ANNUAL REPORT 2024-25
Friends of Leckhampton Primary School PTA Annual Trustee Report 2024-25
Contact: chair@folps.com Registered Charity Number: 1088142
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Table of Contents
Introduction _________ 3 Charity Overview ________ 3 Purpose of the Report ________ 3 Looking Ahead _________ 3 Achievements & Performance ______ 5 Financial Statements _______ 6 Financial Challenges & Successes _______ 6 Independent Examination _______ 8 Governance And Structure _______ 9 Trustees ________ 9 Governance Structure ________ 9 Meetings _________ 9 Policy _________ 9 Contingent Liabilities _______ 9 Points to Take Away _______ 9 Future Plans ________ 10 Acknowledgements _________ 11
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Introduction
Charity Overview
The object of Friends of Leckhampton Primary School PTA or FoLPS, is to advance the education of pupils in the school in particular by:
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Developing effective relationships between the staff, parents and others associated with the school
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Engaging in activities or providing facilities or equipment which support the school and advance the education of the pupils.
FoLPS is a registered charity, run by volunteer trustees and committee members, working in partnership with the school community.
Purpose of the Report
This Annual Trustee Report has been prepared in accordance with the requirements of the Charity Commission. Its purpose is to provide transparency about the charity’s activities, governance and financial performance during the previous academic year. The report also serves to thank the many parents, carers, staff and community supporters whose time, energy and contributions make our work possible.
Each year we continue to exceed expectations and beat our financial targets. This is money which goes straight back into the School to support the education of the children.
Looking Ahead
As we look forward to the coming year, FoLPS remains committed to supporting Leckhampton Primary School and enhancing the experience of every pupil. Our priorities include:
- Funding key school projects – working closely with staff to identify resources and opportunities that will make a lasting difference to pupils’ learning and wellbeing
Building our volunteer base – encouraging more parents and carers to get involved so that events can continue to thrive and new ideas can be explored Expanding community events – running activities that not only raise funds but also strengthen the sense of connection among families, staff, and the wider community
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- Exploring new fundraising opportunities – adapting to changing circumstances and finding fresh, creative ways to generate income.
FoLPS is only as strong as its community, and every contribution of time, energy, or support helps us to achieve more for the children. We look forward to another year of working together to make a real difference.
Richard Johnes & Clara Jackson
FoLPS Co-Chairs
September 2025
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Achievements & Performance
During the year, FoLPS organised a range of fundraising and community events. These included:
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Summer and Christmas fairs
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School Shop
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Children’s year discos
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Quizzes and Bingo Nights
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Raffles
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Christmas activities
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Lido Splash
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World Book Day Sale
Highlights include:
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Raising an incredible £6,695 profit from the Summer Fair
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Over £8k of funding towards new books, PE kit and equipment
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£17k spent supporting enrichment activities such as school trips and wellbeing resources
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Building stronger community links between parents, carers, and staff through joint volunteering at our larger events.
Budget 2024-25 as set at Sept 2024 AGM
| Budget 2024-25as set at Sept 2024 AGM | Budget 2024-25as set at Sept 2024 AGM | Budget 2024-25as set at Sept 2024 AGM | Budget 2024-25as set at Sept 2024 AGM |
|---|---|---|---|
| Item # Budgeted Expenses Budgeted Amount 2024/25 Paid 2024/25 |
|||
| 1 School TripSubsidy £6,300.00 £4,905.00 |
|||
| 2 Bikeability (Year 6 & 5) £1,600.00 £729.00 |
|||
| 3 Forest School £0.00 £715.36 |
|||
| 4 Year 6 Disco £200.00 £200.00 |
|||
| 5 Year 6 Year Book £1,050.00 £1,047.18 |
|||
| 6 Recorders £400.00 £0.00 |
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| 7 Year 6 Residential Trip £7,500.00 £7,500.00 |
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| 8 Calm Zone and IQuad Funding £600.00 £600.00 |
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| 9 School PE Fund £500.00 £500.00 |
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| 10 Book Fund £4,000.00 £0.00 |
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| 11 Book Fund 23/24 £4,000.00 £4,856.94 |
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| 12 School Flexi Fund £3,000.00 £3,148.20 |
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| 13 Staff Pizza £0.00 £250.00 |
|||
| 14 YoungVoices Coach £0.00 £2,430.00 |
|||
| TOTAL | £29,150.00 | £26,881.68 |
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Financial Statements
Financial Challenges & Successes
FoLPS has continued to go from strength to strength. The Trustees have worked closely with the School Leadership Team throughout the year to identify opportunities to support pupils and contribute to school resources. We are delighted that in 2024/25 FoLPS was able to spend more money than in previous years, ensuring that fundraising efforts are directly benefitting the children. A continuing challenge, however, is the level of reserves currently held. While this reflects the generosity of the school community and the success of fundraising, it also means that we did not fully spend the budget we had allocated for the year. The Trustees are committed to working with the school to ensure that future spending plans are realistic, sustainable, and make the best possible use of the funds entrusted to us.
Statement of Financial Activities Annual Report and Accounts Year Ended 31[st] August 2025
| Unrestricted Funds £ Restricted Funds £ Total Funds 2025 £ Total Funds 2024 £ |
Unrestricted Funds £ Restricted Funds £ Total Funds 2025 £ Total Funds 2024 £ |
Unrestricted Funds £ Restricted Funds £ Total Funds 2025 £ Total Funds 2024 £ |
Unrestricted Funds £ Restricted Funds £ Total Funds 2025 £ Total Funds 2024 £ |
Unrestricted Funds £ Restricted Funds £ Total Funds 2025 £ Total Funds 2024 £ |
|---|---|---|---|---|
| Income | ||||
| Donations 328 328 1,028 |
||||
| Activities Income 36,072 36,072 26,900 |
||||
| Other Income 650 650 1,765 |
||||
| Total Income 36,722 328 37,050 29,693 |
||||
| Expenditure | ||||
| Raising Funds | ||||
| Charitable Activities 38,071 38,071 30,894 |
||||
| Total Expenditure 38,071 0 38,071 30,894 |
||||
| Net Income(Expenditure) -1,349 328 -1,021 -1,201 |
||||
| Reconciliation of Funds | ||||
| Total Funds b/fwd 24,874 |
||||
| Total Funds c/fwd | 23,853 |
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Balance Sheet Annual Report and Accounts Year Ended 31[st] August 2025
| 2025 £ 2024 £ |
2025 £ 2024 £ |
2025 £ 2024 £ |
2025 £ 2024 £ |
2025 £ 2024 £ |
|---|---|---|---|---|
| Fixed Assets | ||||
| Tangible Assets 0 0 |
||||
| Current Assets | ||||
| Debtors 0 0 |
||||
| Bank Account 23,853 24,874 |
||||
| Total Current Assets 23,853 24,874 |
||||
| Liabilities | ||||
| Creditors due within oneyear 0 0 |
||||
| Net Current Assets 23,853 24,874 |
||||
| Net Assets 23,853 23,853 |
||||
| The Funds of the Chairty | ||||
| Unrestricted Funds 23,853 24,874 |
||||
| Restricted Funds | ||||
| Total Funds c/fwd 23,853 24,874 |
||||
Charity Savings
At the start of the 2024/25 academic year FoLPS opened two savings accounts to improve the income available from these reserves. These accounts are broken down below:
Commercial Instant Access Account:
1[st] Sept 2024 Starting Balance - £10,000 Interest Earnings - £67.77 Balance as of 31[st] Aug 2025 - £10,067.77
Commercial Deposit Account:
1[st] Sept 2024 Starting Balance - £10,000 Interest Earnings - £243.37 Balance as of 31[st] Aug 2025 - £10,243.37
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Independent Examination
During the year, the Trustees recognised that FoLPS had exceeded the £25,000 income threshold set by the Charity Commission, which requires an independent examination of the charity’s accounts. This was a new compliance requirement for the Trustees, and we have worked to ensure that the charity meets its obligations in full.
Sourcing a suitable independent examiner who has no links to the school or the Trustees proved challenging. However, we are pleased to confirm that B2B Accountancy have now been appointed to conduct an independent examination of the past three years’ accounts.
This work is scheduled to be completed by the end of September 2025. Once finalised, the examined accounts will be submitted to the Charity Commission and made publicly available through both their website and our own communication channels.
The Trustees are committed to ensuring that the charity continues to comply fully with all statutory requirements going forward.
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Governance And Structure
Trustees
The charity is managed by a board of trustees, supported by committee members and volunteers. The trustees during the year were:
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Richard Johnes, Chair
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Clara Jackson, Co-Chair
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Dan Dickens, Treasurer
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Lyndsey Treharne
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Kate West
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Hester Cole
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Stewart Mowbray
Governance Structure
FoLPS is constituted as a registered charity and operates according to its governing document (constitution). Trustees and committee officer posts as laid out by the constitution are elected annually at the AGM.
Meetings
Trustees and committee members meet regularly throughout the year to plan events, manage finances, and ensure good governance.
Contingent Liabilities
At the time of reporting, there are no known contingent liabilities
Points to Take Away
- FoLPS is financially stable
Policy
The charity has adopted policies covering:
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Financial management and reserves
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Safeguarding
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Continued volunteer support remains vital
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Activities continue to have a direct, positive impact on pupils.
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Risk management
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Complaints
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Volunteering
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Equal Opportunities
“FoLPS continues to grow. To sustain this success, we need more volunteers — every contribution of time, no matter how small, makes a difference.”
- Conflict of Interest
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Future Plans
Looking ahead to 2025/26, FoLPS aims to:
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Continue funding resources and activities that enrich pupils’ learning
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Explore new fundraising opportunities and community events
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Strengthen volunteer engagement by encouraging more parents and carers to get involved
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Ease the financial pressures on families by continuing to subsidise school trips
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Support the school in delivering key projects as highlighted by the School Leadership team.
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Acknowledgements
The trustees would like to thank:
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The parents, carers, and wider school community for their generous support
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The staff of Leckhampton Primary School for their cooperation and encouragement
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The volunteers and committee members who give their time and energy to make events possible
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Local businesses and sponsors who have contributed prizes, funding, or services.
Together, we are helping to create a stronger, more vibrant school community for all pupils.
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Financial Statements
Financial Challenges & Successes
FoLPS has continued to go from strength to strength. The Trustees have worked closely with the School Leadership Team throughout the year to identify opportunities to support pupils and contribute to school resources. We are delighted that in 2024/25 FoLPS was able to spend more money than in previous years, ensuring that fundraising efforts are directly benefitting the children. A continuing challenge, however, is the level of reserves currently held. While this reflects the generosity of the school community and the success of fundraising, it also means that we did not fully spend the budget we had allocated for the year. The Trustees are committed to working with the school to ensure that future spending plans are realistic, sustainable, and make the best possible use of the funds entrusted to us.
Statement of Financial Activities Annual Report and Accounts Year Ended 31[st] August 2025
| Unrestricted Funds £ Restricted Funds £ Total Funds 2025 £ Total Funds 2024 £ |
Unrestricted Funds £ Restricted Funds £ Total Funds 2025 £ Total Funds 2024 £ |
Unrestricted Funds £ Restricted Funds £ Total Funds 2025 £ Total Funds 2024 £ |
Unrestricted Funds £ Restricted Funds £ Total Funds 2025 £ Total Funds 2024 £ |
Unrestricted Funds £ Restricted Funds £ Total Funds 2025 £ Total Funds 2024 £ |
|---|---|---|---|---|
| Income | ||||
| Donations 328 328 1,028 |
||||
| Activities Income 36,072 36,072 26,900 |
||||
| Other Income 650 650 1,765 |
||||
| Total Income 36,722 328 37,050 29,693 |
||||
| Expenditure | ||||
| Raising Funds | ||||
| Charitable Activities 38,071 38,071 30,894 |
||||
| Total Expenditure 38,071 0 38,071 30,894 |
||||
| Net Income(Expenditure) -1,349 328 -1,021 -1,201 |
||||
| Reconciliation of Funds | ||||
| Total Funds b/fwd 24,874 |
||||
| Total Funds c/fwd | 23,853 |
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Balance Sheet Annual Report and Accounts Year Ended 31[st] August 2025
| 2025 £ 2024 £ |
2025 £ 2024 £ |
2025 £ 2024 £ |
2025 £ 2024 £ |
2025 £ 2024 £ |
|---|---|---|---|---|
| Fixed Assets | ||||
| Tangible Assets 0 0 |
||||
| Current Assets | ||||
| Debtors 0 0 |
||||
| Bank Account 23,853 24,874 |
||||
| Total Current Assets 23,853 24,874 |
||||
| Liabilities | ||||
| Creditors due within oneyear 0 0 |
||||
| Net Current Assets 23,853 24,874 |
||||
| Net Assets 23,853 23,853 |
||||
| The Funds of the Chairty | ||||
| Unrestricted Funds 23,853 24,874 |
||||
| Restricted Funds | ||||
| Total Funds c/fwd 23,853 24,874 |
||||
Charity Savings
At the start of the 2024/25 academic year FoLPS opened two savings accounts to improve the income available from these reserves. These accounts are broken down below:
Commercial Instant Access Account:
1[st] Sept 2024 Starting Balance - £10,000 Interest Earnings - £67.77 Balance as of 31[st] Aug 2025 - £10,067.77
Commercial Deposit Account:
1[st] Sept 2024 Starting Balance - £10,000 Interest Earnings - £243.37 Balance as of 31[st] Aug 2025 - £10,243.37
Independent Examiners Report
FOR:
Friends of Leckhampton Primary (PTA) Registered Charity Number : 1088142
Financial Year End 31st August 2025
B2B Accountancy Ltd : Wellington House, 57 Dyer Street, Cirencester, GL7 2PP Company Number: 09747469 VAT Number:386558345
Contents
| Section | Page |
|---|---|
| 1. Statement of Assurance | 3 |
| 2. Introduction and Scope of Examination | 4 |
| 3. Governance and Oversight | 5 |
| 4. Financial Performance Summary (FY 2024–25) | 6 |
| 5. Application of Funds to Charitable Objectives | 7 |
| 6. Treasurer’s Controls and Financial Stewardship | 8 |
| 7. Conclusion and Recommendations | 9 |
B2B Accountancy Ltd : Wellington House, 57 Dyer Street, Cirencester, GL7 2PP Company Number: 09747469 VAT Number:386558345
Statement of Assurance
My report on the accounts of Friends of Leckhampton Primary School (FoLPS) for the financial year ended 31 August 2025, which have been prepared in accordance with the accounting policies set out in the charity’s constitution and the requirements of the Charities Act 2011.
The examination was carried out under Section 145 of the Charities Act 2011.
The work was planned and performed so as to provide all the information and explanations necessary to give reasonable assurance that the accounts are free from material misstatement.
In the course of my examination, no matter has come to my attention which gives me reasonable cause to believe that in any material respect the accounting requirements of the Charities Act 2011 have not been met;
In my opinion, the financial statements present a true and fair view of the charity’s affairs and are properly prepared in accordance with the Charities Act 2011 and relevant UK guidance for small charities.
It is very apparent that the charity is prospering, demonstrating strong community engagement with sound financial management. The trustees are actively considering continuity planning and implementing practices that enhance the charity’s resilience year after year to ensure that Friends of Leckhampton Primary School remains well-positioned to support future generations of pupils and the wider school community.
Signed:
Zoe Harding MAAT Independent Examiner B2B Accountancy Ltd
Date: 17 October 2025
B2B Accountancy Ltd : Wellington House, 57 Dyer Street, Cirencester, GL7 2PP Company Number: 09747469 VAT Number:386558345
Introduction and Scope of Examination
This independent examination has been carried out in accordance with Section 145 of the Charities Act 2011 and the Charity Commission’s guidance set out in CC32: Independent Examination of Charity Accounts. The charity under review, Friends of Leckhampton Primary (PTA), is a registered charity established to advance the education of pupils at Leckhampton Primary School by developing effective relationships between staff, parents, and others associated with the school, and by providing additional resources to enhance the learning environment. The purpose of this report is to review and comment on the governance arrangements, financial management, and compliance with statutory and constitutional obligations during the reporting period.
The examination has been conducted on the basis of the charity’s accounting records, minutes, and supporting documentation supplied by the trustees and treasurer. It is not a full audit and therefore does not provide the same level of assurance as one. Instead, the independent examiner’s role is to consider whether any material matters have come to their attention which might suggest that accounting records have not been kept properly, or that the accounts do not comply with the requirements of the Charities Act 2011. The scope also includes an assessment of the systems in place for financial governance and the degree to which the charity’s activities align with its stated charitable objectives.
In undertaking this examination, reference has been made to the charity’s governing document, the Charity Commission’s Statement of Recommended Practice (SORP) for Charities (FRS 102), and best practice guidance for Parent Teacher Associations. The review also considers whether the trustees have acted in accordance with their legal duties under charity law, particularly with regard to safeguarding assets, managing funds prudently, and ensuring that all activities directly or indirectly further the charity’s educational objectives.
The findings of this examination provide assurance to stakeholders, including the trustees and supporters of Friends of Leckhampton Primary, that appropriate governance and financial oversight are in place to sustain the charity’s good work within the local community.
B2B Accountancy Ltd : Wellington House, 57 Dyer Street, Cirencester, GL7 2PP Company Number: 09747469 VAT Number:386558345
Governance and Oversight
This report has been prepared for the Chairman and Committee of Friends of Leckhampton Primary School (FoLPS) in my capacity as Independent Examiner. It is based on the financial statements, Treasurer’s Report, and supporting event schedules for the financial year ended 31 August 2025.
Friends of Leckhampton Primary School (FoLPS) continues to operate as a registered charity under its stated charitable objects:
‘To advance the education of pupils at Leckhampton Primary School by developing effective relationships between the parents, and others associated with the school, and by engaging in activities or providing facilities or equipment which support the school and advance the education of the pupils.’
The committee has met its obligations for governance under Charity Commission guidance (CC3). The organisation maintains appropriate financial controls, dual-authorised banking arrangements, and transparent record-keeping across all fundraising and expenditure activities.
FoLPS continues to meet the Charity Commission’s standards of good governance by ensuring:
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Regular, minuted committee meetings.
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Dual sign-off for all banking transactions.
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● Clear, auditable event accounting.
The charity’s accounts have been independently reviewed with no material issues identified.
B2B Accountancy Ltd : Wellington House, 57 Dyer Street, Cirencester, GL7 2PP Company Number: 09747469 VAT Number:386558345
Financial Performance Summary (FY 2024–25)
The financial records demonstrate a productive and well-managed year, with a wide range of events contributing to fundraising outcomes.
Total income for 2024–25 amounted to £37,050.44, while total expenditure was £38,072.06, resulting in a net deficit of £1,021.62.The small overall deficit arose due to an increase in the school donation this year.
Key Income-Generating Activities
| Event | Income | Expenditure | Net Profit |
|---|---|---|---|
| Summer Fair and Raffle | £12,711.13 | £4,173.56 | £8,537.57 |
| Christmas Events & Raffle | £10,036.58 | £2,972.57 | £7,064.01 |
| Quiz Nights x 2 | £4,142.00 | £1,649.55 | £2,492.45 |
| Lido Splash | £2,086.50 | £928.02 | £1,158.48 |
| Sports Day Drinks | £913.48 | £261.37 | £652.11 |
| School Shop | £1,726.25 | £187.46 | £1,538.79 |
| Bag2School | £54.00 | £0.00 | £54.00 |
| School Discos x 2 | £3,078.85 | £80.16 | £2,998.69 |
| Bingo | £1,100.00 | £555.76 | £544.24 |
| World Day Book Sale | £123.80 | £1.03 | £122.77 |
| Years 6 BBQ and Books | £ | £1,171.43 | (£1,171.43) |
| Other Income/Expenses | £1,077.85 | £256.65 | £821.20 |
| School Contribution | N/a | £25,834.50 | (£25,834.50) |
| Total | £37,050.44 | £38,072.06 | (£1,021.62) |
B2B Accountancy Ltd : Wellington House, 57 Dyer Street, Cirencester, GL7 2PP Company Number: 09747469 VAT Number:386558345
Application of Funds to Charitable Objectives and Vision
FoLPS contributed £25,834.50 in direct financial support to Leckhampton Primary School and local
education services.
This included:
| Year 6 | Activities | |
|---|---|---|
| ● | Year 6 Residential Trip (Isle of Wight) £7,500 |
|
| ● | Year 5&6 Bikeability £729 |
|
| ● | Year 6 Yearbooks £1,047 |
|
| ● | Year 6 Disco £200 |
|
| School Trips | ||
| ● | Young Voices Coach Transport £2,430 |
|
| ● | School Trip Subsidies (£300 per class) £4,905 |
|
| Other Events and Educational Support | ||
| ● | Completion of 2023/24 Book Fund £4,857 |
|
| ● | School Flexi Fund (resources, gazebos, lunchtime materials) £3,148 |
|
| ● | Calm Zone and iQuad support £600 |
|
| ● | Staff Appreciation Event (Pizza Lunch) £250 |
These funds have directly enhanced the educational and wellbeing opportunities available to pupils and contributed towards the school and their employees.
Priorities for the upcoming year include:-
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Rebuilding reserves through continued successful fundraising. Expanding community engagement via flagship events (Christmas and Summer Fairs)
-
supporting further educational enrichment projects such as STEM resources, library updates, and playground improvements.
B2B Accountancy Ltd : Wellington House, 57 Dyer Street, Cirencester, GL7 2PP Company Number: 09747469 VAT Number:386558345
Treasurer’s Controls and Financial Stewardship
The Treasurer has discharged duties responsibly and in full compliance with charity law.
Key controls evidenced include:
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Maintaining accurate and detailed accounts, recording income and expenses for each event.
-
Reconciling all transactions through SumUp and BACS payments with dual authorisation.
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Comprehensive, event-level financial records and reconciliations for AGM review.
Bank reconciliation and supporting documentation demonstrate clear oversight and prudence. At year end 31 August 2025, available funds and reserves were sufficient to maintain operations and planned commitments for FY 2025–26, ensuring the charity’s financial stability.
B2B Accountancy Ltd : Wellington House, 57 Dyer Street, Cirencester, GL7 2PP Company Number: 09747469 VAT Number:386558345
Conclusion and Recommendations
FoLPS continues to be a well-governed, transparent, and community-driven charity. Trustees and volunteers have effectively managed both operational and strategic responsibilities.
The financial performance in 2024-25 reflects strong community engagement and a willingness by all to benefit pupils of Leckhampton Primary School to the furtherance of their education with reward and recognition.
It is recommended that the committee:
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Maintain current high standards of event reconciliation and documentation.
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Review reserve policy annually to ensure sustainable levels of working capital.
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Revisit and confirm the charity’s objectives at each AGM to ensure ongoing compliance with the Charity Commission register.
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Continue exploring new income streams to diversify fundraising sources and support the budgeted commitments in 2025-2026.
B2B Accountancy Ltd : Wellington House, 57 Dyer Street, Cirencester, GL7 2PP Company Number: 09747469 VAT Number:386558345