St. Joseph's Alrican Aid (Reglstsred Charty No. 108n68) Financial Statements and Trustees, Report Year Ended 31 May 2023
St Joseph's African Aid Registered Chanty No 1087768 Financial Statements and Trustees, Report for the Year Ended 31 May 2023 Pag8 Rec8iPts and Payments Account Statement of Assets and Liabilities IndeperKlent Examinerfs Report Trustees, Rewt
St Joseph's Afrlcan Ald {Regi8tsred Charlty No 1087768) Rocelpt8 and Payments Account for the Year Ended 31 May 2023 Year to 31 May 2023 Restricted Funds Ilncomel Watorlmedlc Rostiictsd al Funds Unrgstrktod Funds 184,592 Total Funds Last Yèar Rgcglpts Donations, legacies and grants Glft Aid Tax reclalmed Bank Interest Tolal receipts Schools Teachers 39,450 12,773 1,689 53,912 238,504 55,845 12,621 39.450 12.773 53.912 184,592 238,504 68,486 Paym•nt• Grants for Charitable Purposes 0rating expenses (incl Newsletter) Professlonal Fee8 Bank charges Total payments 144,367) 118.910) 11,6891 164,9661 (53,1271 17591 17001 316 54,902 {118,0931 17591 17001 316 119,868 163,907} 16551 17001 1801 65,442 44,367 18.910 1,689 84,966 N•t Recelpl81048 Paym•nts lor th• Y•ar Cash balances - start year Ca•h balancm. end year 14,9171 32,952 16,137} 17,869 111,054} 50,821 39,767 129.690 41.060 170,750 118,638 91,881 210,517 3,024 88,857 91,881 Statement of A88•ts and Llabilities At 31 May 2023 Waterlmedic Restricted Funds 39.767 Unrestrlcted Funds 170,750 Last Year Schools Teachern Total Funds Cash balances Debtors Creditor for professional fees Net A¥sot• at ond year 28.035 11,732 210,517 91,881 -71)0 170,050 -700 209,817 -700 91,181 11,732 39,767 Approved on 13th Oct 2023 by the Trustees and signed on thelr hall by.. Dènzil Mascarenhas Chalmwn & Tru8t•e Paullne Carter n8nc8 Director & TruBtee Note.. These Financial Statem8nts shoukl read In conjunction with the arLompanying Trustees, Report
St Joseph's African Aid (Registered Charity No 1087768) Independent Examin*s Report on the Accounts Report to the trustees of St Joseph's African Aid on the accounts for the ear ended 31 Ma 2023 The charity's trustees are responsible for the preparati( of the accJ)unts. The charity's trustees (x)nsider thal an audit is not required tor this year under section 144 of the Charities Act 2011 (rhe Charities Act) and thal an independent examination is needed. tt is our responsibility to: 8xamine the accounls under section 145 of the Charities Act,. - io follow the procedures laid down in the General Directions given by the Charity Commissioners {undeT section 14515)(b) of the Charities Act)., and - to state whether particular matters have o)me to our attention. Our examination was carried out in aC)rdance ryth General Directions giv8n by the Charity Commissioners. An examination indudes a review of the accounting records kept by the charity and a comparison of the accounts presenled with those records. It also includes consideration of any unusual items or disclosures in the accounls and seeking explanations from the trustees con¢eming any such matters. We would like to poinl out that these a¢wunts are based on the infomiation provKled by the Charily. The prOdureS undertaken do not provtde all the evidence thal would be required in an audit, and consequently we do not express an audit opinion on the accounts. In connection with our examination, no matter has come to our attentr'on.. which gives us reasonable cause to believe that in any rnat8rial respect the requirements-. - to keep accounting records in aCrdan with se(Xion 130 of the Charities Act,. and - to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met,. or to which, in our opinion, attenlion should be dravm in order to enable a proper understanding of the acUnts to be reached. Signed Date J./.&/ Anjani Boparai Sethi & Co. Chartered Certified Accountants 59-60 Thames Stieet Windsor SL4 1TX
ST JOSEPH'S AFRICAN AID Charlty CommissK)n Registered Number 1087768 Registered address: KenThb)re Cott¥. The Friary. Windsor, Berkshire, SL42NP TRUSTEES, ANNUAL REPORT Financial Year: l June 2022 - 31 May 2023 Structurep govemance and management St Joseph's African Aid (SJAA) is a registered charity 8Stablished by a Trust Deed dated 9 July 2001. The tTUStees who held office Sin 1 June 2022 are: Mrs Pauline Carter Mr Gregory Cole Dr Joan O Davies Mrs Lisa Goring Mr Denzil Mascarenhas Dr Alberto Ndumu (Appointed 22 March 2023) Mrs Samantha H Turner The Trust D88d provides that there shall be at least four trustees. New trustees a appoinled by the existing trustees. In selecting persons to be appointed as new trustses. the existing trustees nSider Ihe benefits of appointing a Ferson who through resideni%, occupation. employment or otherwise has special knovAedge of the circumstanS of the countries where SJAA is active or who is oth8rwise ab by virtue of his or her personal or professional qualifications to make a wntribution lo Ihe pursuit of the objects or the management of SJAA. This year saw the appointment of Dr Atberto Ndumu, who brings with him a wealth of knowledge and skills in financial risk management. as well as bilingual skills and project management. The trustee board normally meets three times a year, this year it met five times in an endeavour lo progress current and future propcts. Meetings are held either la to face or via a Zoom plarfotm. The day-to-day business of managing SJAA is delegated to an Executive Committee consisting of the Chairman, Finance Director. Project Coordinator and one other nominaled twstee" they communicate frequendy. All trustees give of their time voluntarily and rective no remuneratK)n for their Servi$. SJAA has no employees. A review of the chantys financial cx)ntrols was carried out by the trustees during the period, and it was conduded that the appropriate proctdures were all in place.
Objectlves and aciivities SJAA'S Trust Deed sets out that its principal objeGtives are the relief of poverty, sickness and dislress, and the advanment of education in Africa. There has been no thange to the objectives of SJAA as stated in the original 2(KJ1 Trust Deed. SJAA operates by making grants for the lurtherance of its objectives. Its aid is directed towards the support of schools and other communty projects in the Demo¢ratiG Republic of the Congo {DRCI, the Cameroon and in Gabon. SJAA works dosely wilh the Josephites. a Roman Catholic religious order founded in Belgium in 1817, who eslablished schwls and missK)ns in the DRC (formeTly known as the Belgian Congo and subsequentty Zaire) and elsewhere in Africa. The Josephites remain active in Ihese countries and provide the local presence through which the projects funded by SJAA are managed and implemented. Suitable projects for grant-aiding are identified by both the trustees and the local Josephite communilies and their contacts. Projects are assessed according to the criteria of the benefits Ihey would bring to their MmUni11es. their cost effectiveness. and the likelihood of a SUCC8ssful implementstion. Grants are approved by resolLrtion of ail th& trustees of SJAA. Authority to approve projects up to £1.IXIO has been delegated to the Exeojtive Committee The Irustees confimi that they have conpli8d with their duty to have regard to the guidance on public benefit published by the Chatities Commission. Achlevements and owolng propcts Education, clean water and sanitation, and rnedical help are the three trAJilding blod(s by which we seek to help the local communities where we OFerate. Educatlon In the Democratlc Republic of the Congo (DRC) SupFQrting education has been one of SJA4's key aims since its InptIOn and mosl of the funds it has disbursed have been for this purpose. This has taken the form of grants for school buildings, supplementing teachers, low Govemment-financed salaries. and providing basic equipment for the schools suth as blackt)oards, desks, and educational materials. Additionally. Computer equipment and sewing mathines have been provided to help pupils earn a living when Ihey leave sthool. We are active in a region of Ihe south-west of the DRC known as the Kasai where we support 9 schry)Is in Ilebo, Domiongo and Bulongo which together edu(2te over 3,CQO pupils of wh(Kn about half ara girls. and two schools in Kinshasa which educate over 1,(xx) pupils. As we have done for many years now. this year we again SUprted teachers in the Kasai schools by augmenting their low salaries, and by providing funds for ihe purchase of educational resources suth as tM)oks and other dassroom Tesources. The money io do this comes largely from donations generously given from their salaries by the staff at St George's Weybridge Junior School and College. which is then matched by St George's Weybridge. their parent charity. Fundraising events were alw organized at both sthwls. Boarding Accommodation for Girls in Domlongo. 2019-2023. Trustees have spent a considerable amount of time on this project this year, asking for Ihe Head of Edu(3tion in the D*)cese to interrfene and talk to the (Xjntractor to get the project
complete. Transporting materials and labour to the site continues to prove difficult due to the lack of a dent roadway. In the past, materials were being slrapped to bicycles and pushed to the location. We have ejplored the use of the ntermittent railway system to get materials through, which has finally prOTr more fruitful. and construclion can now continue. 2024 is Ihe new completion limeline. Running Water We take for granled that communities will have safe running water. and this is not always the case. Last year In Cameroon we were ab to assist two desperate communities to search lor water and dig a well to provide fresh running water at Maoudak and Nwmessing. Whilst Maoudak was susSfUl. rK) water was found in Ngomessing and we have provided ftjrther funds to assist with the oning searth for water in this area. Smaller Projects DRC Grants: Domiongo. S8wing machines and a workshop to store the machines and hold classes. 15 Laptops. The refurbishment of classrwm blocks and the building ol toilet blocks. Ilebo., A more permanent perimeter wall whith runs alcgslde a busy road. malerials to build deskslchairs for their classrooms and a rep1arnent water cistem. Kinshasa received a grant to purchase text books. Cameroon Grants: Koza. Two new Primary dassrooms, new toilets, pedagogical items IComputerlCopierlPrinter). new solar panels and battery for the local community, plus student football equipment and kit. Lk)uram. A molorbike to enab the parish priests to wsit their 52 living church communilies, often in the mountainous areas and provide support. Douram- a further grain mill following the sucsSful installation of one last year. Fundralsing SJAA invites donations from the general public lo further its charitable work but does not engage in email or telephone fundraising campaigns. This year we were delighted to be the recipieni of two legacies from previously known sponsors, increasing our income by £163k, resulting in a higher than usual income and expgnditure. Grants Total grants this year Vre £118,093 {2022 - £63.907). As usual. most of this year's £118k grants went to the DRC vtho received £80k (2022 - £37k) with £38k going to the Cameroon (2022 - £27k). None was sent to Gabon. In more detail. the grants in 2022r23 Ye. Grants to the DRC Jun 2022 Kasai schools.. Prime de RemerL?ement $30.560 £25,678 Jun 2022 Kasai schools: Frais de Fonctionement £4.537 Jun 2022 Domtongo Inst Sl. Marie 30 Sewing Machines $5,850 £4,916 Jun 2022 Domiongo: Tech Inst 15 Laptops $7.250 £6,092
Jun 2022 Local (J)sts ind bank chgs $940 £790 Nov 2022 Domiongo: Refurb Instttute Disanka £4.746 Nov 2022 Domiongo: To11 blo(* $6,918 £6.315 Nov 2022 Kinshasa: Text Books College C(Stant Guillaume $2,078 £1.897 Nov 2022 Ilebo: Water Cistems St Jacques $2.544 £2,322 Nov 2022 LorAI costs ind bank chgs $335 £305 Mar 2023 Ileb): Perimeter vrall $13,211 £10.894 Mar 2023 Ilebo: Deswchairs $7,193 £5.931 Mar 2023 Domiongo: Inst St. Marie Sewing Machine Workshop $6.724 £5.545 Mar 2023 Lool costs ind bank charges £447 £80415 Grants to Cameroon Jun 2022 Koza: 2 Primary Classrooms 7.368 £23,992 Jun 2022 Loczl bank costs 32 £28 Nov 2022 Douram.. Grain Mill .846 £2,534 Nov 2022 Koza: Pedagogical items 1,WJ7 £1,698 Nov 2022 Loc21 bank chgs 47 £42 Mar 2023 Koza: Solar PanelsiBatteries 1.840 £1,652 Mar 2023 Koza.. Toilets for St Joseph's School 5.260 £4,723 Mar 2023 Douram: Motorbike 1,230 £1.105 Mar 2023 Forage Ngomessing - 2 further tries to find water 1,525 £1,369 Mar 2023 Koza: Funds for d)ikJten's foolball kit Mar 2023 Local Bank thgs 564 £507 31 £28 £37 678 Total Cost of Grants for Year: £118.093 {2022 - £63,
Financial Review &JAA has prepared its Accounts for 2022r23, on the Ripts and Payments basis due to a turnover of less than £250.(KKI. Donations received in the year were £238.504 (2022". £55,845), induding two legacies. No Interest was reiVed12022. none). No Gift Aid claims were made 1th1n the accounting year (2022: £12.621) Grants made were £118.093 {2022: £63,7). The expenses of running SJAA remain low and amounted to £1,T75 (2022: £1,535) of which the cost of printing and distributing the Nevletter. professional fees, bank charges, and website expenses account for most of the costs. One Trustee was reimbursed their ferry fe8 to Belgium, lo attend a Josephite General Council. enabling a meeting to occur with some of the Josephiles who project manage for us in Africa. Costs for running the charity are kept down because support and administratr'on is prov¥Jed free of charge by the trustees along with voluntsry help. Th8 cash balances of SJAA ineased by £118.636 during 2023 (2022 - £3,024) 10 £210,517 as at 31 May 2023. The cash balances of SJAA are held Mth Bardays Bank plc (SJA4's clearing bank). SJAA holds no shares, b)rKls or other assets. At 31 May 2023, £39.768 {19%) of SJAA'S total Reserves12022'. £50,822 {56°/.1) are dassified as Reslricted Income and may only be used for their defined restricted purposes. The major Restricted funds al 31 May 2023 were c.£16k held for the completion of the Domiongo Girls, Dormitory. c.£12k for the 'Prime de Remerciement" for the Kasai teathers and c£12k for schools. SJAA'S policy on reserves is: a) To designate sufficient reserves to: 1. Pay all grants that have been approved but not yet paid 2. Cover the cost for a reasonable peri(xY ahead of grants that have not yet been approved but which. beuSe of their recurring nature in the past. might be expected to continue 3. Provide for emergency requests e.g. water wells, that may be reived. 4. Accumulate reserves to be able to fund larger scale projects such as the bulldinrefurbishMent of sc*Kols. In view of SJAA'S low operating costs. the trustees do not consider it nécessary lo designate any reserves to cover such costs because it would be an immaterial amount. b) To release reserves as grants only when reasonably certain that the projects to be aided are appropriate to the development needs of the local MMUnIties, have the requisite priority compared to other potential projects. and will be well execLrted so using SJAA donor-income in an effective vray.
Declaration We declare that: - the Trustees have approved the report above; arjd have authorised us lo sign it on their behalf. Signature.. Full name-. Denzil Masc3renhas Pauline Carter Position: Chairman & Trustee Finance DI¢10r & Trustee Date 13. October 2023 13° October 2023