Charity registration number 1087865 Company reglstration number 04165317 {England and Wales) NATIONAL PORTAGE ASSOCIATION ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024
NATIONAL PORTAGE ASSOCIATION LEGAL AND ADMINISTRATIVE INFORMATION Trustees Mrs J Rickman Mrs T Harvey Ms M Nouwens Mrs R Deacon MrsPFry Mrs J Heath Mrs J Chapman Ms V Mistry (Appointed 16 February 2024) Secretary MrsPFry Charlty number 1087865 Company number 04165317 Principal address Kings Court 17 School Road Hall Green Birmingham B28 8JG Registored office King5 Court 17 School Road Hall Green Bimingharn B28 8JG Independent exafflinor Griffiths Marshall 4th Floor Llanthony Warehouse The Docks Gloucester Gloucestershire GL12EH
NATIONAL PORTAGE ASSOCIATION CONTENTS Page Twstees report Independent examinerfs report 10 Statement of financlal aclivities 11 Balance sheet 12 Notes to the financial statements 13-24
NATIONAL PORTAGE ASSOCIATION TRUSTEES REPORT {INCLUDING DIRECTORS. REPORT) FOR THE YEAR ENDED 31 MARCH 2024 The Trustees present their annual port and financlal statements for the year ended 31 March 2024. The flnandal ststements have been ppared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the Charity's goveming document. the Companies Act 2006 and 'Accounting and Reporting by Charities.. Statement of Recommended Practi applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019). Structure, governance and management The organisation is a charitable company limited by guarantee, incorporated on the 21 February 2001 and registered as a charlty on the 6 August 2001. It was established under a Memorandum of Association, which established the objects of the Charitsble company and is govemed under its Artides ofAssociation. Under those articles.. Members of the charitable company guarantee to contribute an amount not exceeding £1 to the assets of the charitable company in the event of winding up. The total number of such guarantors at 31st March 2024 was 504. The Trustees, who are also the directors for the purpose of company law. and who Served during the year and up to the date of signature of the financial statements were.. Mrs J Rickman Mrs T Harvey Ms M Nouwens Mrs R Deacon MrsPFry Mrs J Heath Mrs J Chapman Ms V Misty (Appointed 16 February 2024) Organlsatlonal Structure The NPA has a Board of Trustees that undertak8S to manage the business of the Association. The Trustees are representatives elected from the membership of the National Portage Association. The Chair is responsible for the day to day management of the Association. in liaison with the Office Manager At both Board and Regional level, elected officers are drawn from members who may be parentslcarers and practitioners directly involved in Portage Services. Board members fulfil their role in a voluntary capacity. Some aspects of the work are carried out by a small nurnber of staff employed directly by or contracted by the NPA. The Board is composed of up to 8 Truslees.
NATIONAL PORTAGE ASSOCIATION TRUSTEES REPORT (INCLUDING DIRECTORS. REPORT) (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 The elected Board of Trustees comprises.. Honorary Officers (Chairperson. Vice-chairperson and Treasurer) Two Parent R8presentatives Services Truste8 Members Trustee Social Media Trustee Quality Assurance Trustee Training Trustee Vice Training Trustee Ct>opted Trustees (up to I0 members of the Association may be co-opted as Trustees as required, who may see until the next AGM following their appointment). Trustees are also Directors of the Company. Others In attendance at Board meetings at any time may include Regional Project Managers, the Conference Coordinator and the offi Manager. The members of the Board are elected as follows: Officers and general members are elected at the AGM to seNe a period of three years. Honordry Treasurer is elected at the AGM to serve a perfod of one year. Regional Representatives are elected at Regional Meetings held prior to the AGM to serve a period of three years. Co-opted members are appointed to the committee by the committee, to serve a period of one year. Trustee Induction New trustees undergo Iwo orientation sessions one with the Chairperson to re1ve their induction pack and to be briefed on the committee and decision making process. The second session is with the Treasurer and Company Secretary to r8ceive infomiation on their legal obligations under charity and company law as well as intemal financial processes. Trustees reve individual support from outyoing post holders. They are encouraged to attend appropriate Iraining events where this will facilitate the understanding of their role. Objectives and activities The Trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the Charity should undertake. The Charity's policy is lo consult and discuss with employees. through unions, staff councils and at meetings, matters likely to affect employees, interests. Information of matters of concem to employees is given through information bulletins and reports which seek to achieve a common awareness on the part of all employees of the financial and economic factors aff8cting the group's perfomance. Applications for employmenl by disabled persons are always fully considered, bearing in mind the aptitudes of the applicant concemed. In the event of members of staff becoming disabled, every effort is made to 8nsure that Iheir employment within the Charity continues and that the appropriate training is arranged. It is the policy of the Charity that the training, career development and promotion of disabled persons should, as far as possible. be identical to that of other employees.
NATIONAL PORTAGE ASSOCIATION TRUSTEES REPORT (INCLUDING DIRECTORS. REPORT) (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 Financial review The statement of financial activities shows that the totsl assets less current liabilities of the charity at 31 $1 March 2024 stood at £204.417 (2023 - £187,447). Total incoming resources over the financial year were £92,866 (2023 - £79,268) and the totsl resources expended were £75,896 (2023 - £79,268). The result was a profit of £16,910 for the year to 31 March 2024 as against a loss for the previous year of £3,956. Income: Last year we reported a loss as. due to cut off issues, some of last year's income was not Involced until this financial year. The estimation is that £5,000 of Income feel into this category which would reduce the actual profit for this financial year to around £12.000. The budget for the year to 31 March 2024 was based on actual figures for the previous year, together with the indication at the time that we would not be holding a Developrnent Day. However we had a very successfijl Development Day. We had budgeted for portage workshops but hav8 been able lo deliver three as well as carry out mentoring and there has also been an Increase in portage workshop validation applications. The rise in interest has also meant that we have exceeded our budget by a considerable margin with regard to bank interest received. Expendlture: We have been able to sav8 money on the Insuran by reviewing the level of cover required. We have also been able to save a considerable amount on room hire and travel expenses by relocating the board meetings to a venue kindly offered to us free of charge. We amended the articles to downgrade from a full audit to a review by and Independent Examiner which has saved in the region of £2,000. Reserves policy The Trustees follow an established policy. Designated fvnds have been set up to ensure that each area of work has suffici8nt funds set aside to ensure the smooth running of each activity. The value of each fund is assessed annually to determine whether it is at an appropriate level and transfers made where necessary. The cost of planned work and the potential liability determines the level of each designated fund. The unrestricted funds (the general reserve and the designated funds, excluding those invested in tangible fixed assels and stock} should be between 3 and 6 months of resources expended. The unrestricted funds stand at £117,875,. budgeted expenditure for the year to 31 March 2024 is £66,530 and therefore the required reserves are betsveen £16,632 and £33,265 for 24125 as at 31 March 2024. Investment policy The present policy of the Trustees Is to hold all fijnds in short-term interest-beadng accounts, havlng regard to the reserves policy and the liquidity requirements of the NPA. Although the Trustees were disappointed at the low interest rates available in the year on these accounts, it has received advice that it would be unwise to start to invest in longer term savings accounts at a time when cash flow requires careful oversight and management.
NATIONAL PORTAGE ASSOCIATION TRUSTEES REPORT (INCLUDING DIRECTORS, REPORT) (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 Planning for the Future The NPA is focusing on core activities in their Business Plan.. To improve outcomes for children with SEND by supporting parents and carers. To develop sustsinable Income streams. To develop and maintain Portage training packages. To support members. services and settings to provide a highquality level of service delivery. The Portage Workshop and one day workshops are being used to form the basis of a commercial programme that it Is hoped will provide the Association with a sustainable revenue stream. We are also looking into developing an additional income source of shorter training sessions. Where possible and appropriate. funding will be reqLsested from grant making trusts, although competition for such funding is fierce in the current economic climate, where charities have been losing central and local govemmenl funding. Additionally. the Covid-19 pandemic since March 2020 has added further pressure to availability of grant funding. Approved by the Trustees on 26th April 2024 and signed on their behalf by: Margie Nouwens, Treasurer
NATIONAL PORTAGE ASSOCIATION TRUSTEES REPORT (INCLUDING DIRECTORS. REPORT) (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 Chair's Report The National Portage Association (NPA) is a national charity and an umbrella organisation that exists to ensure that high quality support is offered to Early Years children with Special Educational Needs and Disabilities (SEND) and their families. It does this through using a graded criterion to register Services and providing and monitoring high quality training for Portage and Earfy Years Practitioners. The NPA also runs a Stamp of Approval Scheme for Eady Years Settings that indicates they are using the Portage Principles to support all the children in their care, particulady those with SEND. The NPA has a Board of Trustees thal undertakes management of the business o* the Association. The Trustees are representatives elected from the membership. The Chair is responsible for the day-to4ay management of the Associalion, in liaison with the Office Manager. Board members fvlfil their role in a voluntary capaclty. Some aspects of the work are carried out by a small number of staff employed direcdy by or contracted by the NPA. The NPA achleves its aims through: _ Offering a Code of practi as a framework for delivering Portage services and reviewing this Code as appropriate. Supporting quality of servlce by providing training with an agreed curriculum as a basic standard for Portage and Early Years Practitioners Developing a training curriculum that responds to the training needs of parents, Portage services and professionals associated with the Portage Model. Lislenlng and responding to members, concerns at local, regional and national level. Encouraging new developments in the delivery of Portage support. Working collaboratively with other SeICe5 dedicated to supporting famili8s and young children. Campaigning for all families With a young child with additional support needs to have early access to Portage or other appropriate home visiting seNices. Keeping members infomied about Portage via the website, virtual meetings and an annual Development Day. The Board continues to work on these aims, to ensure that they are met in the most appropriate ways that reflect current practice and thinking.
NATIONAL PORTAGE ASSOCIATION TRUSTEES REPORT (INCLUDING DIRECTORS. REPORT) {CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 Business Plan The NPA sets a three year Business Plan which lays out what its intentions are to meet the aims of the organisation. The 2023-2026 Business Plan, comprlses of fourteen Objecllves, as set out below. Each Objective has a number of aims within it. To ensure that the NPA is using a business modellapproach lo develop and sustain its services. To Increase awareness of the Portage Model and ensure long term sustainability of the charity. To develop and maintain a corporate Portage offer to Services and members. To ensure that the NPA Policies file is up to date and reflects any national changes. To increase the training offer from the NPAfor Services, members and families. To develop a comprehensive intemational training offer for co118agues in other countries. To develop the NPA communications through soclal media platfomsltools To develop a comprehensive and sustsinable offer for Services. To ensure that the NPA Code of Practice is relevant and up to date. To increase and maintain existing individual membership. To increase and maintain the existing number of settings with Stamp of Approval. To improve the content and accesslbility of the information provided to families. To ensure that the NPA remains financially viable with long temi financial planning. To ensure that the NPA is operating In line wlth duties and requirements. Some of the aims of these Objectives are already being implemented and many others are in progress. The Plan is reviewed on an annual basis.
NATIONAL PORTAGE ASSOCIATION TRUSTEES REPORT (INCLUDING DIRECTORS. REPORT) (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 Training The revislon of the Portage Workshop has been completed and the new materials were launched at a meeting with Accredited Trainers (ATS) and Trainee Trainers {rrs} in September. The ethos of the model has been maintsined with the main revision being in the modules Supporting the Development of Play and Posilive Approaches to Children's Behaviour. The number of references to the Early Year5 Foundation Stage across the workshop have been reduGed to allow more time to focus on the Portage Prlnciples. The feedback from those at the meeting was very positive wlth Trainers saying that they considered that the revised modules better reflected cuent practices and research. There will be a meeting in the autumn with ATS and rrs Éo review the revised workshop materials. There continues to be a good attendance atworkshops. with 66 being validated, one mentored andfourcommissioned by local authorities from the NPA. 10 students have enrolled on Level 3 Open Awards. This wurse Is designed to support students to reflect on their practice, deepen their understanding of the Portage Principles and to further embed them in their work, A key elemenl of the qualification is maintaining stsndards and ensuring quality. The course is suitsble for anyone who has successfully completed the Portage Workshop including Parents, Carers and Early Years Practitioners working in early years provision and is completed under the supervision of a Mentor. IT Infrastructure and the Website The Consultant who was appointed to completely overhaul the office IT infrastructure has almost completed this very large piece of work. This modemisation of the systems has led to improved efficiency of the office proCedUS and processes Work on updating the website is taking pla with most of the content being rewritten or updated. The new fonnat has been agreed which will make it much simpler to navigate and also easier to access on mobile devices. Th8 Consultant has provided his services on a pro bono basis, for which Ihe NPA is hugely indebted. Service Registration and Member8hlp. Service registration and membership renewal both took place again in October In this financial year, which was a change from the pr8vious way it was managed. The new system was suesSfUl as It streamlined the process for Services, Members and the office. Development Day The Development Day which was held in March 2024 took place with a range of interesting seminars, including Torbay Portage Parents have the Wow Factorl What dS a Play Curriculum look Ilke for those with PMLD? Early years Support for children additional needs. Bladder & Bowellsleep & Behaviour tips for Parents and Carers How to look after yourself when supporting others - practitioner wellbeing. An inspirational keynote speech was delivered on "Looking At Autism as a Frult Salad. which was both fascinating and thought provoking. The Day was well evaluated, with feedback being that all of the seminars and the keynote speech were relevant and interesting. Our thanks to the staff at the Priory Rooms for l¢)oking after us so well which ensured that the day went smoothly.
NATIONAL PORTAGE ASSOCIATION TRUSTEES REPORT (INCLUDING DIRECTORS. REPORT) (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 Virtual Meetings Virtual meetings for Members, Managers and Accredited Trainers continue to be well attended. These meetings give opportunltles to share Infomatlon and exPerienS and to neorkS with colleagues. Social Media The profile of the NPA across a number of social media platforms has increased tremendou51y again this year. The time and effort put in by those Trustees and by Emma, our Office manager, who have made this possible is much appreciated. Membership* Registered Services and Slamp of Approval. 2022 2023 2024 Individual members 468 518 504 Registered SeNl¢es 95 96 98 Stamp of Approval 29 29 26 Membership has dropped slightly this year, which is disappolnllng. Membership gives an opportunity to support the national voice of the NPA and quality assurance of Portage services so that they continue to deliver high quality teaching to future generations of children and families. Registered Service numbers have increased slightly this year. which is very positive. This meets one of the aims on the Business Plan which is to increase the number of services so that more children and familles can benefit from the Portage model. The number of Stamp ofApproval settings has also dropped slightly this year. The process and criteria for this award is under review and it is hoped that this will increase the numbers so that more settings are being supported to use the Portage Prfnciples to underpin theirwork with children and families. Visit by Her Royal Highness The Princess of Wales. The NPA was honoured to be contacted by the office of the Princess of Wales as the Princess was interested in leamlng more about servl¢es and support for children with special educational needs and disabilities as part of her work with the Royal Foundation for Early Childhood. A member of the of the Board of the Royal Foundation recommended Portage as one of the best examples of Intervention so the Prtncess was keen to visit to find out more about the support that it provides. A vlsit took place to Kent Portage Service, where the Princess met children and families who are receivlng Portage. The Princess spent time talking to individual families. showing great interestin theiraccounts of the benefits of Portage as well as clearly enjoying playing with the children! She also took time to talk to staff and expressed her admiration for the work that they do and the impact it has on the lives of children and families. The visit was covered by national and local press. magazines such as Nursery World and Hello! television and radio channels. Articles appeared in the papers and interviews with the NPA Chair were played on Radio Kent and GB news. The Nursery Wodd magazine published a four page article on Portage, extolling the benefits of Portage. Thanks The NPA has a small office team, which is a gr8at support to the Board, Members and Services They continue to maintain a very efficient service and the Board thanks Emma, Office Manager, Yvonne N. Finance Officerand Lauren, Office Administrator for their continued support and dedication to the NPA.
NATIONAL PORTAGE ASSOCIATION TRUSTEES REPORT (INCLUDING DIRECTORS. REPORT) (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 The Board welcomes Vina. who has been co-opted as WI Chair of Training. Vina brings a wealth of knowledge with her. having been a Poriage Practitioner. Portage Manager and an Accredited Trainer. Finally, my thanks and appreciation go to the Trustees. Services and Members for their commitment and dedication to the NPA. Signed on behalf of the Trustees on 15th Octobef 2024 Janet Rickman, Chairperson
NATIONAL PORTAGE ASSOCIATION INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF NATIONAL PORTAGE ASSOCIATION I report to the Trustees on my examination of the financial statements of National Portage Association (the Charity) for the year ended 31 March 2024. Responslbllltles and basls of report As the Trustees of the Charity (and a150 its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 (the 2006 Act). Having satisfied myself that the financial statements of the Charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination ofthe Charity's financlal stat8m8nts carried out under section 145 of the Charities Act 2011 (the 2011 Act}. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5Kb> of the 2011 Act. Independent examinerfs statement I have completed my examination. l confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect.. accounting records were not kept in respect of th8 Charity as required by section 386 of the 2006 Act" or the financial statements do not accord with those records., or the financial statements do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination. or the financial statements have not been prepared in accordance with the methods and principles of the Ststernenl of Recommended Practlce for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102). I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understsnding of the financial statements to be reached. Griffilhs Marsh 4th Floor Llanthony Warehouse The Docks Gloucester Gloucestershire GL12EH Dated: 10-
NATIONAL PORTAGE ASSOCIATION STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITUREACCOUNT FOR THE YEAR ENDED 31 MARCH 2024 Unrestrfcted Restricted funds funds 2024 2024 Total Unrestricted Reslrlcted funds fvnds 2023 2023 Total 2024 2023 Notes Income from: Donations and legaaes Charitable activities Other trading activities Investments 25,156 60,912 1,326 5,472 25,156 60,912 1,326 5,472 19,764 57,456 624 1.424 19,784 57,456 624 1,424 Total income 92.866 92.866 79,268 79,268 Expenditure on: Charitable activities 74,896 1.000 75,896 83,024 200 83.224 Total expenditure 74,896 1.000 75,896 83,024 200 83.224 Net incomel{expenditure) and movement in funds 17,970 {1.000) 16,970 (3.756) (200) (3,956) Reconciliation of funds: Fund balances at 1 April 2023 171,332 16.115 187,447 175.088 16,315 191,403 Fund balances at 31 March 2024 189,302 15,115 204,417 171,332 16,115 187,447 The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities. 11
NATIONAL PORTAGE ASSOCIATION BALANCE SHEET AS AT31 MARCH 2024 2024 2023 Notes Fixed assets Tangible assets 14 116 155 Current assets Debtors Cash at bank and in hand 15 9,262 217.886 12,537 195,072 227.148 207,609 Creditors: amounts falling due withln one year 16 (22,847) (20,317) Net currant assets 204,301 187,292 Total assets less current liabillties 204,417 187,447 The funds of the Charity Restricted income funds Unrestricted funds 18 19 15.115 189,302 16,115 171,332 204,417 187,447 The company is entitled to the exemption from the audit requirement contained in section 477 of the Companies Act 2006, for the year ended 31 March 2024. The directors acknowledge their SpOnsibl[ltieS for complying with the requlrements of the Companies Act 2006 with respect to accounting records and the preparation of financial statements. The members have not required the company to obtain an audit of its financlal statements for the year in question in accordan with section 476. These financial statements have been prepared in accordance with the provisions appllcable to companies subject to the small companies regime. The financial statements were approved by the Trustees on 15th October 2024 Mrs J Rlckman Trustee Company registration number 04165317 {England and Wales) 12-
NATIONAL PORTAGE ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 Accountlng policies Charity Informatlon National Portage Associatlon Is a prlvate company limited by guarantee incorporated in England and Wales. The registered office is Kings Court, 17 School Road. Hall Green, Birmingham, B28 8JG. 1.1 Accountlng convention The financial statements have been prepared in accordance with th8 Charity's gov8ming docum8nt, the Companies Act 2006 and 'Accounng and Reporting by Charities: Statement of Recommended Practi applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)" The Charity is a Public Benefit Entity as defined by FRS 102. The Charity has taken advantage of the provisions in the SORP for charities applying FRS 102 Update Bulletin 1 not to prepare a Statement of Cash Flows. The financial statements are prepared In sterflng, which is the functional currency of the Charity. Monetary amounts in these financial statements are rounded to the nearest £. The financial statements have been prepared under the hlstorlcal cost conventlon. The principal accounting policies adopted are set out below. 1.2 Going concern At the time of approving the financial statements, the Trustees have a reasonable expectstion that the Chartty has adequate resources to conllnue In operational existence for the foreseeable future. Thus the Trust8es continue to adopt the going concem basis of accounting in preparing the financial statements. 1.3 Charitable funds Unrestricted funds are available for use at the discretion of the Trustees in furtherance of their charitable objectives. Designated funds comprise funds which have been set aside at the discretion of the Trustees for specific purposes. The purposes and uses of Ihe designated fvnds are set out in the notes to the financial statements. Restricted funds are subject to specific conditions by donors or grantors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements. Endowment fvnds are subject to specifi¢ conditions by donors that the capital must be maintained by the Charity. 1.4 Income Income is recognised when the Charity is legally entirfed to it after any performance conditions have been met, the amounts can be measured reliably. and it is probable that income will be received. Cash donatlons are recognised on receipt. Other donations are recognised once the Charity has been notified ofthe donation, unless performance conditions require deferral ofthe amount. Incometax recoverable in relation to donations received under GiftAid or deeds of covenant is recognised at the time of the donation. Legacies are recognised on Ceipt or otherwise if the Chartty has been notified of an impending distribution. the amount is known. and reipt is expected. If the amount is not known, the legacy is treated as a contingent asset. 13-
NATIONAL PORTAGE ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 Accounting policies (Contlnued) 1.5 Expenditure Expenditure is recognlsed once there is a legal or constructive obligation to transfer economic benefit to a third paty, it is probable that a transfer of economic benefils will be required in settlement, and the amount of the obligation can be measured reliably. Expenditure is classified by activity. The costs of each activity are made up of the total of dlrect costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned beiween those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis oftime spent, and depreciation charges are allocated on the portion of the asset's use. Expenditure Is recorded on the accruals basis and liabilities are included when the legal obligation has been created. Expenditure in charitable activities represents the costs incurred in rryIng out the charitsble objectives of the projecL Govemance costs represent the cost of general administration functions of the charity Basis of apportionment of expenditu.. - Staff costs are allocated on a basis of time spent on each category of activity. Premises costs are allocated by ftoor area used for the acts'vity. Depreciation provision is allocated on the basis of use of the assets. - All other overheads are allocated to projects as a percentage of dir8Ct expenditu. As a registered charity, the activities are generally except from Income Tax and Capital Gains Tax in connection with its direct charitable purpose, but not from VAT. 1.6 Tangible fixed assets Tangible fixed assets are initially measured at cost and subsequently measured at cx)st or valuation, net of depreciation and any impainnent losses. Depreciation Is recognised so as to write off the cost or valuation of assets less their resldual values over thelr useful lives on the following bases: Fixtures, fitttngs & equipment 25% reducing balance The galn or loss arising on the disposal of an asset is determined as the dlfference between the sale proceeds and the carying value of the asset, and is recognised in the statement of financial acts'vities. 1.7 Impairment of fixed assets Ateach reporling end date, the Charity reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have SLrffered an impairment loss. If any such indication exists. the recoverable amount of the asset is estimated in order to delem)ine the extent of the impairment loss (if any). 1.8 Cash and cash equivalents Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term Ilquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities. 14-
NATIONAL PORTAGE ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 Accounting policies (Continued) 1.9 Flnanclal Instruments The Charity has elected to apply the provlslons of Section 11 'BasiG Financial Instruments, and Section 12'0ther Financial Instruments Issues, of FRS 102 to all of its financial instwments. Financial instruments are recognised in the Charity's balance sheet when the Charity becomes party to the contractual provisions of the instrument. Financlal assets and liabilities are offset, with the net amounts presented in the financial statements, when Ihere is a legally enforceable right to set off the recognised arnounts and there is an intention to settle on a net basis or to r8alise the asset and settle the liability simultaneously. Baslc financial assets Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction pr1 including transaction costs and are subsequendy carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Flnancial assets classified as receivable within one year are not amortised. Basic financlal Ilabllltles Basic financlal liabililies, including credltors and bank loans are initially recognised at transaction price unless Ihe arrangement constitutes a financing transaction, where the debt instrument is measured atthe presentvalue of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised. Debt instruments are subsequently carried at amortised cost. using the effective interest rate method. Trade creditors are obllgatlons to pay for goods or services thal have been acqulred in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method. Derecognitlon of financial liabilities Financial liabilities are derecognised when the Charity's contractual obligations expire or are discharged or cancelled. 1.10 Employee benefits The cost of any unused holiday entitlement is recognised in the period in which the employee's services are received. Terminatlon benefits are recognised immediately as an expense when the Charity is demonstrably committed to temiinate the employment of an employee or to provide lermination benefits. Crltlcal accounting estimates and judgements In the appllcation of the Charity's accounting policies, the Trustees are required to make judgements, estimates and assumptions about the carying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be leVant. Actual results may differ from these estimates. The estimates and undertying assumpkn'ons are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods. 15-
NATIONAL PORTAGE ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 Income from donatlons and legacias Unrestrlcted Unrestricted funds funds 2024 2023 Donations and gifts 25,156 19,764 Donations and glfts General GiftAid Members Subscriptions 3,316 526 21,314 1.420 270 18.074 25.156 19,764 Income from other trading aclivities Unrestricted Unrestricted funds funds 2024 2023 Other income 1,326 624 Income from Investments Unrestrlcled Unrestricted funds fvnds 2024 2023 Interest receivable 5.472 1.424 16-
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NATIONAL PORTAGE ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 Expenditure on charitable activities Conference Reglstratlon Tralnlng & Voluntary & training of portage Information Income & servl¢es publlcatlons activities for generating funds 2024 Totsl 2024 2024 2024 2024 Direct costs Training fees C05t of goods soldlwritten off Travel Miscellaneous Donations 2,011 174 330 472 303 2.011 20,879 330 472 303 20.610 95 3,290 20,610 95 23,995 Grant funding of activities (see note 8) 1,000 1,000 Share of support and govèrnance costs (see note 10) Support 21,477 Govemance 1,651 11.454 254 4,295 381 10,500 889 47,726 3,175 28,418 32,318 4,771 12.389 75.896 Analysls by fund Unrestricted funds Restricted funds 26,418 32,318 4,771 11.389 1,000 74,896 1,000 26,418 32,318 4.771 12,389 75.896 18-
NATIONAL PORTAGE ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 Expenditur8 on charitable actlvttl8S (Continued) Previous year: Conference Registration Training & Voluntary & training of portage information Income & servlces publications activities for generating funds 2023 Total 2023 2023 2023 2023 Dlrecl costs Training fees Cost of goods soldlwritten off Travel 15.970 362 10.994 15,970 1.180 10.994 632 186 27,326 632 186 28,144 Grant funding of activities (see note 8) 200 200 Sharo of support and governance costs (see note 10) Support 18,861 Governance 6,743 10,059 1,037 3,772 1,556 9.221 3.631 41,913 12,967 52,930 11,096 5,960 13.238 83,224 Analysis by fund Unrestricted funds Restricted funds 52,930 11,096 5,960 13,038 200 83,024 200 52,930 11.096 5,960 13,238 83,224 Grants payable Voluntary Voluntary Income & income & activities for activities for generating generating funds funds 2024 2023 Grants to institutions- Other 1,000 200 Net movement In funds 2024 2023 The net movement in funds is stated after chargingl(crediting): Fees payable for the indep8ndent examination of the charity's financial statements Depreciation of owned tangible fixed assets 1,384 39 2.000 52 19-
NATIONAL PORTAGE ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 10 Support costs Support Governance costs costs 2024Support costs Govemance costs 2023 Depreciation Premises Expenses General Office Bank Charges 39 8,700 38,982 39 8.700 38.982 44 8,400 33,331 139 52 8,400 33,331 139 Audit fees Legal and professional Travel General Office Misc Depreclation Bank Charges 1,384 200 1,592 1,384 200 1.592 2,000 2,000 2,027 5,883 434 2.592 24 2,027 5,883 434 2,592 24 47,726 3,176 50,902 41,914 12.968 54,882 Analysed belween Charitable activities 47,726 3,175 50,901 41,913 12,967 54,880 Govemance costs indudes payments to the independent examiner of £1,384 (2023 - £2.000) for independent examination. 11 Trustees In accordance with the Charity's Memorandum of Association, agreed with the Charity Commission, up to five Trustees may receive reasonable payment for work in respect of the Charity's Training for Tralners course and PW Validation. In the financial year no one Trustee received payment (2023 - One- £3,600). Out of Pocket Expenses were reimbursed to trustees during the year as follows: Travel to Board Meetings £965 (2023 - £2,027) 12 Employees The average monthly number of employees during the year was.. 2024 Number 2023 Number During the year no members of staff were paid in excess of £60,000 There were no employees whose annual remuneration was more than £60,000. 13 Taxation The charity is exempt from tsxation on its activities because all its income is applied for charitable purposes. -20-
NATIONAL PORTAGE ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 14 Tangible fixed assets Flxtures. flttings & equlpment Cost At 1 April 2023 6.482 At 31 March 2024 6,482 Depreciation and impairment At 1 April 2023 Depreciation charged in the year 6.327 39 At 31 March 2024 6.366 Carrying amount At 31 March 2024 116 At 31 March 2023 155 15 Debtors 2024 2023 Amounts falling due wlthin one year: Trade debtors Other debtors 8,265 997 12,537 9.262 12,537 16 Credltors.. amounts falling due within ona year 2024 2023 Other taxation and social security Trade creditors Other creditors Accruals and deferred income 3,305 252 14.219 5.071 1.526 2.781 13.228 2.782 22.847 20.317 21
NATIONAL PORTAGE ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 17 Deferred Income Deferred Income Is included in the financial statements as follows.. 2024 2023 Accredlted tralner fees 2021-22 Postponement Trainers Forum Postponement Portage Workshops Other d8ferr8d incom8 Cumbria Mentoring Helen George Brighter Futures 720 747 720 747 61 6.700 5.000 7,067 185 5,500 14.219 13.228 18 Restrlcted funds The restricted funds of the charity comprtse the unexpended balances of donations and grants held on trust subject to specific conditions by donors as to how they may be used. At 1 April 2023 Resources At 31 March expended 2024 Conference Rosie's Fund Kushlick Legacy servi Donations 4,388 10,171 414 1,142 4.388 9,171 414 1,142 (1,000) 16,115 (1,000) 15,115 Prèvious year: At 1 April 2022 Resources At 31 March expended 2023 Conference Rosie's Fund Kushlick Legacy SeTViC8 Donations 4,388 10,371 414 1,142 4,388 10,171 414 1,142 (200) 16,315 200 16,115 -22-
NATIONAL PORTAGE ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 19 Unrostricted funds The unrestricted funds of the charity comprise the un8xpended balances of donatlons and grants which are not subject to speclfic conditions by donors and grantors as to how they may be used. These include designated funds which have been set aside out of unrestricted fvnds by the trustees for specific purposes. At 1 April 2023 Incoming resources Resources expended Transfers At 31 March 2024 Stock book Fixed assets Tralning development reserve General funds 262 154 19,839 151,077 262 115 19,839 169,086 (39) 92,866 {74,896} 39 171,332 92,866 (74,896) 189,302 Previous year: At 1 April 2022 Incomlng resources Resources expended Transfers At 31 March 2023 Stock book Fixed assets Training development reserve General funds 262 206 19,839 154.781 262 154 19,839 151,077 (52) 79,268 {83,024) 52 175,088 79,268 83,024 171,332 20 Analysis of net assets between funds Unrestrlcted funds 2024 Restrlcted funds 2024 Total 2024 At 31 March 2024: Tangible assets Current asselsl(liabilities) 116 189,186 116 204,301 15,115 189,302 15,115 204,417 -23-
NATIONAL PORTAGE ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 20 Analysis of net assets between funds (Conlinued) Unrestricted funds 2023 Restrlcted funds 2023 Total 2023 At 31 March 2023: Tangible assets Current assetsl{liabilities) 155 171,177 155 187,292 16,115 171,332 16,115 187,447 21 Related party transactlons There were no disclosable related paty transactions during the year (2023 - none). -24-