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← Ashbrooke Sports Club Limited

2025-03-31-accounts

Registered Company Number: 04034415 (England and Wales) Registered Charity Number: 1087978

REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 FOR ASHBROOKE SPORTS CLUB LIMITED

(A COMPANY LIMITED BY GUARANTEE)

NE Accountancy Services Ltd Chartered Accountants Salvus House Aykley Heads Durham DH1 5TS

ASHBROOKE SPORTS CLUB LIMITED (A COMPANY LIMITED BY GUARANTEE)

CONTENTS OF THE FINANCIAL STATEMENTS For the Year Ended 31 March 2025

Page
Report of the Trustees 1 to 3
Independent Examiner’s Report 4 to 5
Statement of Financial Activities 6
Balance Sheet 7
Notes to the Financial Statements 8 to 13
Detailed Statement of Financial Activities 14 to 15

ASHBROOKE SPORTS CLUB LIMITED (A COMPANY LIMITED BY GUARANTEE)

REPORT OF THE TRUSTEES

For the Year Ended 31 March 2025

The Trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report for the year ended 31 March 2025. The Trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015).

OBJECTIVES AND ACTIVITIES

Objectives and aims

The objectives of the charity are as set out in the Memorandum and Articles of Association, namely to provide for the inhabitants of Sunderland and its surrounding area in the interests of social welfare facilities for bowling, cricket, rugby football, squash and other healthy recreation and leisure time occupation, irrespective of ability and with the object of improving the conditions of life for the said inhabitants.

Public benefit

The Trustees have had due regard to the guidance published by the Charity Commission on public benefit.

The work of Ashbrooke Sports Club Limited benefits the people of Sunderland and the surrounding areas who participate in the various sports activities on offer.

ACHIEVEMENT AND PERFORMANCE

Charitable activities

Ashbrooke has continued to maintain its commitment to sport. The club is open for access to all in Sunderland and the surrounding area to advance and maintain their fitness, well-being, participation and enjoyment of the facilities.

The Trustees have been satisfied with progress in diversifying the membership and participation, whereby greater opportunity for the women and girls to participate has been advanced as has the provision for children.

The clubs general membership levels in the different sporting sections is improving, helped by the determination of the Trustees and numerous others (both members and non-members) who have indicated a willingness to help with the various tasks required following a staffing restructure just after the end of the financial year in question.

FINANCIAL REVIEW

Financial position

Our financial results show a further deficit for the year of £1,177, which again is disappointing in light of the results of the previous year, however there were additional unexpected costs incurred following the accidental fire in December 2024.

The financial year includes three months of salary costs for grounds staff and our former General Manager who were all made redundant in the summer of 2024. These costs will not be replicated in 2025/2026.

Despite the small deficit for the year the balance sheet remains in a healthy positive position. With each section responsible for its own costs and the Trustees managing the club as a whole, we really hope that the future is a lot brighter.

1

ASHBROOKE SPORTS CLUB LIMITED

(A COMPANY LIMITED BY GUARANTEE)

REPORT OF THE TRUSTEES (Cont) For the Year Ended 31 March 2025

Reserves policy

The Trustees have reviewed the charity’s needs for reserves held under review, monitoring the level of reserves held throughout the year as part of the normal monitoring and budgetary process.

After reviewing the reserves held at present, the Trustees have a reasonable expectation that the charity has adequate resources to continue in operation for the foreseeable future. The charity therefore continues to adopt the going concern basis in preparing the financial statements.

FUTURE PLANS

Following on from our last Annual Report the Trustees arranged a loan of £310,000 which was received on 5[th] April 2024. These funds have enabled debts to be restructured and at a cheaper rate, a staffing restructure (with the associated redundancy costs) as well as a variety of trading accounts brought up to date.

Good progress is being made regarding the ongoing land sale. We have signed a contract with Esh Homes Limited and are hopeful that this matter will be concluded in the following financial year. Our professional advisers confirm that matters are progressing in a positive direction.

We continue to benefit from the expertise and commitment of a wide range of members across the spectrum of clubhouse, outdoor and administrative tasks. It is vital that this continues in us all embracing the ‘one club’ concept.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.

Charity constitution

Ashbrooke Sports Club Limited is a charitable company limited by guarantee. The charity was established under a Memorandum of Association, which established the objectives and powers of the company, and is governed under its Articles of Association. The members of the company are the current Trustees and the liability of the members is limited. Every member of the charity promises, if the charity is dissolved while he or she is a member (or within 12 months after he or she ceases to be a member), to contribute such sum (not exceeding £10) as may be demanded of him or her towards payment of the debts and liabilities of the charity incurred before he or she ceases to be a member, and of the costs, charges and expenses of winding up.

Appointment of new Trustees

The management of the charitable company is the responsibility of the Trustees who are appointed under the terms of the Memorandum and Articles of association. At each annual general meeting one third of the directors retire and are eligible for re-election if the vacancies have not been filled.

Organisational structure

The Trustees attend Board meetings throughout the period as required.

2

ASHBROOKE SPORTS CLUB LIMITED (A COMPANY LIMITED BY GUARANTEE)

REPORT OF THE TRUSTEES (Cont) For the Year Ended 31 March 2025

REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number

04034415 (England and Wales)

Registered Charity number

1087978

Registered office

West Lawn Ashbrooke Road Sunderland Tyne and Wear SR2 7HH

Trustees

P Geehan (resigned 31/12/24) F Patterson J Gillon (resigned 07/10/2024) I P McConnell D Carter M A Collins (appointed 27/11/24) S Grieves (appointed 13/02/25)

Independent Examiner

Gerald Henderson FCA FCCA Institute of Chartered Accountants in England and Wales NE Accountancy Services Ltd Salvus House Aykley Heads Durham DH1 5TS

Approved by order of the Board of Trustees on and signed on its behalf by:

Ian McConnell

21 August 2025

3

ASHBROOKE SPORTS CLUB LIMITED (A COMPANY LIMITED BY GUARANTEE)

Independent examiner’s report to the Trustees of Ashbrooke Sports Club Limited (A Company Limited by Guarantee) (‘the Company’)

I report to the charity Trustees on my examination of the accounts of the Company for the year ended 31 March 2025.

Responsibilities and basis of report

As the charity’s Trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner’s statement

Since the Company’s gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of both the Institute of chartered Accountant in England and Wales and the Association of Chartered Certified Accountants, which are one of the listed bodies.

I have completed my examination. I can confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. Accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or

  2. The accounts do not accord with those records; or

  3. The accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or

  4. The accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).

Matters of uncertainty

The charity has made a deficit for the year of £1,177 which is a decrease on the deficit of £87,494 made in 2024. These results follow a protracted period of poor financial results over several years and various committee changes and the impact of a fire during the year.

As a result of the historic poor financial performance the charity has previously struggled to pay its debts as they fall due and was therefore technically classified as insolvent. This has been alleviated in the short term by the receipt of an additional loan in April 2024. However the charity still has net current liabilities of £32,185 and the long term future of the charity hinges on the successful sale of land owned by the charity. As stated in the future plans section of the trustees report on page 2 progress is being made in this regard which will allow the outstanding loans to be repaid. If this land sale cannot be concluded before the available cash reserves run out then I believe therefore that there will be a material uncertainty as to the charity’s ability to continue as a going concern.

4

(A COMPANY LIMITED BY GUARANTEE)

ASHBROOKE SPORTS CLUB LIMITED

Independent examiner’s report to the Trustees of Ashbrooke Sports Club Limited (A Company Limited by Guarantee) (‘the Company’) (Cont)

The trustees believe they now have sufficient cash reserves to meet the charity’s financial obligations as they fall due until the land sale can be concluded. They also believe they can secure the future of the charity through the plans stated in the Trustees Report which include a combination of cost cutting, restructuring of the charity’s operations and finances.

On this basis they believe the charity to be a going concern and have drawn up the accounts on a going concern basis. The accounts do not therefore include any adjustments which would result should the charity not be considered a going concern.

I have no other concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Gerald Henderson FCA FCCA Institute of Chartered Accountants in England and Wales NE Accountancy Services Ltd Chartered Accountants Salvus House Aykley Heads Durham DH1 5TS

21 August 2025

5

ASHBROOKE SPORTS CLUB LIMITED (A COMPANY LIMITED BY GUARANTEE)

STATEMENT OF FINANCIAL ACTIVITIES For the Year Ended 31 March 2025

Note
INCOME AND ENDOWMENTS FROM
Subscriptions, donations and legacies
Other trading activities
2
Grant received
Total Income
EXPENDITURE ON
Raising funds
Charitable activities and support costs
Charitable activities and support costs
Total Expenditure
NET INCOME/(EXPENDITURE) FUNDS
RECONCILIATION OF FUNDS
Total funds brought forward
TOTAL FUNDS CARRIED FORWARD
 2025
£
11,299
476,726
-
488,025
143,421
345,781
489,202
(1,177)
735,000
733,823
 2024
£
31,459
348,704
5,830
385,993
125,049
348,438

473,487

(87,494)
822,494

735,000

6

ASHBROOKE SPORTS CLUB LIMITED

(A COMPANY LIMITED BY GUARANTEE)

BALANCE SHEET

As at 31 March 2025

Note
FIXED ASSETS
Tangible assets
6
CURRENT ASSETS
Stocks
7
Debtors
8
Cash at bank and in hand
CREDITORS
Amounts falling due within one year
9
NET CURRENT LIABILITIES
TOTAL ASSETS LESS CURRENT
LIABILITIES
CREDITORS
Amounts falling due after more than one year
10
NET ASSETS
FUNDS
Unrestricted funds
13
TOTAL FUNDS		 2025
£
1,187,862
10,491
100,803
55,572
166,866
(199,051)
(32,185)
1,155,677
(421,854)
733,823

733,823
733,823
 2024
£
1,147,529
5,500
4,078
4,400
13,978
(331,189)
(317,211)
830,318
(95,318)
735,000

735,000
735,000

The Trustees consider that the charitable company is entitled to exemption from the requirement to have an audit under the provisions of section 477 of the Companies Act 2006 ("the Act") and members have not required the charitable company to obtain an audit for the year in question in accordance with section 476 of the Act.

The Trustees acknowledge their responsibility for

The financial statements were approved by the Trustees on 21 August 2025 and signed on their behalf, by:

I McConnell

7

ASHBROOKE SPORTS CLUB LIMITED

(A COMPANY LIMITED BY GUARANTEE)

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 31 March 2025

1. ACCOUNTING POLICIES

Basis of preparation of the financial statements

The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS102) and the Companies Act 2006. Ashbrooke meets the definition of a public benefit entity under FRS102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note. The financial statements are prepared in sterling which is the functional currency of the charity.

Income

All incoming resources are included in the Statement of financial activities when the charitable company is legally entitled to the income and the amount can be quantified with reasonable accuracy. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of receipt.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the liability can be measured reliably. All expenditure is accounted for on an accruals basis and has been included under expense categories that aggregate all costs for allocation to activities. Where costs cannot be directly attributable to particular activities, they have been allocated on a basis consistent with the use of the resources.

Fund accounting

General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the charitable company and which have not been designated for other purposes. Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors which have been raised by the charitable company for particular purposes. The aim and use of each restricted fund is set out in the notes to the financial statements.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Freehold property - 2% on cost Plant and machinery - 15% on reducing balance Fixtures and fittings - 15% on reducing balance

Stocks

Stocks are valued at the lower of cost and net realisable value, after making allowance for obsolete and slowmoving items.

Taxation

The charity is exempt from corporation tax on its charitable activities.

8

ASHBROOKE SPORTS CLUB LIMITED (A COMPANY LIMITED BY GUARANTEE)

NOTES TO THE FINANCIAL STATEMENTS (cont) For the year ended 31 March 2025

ACCOUNTING POLICIES (Cont.)

Hire purchase and leasing commitments.

Rentals paid under operating leases are charged to the Statement of Financial Activities on a straight line basis over the period of the lease.

Pension costs and other post-retirement benefits

The charitable company operates a defined contribution pension scheme. Contributions payable to the pension scheme are charge to the Statement of Financial Activities in the period to which they relate.

2. OTHER TRADING ACTIVITIES

Bar sales
Hire of rooms and pitches
Hire of squash courts
Insurance claim
Sundry income		 2025
£
300,296
69,437
1,624
89,514
15,855
476,726		 2024
£
273,839
67,573
6,368
-
924
348,704

3. NET INCOME/(EXPENDITURE)

Net income/(expenditure) is stated after charging/(crediting):

2025 2024
£ £
Depreciation 12,974 10,861
Hire of plant and machinery 6,143 6,170

4. TRUSTEES’ REMUNERATION AND BENEFITS

There were no trustees’ remuneration or other benefits for the year ended 31 March 2025 (2024 - £Nil).

Trustees’ expenses

There were no trustees’ expenses paid for the year ended 31 March 2025 (2024 - £Nil).

9

ASHBROOKE SPORTS CLUB LIMITED (A COMPANY LIMITED BY GUARANTEE)

NOTES TO THE FINANCIAL STATEMENTS (cont) For the year ended 31 March 2025

5. STAFF COSTS

Wages and salaries
Other pension costs		 2025
£
111,560
1,603
113,163		 2024
£
187,979
2,057
190,036

The average number of monthly employees during the year was as follows:

2025 2024
Club activities 10 11

No employees received emoluments in excess of £60,000.

6. TANGIBLE FIXED ASSETS

COST
As at 1 April 2024
Additions
Disposals
As at 31 March 2025
DEPRECIATION
As at 1 April 2024
Charge for the year
Eliminated on disposals
As at 31 March 2025
NET BOOK VALUE
As at 31 March 2025
As at 31 March 2024		 Freehold
property
£
1,181,176
-
-
1,181,176
57,491
6,653
-
64,144
1,117,032
1,123,685		 Plant and
machinery
£
110,714
9,132
-

119,846

99,667
2,762
-

102,429

17,417

11,047		 Fixtures
and
Fittings
£
120,600
44,174
-
121,846

107,803
3,558
-
111,361

53,413

12,797		 Totals
£
1,412,490
53,306
-
1,465,797
264,961
12,973
-
277,934
1,187,862
1,147,529

10

ASHBROOKE SPORTS CLUB LIMITED (A COMPANY LIMITED BY GUARANTEE)

NOTES TO THE FINANCIAL STATEMENTS (cont) For the year ended 31 March 2025

Included in cost or valuation of land and buildings is freehold land of £958,837 (2024 - £958,837) which is not depreciated.

The freehold property at Ashbrooke Sports Club, Ashbrooke Road, Sunderland was professionally valued in March 2012 by Robertson Simpson Ltd and Chadwick Property Consultants. Three separate bases of valuation were given, as follows:

  1. Present occupation by the club as a going concern £600,000.

  2. Vacant possession £600,000.

  3. With planning consent for 4-star hotel accommodation with associated car parking etc £1,240,000.

The professional valuation given in October 2009 was £900,000, at which figure it remains in the accounts. Under the transitional provisions of FRS 102 this valuation is treated as deemed cost and consequently there is no requirement to update this valuation.

7. STOCKS

Stock
. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Trade debtors
Other debtors
Accrued income
Prepayments		 2025
£
10,491
2025
£
4,995
236
89,514
4,434
99,179		 2024
£
5,500
2024
£
2,691
-
-
1,387
4,078

8. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

11

ASHBROOKE SPORTS CLUB LIMITED (A COMPANY LIMITED BY GUARANTEE)

NOTES TO THE FINANCIAL STATEMENTS (cont) For the year ended 31 March 2025

9.CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

Bank loans and overdrafts (see note 11)
Other loans
Hire purchase
Trade creditors
Social security and other taxes
VAT
Brewery loan
Other creditors
Accrued expenses
0. CREDITORS: AMOUNTS FALLING DUE AFTER MORE THAN ONE YEAR
Bank loans (see note 11)
Other loan
Hire purchase
1. LOANS
An analysis of the maturity of loans is given below:
Amounts falling due within one year on demand
Amounts falling due between two and five years
Amounts falling due in more than five years: repayable by instalments		 2025
£
5,956
24,000
-
14,087
6,442
1,516
-
31,453
115,597

199,051

2025
£
27,297
394,557
-
421,854

2025
£
29,956
96,000
325,854		 2024
£
153,050
13,057
4,300
17,382
9,215
9,250
31,939
12,752
80,244
331,189

2024
£
33,253
60,000
2,065
95,318

2024
£
198,046
93,253
-

10. CREDITORS: AMOUNTS FALLING DUE AFTER MORE THAN ONE YEAR

11. LOANS

An analysis of the maturity of loans is given below:

12

ASHBROOKE SPORTS CLUB LIMITED (A COMPANY LIMITED BY GUARANTEE)

NOTES TO THE FINANCIAL STATEMENTS (cont) For the year ended 31 March 2025

12. SECURED DEBTS

The following secured debts are included within creditors:

Bank loans 2025
£
33,253
 2024
£
186,303

The bank loan is secured against the freehold property.

13. MOVEMENT IN FUNDS

2025
UNRESTRICTED FUNDS
General Funds
Designated
TOTAL FUNDS
2024
UNRESTRICTED FUNDS
General Funds
Designated
TOTAL FUNDS		 At
01.04.2024
£
251,276
483,724
735,000

At
01.04.2023
338,770
483,724
822,494
 Incoming
resources
£
488,025
-
488,025

Incoming
resources
385,993
-
385,993
 Resources
expended
£
(489,202)
-
(489,202)
Resources
expended
(473,487)
-
(473,487)		 At
31.03.2025
£
250,088
483,724
733,823
At
31.03.2024
251,276
483,724
735,000

14. OPERATING LEASE COMMITMENTS

Lessee

At the reporting end date the company had outstanding commitments for future minimum lease payments under non-cancellable operating leases of £6,143 (2024 £8,668).

13

ASHBROOKE SPORTS CLUB LIMITED (A COMPANY LIMITED BY GUARANTEE)

DETAILED STATEMENT OF FINANCIAL ACTIVITIES For the Year Ended 31 March 2025

Income and Endowments
Donations and sponsorship
Subscriptions
Other trading activities
Hire of rooms and pitches
Hire of squash courts
Insurance claim
Sundry income
Grant received
Bar
Bar sales
Expenditure
Bar expenditure
Wages and national insurance
Staff pensions
Stocktaking fees
Rates and water
Light and heat
Telephone and internet
Insurance
Licences and subscriptions
Satellite TV
Cardnet charges
Hire of equipment
Repairs and maintenance
Cleaning, recycling and hygiene services
Depreciation
Bar profit/(loss)
Total incoming resources		 2025
£
133,033
94,396
1,350
1,250
3,022
11,594
997
3,777
1,443
7,695
3,719
4,192
7,290
12,676
3,558		 2025
£
5,639
5,660		 2024
£
115,281
112,847
1,126
1,314
2,248
10,089
615
5,119
1,363
7,091
2,107
4,010
13,618
9,400
2,258		 2024
£
1,550
29,909
11,299 31,459
69,437
1,624
89,514
15,855		 67,573
6,368
-
924
176,430 74,865
- 5,830
300,296
(289,992)		 273,839
(288,486)
10,304 (14,647)
488,025 385,993

14

ASHBROOKE SPORTS CLUB LIMITED (A COMPANY LIMITED BY GUARANTEE)

DETAILED STATEMENT OF FINANCIAL ACTIVITIES (cont) For the Year Ended 31 March 2025

Club expenditure
2025
Charitable activities
£
Wages and national insurance
Staff pensions
Rates and water
Light and heat
Insurance
Telephone and internet
Printing, postage and stationery
Sundry expenses
Hire of equipment
Repairs and maintenance
Cleaning, recycling and hygiene services
Subscriptions refund
Grants payable
Donations to affiliated sporting sections
Bank charges
Loan interest
Hire purchase interest
Profit on disposal of assets
Depreciation
Support costs
Legal and professional fees
Consultancy
Fundraising costs
Accountancy
Independent examiners fees
Total resources expended
Net income/(expenses)		 2025
2024
£
£
17,164
253
3,022
11,594
3,777
996
209
3,861
1,951
96,804
704
11,000
-
480
802
28,612
296
-
9,416
190,941
1,718
810
-
3,781
1,960
8,296
489,202
(1,177)		 2024
£
75.132
931
2,247
10,088
5,119
614
313
1,546
2,160
13,618
-
-
11,500
-
1,251
16,143
642
(9,000)
8,603
140,907
17,810
15,513
600
6,211
3,960
44,094
473,487
(87,494)

15