SL Joseph's Afrlcan Aid Financial Statements and Trustse8' Report Year Ended 31 May 2021
st Joseph's African Aid Register&J Ctwity No 1087768 Financlal Statements and Trustees. Report for the Year Ended 31 May 2021 Receipts arKI Payments Account Stslement of Assets and Liabilities Inderlent Examinerf8 Report TNstees' Report
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St Joseph's African Ald (Registered Charty No 1087768) Independent ExaminePs Report on the Accounts Report to the trustees of St Joseph's African Aid on the aGcounts for the areTh 31 Ma 2021 The d)anty's trustees are sponSible for th8 preparation of the accounts. The charity's trustees conshler that an audit rs not required for this year under section 144 of the Charities Act 2011 fr Charities Ad) arMJ that an independent examination is needed. tt is our responsibilty to: - examine the accounts under sedion 145 of the Charities Act, - to follow the procedures laKI down in the General 'rectionS given by th8 Charity Commissioners (under section 145(5)(b) of the Charrties Act),. and - to state wtther particular matters have come to our attention. Our examination was carried out in accordance th General 'rectionS given by the Charity Commissioners. An examinatK)n IndeS a review of the accounting records kept by the chanty and a comparison of the accounts presented wrth those recorrls. It also includes consideration of any unusual rtems or disclosure8 in the accounts and seeking explanations from the trustees c<)neemirYJ any sud) matters. We YUld like to point out that these acuntS are based on the infomati¢)n provided by the Charrty. The procedures undertaken do not provide all the evideno that wouhj be required in an audit, arKI consequentty V•* do not express an audit opinion on the accounts. In connection with our examination. rK) matter has come to our attentlon.. which grves u8 reasonable cause k> believe that in any material respect the requirements.. - to keep accounts'ng records in a0rdance with 8ectiM 130 of the Charitie8 Act. - to prepare accounts which accord with the accountirwJ records and comply with the accounting requirements of the Charities Act have not been met; or 2. to which, in our opinion, attention shoukl be drnwn in order to enable a proper understanding of the accounts to b8 reached. Date Anjani Boparai Sethi & Co. Chartered Certffied A¢cx)untants 5940 Thames Street ndsor SL4 1fA
ST JOSEPH'S AFRICAN AID Chty CommissK)n Register8J Numter 1087768 TRUSTEES, ANNUAL REPORT Financial Year 1 June 2020 - 31 May 2021 Structurei gov•mance and management St Joseph's Afri¢an Aid (SJAA) is a registered d)arity establi8h8d by a Trust Deed dated 9 July 2001. The trustees vtho held office since 1 Jur 2020 are: Mr8 Pauline Carter (appointed 16 April 2021) Dr Joan O Davies Mrs Lisa Goring (appointed 22 January 2021) Rev Robert D Hamimon (reswJn8d 10 October 2020) Rev Ja<x)b Beya Kadumbu (resigned 26 February 2021) Mr Martin Knops Mr Denzil Mascarenha8 Mr8 Ann P Murphy {re8igned 16 August 2020) Rev Michael Powell (resigned 2 November 2020) Mrs Samantha H Tumer Mr Neil N Twist (reswned 31 December 2020) The Trust Deed provides that there shall be at least fourtrustees. New trtee3 a apFointed by the existing trustees. In selectiThJ persons to be appointed as n8w trustees, the existing trustees consKler the beneffts of appointing a ter50n through SKIence, occupation, employment or otherwise has speaal knOWge of the circumstanos of the countries where SJAA is active or who is otherwtse able by virtue of his or her peonal or professional qualifications to make a contrikxrtion to the pur5Urt of the objects or the management of SJAA. The trustees remain adively engaged in seeknng new trustees wrth the requisite sknlls. The trustee board nornally meets three times a year, hoever, this year it met more frequently due to the retirement of several long-StarKling tnjstees. COVID restrictions meant that all m8etiNJs wre hekl on the intemet usry the Zoom plafft)mi. The major changes are as follows.. 1) Rev Robert Hamilton retired as thairperson and trustee on 10th October 2020, he continues lo voluntatily support SJAA in an administrative and fundraising capacity, reachiro out to, and than.ng donors he personally know5. Mr. Dena'l Mascarenhas was duly elected the new thair. 2) Rev Michael Powell retired as a trustee in November 2020. he ntlUeS to support SJAA voluntarily as the Project Coordinator. 3) Mr. Neil Twist retired as the Finance 01ctor at the end of December 2020. Neil has been replaced by Mrs. Pauline Carter was appointed as a trustee in April 2021.
4) Other retiring trustees are Ann MUTY (August 2020) and Rev Jacob Beya Kaduml (February 2021). The day-toaY sInesS of managing SJAA is delegated to an Exe¢xrtive Committee consisting of the Chaimian, Finan Director. ProJ8cI Coordinator and one other nominated trustee." thèy c¥)mmunicate frequenuy. The SafeguardiTrJ poltcy was revieEd arKI updated during the year. A Safeguarding Offir was appointed. and online training attended. Safeguarding remains a Mianent item on each meeting agenda. All trustees give of the¢r time voluntsrily arKJ reoive no remuneration for their Servi$. SJAA has no employees. A review of the charity's financial controls was carTied out by the trustees during the period, and it was Cond that the appropriate WocedU re all in pEa(x. ObjKllve8 and aclfvltles SJA4's Trust Deed sets out that its prlncipal objectives are the relief of povety. sickness arKI distress, and the advancement of educatim, in Africa. There has been no dwnge to the objectives of SJAA as 8tsted n the original 2(X)1 Trust Deed. SJA4 operates by making grants for furtherance of ils obie¢ives. Its aid is directed towards the support of schools and other ¢ommunrty projects in the Democratic Republic of the Congo {DRC). tha Cameroon arKI GatA)n. SJAA works closely with the Josephites, a Roman Catholic relvJious order founded in Belqium in 1817. who established sthools and missions in the DRC (fomerly known as the Belgian Congo and subsequently Zaire) and elsewhere in Africa. The Josephrtes remain active in these countries and provth the local presen through vthich the projeds funded by SJAA arn managed and implemented. Suitable prOS for grant-atdir¥J are identsfied by both the trustses and by the k>cal Josephite communities and their contads. Projects are assessed according to the criteria of the benefits they would bring to their Ix>mmunIts, their cost effects'veness, and ttr likeliho(xl of successful implementation. Grants are approved by resolutron of all the trustees of SJAA Authonty to aFvrove projects up £1,000 has been delegated to the Executive Committee The trustees confim that they have C4ynplFed wilh their duty to have regard to the guidanc on public tenefit published by the Charities Commission. Achlwements and on*olng prolects Education, clean water and sanitatton, and medical he are the three building blocks by %thich we seek to help the local communities where we operate. EducatK>n in the Democratic Republic of Ihe Congo (DRC) Supporting edurAtion has L£en one of SJAA'S key aims Sin rts inoption most of the furKls it has disbursed have been forthis purpose. This has taken Ihe fom of grants for school
buildings. supplementsng tsathers. low Government-finan salaries, and providng basic equipment for the schools such as blackboards, desks. and educational materials. Additionally, thwter equipment arKI sewirvJ mathines have been provkled to help pupils eam a living when they leave sd)ool. We are active in a regn of the south-west of the DRC known as the Kasai where we support 9 schools in Ilebo. Domiongo and Bulongo which together educate over 3.0 pulS of wtM)m ab(xrt half are girfs, and two Sch1$ in Kinshasa which educate over 1,000 pupils. As w8 have d(Ye for many years now, this year agafft supwjrtad teachers in the Kasai schools by augmenting their low salaries, and by providing funds for the purchase of educational reswrces such as books and other ckssroom resour8. The money to do this comes largely from donations generously given from their salaries by St George's Weybridge staff at the College and Junior School, thich is then matd)ed by th8 thanty. plus fundraising events organized at both schools. We provided the finance for two major projects last year. The first. our largestver project, was for a building to provKJe girls. boarding aCmmLKIatIOn at a school in Domiongo. This is a proi8Ct have ten wanting to out for many years and has been made possible by the generosity of a single donor. Attl)ough the nStrUCtKjn of the buikding is well under way COVID has delayed the project as the contractor is having dIfficuY getting building materials to complete the project. It is hoped that as COVID eases rt will be possible to get the ne(xssary materials arKI (x)mplete the project. Medical A88iStan Our second maior propd vms to fnance the construction of a Medical Centre at Gomenbley in far north of the Cameroon. This is a part of the world where a$S to medical help is difficutt to come by as vrds tragically 8videnced some 18 months ago. A nearby village was raided by an armed band causing the death of 3 villagers and serious injury to several more. No medical help was readily available which )rSenad the outco1 for the injured. We provided additK)nal furKls this year to furnish Ihe Centre. The project 18 now cmpte, and the new faciltiy was opened by the Bishop from Maroua-mokok). Cameroon. Running Water We take for granted that c<)mmunrties will have safe runniThJ water, and this is rt always the case. A project was approved to do a well and provKle fresh running waterforthe medical centre at Gomenbley and the surroundwig communty. Smallor Projects A number of smaller projects We approved and corned in the year namely, Blackboaffls for schools (Bulongo), A chainsaw (for the woodwork school in Bulongo). Sewing machines (Lycèe Ste Marie in Ilebo), and Laptop o)mwters {St Joseph's college in North Cameroon). Fundralslng SJAA invites donatM)ns from the neral wblic to further ts (l)ariiabl8 rk but dS not engage in email or telepl]one furKlraising caMpan$.
Grants Total grants this year re £68,048 (2020 - £126.815). As usual, most of this yearfs £68k grants went to the DRC who received £48k (2020 - £103k) with £20k going to the Cameroon (2020 - £24k). None was sent to the Gabon either this year or last. In more detail, the grants in 2021 Were: Grants to the DRC Jun 2020 Kasai schools". Prime de Remer¢iement Jun 2020 Kasai sdKK)Is.' Frais de Fonctionement $29.280 £24.039 $5,400 $34.680 £4.434 £28.473 Jun 2020 Kinshasa (Ste Etienne).. Equipment for Scrence Laboratory £4,105 Jun 2020 Ilebo (Lycée Ste Mar): Sewing mathines for technical S(1 $11,305 £9,282 Jun 2020 Bul<)ngo (Primary Schools): Replacement of blad(boards $1,410 £1,158 Jun 2020 Bulongo.. Chahisaw for WoodM>.ng School $3,600 £2,956 Jun 2020 Local banking costs Jan 21 Blackboaftls for Kasai schools $1,505 $540 £1,235 £435 Grants to th• Cam•roon Jun 2020 Koza: Computer5 for sthool Sep 2020 Gomenbley.. Furniture for Medical Centre .450 £3,180 3,5(Ki £3,300 Oct 2020 Gomembley: Well for the Medical Centre 15,000 £13,944 1,950 Total Cost ol Grant8 for Year. £68,048 (2020 - £126.815)
Financlal Review SJA4 has prepared ts Accounts for 2020r21. the ReIpts Payments basis due to tumover of less than £250,000. Donations ceiVed in the year re £49.456 {2020- £140.553). last yeafs figur8 benefitted from two large onedoff donations, namely: £75,197 for the IlIding of a girl's domiitory for a school in tk)miongo (DRC) £20,000 to construrt a Medical Centre at Gomemw (North Cameroon). Interest received was only £17 (2020 £171) refieth'ng the very low rates of interest currentty available. A Gfft Aid claim for one yearfs donatims yielded £4.159 (2020 £9,155- also for one year). Total Receipts pre therefore £53,632 (2020- £149,879). Grants made were £68.048 {2020 £126.815). In the past five years SJM has disbursed approx. £600k in grants. The expenses of running SJAA remain low arKI amounted to £1,634 (2020 £1,500) of vh)ich the cost of printing and distributing the Newstetter, professional fees, bank charges, and website expenses account for all the Costs. The total cost is kept dovm because SUort and administration 18 provided free of tharge by voluntsry help. Th8 cash balances of SJAA decreased by £16.1)49 duriThJ 2021 (2020 - £21.584 Increase) to £88,857 as at 31 May 2021. The cash balances of SJAA are held th Barclays Bank plc (SJA4'8 clearing bank). SJA4 holds no shares, bonds or other assets. At 31 May 2021, £47,246 (54%) of SJAA'S total Reserves (2020- £55.087', 53%) are classified as Restricted Incnme and may only be used for their defined restricted Purposes. The major Restricted funds at 31 May 2021 pre ¢.£16k hekl for the completion of the t)omiongo Giris, Domiitory, and c£16k for the Frime de Remerciemenf for the Kasai teacthrs. SJAA'S policy on re8eNes 18: a) To designate sufficient reserves to.. 1. Pay all grants that have been approved but not yet pald 2. Cover the cost for a reasonable perirmj ahead of grants that have not yet b88n approved L¥Jt which. because of their rerrIng nature in the past, might b8 8xpe¢ted to continue 3. Provide for emergency requests {8.g. water wells) that may be r1Ved 4. Accumulate reserves to be able to fund larger scale projecls suth as the buildinglrefurbishment of schools. In view of SJAA'S low operating costs, the trS do not c¥)nsider it necessary to designate any reserves to cover such )sts because it Dukl be an immaterial amount. b) To release resee$ as grants onty vthen reasonably certain that the proi8cts to be aided are appropriate to the developmerrt needs of the local communities, have the requisite priorty compared to other potential proieds, and will be ¥11 executed so usirvJ SJAA donor-income in an effedive vy.
Doclarallon We dedare that: - the Trustees have approved the report atx)ve,' and - have authorised us to son it on tsir behalf. Signature: )A/ Full name.. Denzil Mas<xrenhas Pauline Carter Position: Chairnian & Trustee Finan Diredor & Trustee Date 8th 0(knb8r 2021 81h October 2021