Trustees' Annual Report for the period
Period start date Period end date 01 09 2024 31 08 2025
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To
Section A Reference and administration details
Charity name Other names charity is known by Registered charity number (if any) 1088208
COALEY VILLAGE PLAYGROUP
Charity's principal address COALEY ACADEMY
COALEY GLOUCESTERSHIRE Postcode GL11 5EB
Names of the charity trustees who manage the charity
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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
SUSANNA
1
KEATING
SARAH LORKIN
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
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Names and addresses of advisers (Optional information)
| Type of adviser | Name | Address |
|---|---|---|
| Name of chief executive or names of senior staff members (Optional information) |
Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document
CONSTITUTION
- (eg. trust deed, constitution)
How the charity is constituted
- (eg. trust, association, company)
ELECTED BY THE COMMITTEE Trustee selection methods
- (eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
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policies and procedures adopted for the induction and training of trustees;
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the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
Summary of the objects of the charity set out in its governing document
Enhance development & education of pre-school age children, offering opportunities regardless of race, culture, religion, disability or means. Provide affordable childcare within the EYFS framework structured by OFSTED to the village of Coaley and the surrounding community.
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Provide a playgroup for children where they are encouraged to learn & develop through play while meeting Ofsted requirements.
The Management Committee work within the guidelines of the Charities' Commission helping to make children’s first steps of education fun, happy and fulfilling.
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
Additional details of objectives and activities (Optional information)
All fund raising is done by volunteers. The trustees and Management Committee work with parents and community members to raise funds and secure donations for the Playgroup.
You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
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Section D Achievements and performance
Summary of the main achievements of the charity during the year
Provided a playgroup for children where they are encouraged to learn through play while meeting Ofsted requirements.
The playgroup continues to thrive, we are oversubscribed and have a waiting list for places into the next two years. The reputation of the setting precedes it and through excellent management and a dedicated team continues to deliver high standards of Early Years Education.
We have retained our team who continue to constantly develop their practice, focussing on specific areas of interest within Early Years as well as keeping abreast of legislative changes and evolving best practice.
We have continued to enjoy the support of our cohort of parents and the support of the wider community in our fundraising events. This year we held a Bingo night which was very well attended by people within the community. We plan to hold our annual Sheephunt in the summer which is a favourite among many people in the village. As well as working to develop ever strengthening links with the Primary School we have been making an effort to engage even more with the wider life of the village, the Community Shop and the Church. We look forward to developing these relationships further over the next academic year.
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Section E Financial review
Brief statement of the charity’s policy on reserves
Details of any funds materially in deficit
We have adequate reserves to be kept for unexpected expenses or improvements needed & redundancies
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
Funds mainly come from fees & Glos county council nursery grant fund but fundraising provides a significant & vitally important part of our income. Money is spent on wages, rent, training, consumables, insurance etc
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how expenditure has supported the key objectives of the charity;
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investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) S KEATING
Full name(s) SUSANNA KEATING
Position (eg Secretary, Chair, CHAIR etc)
Date 25/06/2026
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Profit and Loss
COALEY VILLAGE PLAYGROUP For the year ended 31 August 2025
| 2025 | 2025 | 2024 | 2024 | ||
|---|---|---|---|---|---|
| Turnover | |||||
| Dinners Income | 696.75 | 608.49 | |||
| Donations | (25.00) | - | |||
| Fees | 19,172.58 | 8,895.86 | |||
| Fundrasing Income | 4,770.27 | 3,633.20 | |||
| GCC Grant | 54,124.52 | 61,175.13 | |||
| Interest Income | 233.56 | 206.38 | |||
| Other Revenue | 329.00 | 237.80 | |||
| Snack Charge | 453.00 | - | |||
| Total Turnover | 79,754.68 | 74,756.86 | |||
| Cost of Sales | |||||
| Activity Resources | 876.81 | 644.38 | |||
| Deposit Transferred to Savings Account | - | 750.00 | |||
| Dinners expense | 1,047.13 | 695.62 | |||
| Direct Wages | 67,281.00 | 64,662.77 | |||
| Educational Learning Activities | 229.84 | 1,213.27 | |||
| Snacks | 2,324.43 | 1,734.74 | |||
| Total Cost of Sales | 71,759.21 | 69,700.78 | |||
| Gross Profit | 7,995.47 | 5,056.08 | |||
| Administrative Costs | |||||
| Accountancy & Xero Software fees | 353.70 | 322.20 | |||
| Advertising & Marketing | 45.00 | 89.40 | |||
| Cleaning | 649.57 | 475.12 | |||
| Employers National Insurance | 1,918.64 | 1,200.11 | |||
| Entertainment - 0% | 351.20 | - | |||
| Entertainment-100% business | 258.98 | 70.00 | |||
| Equipment | 509.89 | 41.96 | |||
| Fundraising Costs | 1,841.66 | 986.35 | |||
| General Expenses | 629.01 | 797.65 | |||
| Insurance | 586.76 | 567.53 | |||
| Printing & Stationery | 123.48 | - | |||
| Rent | 832.63 | 400.00 | |||
| Staff Training | 115.00 | 294.00 | |||
| Subs/Registration/Admins DBS OFSTED | 762.90 | 2,112.21 | |||
| Telephone & Internet | 168.00 | 168.00 | |||
| Total Administrative Costs | 9,146.42 | 7,524.53 | |||
| Operating Profit | (1,150.95) | (2,468.45) |
Other Income
Profit and Loss COALEY VILLAGE PLAYGROUP
4 Jun 2026 Page 1 of 2
Profit and Loss
| 2025 | 2025 | 2024 | 2024 | ||
|---|---|---|---|---|---|
| Deposit Income | 600.00 | 900.00 | |||
| Total Other Income | 600.00 | 900.00 | |||
| Profit on Ordinary Activities Before Taxation | (550.95) | (1,568.45) | |||
| Profit after Taxation | (550.95) | (1,568.45) |
Profit and Loss COALEY VILLAGE PLAYGROUP
4 Jun 2026 Page 2 of 2
Balance Sheet
COALEY VILLAGE PLAYGROUP As at 31 August 2025
| 31 AUG 2025 | 31 AUG 2025 | |||
|---|---|---|---|---|
| Fixed Assets | ||||
| Tangible Assets | ||||
| Computer Equipment | 146.99 | |||
| Office Equipment | 329.04 | |||
| Total Tangible Assets | 476.03 | |||
| Total Fixed Assets | 476.03 | |||
| Current Assets | ||||
| Cash at bank and in hand | ||||
| Barclays Business Banking #001 | 16,117.83 | |||
| Barclays Business Banking Curr | 9,493.43 | |||
| Total Cash at bank and in hand | 25,611.26 | |||
| Accounts Receivable | 103.50 | |||
| Total Current Assets | 25,714.76 | |||
| Creditors: amounts falling due withinone year | ||||
| PAYE/NIC/SL Payable | (279.73) | |||
| Rounding | 3.72 | |||
| Total Creditors: amounts falling due within one year | (276.01) | |||
| Net Current Assets (Liabilities) | 25,990.77 | |||
| Total Assets less Current Liabilities | 26,466.80 | |||
| Net Assets | 26,466.80 | |||
| Capital and Reserves | ||||
| Current Year Earnings | (550.95) | |||
| Retained Earnings | 27,017.75 | |||
| Total Capital and Reserves | 26,466.80 |
4 Jun 2026 Page 1 of 1
Balance Sheet COALEY VILLAGE PLAYGROUP
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ Charity Name COALEY VILLAGE PLAYGROUP members of On accounts for the year 31/08/2025 Charity no 1088208 ended (if any) Set out on pages 1-2 (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/08/2025.
- Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:
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accounting records were not kept in accordance with section 130 of the Act or
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the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
Signed: Date: 14/5/2026 Name: Karen Tarrant Relevant professional qualification(s) or body (if any): Address: 32 The Larches Abbeymead Gloucester GL4 5WR
1
October 2018
IER
Section B Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
2
October 2018
IER