OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

2022-07-31-accounts

Honeywell Schools Parent Teacher and Friends Association

Registered Charity Number: 1087950

Trustee Annual Report and Financial Statements

Year ended 31 July 2022

Honeywell Schools Parent Teacher and Friends Association Annual report of the Trustees for the year ended 31 July 2022

Registered Charity Number: 1087950

Registered address:

Honeywell Schools PTFA Honeywell Junior & Infant School Honeywell Road London SW11 6EF

Trustees during 2021/22

Ella Ardalan (Co-Chair) Andrea Vecchi (Co-Chair) Patrick Doig (Co-Treasurer)

Thomas Gygax (Secretary) Paula Marianne Haggstrom (Lead fundraiser)

Appointed at AGM on 6 October 2020 Appointed at AGM on 16 September 2021 Co-opted as Trustee on 10 February 2021 / Appointed at AGM 16 September 2021 Appointed at AGM on 8 October 2019 Appointed at AGM on 6 October 2020

Advisors to the Committee 2021/22

Justin Kulpa (Co-Treasurer) Brittney Provino (Lead fundraiser)

Introduction

This report provides a summary of the activities in 2021/22 of the Honeywell Schools PTFA. It also covers the key legal elements of the governance and management of the charity.

Objects

The objects are to advance the education of the pupils attending Honeywell Infant & Junior Schools. In furtherance of this object the Association may:

Governance

The Honeywell Schools PTFA (referred to as “the PTFA” for the remainder of the document) operates according to a constitution adopted on 9 October 2018. All parents automatically become members of the PTFA when their children join either of the Schools.

The PTFA has a timetable of meetings as part of its governance of the charity. PTFA meeting schedule is published on the PTFA website https://www.honeywellptfa.org.uk/. These include an AGM in September, weekly/bi-weekly PTFA Management Committee meetings and termly finance review meeting with the school Business Manager (both not shown in the website), and five PTFA Class Reps Committee meetings (at least one per term) with the school Headteachers and head of Governors present. At the AGM the Chair and new trustees are appointed in line with the

constitution. If there is more than one candidate for any given post, an election will take place at the AGM.

The role of the Management Committee is to consider matters of policy and to consider proposals for funding needs from the Heads. In addition to these meetings the PTFA works closely with the Heads of Schools to ensure that fundraising activities clearly deliver the charitable objectives, are aligned with the ethos of the schools and that PTFA activities enable a positive fostering of relationships within the school and the wider community. Furthermore, the PTFA Management Committee has a critical governance role to ensure proper management of PTFA funds and has ultimate responsibility for the delivery of all PTFA activities.

The role of the Class Reps Committee is to consider and give feedback on proposals for funding, to discuss upcoming events and new initiatives. The Class Reps Committee meeting is also an important forum for feedback from other parents.

Reserves

The PTFA aims to transfer all surpluses to the Schools through its main account. The PTFA also has monies held in a Special Projects Account, which has been specifically designated to fund the School Crossing Patrol. The School Crossing Patrol is held as a restricted fund and monies held in this fund cannot be used for other purposes.

In the last two years reserved funds have been at an historical high as a consequence of a limited capability to deploy funds during the pandemic, and record figures from fundraising events. Therefore we have focused lots of our efforts in working with the School Heads to identify how to best use these funds to support the Schools. As a result 2021/2022 has seen the donation to the Schools to almost double compared to the previous year, and we expect 2022/2023 to follow the same trend.

Key highlights in the year ended 31 July 2022

Events and activities

This year has been a year of transition from the global pandemic to a normal way of living. Some Government restrictions were in place in the first part of the academic year, with only a minor impact on our ability to run events. We have been able to go back to the full spectrum of fundraiser events, and included learning from the ones run during the pandemic to children events as inclusive as possible.

The highlights of the year was the Promises auction which raised a record sum of £97,773 net (with gross funds taken of £108,430). The record sum is a consequence of the generosity of all parents that this year have offered for auction a record number of lots by sharing their time and skills, and lending their properties.

Other large fundraisers that have involved the wider community of children and parents have been the Summer fete and the Winter bazaar including tree sale, and the Quiz night and the Shopping evening for the parents alone. These four events alone have raised circa £20k net.

A special mention shall be given to the Honeywell cookbook, that keeps being one of our strongest sellers at every event and this year has significantly contributed with a net total £5,936.

We had ongoing support from local estate agents and parents willing to have boards in their gardens, to continue a revenue stream which could be run through lockdowns and government restrictions.

Every class has also contributed by organising smaller fundraisers, that are small in revenue compared to the large events, but are key to create that community spirit that is at the heart of the PTFA and make Honeywell schools such a special place.

We’ve continued to use Honey Money as methods of payments for every fundraiser and a total of £1,248 remains outstanding. The use of Honey Money together with digital forms of payments allow us to minimise the amount of cash we have to handle, and therefore we’ll keep using it as a form of payment for future events.

PTFA Charitable activities

The PTFA retains a focus on its charitable purpose and utilises funds (in addition to the school donations) to enable various initiatives like the Sting magazine and year 6 leavers activities. Activities such as these are shown under PTFA charitable activities in the accounts.

The School Crossing Patrol (SCP)

In 2021/22 we agreed with Douglas and Gordon a 2-year sponsorship of our School Crossing Patrol, for a total of £12,500. This amount together with the funds raised by the parents in 2020/21, gives us enough funds to pay for the salaries of the two patrol officers at Webbs Road and Northcote Road for 2021/22 and 2022/23. Given the importance of maintaining our financial commitment to LB Wandsworth and the patrol officers, we treat this reserve as restricted funds and are assigned solely to pay for the SCP. These are not part of the distributable profits to the Schools.

Our partners and sponsors

The PTFA is fortunate to have several corporate sponsors that support different events. We would like to thank our sponsors for their generous support in 2021/22 including Douglas and Gordon, Hamptons, Uncommon, John Thorogood, Lifemin, Chelwood Partners, Nested, ActivCamps, Killik and Co, Savills, Orchestrate, Deliciously Captured, Manifesto, Breadstall, Oddonos, The Giving Machine and Amazon.

How the funds raised are distributed

The PTFA seeks proposals for funding from the heads of schools at the PTFA management meetings. We have also started a closer relationship with school governors, and we are looking to further foster this relationship to ensure our efforts are aligned and we can maximise value to the Schools.

In 2021/22 the PTFA donated £40,967 to the Schools which is significantly higher than the previous year of £28,429. The donations have funded school improvement plans, new tech equipment for the Schools, new books, fire proof and sound proof equipment, staff training and school playground repairs.

Looking forward to 2022/23 and beyond

The PTFA remains well placed financially after several successful years of fundraising, and thanks to the Promises auction record fundraiser, we already have agreed with the Schools our support for new major improvement projects, and will be looking for even more opportunities during the year.

Given our unrestricted fund reserves of £213,732 we already agreed with the Schools on an expanded programme of donations for 2022/23, of which the highlight is a brand new science and food technology lab that will be located in the Junior school, as well as major refurbishment to the Infant Sunshine room and to the school garden. These projects alone will require in excess of £70k.

There is plenty of work for the PTFA to do in the year ahead and there will be a focus on continuing to build community spirit, improve school premises, and support children in their learning and teachers in their professional development.

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name members of Honeywell Schools PTFA On accounts for the year 31 July 2022 Charity no 1087950 ended (if any)

Set out on pages

(remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/07/2022.

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Date: 24/05/2023 Signed: Name: Katharine Blyth Relevant professional ICAEW qualification(s) or body (if any): Address: 12 Blenkarne Road London SW11 6JD

1

October 2018

IER

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

2

October 2018

IER

Honeywell Schools PTFA Statement of Financial Activity for the years ended 31 July 2022 and 31 July 2021

Section A Statement of financial activities Statement of financial activities Statement of financial activities
Trading activities
Promises auction
Honeywell cookbook
Summer fete
Christmas trees sale
Christmas bazaar and raffle
School and class calendar
Quiz night
Christmas shopping evening
Estate agent boards
Merchandise project (tea towels etc)
Class fundraisers
Chistmas fun day
Halloween fundraiser
Y6 Leavers hoodies
Shopping commission
Nursery class photos
Christmas jumpers
Easter bake sale
Book sale / swap
Beech class canapes
Papaya cake sale
Chameleon create xmas project
Balloon race
Face masks
Santa run
Easter fun
Oddonos
Palm class birthday
Holly class social
Willow Bake-off
Other
Total trading activities
Donations, legacies and sponsorship
School Crossing Patrol
School Crossing Sponsorship income
Other donations
Funds donated to schools
Total donations, legacies and sponsorshi
Charitable activities
Sting
Leavers' year book & BBQ
Matilda programme
PTFA expenses
Total Charitable Activities
Adjustments to last year
Net incoming / (outgoing) resources
Reconciliation of Funds:
Total Funds brought forward
Total Funds carried forward		 Total
£
97,773
5,936
5,521
3,561
5,588
3,713
2,549
4,282
2,840
(690)
3,467
476
520
1,135
1,423
2,709
324
352
166
-
-
-
-
-
-
-
-
-
-
-
-
141,645
(11,653)
12,500
500
(40,967)
(39,620)
2,295
(3,259)
-
(1,829)
(2,793)
378
99,610
-
237,298
Unrestricted Restricted Total Prioryear 2021
Income
£		 Expenditure
£		 Total
£		 Income
£		 Expenditure
£		 Total
£		 Income
£		 Expenditure
£		 Total
£		 Income
£		 Expenditure
£		 Total
£
108,430
10,454
11,093
7,796
7,127
6,224
5,033
4,773
2,840
5,853
4,201
1,333
1,754
1,140
1,423
2,709
324
352
166
-
-
-
-
-
-
-
-
-
-
-
-		 (10,657)
(4,518)
(5,572)
(4,235)
(1,539)
(2,511)
(2,484)
(491)
-
(6,543)
(734)
(857)
(1,234)
(5)
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 97,773
5,936
5,521
3,561
5,588
3,713
2,549
4,282
2,840
(690)
3,467
476
520
1,135
1,423
2,709
324
352
166
-
-
-
-
-
-
-
-
-
-
-
-		 108,430 (10,657) 97,773 - - -
10,454 (4,518) 5,936 -
11,093 (5,572) 5,521 13,162 (1,238) 11,924
7,796 (4,235) 3,561 8,883 (5,129) 3,754
7,127 (1,539) 5,588 6,329 (79) 6,250
6,224 (2,511) 3,713 6,205 (180) 6,026
5,033 (2,484) 2,549 -
4,773 (491) 4,282 655 - 655
2,840 - 2,840 2,750 - 2,750
5,853 (6,543) (690) 4,690 (2,892) 1,799
4,201 (734) 3,467
1,333 (857) 476
1,754 (1,234) 520 1,317 (316) 1,001
1,140 (5) 1,135 1,221 (1,211) 10
1,423 - 1,423 500 - 500
2,709 - 2,709
324 - 324 431 - 431
352 - 352
166 - 166 1,280 - 1,280
- - - 600 - 600
- - - 533 (131) 402
- - - 1,212 - 1,212
- - - 1,067 (120) 947
- - - 886 (430) 456
- - - 1,402 - 1,402
- - - 1,352 - 1,352
- - - 361 - 361
- - - 320 - 320
- - - 300 - 300
- - - 234 - 234
- - - 2,344 (589) 1,754
183,025 (41,380) 141,645 - - - 183,025 (41,380) 141,645 58,035 (12,315) 45,721
500 (40,967) -
-
500
(40,967)		 546
12,500		 (12,199) (11,653)
12,500
-
-		 546
12,500
500
-		 (12,199)
-
-
(40,967)		 (11,653)
12,500
500
(40,967)		 11,542
5,000
-
-		 (11,374)
-
-
(28,429)		 167
5,000
-
(28,429)
p
500		 (40,967) (40,467) 13,046 (12,199) 847 13,546 (53,166) (39,620) 16,542 (39,803) (23,262)
3,580
1,034
-
-		 (1,285)
(4,293)
-
(1,829)		 2,295
(3,259)
-
(1,829)		 -
-
-
-		 -
-
-
-		 -
-
-
-		 3,580
1,034
-
-		 (1,285)
(4,293)
-
(1,829)		 2,295
(3,259)
-
(1,829)		 4,210
1,327
601
-		 (2,202)
(1,397)
(232)
(597)		 2,008
(70)
369
(597)
4,614 (7,407) (2,793) - - - 4,614 (7,407) (2,793) 6,138 (4,429) 1,709
0 378 378 - 0 378 378 (375) - (375)
188,139 (89,376) 98,763 13,046 (12,199) 847 201,185 (101,575) 99,610 80,340 (56,546) 23,793
114,969
213,732		 22,718
23,565		 113,894
137,687
Section B Balance sheet
Current assets
Stock (note 4)
Debtors (note 5)
Cash at bank and in hand (note 6)
Total current assets
Creditors falling due within one year (note 7
Total current liabilities
NET ASSETS
FUNDS OF THE CHARITY
Restricted (note 8)
Unrestricted (note 8)
TOTAL FUNDS		 Unrestricted funds
Restricted funds
Total this year
£
0
0
0
2,750
0
2,750
215,190
27,886
243,076
217,940
27,886
245,826
)
(4,206)
(4,321)
(8,527)
(4,206)
(4,321)
(8,527)
213,734
23,565
237,298
23,565
23,565
213,732
213,732
213,732
23,565
237,298		 Total last year
£
3,266
8,567
137,177
149,010
(11,323)
(11,323)
137,687
22,718
114,969
137,687

These financial statements were approved by the Board of Trustees and the AGM on 21 September 2022.

They were signed on its behalf by Trustee

Section C

Notes to the financial statements

Note 1: Basis of preparation

These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts.

The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 and with the Charities Act 2011.

1.2 Going concern

The accounts have been prepared on a going concern basis.

1.3 Change of accounting policy

There have been no changes of accounting policies from last year.

1.4 Changes to accounting estimates

No changes to accounting estimates have occurred in the reporting period.

1.5 Material accounting errors

No material prior year errors have been identified in the reporting period.

1.6 Cash Flow Statement

The Trustees have taken advantage of the exemption in the Charities SORP (FRS 102) from including a cash flow statement in the financial statements as the charity is small.

Note 2: Accounting policies

2.1 Income
Recognition of income These are included in the Statement of Financial Activities (SoFA) when:
- the charity becomes entitled to the resources
- it is more likely than not that the trustees will receive the resources
- the monetary value can be measured with sufficient reliability.
Tax reclaims on donations and gifts Gift aid receivable is included in income where there is a valid declaration from the donor.
Any gift aid amount recovered on a donation is considered to be part of that gift and is
treated as an addition to the same fund as the initial donation, unless the donor or terms of
the appeal have specified otherwise.
The value of any voluntary help received is not included in the accounts but is described in
Volunteer help the trustees annual report.
2.2 Expenses and liabilities
Liability recognition Liabilities are recognised where it is more likely than not that there is a legal or
constructive obligation committing the charity to pay out resources and the amount of the
obligation can be measured with reasonable certainty.
2.3 Assets
Stocks held for sale as part of non-charitable trade are measured at the lower of cost or net
Stocks and work in progress realisable value.
Debtors are measured on initial recognition at settlement amount after any trade discount or
amount advanced by the charity. Subsequently, they are measured at the cash or other
Debtors consideration expected to be received.

Note 3: Details of certain items of expenditure

In 2021/22 the PTFA donated £40,967 to the Honeywell Infant and Junior Schools (last year £28,429).

No fees were paid for the independent examination of the accounts, tax advisory or other accountancy or audit services for the year (last year nil).

Note 4: Stocks

Type Thisyear(£) Lastyear(£)
Honeywell Gear and House T-Shirts
Cards, totes and tea towels
Eco cups
Total		 0
178
0
2,817
0
271
0
3,266

All stock was either sold or written off at year-end.

Note 5: Debtors and prepayments

Analysis of debtors Thisyear(£) Lastyear(£)
Trade debtors
Prepayments and accrued income
Other debtors
Total		 2,750
8,527
2,750
8,527

Note 6: Cash at bank and in-hand

Type Thisyear(£) Lastyear(£)
Short term deposits
Cash at bank
Petty cash
Total		 482
5,955
236,385
130,483
6,209
740
243,076
137,177

Short term deposits of £534 consist of Stripe (£500)

Note 7: Analysis of creditors

Type Thisyear(£) Lastyear(£)
Accrual for SCP
Trade creditors
Honeymoney
Total		 4,321
4,321
2,958
4,736
1,248
2,265
8,527
11,323

Note 8: Fund statement

Name
Type		 Balance b/f
Income
Expenditure Transfers
Balance c/f
Unrestricted reserves
Unrestricted
SCP reserves
Restricted		 114,969
188,139
-89,376
0
213,732
22,718
13,046
-12,199
0
23,565
137,687
201,185
-101,575
0
237,298