## _**Trinity Church**_ ## **Report and Financial Statements** **For the year ended 31 March 2023** **Trinity Church Report and Financial Statements for the year to 31 March 2023** ## **Contents** |Legal and administrative information|2| |---|---| |Report of the Trustees|3| |Independent Examiner's Report to the Trustees of Trinity Church|5| |Statement of Financial Activities|6| |Balance Sheet|7| |Notes forming part of the financial statements|8-10| ## **Legal and administrative information** ## **Name and Registration** Trinity Church is registered as charity number 1088013 ## **Trustees at date of this Report** Stuart Fraser George Anelay Sean Clokey ## **Principal Address** c/o 10 Bepton Close Midhurst West Sussex GU29 9QR ## **Independent Examiner** Luke Simper Chartered Accountant Premier UK Business LLP Lyndum House High Street Petersfield Hampshire GU32 3JG 2 **Trinity Church Report and Financial Statements for the year to 31 March 2023** ## **Report of the Trustees for the year ended 31 March 2023** The Trustees are pleased to present this report together with the financial statements of Trinity Church for the year ending 31 March 2023. The report is prepared in accordance with the Constitution of the Church and the recommendations of the "Statement of Recommended Practice - Accounting and Reporting by Charities", and complies with current statutory requirements. ## **Constitution and objectives** Trinity Church is an evangelical free church, a member of the Fellowship of Independent Evangelical Churches, and meets each Sunday morning and evening for worship at Liphook Infants School, Liphook, Hampshire. In accordance with the Constitution, the Trustees are the elders together with any other member of the church who has been so appointed. The deacons are responsible under the elders for administrative matters. Accounts are kept by a treasurer who is appointed by the elders. The Pastor is paid a salary and all other offices and functions are carried out by unpaid volunteers. The purpose of the Church is solely the advancement of the Christian faith through the activities of the local church. Priority is given to the preaching and teaching of the whole of Scripture to every aspect of life. Regular small group meetings take place for prayer, fellowship, study, and training. The support of missions, both within the UK and internationally, is a major focus of the work of the Church and occasionally financial assistance is given to individuals in cases of hardship. The Church acknowledges its requirement to demonstrate clearly that it must have charitable purposes or “aims” that are for the public benefit. Details of how the Church has achieved this are provided in this report. The trustees confirm that they have paid due regard to the Charity Commission guidance on public benefit before deciding what activities the Church should undertake. ## **Financial Information and Future Developments** In the year ended 31 March 2023 the Church had an excess of expenditure over income amounting to £537. It is not the intention of the Church to accumulate funds other than sufficient to meet its reserves policy as set out hereafter. However the Trustees are mindful of the need to restrict expenditure within the ongoing level of income. There is no planned expenditure of a capital nature in the foreseeable future. The Church holds the following funds: **General Fund** (Unrestricted): This represents the unrestricted funds that are free to be used to further the aims and operation of the Church in accordance with the constitution. Most grants and expenses are paid from this fund. General Offerings and Gift Aid tax recovery form the main income to this fund. **Mission Fund** (Restricted): The restricted fund is used to hold donations specifically designated for those missions (both organisations and individuals) which the church supports. The movement on the fund is shown in note 8 to the accounts and there was a nil balance at 31 March 2023. **Pastors’ Discretionary Fund** (Restricted): Grants are made from this fund at the discretion of the pastor **Hardship Fund** (Restricted): This holds funds designated for distribution to individuals suffering particular financial hardship - some for specific recipients, and some to be used at the Deacons' discretion. 3 **Trinity Church Report and Financial Statements for the year to 31 March 2023** ## **Statement of Trustees' Responsibilities** The Trustees are required under the Charities Act 2011 to prepare financial statements for each financial year which give a true and fair view of the financial activities of the charity during the year and of its financial position at the end of the year. In preparing such financial statements, the Trustees are required to: - - select suitable accounting policies and then apply them consistently; - make judgements and estimates that are reasonable and prudent; - state whether applicable accounting standards and statements of recommended practice have been followed subject to any material departures disclosed and explained in the financial statements; - prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation. The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with applicable law and regulations. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. ## **Risk Assessment** Risk assessments of the major risks to which the church is exposed are in place and are reviewed regularly. A Child Protection Policy for the church has been prepared with advice from Christian Safeguarding Services (CSS) ## **Reserves Policy** It is the policy of the Church to hold an adequate cash reserve to maintain the ongoing commitments of the Church in respect to mission and ministry expenditure. At 31 March 2023 the unrestricted general reserve amounted to £49,322 and is considered to be sufficient to meet these commitments. Additional reserves may be set aside where, in the view of the Trustees (on the advice of the Deacons), it is prudent to allow for future expenditure plans. ## **Grants Policy** Grants are made to organisations and individuals in various ways. The grants to missions are made at the end of the financial year having regard to the surplus available on General Fund arising in the year. The amounts and organisations to whom grants are proposed to be made are selected by the leadership for confirmation by the congregation at an annual meeting, Grants to individuals associated with the church who are suffering hardship, may be made from time to time with the approval of the Elders. With regard to gifts restricted to a specific mission or individual, it is the policy of the Deacons to pass these sums on in full, as soon as possible. APPROVED BY THE TRUSTEES ON And signed on their behalf by Stuart Fraser Trustee 4 **Trinity Church Report and Financial Statements for the year to 31 March 2023** ## **Independent Examiner's Report on the accounts for the year ended 31 March 2023** ## **Respective responsibilities of the trustees and examiner** The trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year (under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to: • examine the accounts under section 145 of the 2011 Act, • follow procedures laid down in the General Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act, and - state whether particular matters have come to my attention. ## **Basis of independent examiner's report** My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a "true and fair view" and the report is limited to those matters set out in the statement below. ## **Independent examiner's statement** In connection with my examination, no matter has come to my attention which gives me reasonable cause to believe that in, any material respect: - the accounting records were not kept in accordance with section 130 of the Charities Act; or - the accounts did not accord with the accounting records; or - the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Luke Simper Chartered Accountant Date: Premier UK Business LLP Lyndum House High Street Petersfield 5 Trinity Church Report and Flnancial Statements for the year to 3 1 March 2023 Statement of Flnancial Actlvltles Unrestrleted Re$tricted 2023 2022 Total Not¢ Funds Funds Total Income froni: Donatlons and Interest Congregational Giving Interest Received Tajt recovery on Gift Aid Total Ineome 51,716 277 11,969 63,962 51,716 277 11,969 50,377 11,769 62.152 Expendlture on: Charitable Actlvltles Mission Giving Hardship Giving and Discretionary Fund Church Ministries Childrenl Youth Ministry Church Meetings Pastor and Administration 4,028 4,028 3,753 1,642 37 L,642 37 7,881 50,911 59 7,881 50,911 5,652 47,830 Total Expenditure 64,499 Net In￿Me/ IExpendltUT¢ -537 -537 4,858 Reconcillatlon of Funds Balances bTought forward l April 2022 49,859 937 50.796 45,938 Balatt¢es carrled forward 31 March 2023 49,322 937 50,259 Trinity Church Report and Financlal Statements for the year to 31 March 2023 Balance Sheet 2028 2022 Current Assets Debtors Debtor & DeposiL' .Gift aid tax to b¢ reLlaimed 1,442 1,442 3,038 4,480 5,027 Cash at bank and ltt hand Lloyds Lurrent ae¢oL]llt Cafcash eurrent aceouiit Cafcash dcp08lt account 7,457 4,,312 34.000 45,769 4,799 4,263 37,730 46,792 Total CurreJ)t Assets 50.796 51,272 Liabllities Provlslott for liabilltles and ¢h4rg¢s due wlthÈn one year Creditors 537 476 476 Total Liablllties 537 Net Assets 50,259 50,796 Funds see note 8 Restricted lilinds Unrestricted Funds - General ￿]lld Total Funds 937 937 49,329 50,259 50,796 Approved by the Truste¢8 on and signed on Lheir behalf by J ao23 Stuart Fraser Trustee Trinlty Church Report and Financlal Statements for the yeaT to 31 March 2023 Noto6 fornLlog part of th¢ Financlal Statelnents Accounthig Pollcle8 l. l Basis of Preparatlon The financial statcments of the charity have been prepared in accordance with the Statem¢nt of Recommended Practice: Accounting and Reporting by Charities prep￿ing their accounts in accordance with the Financial Reporting Standard applicable in the UK IFRS 1021 issued on 14th July 2014 and with the Charities Act 2011. 1.2 Equlpm¢ut Iterns of equipment Such as coznputers and projectors are expensed in the year of purchase. 1.3 Publ1¢ b¢nefkt Trinity Church meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially reeognised at historical cost unle88 Otherwise stated in the relevant accounting policy notes. 1.4 Golng ¢oncern Preparation of the aeeounts is on a goin8 coneern basis. The Trustees are of the view that the level of reserves will Support the charity going forward. Unr*8trActed nds Restricted Ftsnd6 2023 Total 2022 Total 2 Congregatlonal GI￿llg Giving Designated giving 51,716 51,716 50,307 70 50,377 51,716 51,716 3 M1881on Giving Irish Church Mission Grace Charities Barnabas Fund Trinity Outreach Expenses 1,500 1,500 1,500 1,500 1,500 1,500 loo 653 3,753 1,028 4,028 1,028 4,028 Trlnlty Church Report and FlnAneial Statements for the year to 31 Mareh 2023 Unre8trl¢ted Fundo Re¥trf¢t¢d Yund• 2023 Totsl 2022 Total 4 Chur¢h MlnlJtry Training Speakers Conference Attendance 693 850 99 1,642 693 850 99 1,642 59 59 5 Childrenlyouth Mlnlstry 37 37 6 Church Meetings Liphook Premises Church weekend and refreshtnents Music Licences, website etc Sundries 6,990 655 133 103 6,990 655 133 103 5.559 165 -72 7,881 7,881 5,652 7 Pastor and Adjnlnlstratlon Pastors, Salary, Nl and pensions Pastor's Expen$es and mileage Pastor's House Rent FIEC & Surrey Gospel Ptnship Independent ExamiTLer'8 Fee Bank Charges Insurance CCPAS vetting 31,729 634 15,950 1,250 624 76 380 268 31,729 634 15,950 1,250 624 76 30,185 64 15,300 1,103 624 97 350 107 380 268 50,911 50,911 47,830 The key management personnel of the charity comprise th¢ Board ofTru8t¢es. During the year, one trustee was remunerated for his role as Church Pastor. The total employee benefits lineluding employer national insurance and employer pension contributionsl of key management personnel of the Charity was £3 1,729. Trinity Church Report and Financial Statements for the year to 3 1 March 2023 8 Funds Unrestricted fund ~Re8tricted funds-___________ Total GeneraE Mission Pastors Hardtship fund fund Discretionary fulld fund Balance at l Aprxl 202 1 Income received 43,957 62.082 -56,180 1,044 70 242 695 45,938 62,1S2 -57,294 Expenditure -1,114 Balanee at l April 2022 49,859 242 695 50,796 In¢ome received 63,962 63,962 Expenditure -64,499 -64,499 Balance at 31 March 2023 49,322 242 695 50,259