- PLAYDAYS PRE SCHOOL MEETING IN THE METHODIST CHURCH HALL
UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2023
REGISTERED CHARITY NUMBER 1087653
17-18 Leach Road, Chard Business Park, Chard, Somerset, TA20 1FA. Tel: (01460) 64441
PLAYDAYS PRE-SCHOOL MEETING IN THE METHODIST CHURCH HALL
FINANCIAL STATEMENTS 31 AUGUST 2023
| Contents Charity information Trustees’ report Trustees’ responsibilities Independent examiners report Receipts and payments account Statement of assets and liabilities Notes to the accounts |
Page 1 2 - 3 4 5 6 7 8 - 9 |
|---|---|
PLAYDAYS PRE-SCHOOL MEETING IN THE METHODIST CHURCH HALL
CHARITY INFORMATION
| TRUSTEES: | Rev A Flindell | (Retired 31/07/2023) | (Retired 31/07/2023) |
|---|---|---|---|
| Mrs M Tustain | |||
| Mrs J Darch | (Appointed 1/8/2023) | ||
| **COMMITTEE MEMBERS: ** | Rev Flindell (Chairperson) – (Retired | 31/07/2023) | |
| Mrs J Darch | (Appointed | 15/12/2022) | |
| (Chairperson & Trustee) from 01/08/2023 | |||
| Mrs S Evans | (Treasurer) | ||
| Mrs M Tustain | (Trustee) | ||
| Miss S Hunter | (Appointed | 09/05/2023) | |
| Ms K Gifford | (Retired 23/07/2022) | ||
| Mrs L Minett | (Retired |
23/07/2022) | |
| Mrs K Weech | |||
| Mrs F Edgworth | (Appointed | 27/04/2023) | |
| PRINCIPLE ADDRESS: | Chard Methodist Church | ||
| Fore Street | |||
| Chard | |||
| Somerset | |||
| TA20 1PT | |||
| **MEETING ADDRESS: ** | Chard Methodist Church | ||
| Fore Street | |||
| Chard | |||
| Somerset | |||
| TA20 1PT | |||
| REGISTERED CHARITY NUMBER: | 1087653 | ||
| REPORTING ACCOUNTANTS: | Lentells | ||
| Chartered Accountants | |||
| 17-18 Leach Road, Chard Business Park | |||
| Chard, Somerset, TA20 1FA | |||
| BANKERS: | Lloyds Bank plc | ||
| Fore Street | |||
| Chard | |||
| Somerset, TA20 1PS |
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PLAYDAYS PRE-SCHOOL MEETING IN THE METHODIST CHURCH HALL
TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 31 AUGUST 2023
The Trustees present their annual report for the year ended 31 August 2023.
The annual accounts comply with all statutory requirements, the charity’s constitution and the Statement of Recommended Practice 2000 - Accounting and Reporting by Charities (SORP 2000).
CHARITY STATUS
Playdays Pre-school meeting in the Methodist Church Hall has its own constitution which was adopted on the 31 January 2001 and amended on 1 May 2001 and 27 February 2013. It was formally known as Chard Methodist Pre-school until 27 February 2013 when it changed its name. It is a registered charity number 1087653.
TRUSTEES
The Charity’s Trustees during the year are set out on Page 1 together with other administrative details. Trustees are appointed in accordance with the charity’s constitution by election every year at the annual general meeting. No remuneration has been paid to trustees.
OBJECTS AND AIMS
To enhance the development and education of children primarily under statutory school age, by encouraging parents to understand and provide for the needs of their children through community groups. Further details can be found in the Constitution.
STRATEGIES
All planning is based on the Children’s individual needs as laid down in the Early Years Foundation Stage prepared by the Department of Education and Employment. Each child has a personal profile that follows them through their Early Years Education.
Staff meet weekly to plan the programme. The choice of activities and deployment of staff is also based on the ages, needs and development levels of the children.
RESERVES AND INVESTMENT POLICY
The Trustees realise that the charity is fortunate to have healthy accumulated reserves of £17,145 (2022: £14,999) after deduction of closing liabilities. It is the Trustees view that given the uncertainty of the income stream from year to year which is dependant on children numbers, there is a requirement to hold sufficient reserves to continue the charity’s work for the foreseeable future.
RISK POLICY
The trustees actively review, on a regular basis, the major risks, both financial and operational, which the charity potentially faces. The Trustees have established strong internal systems to mitigate any significant risks and these are also regularly reviewed.
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PLAYDAYS PRE-SCHOOL MEETING IN THE METHODIST CHURCH HALL
TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 31 AUGUST 2023 CONTINUED
ACTIVITIES AND ACHIEVEMENTS DURING THE YEAR
This year although numbers were initially low in September following a social media campaign we are now full, with 5 children moving onto primary school in September. Currently we have 14 children on the books for next September.
Bridget and Christine did reduce their hours during the autumn term, thus reducing the wages bill while numbers were low.
Karla completed her Early Years Educator Qualification (EYE) and is now fully qualified.
In April Christine handed in her letter of resignation as she has decided to retire at the end of the summer term after over 20 years as Playdays Supervisor. Jodie has been appointed as her replacement, taking over the reins in September.
We employed Sasha Sibley as an EYE play assistant, she started her employment with us on 17 April 2023.
Tesco kindly donated “party food” for our Leavers Lunch this year.
FINANCES
The receipts and payments account shows a surplus on unrestricted funds of £2,308 (2022: deficit £10,178)
FUTURE PLANS
To continue updating the staff training.
On behalf of the Board of Trustees
Signed & dated (Trustee) MRS J DARCH
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PLAYDAYS PRE-SCHOOL MEETING IN THE METHODIST CHURCH HALL
STATEMENT OF TRUSTEES’ RESPONSIBILITIES
The trustees are responsible for preparing the Trustees’ Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The Law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:
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select suitable accounting policies and then apply them consistently;
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observe the methods and principles in the Charities SORP;
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make judgements and estimates that are reasonable and prudent;
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state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; and;
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The Trustees are responsible for keeping sufficient accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
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INDEPENDENT EXAMINERS’ REPORT TO THE TRUSTEES OF PLAYDAYS PRE-SCHOOL MEETING IN THE METHODIST CHURCH HALL
I report to the trustees on my examination of the accounts of “Playdays Pre-school meeting in the Methodist Church hall” for the year ended 31 August 2023, which are set out on pages 6 to 9.
RESPONSIBILITIES AND BASIS OF REPORT
As the charity’s trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Trustee’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
INDEPENDENT EXAMINER’S STATEMENT
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
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the accounts do not accord with those records.
I have no concerns and have come across no matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Robert We ner Signed & dated Signed on 18/10/23 @ 14:24 g Principal: Mr R J Wegner Principal’s professional qualification: FCCA Firm: Lentells Limited, Chartered Accountants 17-18 Leach Road, Chard Business Park Chard, Somerset, TA20 1FA Firm’s professional body: ACCA
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PLAYDAYS PRE-SCHOOL
MEETING IN THE METHODIST CHURCH HALL
RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 AUGUST 2023
| Unrestricted Funds £ RECEIPTS Donations, legacies and similar receipts 10 Operating activities to further the charity objects Fees 2,389 Nursery Education grant 36,829 Operating activities to generate funds Interest Received 105 TOTAL RECEIPTS 39,333 PAYMENTS Charitable Activities Wages (inc. employer’s NI) 31,546 Miscellaneous consumables 823 Support costs Rent 2,660 Insurance 735 Subscriptions – PPA/OFSTED 268 Course fees 105 Management and administration Accountancy – Independent Examination 888 TOTAL PAYMENTS 37,025 NET OF RECEIPTS/ (PAYMENTS) FOR THE YEAR 2,308 CASH FUNDS LAST YEAR END 15,881 CASH FUNDS THIS YEAR END 18,189 |
Unrestricted Funds £ RECEIPTS Donations, legacies and similar receipts 10 Operating activities to further the charity objects Fees 2,389 Nursery Education grant 36,829 Operating activities to generate funds Interest Received 105 TOTAL RECEIPTS 39,333 PAYMENTS Charitable Activities Wages (inc. employer’s NI) 31,546 Miscellaneous consumables 823 Support costs Rent 2,660 Insurance 735 Subscriptions – PPA/OFSTED 268 Course fees 105 Management and administration Accountancy – Independent Examination 888 TOTAL PAYMENTS 37,025 NET OF RECEIPTS/ (PAYMENTS) FOR THE YEAR 2,308 CASH FUNDS LAST YEAR END 15,881 CASH FUNDS THIS YEAR END 18,189 |
Restricted Total Total Funds 2023 2022 (note 4) £ £ £ - 10 - - 2,389 3,029 - 36,829 25,634 - 105 12 - 39,333 28,675 - 31,546 31,546 - 823 549 - 2,660 2,660 - 735 668 - 268 255 - 105 2,335 - 888 840 - 37,025 38,853 - 2,308 (10,178) - 15,881 26,059 - 18,189 15,881 |
|---|---|---|
| 39,333 | ||
| 31,546 823 2,660 735 268 105 888 |
||
| 37,025 | ||
| 2,308 | ||
| 15,881 | ||
| 18,189 |
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PLAYDAYS PRE-SCHOOL MEETING IN THE METHODIST CHURCH HALL STATEMENT OF ASSETS AND LIABILITIES AS AT 31 AUGUST 2023
CASH FUNDS Deposit account Bank Instant Access account Bank Current account Petty cash LIABILITIES – Due within one year Independent examination fees PAYE & NI Contributions |
Unrestricted Funds £ 14,827 231 3,109 22 |
Restricted Total Total Funds 2023 2022 (note 4) £ £ £ - 14,827 12,360 - 231 230 - 3,109 3,005 - 22 286 - 18,189 15,881 - 960 882 - 84 - __ __ - 1,044 882 |
Restricted Total Total Funds 2023 2022 (note 4) £ £ £ - 14,827 12,360 - 231 230 - 3,109 3,005 - 22 286 - 18,189 15,881 - 960 882 - 84 - __ __ - 1,044 882 |
Total |
|---|---|---|---|---|
| 2022 | ||||
| 18,189 | ||||
| 960 84 ______ 1,044 |
882 - _____ 882 |
The accounts were approved by the Trustees
Mrs J M Darch Signed on 18/10/23 @ 14:19 Signed & dated (Trustee) MRS J DARCH
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PLAYDAYS PRE-SCHOOL MEETING IN THE METHODIST CHURCH HALL
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2023
1 ACCOUNTING POLICIES
Accountancy convention
The accounts have been prepared on the receipts and payments basis and in accordance with applicable accounting standards, the Statement of Recommended Practice on Accounting and Reporting by Charities (SORP 2000) and the Charities Act 2011.
Equipment
All equipment, including toys purchased, is written off in the receipts and payments account in the year of acquisition.
Unrestricted Funds
Funds raised for general purposes are included within unrestricted funds. These are funds, which can be used, at the discretion of the Trustees, in accordance with the charitable objects of the charity.
Restricted Income Funds
Those funds given for a specific purpose laid down by the donor are separated into restricted funds. Expenditure that meets the criteria is charged against the
fund.
2 TRUSTEES REMUNERATION AND EXPENSES
No remuneration or expenses were paid to Trustees during the year.
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PLAYDAYS PRE-SCHOOL MEETING IN THE METHODIST CHURCH HALL
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2023
| 3 | STAFF SALARIES | ||
|---|---|---|---|
| 2023 | 2022 | ||
| £ | £ | ||
| Gross emoluments of employees | 31,546 | 31,546 | |
| Employer’s National Insurance | - | - | |
| Average number of employees in the year | 4 | 4 | |
| There were no employees with emoluments above £60,000. |
4 SUMMARY OF MOVEMENTS ON RESTRICTED FUNDS
Restricted funds consist of donations for a specific purpose and there were no such donations during the year and no restricted funds are carried forward.
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