Pendower Good Neighbour Project
Trustees Report For the Year Ended 31st March 2022
Charity Number 1088001
| Contents | Page |
|---|---|
| Reference and Administrative Information | 1 |
| Trustees' Report | 2 |
| Statement of Trustees’ Responsibilities | 4 |
| Independent Examiner's Report | 5 |
| Statement of Financial Activities | 6 |
| Balance Sheet | 7 |
| Notes to the financial statements |
8 -10 |
Reference and Administrative Information
Trustees
Christina Wilson Pat Young Shirley Irving Richard Bliss Joe Cullen
Chair Treasurer
Staff
Ruth Taylor Senior Project Worker Christine Gray Administrator Nicky Riches Children & Young People’s Support Worker Registered Address : 12-14 Sunnybank Avenue Pendower Estate Newcastle upon Tyne NE15 6SD Emai l: patpen@blueyonder.co.uk Bank Barclays Bank West Road Newcastle upon Tyne
Honorary Independent Examiner: Elaine F Nylander
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Trustees’ Report
Structure, Governance and Management
The Trust is governed by its Constitution and managed by a voluntary Management Committee. Trustees are elected by members at the Annual General Meeting.
Objectives
The objectives of the charity are set out in its governing document and are summarised as follows:
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To benefit the socially and economically disadvantaged area of Pendower Estate.
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To advance education.
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To develop capacity of Pendower inhabitants to participate fully in society as responsible citizens.
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To eliminate discrimination and encourage equality of opportunity.
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To develop capacity of Pendower inhabitants to identify and help meet their needs.
Main Activities
To support improvements to housing and environment, building capacity and improving quality of life to encourage the development of children and young people. To support pensioners continued independent living in the community.
Achievements and performance 2021-2022
2021/22 has still very much been influenced by the continuing presence of Covid-19 and the changing restrictions and we have had to adapt our work accordingly. The most significant change to our work has been having to move most of what we do outdoors as our indoor space is too small to be Covid safe.
Because of this there has been investment in the garden to create spaces which can be used all year round. This has included outdoor power sources, lighting, and a canopy over the pizza garden. We were also very fortunate to have been selected by Home Group to have work done to improve an area of the garden which has now been transformed into the ‘secret garden’ with play equipment and seating. Most of the work was carried out by BAM and this is now an amazing asset for the project - the children absolutely love it! We also managed to secure funding from B&Q to make improvements to our main garden area and from the Community Health Fund to buy outdoor heaters and blankets.
In April 2021 we were able to have larger numbers again at our Easter Holiday activities and after that our after school sessions returned in full with 5 groups a week. The children have adapted well to being outdoors and the space and freedom this has given them. Our 6-9’s group has proved so popular we have had to have a waiting list for new members. Our school holiday sessions have also been very successful and we have had continued funding via Streetgames and the Holiday Activity Fund for the Best Summer Ever and, for the first time, the Best Christmas Ever. This enabled us to offer physical activities, creative play and hot food for our families. We were also able to work in partnership with other local organisations who provided trips or sessions including the Newcastle Trampoline Park, the Centre for Life and British Cycling. We are also especially grateful to Healthworks Newcastle who have provided many cooking sessions at our holiday activities as well as with parents.
In June 2021 we were able to restart our adult groups including our lunch club and Naughty Nanas. People were delighted to be back as many people had been very isolated and lonely. The Covid-19 vaccination programme started to give people a bit of hope and the confidence to join in with groups again. The Nanas quickly launched themselves into knitting poppies for our Remembrance display and filling shoeboxes for Link to Hope. We also started a new group for women focusing on wellbeing and skills. We worked in partnership with Upstart Enterprise to establish this group who now call themselves the Crafty Lasses. They have worked on goal setting and their CV’s as well as enjoying cookery, crafts and wellbeing activities. Most importantly it has given them the chance to meet and socialise with other women and to help build their self-confidence.
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Achievements and performance 2021-2022 continued
We were able to hold a number of outdoor community events again including our AGM and popular Harvest Event and a fantastic Christmas event to celebrate the opening of our new Secret Garden. This was mostly organised by the Crafty Lasses group who did a brilliant job. In January 2022 the West End Voices choir visited our orchard for a Wassail event which was great fun. We also secured funding from Awards for All for our community events for the rest of 2022.
In February and March 2022 we worked with Judith Green and the St James Heritage & Environment Group to be part of their film project for Hadrian 1900 called ‘Gannin Along the Wall’. Our Nanas and a group of young people took part and it was brilliant fun – despite the dreadful weather conditions! The film can be viewed on their website – www.stjamesheritage.com.
Another major new piece of work for us this year has been the establishment of our ‘Pendower Pantry’. We secured funding via the Community Foundation to enable us to pay for a subscription to Fareshare from whom we receive a food delivery every week. Some food is sold very cheaply, with most items only 25p and some is given away for free. In addition we receive free surplus items from Sainsbury’s and Lidl via Neighbourly which we give away to anyone who needs it. This is helping those people who are struggling financially due to the increased cost of living and also those interested in reducing food waste. We are seeing increasing numbers of people accessing this service and from a diverse range of backgrounds.
Risk Review
The Project is dependent on grants from charitable trusts. The Management Committee regularly reviews the position of future funding.
Reserves Policy
The Project held enough unrestricted funds to cover three to six months core costs and running costs at the end of the year end and also held restricted funds (£25,596) which are mainly grants paid in advance. The Trustees consider these are an adequate level of reserves to safe guard the Project against unforeseen eventualities.
On behalf of the Trustees
Christina Wilson Chair of Trustees
15/09/2022
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Statement of Trustees’ responsibilities in respect of the Trustees’ report and the financial statements
The Charities Act 1993 requires the Trustees of the Charity to prepare financial statements for each financial year which give a true and fair view of the Charity’s financial activities during the year and of its financial position at the end of the year.
In preparing the financial statements the Trustees are required to:
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select suitable accounting policies and apply them consistently;
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make judgements and estimates that are reasonable and prudent;
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follow applicable accounting standards and the charities SORP, disclosing any departures in the financial statements and
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prepare the financial statements on the going concern basis unless it is inappropriate to assume that the Charity will continue in operation.
The Trustees are also responsible for keeping proper accounting records that disclose with reasonable accuracy the financial position of the Charity and to enable them to ensure that the financial statements comply with the law. The Trustees are also responsible for safeguarding the Charity assets and hence take reasonable steps to prevent and detect fraud and other irregularities.
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Independent Examiner’s Report to the Trustees of Pendower Good Neighbour House Project
I report on the financial statements of the Pendower Good Neighbour Project for the year ended 31st March 2022 which are set out on pages 5 to 9.
Respective responsibilities of Committee and Examiner
The charity’s Trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year (under section 43(2) of the Charities Act 1993 (the Act) and that an independent examination is needed.
It is my responsibility to: Examine the accounts (under section 43 of the Act); To follow the procedures laid down in the General Directions given by the Charity Commission (under section 43(7)(b) of the Act); and
To state whether particular matters have come to my attention.
Basis of independent examiner’s statement
An examination includes a review of the accounting records kept by the Project and a comparison of the financial statements presented with those records. It also includes consideration of any unusual items or disclosures in the financial statements, and seeking explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the financial statements.
Independent examiner’s statement
In the course of my examination, no matter has come to my attention:
1 which gives me reasonable cause to believe that, in any material respect, the Committee have not met the requirements to ensure that:
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proper accounting records are kept; and
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financial statements are prepared which agree with the accounting records; or
2 To which, in my opinion, attention should be drawn in order to enable a proper understanding of the financial statements to be reached.
Elaine F Nylander BA FCA 15/09/2022 Chartered Accountant
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Pendower Good Neighbour Project
Financial Statements For the Year Ended 31[st] March 2022
Charity Number 1088001
Statement of Financial Activities for the year ended 31st March 2022
| Statement of Financial Activities for the year ended 31st March 2022 |
||||||||
|---|---|---|---|---|---|---|---|---|
| Total | Total | |||||||
| Unrestricted | Restricted | 2022 | 2021 | |||||
| £ | £ | £ | £ | |||||
| Note | ||||||||
| Incoming Resources | ||||||||
| Grants and donations | 3 | 7,977 | 46,544 | 54,521 | 92,010 | |||
| Donated services andfacilities | 4 | 0 | 8,000 | 8,000 | 8,000 | |||
| Total Incoming Resources | 7,977 | 54,544 | 62,521 | 100,010 | ||||
| Resources Expended | ||||||||
| Salaries | 5 | 20 | 42,321 | 42,341 | 41,557 | |||
| SessionalCosts | 0 | 240 | 240 | 0 | ||||
| CoreActivities and events | 0 | 2,028 | 2,028 | 400 | ||||
| Children's activities and events | 0 | 803 | 803 | 960 | ||||
| Lockdown Activities | 0 | 0 | 0 | 6,719 | ||||
| Pensioners activities and events | 0 | 103 | 103 | 0 | ||||
| Premises costs | 0 | 5,332 | 5,332 | 5,653 | ||||
| Propertyrental | 0 | 7,500 | 7,500 | 7,500 | ||||
| Stationary &Printing | 0 | 269 | 269 | 0 | ||||
| Insurance | 0 | 1,928 | 1,928 | 1,695 | ||||
| Repairs &Renewals | 0 | 1,966 | 1,966 | 5,175 | ||||
| Professional fees | 0 | 400 | 400 | 376 | ||||
| Moneywise | 5,966 | 0 | 5,966 | 4,703 | ||||
| Publicity | 0 | 80 | 80 | 0 | ||||
| Subscriptions | 60 | 95 | 155 | 74 | ||||
| Volunteercosts | 0 | 0 | 0 | 692 | ||||
| HistoryProject | 0 | 1,153 | 1,153 | 804 | ||||
| Lottery Club | 0 | 288 | 288 | 215 | ||||
| Independent examination fee | 6 | 500 | 500 | 500 | ||||
| Total Resources Expended | 6,046 | 65,006 | 71,052 | 77,023 | ||||
| Net Outgoing Resources | 1,931 | (10,462) | (8,531) | 22,987 | ||||
| Total Funds Brought Forward | 21,353 | 36,233 | 57,586 | 34,599 | ||||
| Total Funds Carried Forward | 23,284 | 25,771 | 49,055 | 57,586 | ||||
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Balance Sheet At 31st March 2022
| Note Current Assets Cash at bank and in hand 7 Total Current Assets Creditors: Amounts falling due within one year 8 Net Current Assets Less Current Liabilities Total Assets less Current Liabilities Funds Unrestricted funds Restricted funds 9 Total Fund |
2022 £ 49,057 49,057 0 49,057 49,057 6,461 42,596 49,057 |
2021 £ 58,732 |
|---|---|---|
| 58,732 | ||
| 1,146 | ||
| 57,586 | ||
| 57,586 | ||
| 6,357 51,229 |
||
| 57,586 |
Approved by the Trustees on 15/09/2022 and signed on their behalf by:
Christina Wilson Chair
Pat Young Treasurer
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Notes
( to the accounts for the year ended 31[st] March 2022)
1 Basis of accounting
p p g of Recommended Practice. “Accounting and Reporting by Charities” (SORP) 2005 and with the Accounting Standards and
2 Accounting Policies
Incoming Resources
Recognition of incoming resources
These are included in the Statement of Financial Activities (Sofa) when: The Charity becomes entitled to the resources;
The Trustees are virtually certain they will receive the resources; and
The monetary value can be measured with sufficient reliability.
Grants and Donations
Grants and donations are only included in the Sofa when the charity has unconditional entitlement to the resources.
Donated services and facilities
y g ( q p ) charity is reasonably quantifiable, measurable and material. The value placed on these resources is the estimated value to
Expenditure and Liabilities
Liability Recognition
Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources.
Tangible Fixed Assets
Tangible fixed assets are capitalised if the cost is at least £500
3 Grants and Donations
| Restricted Income Running Costs Contributions Awards for All Heritage & Environment Group Barbour Foundation B & Q Foundation Arnold Clark Community foundation Fareshare Pendower Pantry Community Health Fund St Hildas Carrie Reay / Grass Roots HMRC JRS Grant Co-op Membership Fund NCC Grounwork uk (comic relief) Street Games High Sherriff Lunch Club Lottery Club Choir Unrestricted income Donation Gift Aid Fundraising Polling Station Moneywise Bank Interest TOTAL |
£ 2,080.00 10,000.00 744.00 2,000.00 4,500.00 1,000.00 3,050.00 1,660.00 1,000.00 5,500.00 3,000.00 449.99 2038 100 1,600.00 5,565.00 750.00 666.00 330.00 511.00 575 779 278 5,966 375 4 54,521 |
|---|---|
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Notes (continued)
4 Donated Services and Facilities
p p ( ) y p y Newcastle City Council and independent examination of the financial statements (£500)
5 Staff Costs
| 2022 | 2021 | ||
|---|---|---|---|
| £ | £ | ||
| Gross Wages | 39,940 | 41,557 | |
| Employers National Insurance | Costs | 2,401 | 0 |
| Total Staff Costs | 42,341 | 41,557 | |
| Average Number of full time | equivalent employees in the | ||
| year | 2 | 2 | |
| p y | p y | ||
| technical support, parents and | toddlers. | ||
| 6Fees for Examination of the Accounts | 2022 | 2021 | |
| £ | £ | ||
| Independent examination of the accounts (see Note 4) | 500 | 500 | |
| 7 Cash at Bank & In hand | |||
| 2022 | 2021 | ||
| £ | £ | ||
| Cash at Bank | 48,866 | 58,459 | |
| Petty Cash | 191 | 273 | |
| 49,057 | 58,732 | ||
| 8 Creditors and Accruals | |||
| 2022 | 2021 | ||
| £ | £ | ||
| Inland Revenue | 0 | 1,146 |
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Notes (continued)
9 Movement in Restricted Funds
| Balance at 1st April 2021 |
Incoming Resources |
Outgoing Resources |
Transfers | Balance at 31st March 2022 |
|||||
|---|---|---|---|---|---|---|---|---|---|
| £ | £ | £ | £ | £ | |||||
| Core Funding including staffing | 28,460 | 37,121 | 50,704 | 5,884 | 20,761 | ||||
| Staffing and overhead for children and young peoples activities |
3,645 | 7,915 | 4,756 | (5,884) | 920 | ||||
| Practical help for Pensioners Social activities, salary and overheads |
1,454 |
997 | 392 | 0 | 2,059 | ||||
| History Project | 2,674 | 511 | 1,153 | 0 | 2,032 | ||||
| 0 | 0 | 0 | 0 | 0 | |||||
| 36,233 | 46,544 | 57,005 | 0 | 25,772 |
Included in the History Project fund is a sum of £2674 which we are holding for the St James Choir.
10 Transactions with Related Parties
There were no transactions with related parties during the year ended 31[st] March 2022
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Independent Examiner’s Report to the Trustees of Pendower Good Neighbour House Project
I report on the financial statements of the Pendower Good Neighbour Project for the year ended 31st March 2022 which are set out on pages 5 to 9.
Respective responsibilities of Committee and Examiner
The charity’s Trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year (under section 43(2) of the Charities Act 1993 (the Act) and that an independent examination is needed.
It is my responsibility to: Examine the accounts (under section 43 of the Act); To follow the procedures laid down in the General Directions given by the Charity Commission (under section 43(7)(b) of the Act); and
To state whether particular matters have come to my attention.
Basis of independent examiner’s statement
An examination includes a review of the accounting records kept by the Project and a comparison of the financial statements presented with those records. It also includes consideration of any unusual items or disclosures in the financial statements, and seeking explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the financial statements.
Independent examiner’s statement
In the course of my examination, no matter has come to my attention:
1 which gives me reasonable cause to believe that, in any material respect, the Committee have not met the requirements to ensure that:
-
proper accounting records are kept; and
-
financial statements are prepared which agree with the accounting records; or
2 To which, in my opinion, attention should be drawn in order to enable a proper understanding of the financial statements to be reached.
Elaine F Nylander BA FCA 15/09/2022 Chartered Accountant
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