Charity No. 1087935 ## **LITCHAM AND DISTRICT PLAYGROUP** ## **FINANCIAL STATEMENTS** FOR THE YEAR ENDED 31 March 2021 **Charity Number 1087935** ## **STEPHENSON SMART (EAST ANGLIA) LIMITED** Chartered Accountants 22-26 King Street King's Lynn Norfolk PE30 1HJ Charity No. 1087935 ## **LITCHAM AND DISTRICT PLAYGROUP (Charity No. 1087935)** ## **FINANCIAL STATEMENTS** ## **FOR THE YEAR ENDED 31 MARCH 2021** |**CONTENTS**|**PAGE**| |---|---| |Independent examiner’s report|1 to 2| |Trustees’ annual report|3 to 6| |Receipts and payments account|7| |Statement of assets|8| |Notes to the accounts|9| CONTENTS Charity No. 1087935 ## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF** ## **LITCHAM AND DISTRICT PLAYGROUP (Charity No. 1087935)** ## **ON THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2021** I report to the trustees on my examination of the accounts of Litcham and District Playgroup (‘the charity’) for the year ended 31 March 2021 which comprise the summary of receipts and payments and the statement of assets and liabilities. This report is made solely to the charity’s trustees, as a body, in accordance with section 145 of the Charities Act 2011. My work has been undertaken so that I might state to the charity’s trustees those matters I am required to state to them in this report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity’s trustees as a body, for my work, for this report, or for the opinions I have formed. ## **Responsibilities and basis of report** As the trustees of the charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. An independent examination does not involve gathering all the evidence that would be required in an audit and consequently does not cover all the matters that an auditor considers in giving their opinion on the accounts. The planning and conduct of an audit goes beyond the limited assurance that an independent examination can provide. Consequently I express no audit opinion on the accounts and my report is limited to those specific matters set out in the independent examiner’s statement. 1 Charity No. 1087935 ## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF** ## **LITCHAM AND DISTRICT PLAYGROUP (Charity No. 1087935)** ## **ON THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2021** ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: - accounting records were not kept in respect of the charity as required by section 130 of the Act; or - the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Michael Andrews FCA Stephenson Smart (East Anglia) Limited Chartered Accountants and Registered Auditors 22-26 King Street King's Lynn Norfolk PE30 1HJ Date: 10/01/2022 2 Charity No. 1087935 ## **LITCHAM AND DISTRICT PLAYGROUP (Charity No. 1087935)** ## **TRUSTEES' ANNUAL REPORT** ## **FOR THE YEAR ENDED 31 MARCH 2021** ## **Working name** Litcham Childcare ## **Address** Litcham Children's Centre Weasenham Road Litcham King's Lynn Norfolk PE32 2QT ## **Trustees** Mrs G Blanchard-Smith (Chair) Mrs A Barron (Vice Chair) Mrs P Jackman Mrs L Oldfield Mrs S Payne Mrs L Billman Mr M Jones Mrs E Moore ## **Independent examiner** Michael Andrews FCA Stephenson Smart (East Anglia) Limited 22-26 King Street King's Lynn Norfolk PE30 1HJ ## **Bankers** Barclays Bank plc Market Place Fakenham Norfolk NR21 9BE 3 Charity No. 1087935 ## **LITCHAM AND DISTRICT PLAYGROUP (Charity No. 1087935)** ## **TRUSTEES' ANNUAL REPORT (cont'd)** ## **FOR THE YEAR ENDED 31 MARCH 2021** ## **Structure, governance and management** Litcham and District Playgroup is a Trust, governed by its constitution which was adopted on 27th June 2008, and amended on 20th January 2010. The Board of Trustees consists of a maximum of 12 members, at least half of which must be parents or guardians of children attending the playgroup. New trustees must be nominated and seconded by existing trustees and accepted under majority voting rules at the Annual General Meeting of the Trust. All trustees must be approved by Ofsted. ## **Objectives and activities** The object of the Trust is to advance the education of children below compulsory school age, and to provide Out of School Clubs for children aged between 2 and 14 years, in Litcham and the surrounding district, through: a) providing safe and satisfying group play, in which parents have the right to take part. b) encouraging other charitable activities through which parents may help the children. In order to achieve our aims, the Trust provides Early Years sessions from 9.00am – 3.15pm each day and extended school sessions from 7.45 – 9.00am and 3.15 – 6.00pm each day during term time as well as sessions from 7.45am -6.00pm during holiday time as required, with the exception of 1 week at Easter, 1 week of Summer Holidays and Christmas, when Childcare is closed. The Trust employs a highly qualified and well motivated supervisor to run the setting on a daily basis, who holds a BA (Hons) in Childhood Studies. All staff, who work directly with the children, have an NVQ level 3 with the exception of one, they are willing to take a level 3 when a course is available. One member of staff has a Level 3 play worker course qualification. 4 Charity No. 1087935 ## **LITCHAM AND DISTRICT PLAYGROUP (Charity No. 1087935)** ## **TRUSTEES' ANNUAL REPORT (cont'd)** ## **FOR THE YEAR ENDED 31 MARCH 2021** ## **Achievements and performance** Litcham Childcare continues to offer a stimulating, challenging and safe environment for children aged between 2 and 14 years. We offer 5 morning and 5 afternoon sessions per week to ensure as much flexibility as possible for parents and a waiting list system is in place if sessions are full. The flexibility of early years funding continues to allow parents to use their free 15 hours per week in Breakfast, After School and Holiday clubs as well as Early Years. Some 3 & 4 year olds are eligible for 30 hours funding per week and at the moment we have 15 families who access this. It is the responsibility of the Parent/Carer, not the provider, to keep the eligibility code valid, this needs to be revalidated every 12 weeks. With some 2 year olds being eligible for 2 year funding this has meant that our 2 year old spaces are usually full and has led to higher numbers in early years than we would normally see at the start of the academic year. Breakfast club and afterschool club remains busy, there are a few limited spaces available. All members of staff have attended training courses throughout the year ensuring they are up to date with changes, due to the current restrictions these have been a mixture of zoom and attended sessions. We have employed 2 members of staff to cover a member of staff being on maternity leave and extra cover needed due to numbers. The outside area continues to be used in all weathers; the mud kitchen remains very popular as does the sand pit. This year has again been challenging due to Covid-19. We have managed to run holiday clubs with the support of NCC for Easter and Summer holiday clubs. NCC provided financial support for settings to provide childcare for children who receive EYPP. We were given funding to supply a healthy meal as well as sessions for eligible children. With the help and supervision of staff the children prepared their own meals. We were also able to fund a pottery painting session through Lisa at The Clay Barn and some animals from Bert’s Amazing Animals. Despite Covid-19 we have no concerns at this time regarding financial stability for the next financial year, however, if the national minimum wage continues to rise at the same rate we are concerned as there is no extra financial support from NCC at this moment in time and a 6% rise in fees would cause many of our family’s difficulty. The Staff and Trustees look forward to another successful year. 5 Charity No. 1087935 ## **LITCHAM AND DISTRICT PLAYGROUP (Charity No. 1087935)** ## **TRUSTEES' ANNUAL REPORT (cont'd)** ## **FOR THE YEAR ENDED 31 MARCH 2021** ## **Financial Review** The Trust has recorded a surplus for the year. Reserves at the year end, being unrestricted funds, totalled £61,412 (2020: £43,629) and restricted funds, totalled £1,364 (2020: £1,364). The principal source of funds for the charity continues to be Norfolk County Council. It is the policy of the Trustees to maintain a certain level of reserves to allow for contingencies, such as staff redundancies. ## **Declaration** The trustees declare that they have approved the trustees' report. Signed on behalf of the trustees: Signed: Signed: Name: G Blanchard-Smith Name: L Oldfield Position: Chair Position: Trustee Date Date 6 Charity No. 1087935 ## **LITCHAM AND DISTRICT PLAYGROUP (Charity No. 1087935)** ## **RECEIPTS AND PAYMENTS ACCOUNT** ## **FOR THE YEAR ENDED 31 MARCH 2021** |**Receipts**
Norfolk Children's Services
Norfolk Children's Services - breakfast club
Norfolk Children's Services - afterschool club
Norfolk Children's Services - lunch
Parents' fees - playgroup
Parents' fees - breakfast club
Parents' fees - after school club
Parents' fees - lunch
Norfolk Children's Services - holiday club
Parents' fees - holiday club
WFRU - funding for milk
Litcham Childrens Centre - Training
Fundraising
Donations
Bank interest
Miscellaneous income
CJRS income
**Total receipts**
**Payments**
Salaries
Equipment and resources
Rent
Dance and music teachers
Milk
Food
Hot lunches
Independent Examination
Fundraising
Administration costs
Insurance
Advertising
Miscellaneous expenditure
**Total payments**
**Net receipts (payments)**
Transfers between funds
Cash funds at 1 April 2020
**Cash funds at 31 March 2021**|**2021**
**Unrestricted**
**funds**
96,936
-
-
-
9,079
3,952
4,122
-
-
257
-
-
704
-
5
360
23,121|**2021**
**Restricted funds -**
**breakfast club**
-
125
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-|**2021**
**Restricted funds -**
**after school club**
-
-
105
-
-
-
-
-
-
-
-
-
-
-
-
-
-
**105**
105
-
-
-
-
-
-
-
-
-
-
-
-
**105**
**-**
**-**
**-**
**-**|**2021**
**Restricted funds -**
**holiday club**
-
-
-
-
-
-
-
-
253
-
-
-
-
-
-
-
-
**253**
253
-
-
-
-
-
-
-
-
-
-
-
-
**253**
**-**
**-**
**-**
**-**|**2021**
**Restricted funds -**
**NCC Q&I**
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
**-**
-
-
-
-
-
-
-
-
-
-
-
-
-
**-**
**-**
-
952
**952**|**2021**
**Restricted funds -**
**charitable**
**fundraising**
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
**-**
-
-
-
-
-
-
-
-
-
-
-
-
-
**-**
**-**
-
318
**318**|**2021**
**Restricted funds -**
**e-learning**
**credits**
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-|**2021**
**Restricted funds -**
**milk**
-
-
-
-
-
-
-
-
-
-
108
-
-
-
-
-
-
**108**
-
-
-
-
108
-
-
-
-
-
-
-
-
**108**
**-**
-
-
**-**|**YE 31.03.2021**
**Total funds**
96,936
125
105
-
9,079
3,952
4,122
-
253
257
108
-
704
-
5
360
23,121
**139,127**
102,637
3,406
6,000
-
108
1,251
-
2,088
652
4,321
468
170
243
**121,344**
**17,783**
-
44,993
**62,776**|**_YE 31.03.2020_**
**_Total funds_**
_99,558_
_1,239_
_1,219_
_-_
_12,633_
_12,549_
_11,144_
_629_
_1,252_
_8,733_
_152_
_-_
_2,124_
_60_
_48_
_230_
_-_| |---|---|---|---|---|---|---|---|---|---|---| ||**138,536**|**125**|||||**-**|||**_151,570_**| ||102,154
3,406
6,000
-
-
1,251
-
2,088
652
4,321
468
170
243|125
-
-
-
-
-
-
-
-
-
-
-
-|||||-
-
-
-
-
-
-
-
-
-
-
-
-|||_105,894_
_1,691_
_6,650_
_402_
_152_
_2,612_
_587_
_2,028_
_1,095_
_4,666_
_2,176_
_170_
_150_| ||**120,753**|**125**|||||**-**|||**_128,273_**| ||**17,783**
-
43,629|**-**
**-**
**-**|||||**-**
-
94|||**_23,298_**
_-_
_21,696_| ||**61,412**|**-**|||||**94**|||**_44,994_**| 7 Charity No. 1087935 ## **LITCHAM AND DISTRICT PLAYGROUP (Charity No. 1087935)** ## **STATEMENT OF ASSETS AT THE END OF THE PERIOD** ## **FOR THE YEAR ENDED 31 MARCH 2021** |**Cash funds**
Bank deposit account
Bank current account
Petty cash
**Total cash funds**
**Total funds**|**2021**
**Unrestricted**
**funds**
11,261
50,125
26
**61,412**
**61,412**|**2021**
**Restricted**
**funds -**
**Charitable**
**fundraising**
-
1,270
-
**1,270**
**1,270**|**2021**
**Restricted**
**funds -**
**e-learning**
**credits**
-
94
-
**94**
**94**|**YE**
**31.03.2021**
**Total funds**
11,261
51,489
26
**62,776**
**62,776**|**_YE_**
**_31.03.2020_**
**_Total funds_**
_11,256_
_33,712_
_26_| |---|---|---|---|---|---| ||||||**_44,993_**| ||||||| ||||||**_44,993_**| Signed on behalf of the trustees: Signed: Name: G Blanchard-Smith Position: Chair Date Signed: Name: L Oldfield Position: Trustee Date 8 Charity No. 1087935 ## **LITCHAM AND DISTRICT PLAYGROUP (Charity No. 1087935)** ## **NOTES TO THE ACCOUNTS** ## **FOR THE YEAR ENDED 31 MARCH 2021** ## **1 Related party transactions** The trustees are not entitled to and received no remuneration from the charity during the period. 9