198
212
21,184
16,195
50,143
Net
movement
in funds
£
120,215
-
-
120,215
-
-
-
120,215		 2021
£
13,064
76
-
32,249
45,389
2021
£
235,970
2021
£
3,789
7,633
-
52,481
23,715
87,618
At
31/3/22
£
509,816
30,000
36,576
576,392
1,371
100
1,471
577,863

34

Age UK Sevenoaks Tonbridge & District

Notes to the Financial Statements - continued for the year ended 31 March 2022

16. MOVEMENT IN FUNDS - continued

Net movement in funds, included in the above are as follows:

Unrestricted funds
General fund
Restricted funds
Circle Housing
One You Projects
Pop-up Pop-in
Involve
TOTAL FUNDS		 Incoming
resources
£
761,095
35,124
39,849
1,607
46,500
123,080
884,175		 Resources
expended
£
(640,880)
(35,124)
(39,849)
(1,607)
(46,500)
(123,080)
**(763,960) **		 Movement
in funds
£
120,215
-
-
-
-
-
120,215

Comparatives for movement in funds

Unrestricted funds
General fund
Bertioli Legacy Dementia
Bertioli Legacy Other
Restricted funds
Circle Housing
One You Projects
PSG
Armed Forces Fund
TOTAL FUNDS		 At 1/4/20
£
130,143
30,000
36,576
196,719
1,371
1,507
100
-
2,978
199,697		 Net
movement
in funds
£
261,742
-
-
261,742
-
(1,507)
-
(2,284)
(3,791)
257,951		 Transfers
between
funds
£
(2,284)
-
-
(2,284)
-
-
-
2,284
2,284
-		 At
31/3/21
£
389,601
30,000
36,576
456,177
1,371
-
100
-
1,471
457,648

35

Age UK Sevenoaks Tonbridge & District

Notes to the Financial Statements - continued for the year ended 31 March 2022

16. MOVEMENT IN FUNDS - continued

Comparative net movement in funds, included in the above are as follows:

Unrestricted funds
General fund
Restricted funds
One You Projects
Pop-up Pop-in
Armed Forces Fund
Tonbridge Befriending
TOTAL FUNDS		 Incoming
resources
£
956,895
111,620
19,846
10,001
2,000
143,467
1,100,362		 Resources
expended
£
(695,153)
(113,127)
(19,846)
(12,285)
(2,000)
(147,258)
(842,411)		 Movement
in funds
£
261,742
(1,507)
-
(2,284)
-
(3,791)
257,951

A current year 12 months and prior year 12 months combined position is as follows:

Unrestricted funds
General fund
Bertioli Legacy Dementia
Bertioli Legacy Other
Restricted funds
Circle Housing
One You Projects
PSG
Armed Forces Fund
TOTAL FUNDS		 At 1/4/20
£
130,143
30,000
36,576
196,719
1,371
1,507
100
-
2,978
199,697		 Net
movement
in funds
£
381,957
-
-
381,957
-
(1,507)
-
(2,284)
(3,791)
378,166		 Transfers
between
funds
£
(2,284)
-
-
(2,284)
-
-
-
2,284
2,284
-		 At
31/3/22
£
509,816
30,000
36,576
576,392
1,371
-
100
-
1,471
577,863

36

Age UK Sevenoaks Tonbridge & District

Notes to the Financial Statements - continued for the year ended 31 March 2022

16. MOVEMENT IN FUNDS - continued

A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:

Incoming Resources Movement
resources expended in funds
£ £ £
Unrestricted funds
General fund 1,717,990 (1,336,033) 381,957
Restricted funds
Circle Housing 35,124 (35,124) -
One You Projects 151,469 (152,976) (1,507)
Pop-up Pop-in 21,453 (21,453) -
Armed Forces Fund 10,001 (12,285) (2,284)
Tonbridge Befriending 2,000 (2,000) -
Involve 46,500 (46,500) -
266,547 (270,338) (3,791)
TOTAL FUNDS 1,984,537 (1,606,371) 378,166

37

Age UK Sevenoaks Tonbridge & District A company limited by guarantee and a registered charity

______________

STAFF at 31 March 2022

Chief Officer Mrs Louise MacPherson Business and Governance Officer Mrs Sarah Chillington Book Keeper Mrs Lorraine van Rensburg Information and Advice Officer Mr Bob Carpenter Senior Administration Officer Mrs Caron Parsons

Senior Admin Assistant – Tonbridge Mrs Jenny McDougall Befriending Co-ordinator Mrs Julia Cronin One You Your Home Co-ordinator Mr James Keast Social Inclusion Officer Mrs Sally Robinson

Independent Living Support Scheme Ms Kathy Gregory Manager

ILS Supervisor Support Workers

Mrs Amanda King 27 Support Workers

Pop Up Pop Ins

Health and Wellbeing Coordinator Pop Up (Health and Wellbeing) Assistant

Mrs Sue Larkin Mrs Judy Erskine

Holly Bush Day Centre

Day Centre Manager - Sevenoaks

Ms Caroline Newman

Care Staff

Care Assistant Care Assistant Care Assistant

Miss Michelle Blackaby Miss Victoria Attle Mrs Sylvia Lee

38

Age UK Sevenoaks Tonbridge & District

A company limited by guarantee and a registered charity

______________

Drivers Mr Martin Dean Mr Cliff McLaren

Catering Staff Chef Mr James Farmer Catering Assistants Mrs Jackie Farmer Miss Mary Curtis

Ancillary Services provided by:-

Chiropodists Mrs Rosemary Newman Ms Clare Wilson Hairdressers Mrs Sandra Chatfield Miss Clare Hayes Reflexologist Mrs Nikki Bendell Postural Stability Class Mrs Rosemary Langford Line Dancing Mrs Wendy Langley Computer Learning Centre Mr Nigel Pritchard Mr Derek Ednie Ms Danielle Ward

Counselling Service Counsellor Mrs Fran Tullet Counsellor Mr David Briggs Trainee Counsellor Mr Steven Bennett Trainee Counsellor Ms Jennifer Ryan Trainee Counsellor Ms Jane Hill

39

Age UK Sevenoaks Tonbridge & District A company limited by guarantee and a registered charity

______________

Services provided by Age UK Sevenoaks Tonbridge & District as of 31[st] March 2022

 Village Lunch Clubs/Groups in Littlecourt Westerham Kemsing Otford Dunton Green Tonbridge Lunch Club

40

Age UK Sevenoaks Tonbridge & District A company limited by guarantee and a registered charity

______________

Thank you

To all the Staff and Volunteers who have helped with the services provided by Age UK Sevenoaks Tonbridge & District.

To local organisations, trust Funds and individuals who have supported Age UK Sevenoaks Tonbridge & District throughout the year.

Supported by:

Sir Thomas Smythe’s Charity, which awards grants to welfare organisations in the local area.

The Philip and Connie Phillips Foundation

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