## **Trustees' Annual Report for the period**
Period start date Period end date 01 09 2020 31 08 2021
**From**
**To**
## Section A Reference and administration details
**Charity name Other names charity is known by Registered charity number (if any)** 1088208
COALEY VILLAGE PLAYGROUP
**Charity's principal address** COALEY ACADEMY
COALEY GLOUCESTERSHIRE **Postcode GL11 5EB**
## **Names of the charity trustees who manage the charity**
**----- Start of picture text -----**
Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
SUSANNA
1
KEATING
2 VICKY CLAYTON
CHANTELLE
3
WALKER
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
**----- End of picture text -----**
## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
March **2012**
**TAR**
1
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
CONSTITUTION
- (eg. trust deed, constitution)
How the charity is constituted
- (eg. trust, association, company)
ELECTED BY THE COMMITTEE Trustee selection methods
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
Enhance development & education of pre-school age children, offering opportunities regardless of race, culture, religion, disability or means. Provide affordable childcare within the EYFS framework structured by OFSTED to the village of Coaley and the surrounding community.
March **2012**
**TAR**
2
Provide a playgroup for children where they are encouraged to learn & develop through play while meeting Ofsted requirements.
The Management Committee work within the guidelines of the Charities' Commission helping to make children’s first steps of education fun, happy and fulfilling.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
## **Additional details of objectives and activities (Optional information)**
All fund raising is done by volunteers. The trustees and Management Committee work with parents and community members to raise funds and secure donations for the Playgroup.
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
March **2012**
**TAR**
3
Section D Achievements and performance
## **Summary of the main achievements of the charity during the year**
Provided a playgroup for children where they are encouraged to learn through play while meeting Ofsted requirements. Provided a Covid Compliant Setting adhering to Government guidelines. Supported Families during the Pandemic by ensuring childcare provision for essential workers through the various lockdowns and regular remote contact with subsequently isolating families. Developed and grown the setting, increasing staffing and growing our team to meet increased demand. Recruited an excellent management team who are able to lead the staff from strength to strength, constantly innovating approaches to learning and trialling new activities with the children despite the many challenges of the last year.
Strengthened links with Coaley Primary School and the wider village community through a series of fundraising events including a pub quiz and raffle, Trick or Treat village trail for Halloween as a joint fundraiser for the school and playgroup with the support of the village pub and a massive remote raffle over last the last locked down Christmas. Redecorated the playgroup building and improved the outdoor area with the help of community volunteers. Continued to build the reputation of the playgroup to the extent that it is now a hugely popular choice of childcare provider within our area.
March **2012**
**TAR**
4
## **Section E Financial review**
We have adequate reserves to be kept for unexpected expenses or **Brief statement of the** improvements needed & redundancies **charity’s policy on reserves**
**Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
Funds mainly come from fees & Glos county council nursery grant fund but fundraising provides a significant & vitally important part of our income. Money is spent on wages, rent, training, consumables, insurance etc
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** S KEATING
**Full name(s)** SUSANNA KEATING
**Position (eg Secretary, Chair,** CHAIR **etc)**
**Date** 09/11/2021
March **2012**
**TAR**
5
Xero | Profit and Loss | COALEY VILLAGE PLAYGROUP
18/10/2021, 11:41
Access tools and advice to help your business through COVID-19.
**Go to Xero Central**
## **Dashboard**
## **COALEY VILLAGE PLAYGROUP - Profit and Loss**
## **Profit and Loss**
COALEY VILLAGE PLAYGROUP 1 September 2020 to 31 August 2021
## Add Summary
||**31 Aug 21**|
|---|---|
|**Income**||
|Fees|13,878.29|
|Fundrasing Income|1,851.29|
|GCC Grant|33,880.95|
|Interest Income|1.37|
|Other Revenue|51.00|
|**Total Income**
**Less Cost of Sales**|**49,662.90**|
|Activity Resources|991.86|
|Dinners expense|5.57|
|Direct Wages|37,591.11|
|Educational Learning Activities|71.70|
|Snacks|516.17|
|**Total Cost of Sales**|**39,176.41**|
|**Gross Profit**|**10,486.49**|
|**Less Operating Expenses**||
|Accountancy & Xero Software fees|702.95|
|Advertising & Marketing|39.60|
|Cleaning|837.55|
|Equipment|139.97|
|Fundraising Costs|93.66|
|General Expenses|1,295.43|
|Insurance|423.84|
|Interest Paid|(0.18)|
|Printing & Stationery|176.24|
https://go.xero.com/Reports/Report2.aspx?reportId=f5add628-8d65-470f-9369-c3a9deafdf7b&report=&statement=a22c12ce-7b22-49ff-a674-1a5… 1/2
|18/10/2021, 11:41|Xero | Profit and Loss | COALEY VILLAGE PLAYGROUP||
|---|---|---|
|Rent||575.20|
|Staff Training||78.00|
|Subs/Registration/Admins DBS OFSTED||814.63|
|Telephone & Internet||60.00|
|**Total Operating Expenses**||**5,236.89**|
|**Net Profit**||**5,249.60**|
||||
https://go.xero.com/Reports/Report2.aspx?reportId=f5add628-8d65-470f-9369-c3a9deafdf7b&report=&statement=a22c12ce-7b22-49ff-a674-1a5…
2/2
Xero | Balance Sheet | COALEY VILLAGE PLAYGROUP
18/10/2021, 11:43
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**Go to Xero Central**
## **Dashboard**
## **COALEY VILLAGE PLAYGROUP - Balance Sheet**
## **Balance Sheet**
COALEY VILLAGE PLAYGROUP As at 31 August 2021
Add Summary
||**31 Aug 2021**|**31 Aug 2020**|
|---|---|---|
|**Assets**
**Bank**|||
|Barclays Business Banking #001|7,281.69|7,280.14|
|Barclays Business Banking Curr|11,638.90|8,505.28|
|**Total Bank**
**Current Assets**|**18,920.59**|**15,785.42**|
|Accounts Receivable|764.20|0.00|
|**Total Current Assets**
**Fixed Assets**|**764.20**|**0.00**|
|Computer Equipment|146.99|146.99|
|Office Equipment|14.96|14.96|
|**Total Fixed Assets**|**161.95**|**161.95**|
|**Total Assets**|**19,846.74**|**15,947.37**|
## **Liabilities**
|**Current Liabilities**|||
|---|---|---|
|Accounts Payable|(240.00)|0.00|
|PAYE/NIC/SL Payable|(1,111.30)|0.00|
|Rounding|1.11|0.04|
|**Total Current Liabilities**|**(1,350.19)**|**0.04**|
|**Total Liabilities**|**(1,350.19)**|**0.04**|
||||
|**Net Assets**|**21,196.93**|**15,947.33**|
## **Equity**
https://go.xero.com/Reports/Report2.aspx?reportId=23d9d8c0-90d3-4b33-8ced-0fe0435af53b&report=&statement=9ca7824b-6a38-4a4e-ac38-c… 1/2
|18/10/2021, 11:43|Xero | Balance Sheet | COALEY VILLAGE PLAYGROUP||
|---|---|---|
|Contingency Fund|6,000.00|6,000.00|
|Current Year Earnings|5,249.60|3,837.99|
|Retained Earnings|9,947.33|6,109.34|
|**Total Equity**|**21,196.93**|**15,947.33**|
||||
https://go.xero.com/Reports/Report2.aspx?reportId=23d9d8c0-90d3-4b33-8ced-0fe0435af53b&report=&statement=9ca7824b-6a38-4a4e-ac38-c…
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## **Independent examiner's report on the accounts**
## **Section A Independent Examiner’s Report**
**Report to the trustees/** Charity Name COALEY VILLAGE PLAYGROUP **members of On accounts for the year** 31/08/2021 **Charity no** 1088208 **ended (if any) Set out on pages** 1&2 (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **DD / MM / YYYY** . **Responsibilities and** As the charity's trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent** [The charity’s gross income exceeded £250,000 and I am qualified to **examiner's statement** undertake the examination by being a qualified member of [insert name of applicable listed body]]. _Delete_ [ ] _if not applicable._
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
* _Please delete the words in the brackets if they do not apply._
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Signed: Karen Tarrant Date: 10/11/2021
Name: Karen Tarrant
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**Relevant professional qualification(s) or body**
**Oct 2018**
1
**IER**
## **(if any):**
**Address:** 32 The Larches, Abbeymead, Gloucester GL4 5WR
## **Section B Disclosure**
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** .
**Oct 2018**
2
**IER**