# **Suffolk Family History Society (a Company Limited by Guarantee)** **CONSOLIDATED BALANCE SHEET & STATEMENT** **OF FINANCIAL ACTIVITIES FOR** **THE YEAR ENDED 31ST MARCH 2023** Registered Company Number: 4191740 Registered Charity Number: 1087748 **Suffolk Family History Society (a Company Limited by Guarantee)** ## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST MARCH 2023** ## **PRINCIPAL ACTIVITY** The principal activity of the company in the year under review was that of a family history society SFHS Publications Limited continue to act as the sole agent for the sale of publications. The agency agreement is open ended and can be terminated at any time. ## **RESERVES** The policy of the Society is to maintain one years running costs in reserve together with sufficient funding to cover planned future projects. ## **PUBLIC BENEFIT** In its pursuance of Charitable Aims, as set out in its Memorandum of Association, the Suffolk Family History Society holds regular monthly meetings throughout the County; with guest speakers and educationally orientated outings. Assistance and guidance are always on hand by long established members, to help and educate the members of the public in all aspects of Family History Research. The Society produces transcripts of Parish Records and records Monumental Inscriptions for the use of the public and all interested parties. In addition, the Society also publishes a quarterly magazine, which deals with various aspects of family history at home and abroad, as well as providing an opportunity to members to Share their own family research. This magazine, as well as being distributed to all Society members is also available at the Local Branches of the Suffolk Archives and at several libraries worldwide. The Society also maintains a library at the Ipswich Branch of the Suffolk Archives which is available, at no charge, to all visitors at that office and contains books and publications surrounding the subject of family history. This library also holds family histories that members have contributed. Members of the Society hold, often in conjunction with local history groups help clinics in local libraries etc. At fairs that the Society attends Society staff can give advice to the visiting public on all areas of family and local research in relation to the county of Suffolk. ## **TRUSTEES** The Trustees during the year were: K. Finch A. Kerridge C. Alderson (appointed in the year) D. Horton B. Thompson H. King (to October 2022) J Horton J Licence K Pulford (appointed in the year) S Flockton In accordance with the Memorandum and Articles of Association, all members are liable for a maximum sum of £1 in the event of the Company being wound up by reason of insolvency. The report has been prepared in accordance with the special provisions of part 15 of the Companies Act 2006 relating to small companies. ON BEHALF OF THE BOARD K. J. Finch Director Page 2 **Suffolk Family History Society (a Company Limited by Guarantee)** ## **CONSOLIDATED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31ST MARCH 2023** |**Note**
**Income and Expenditure**
**Income**
Income from actvites permissible within the
charity's objectves
2
Investment income
3
Revaluaton of assets
Total Income
**Expenditure**
Direct charitable expenditure
4
Management and administraton
5
Total Expenditure
Balance brought forward at 1 April 2022
Net Income / ( Expenditure ) for the Year|**Year ended**
**Year ended**
**31.3.23**
**31.3.22.**
**£**
**£**
61646
47719
1772
1047
2000
**65418**
**48766**
25631
22308
14771
18101
**40401**
**40409**
137892
129535
25018
8357
**162910**
**137893**| |---|---| Page 3 ## **Suffolk Family History Society (a Company Limited by Guarantee)** |**CONSOLIDATED**|**BALANCE SHEET AS AT 31ST**|**BALANCE SHEET AS AT 31ST**|**MARCH 2023**| |---|---|---|---| ||**Note**|**2023**|**2022**| |**Fixed Assets**|||| |Tangible Fixed Assets|6|6134|4807| |**Current Assets**|||| |Debtors|7|2573|970| |Investment coif units||20000|20000| |stock||1250|1000| |Cash at bank and in hand|9|145234|132927| |||**169057**|**154897**| |**Current Liabilites**|||| |Amounts falling due within one year|10|13280|21811| |**Net Current Assets**||**155776**|**133086**| |**Net Assets**||**161910**|**137893**| |**Funds**|||| |Unrestricted|11|162910|137893| |||**162910**|**137893**| For the year ended 31 March 2023 the company was entitled to exemption from audit under section 477(2) of the Companies Act 2006 relating to the small companies’ regime. The members have not required the company to obtain an audit of in accordance with section 476 of the Companies Act 2006 The Director acknowledges his responsibilities for:- 1. ensuring that the Company keeps accounting records which comply with Section 386: and 2. preparing accounts which give a true and fair view of the state affairs of the Company as at the end of the financial period and of its profit and loss for the financial period in accordance with the requirements of section 393, and which otherwise comply with the requirements of the Companies Act relating to accounts so far as applicable to the company. 3. These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime. Signed on behalf of the Board. K J Finch Director Page 4 **Suffolk Family History Society (a Company Limited by Guarantee)** ## **CONSOLIDATED** ## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2023** ## **1 Accounting policies** The financial accounts have been prepared under the historic cost convention and in accordance with the Financial Reporting Standard for Small Entities. Turnover represents income received, net of value added tax. Depreciation is provided at the following annual rates to write off each asset over its estimated useful life. Fiche Library etc. 25% on straight line method Equipment 25% on straight line method **Year ended Year ended 31.03.23 31.03.22 £ £** ## **2 Income from activities permissible within the charity's objectives** |Subscriptons & Donatons
Publicatons Income
**3**
**Investment income**
Bank interest
**4**
**Direct charitable expenditure**
Publicatons costs
Sufolk Roots
Resources
Membership fees
Group Actvites
Depreciaton
Maintenance of equipment
Insurance|25459
21151
36187
26568| |---|---| ||**61646**
**47719**
1772
1047
605
1188
19349
17431
2219
1243
25
663
859
-31
876
1200
675
190
1023
424
**25631**
**22308**| Page 5 **Suffolk Family History Society (a Company Limited by Guarantee)** ## **CONSOLIDATED** ## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2023** |||**Year ended**|**Year ended**||**Year ended**| |---|---|---|---|---|---| |||**31.03.23**|||**31.03.22**| |||**£**|||**£**| |**5**|**Management and administraton of charity**||||| ||Statonery & postage||748||1521| ||Travelling|6684|||7203| ||Telephone, fax and internet|1661|||1872| ||Rent|3732|||4222| ||Bank Charges|1460|||1316| ||Professional Charges||35||598| ||Miscellaneous||450||1368| |||**14770**|||**18101**| |**6**|**Tangible Fixed Assets**||||| |||**Library &**|**Equipment**||**Total**| |||**Microfche**|||| |||**£**|**£**||**£**| ||**Cost**||||| ||at 1 April 2022|11437|40455||51892| ||Additons|2000|203||2203| ||Disposal|0||0|0| ||at 31 March 2023|**13437**|**40658**||**54095**| ||**Accumulated depreciaton**||||| ||at 1 April 2022|10192|36893||47085| ||Charge for year|323|553||876| ||Disposal|0||0|0| ||at 31 March 2023|**10515**|**37446**||**47961**| ||Net book values||||| ||at 31 March 2023|2922|3212||6134| ||at 1 April 2022|1245|3562||4807| |||**Year ended**|||**Year ended**| |||**31.3.23**|||**31.3.22**| |||**£**|||**£**| |**7**|**DEBTORS**||||| ||Other Debtors|2567|||970| |||2567|||970| Page 6 **Suffolk Family History Society (a Company Limited by Guarantee)** ## **CONSOLIDATED** ## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2023** ## **8 Subsidiary Company** SFHS Publications Limited, a company registered in England, is a wholly owned Subsidiary of the Society. The Trustees of the Society are also the Directors of this company. |||**Year ended**|**Year ended**| |---|---|---|---| |||**31.3.23**|**31.3.22**| |||**£**|**£**| |**9**|**Cash at bank and in hand**||| ||At U.K. banks|144834|132347| ||Cash in hand|400|580| |||**145234**|**132927**| |**10**|**Liabilites: amounts falling due within one year**||| ||Subscriptons paid in advance|2896|13897| ||Trade Creditors|10384|7914| |||**13280**|**21811**| |**11**|**Funds**||| ||Provision for future Funding|40000|| ||Provision for groups|8388|| ||Life Members|9000|| ||Revaluaton Reserve|2000|| ||General Reserve|102521|137893| |||**161909**|**137893**| ## **12 Guarantee Company** In accordance with the Memorandum and Articles of Association, all members are liable for a maximum sum of £1 in the event of the Company being wound up by reason of insolvency. ## **13 Commitments** The Society plans to continue its policy of releasing transcriptions on CD and downloads and has again earmarked £1000 for this purpose. Page 7 Sufftllk Family History Society la Company Limited by Guarantee) John Philli s &Co Lid Our Ref: JJPIKUSUFLKJ3 Accouncants TEWLMts1O14-'4}8￿l52 27 September 2023 ICPA Suffolk Farnli y History Society 65 Churchill Avenue Ipswlch Suffolk IP4 SDT Dear Ken, We ¢an confirm that we haw revlewed the xcounts for thtytar ended 31 March 2023. We can confirrn ihèt they art a true and accur*e refleciK•ll of Ilnanclal posltb)n of the Society as of 31 March 2023. If you have any querles. please coniad us. Your5 5incerety Accouniant Enc. Page 8