OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

2024-03-27-accounts

THE OXFORDSHIRE CARE PARTNERSHIP

Annual Report and Financial Statements

Year Ended 31 March 2024

Charity No: 1087554

Company No: 04152545

1

THE OXFORDSHIRE CARE PARTNERSHIP

Contents

Section Page
Report of the Trustees (incorporating the Strategic Report) 3
Independent Auditors Report to the Members of The Oxfordshire Care Partnership 10
Statement of Financial Activities (incorporating an Income and Expenditure Account) 15
Balance Sheet 16
Statement of Cash Flows 17
Notes Forming Part of the Financial Statements 18-23

2

THE OXFORDSHIRE CARE PARTNERSHIP

Report of the Trustees for the year ended 31 March 2024

The Trustees, who are also directors of the Charity for the purposes of the Companies Act, submit their annual report and the audited financial statements for the year ended 31 March 2024.

Reference and Administrative Details

Director/Trustees Daniel Hayes (The Orders of St John Care Trust) Kerry Dearden (The Orders of St John Care Trust) (resigned 31 May 2023) Mark Lee (The Orders of St John Care Trust) (appointed 1 June 2023) Michael Stredder (The Orders of St John Care Trust) (resigned 22 March 2024) Tracey Wardle (The Orders of St John Care Trust) Kevin Bolt (bpha) (resigned 30 April 2023) Richard Hill (bpha) (appointed 1 May 2023) Paul Cook (bpha) Julian Pearce (bpha) Philippa Spratley (bpha) Hilary Morris (The Orders of St John Care Trust) (appointed on 22 March 2024)

Secretary Philippa Spratley Registered Office Eyre Court Whisby Way Lincoln LN6 3LQ Auditor BDO LLP Chartered Accountants Two Snow Hill Birmingham B4 6GA Bankers Barclays Bank Plc 1 Churchill Place London E14 5HP

3

THE OXFORDSHIRE CARE PARTNERSHIP

Report of the Trustees for the year ended 31 March 2024 (continued)

Strategic Report

Structure, Governance and Management

The Oxfordshire Care Partnership (the Charity) is a charitable company limited by guarantee (registered company number 04152545, registered Charity number 1087554) and was established on 1 February 2001. It is governed by articles of association which were last amended on 8 June 2001.

Organisation

A Board of Trustees, which meets periodically, administers the Charity. Each member has the power to appoint up to four Trustees to the Board and the Board is able to appoint up to two independent Trustees. During the year to 31 March 2024, The Orders of St John Care Trust (OSJCT) had four Trustees and bpha had four Trustees and there were no independent trustees. Trustee induction and training includes ensuring all Trustees have a working knowledge of the Charity and its charitable purpose, any current issues the Charity is facing and an overview of the financial position. The Trustees jointly take all key decisions regarding contractual and other commercial arrangements of the Charity, and there are working groups on which both members are represented. OSJCT manage the day-today care service provision obligations of the Charity under a management contract dated 20 December 2001.

Investment Powers

Under the memorandum and articles of association, the Charity has the power to make any investments which the Trustees see fit.

Objectives and Public Benefit

The Charity’s objectives are to carry out in the County of Oxfordshire the following activities:

The Trustees have reviewed the Charity Commission guidance on Public Benefit and consider that the Trust objectives are for the public benefit. The main reasons are:

4

THE OXFORDSHIRE CARE PARTNERSHIP

Report of the Trustees for the year ended 31 March 2024 (continued)

Related Parties

The Charity is a charitable care trust established in 2001 by OSJCT, a leading national provider of care service for older people and bpha, a major regional registered social landlord, to take transfer of operational care homes for older people from Oxfordshire County Council (OCC). The transfer of the 19 care homes was completed in December 2001. Central to the contract with OCC is the principle that the 10 existing homes will be replaced in the life of the contract, in which the physical standards of the accommodation fall short of agreed requirements, with eight larger new build homes developed to the most modern standards. In all significant matters, including the provision of services to OCC and the replacement of homes, the Charity acts as the principal obligor but as detailed below has subcontracted certain matters to OSJCT and bpha who each take some of the risks and rewards. The net balance of surplus / deficit after sub-contractual commitments arising on operations in the County of Oxfordshire is retained within the Charity.

The Charity wholly subcontracts the care of residents in the care homes to OSJCT. OSJCT is the registered operator of the care homes and employs the employees working in the homes and at a support level in the county office. Similarly, the Charity subcontracts the development and capital funding of the new care homes to bpha.

The existing care homes and County Council controlled development sites are leased from OCC to the Charity on 60-year operating leases with the exception of one site. The development sites are underlet by the Charity to bpha with a contractual commitment to develop and fund the new care homes. Upon satisfactory completion, the new homes are leased back to the Charity for operation by OSJCT.

Funding Sources and Expenditure

The principal funding source is fees for residential and nursing care from OCC; the Charity also receives income from the NHS for property rental at the Chipping Norton site (2024: £0.36m; 2023: £0.36m); expenditure is all related to providing care, and maintaining the properties and equipment.

The accounting treatment adopted since the Charity was first established reflects the intention of the partners, OSJCT and bpha, and of the other stakeholders principally including OCC, that all activity in relation to provision of services in the homes operated by the Charity should be reflected in the Charity’s financial statements. This is reflected in the occupancy key performance indicators. However, self-fund income is treated as agency income and so is not included in the accounts. Beds which are not purchased by OCC and beds that fall outside of the contract with OCC are made available to private self-funding residents in a direct contract with OSJCT. As in previous years the private self-funder income does not form part of the financial statements of the Charity. In previous years the Charity’s strategic report made some reference to the key performance metrics of the homes. The Trustees recognise that it is not possible by reference to the OCP financial statements for external stakeholders to understand the underlying performance of the homes since most of the operating costs and all of the self-funder income are borne by OSJCT and are only recognised in OSJCT’s financial statements. The Trustees have agreed on the accounting treatment and this is consistent with the prior year, they will however keep this under review for appropriateness.

The Trustees recognise that more than 20 years have elapsed since the Charity commenced operations. During that period the operating environment, including the needs and expectations of elderly people has changed. The original intentions of the partners have in some cases been superseded with some homes continuing to operate beyond their originally anticipated lifespan.

5

THE OXFORDSHIRE CARE PARTNERSHIP

Report of the Trustees for the year ended 31 March 2024 (continued) Funding Sources and Expenditure (continued)

It has taken longer than anticipated to model the use of the Lifecycle Maintenance Fund for lifecycle maintenance to the end of the contract. OCP Trustees are keen to ensure the Lifecycle Maintenance Fund is sufficient to ensure the homes are maintained to a high standard for their remaining life. A short-term plan for the next 2-3 years has been drafted. Because the OCP reserves build each year and were used several years ago to fund some property improvement works in the home. The Trustees are considering a proposal to utilise a proportion of the reserves over the next 2-3 years to support refurbishment of the homes, in line with contributions from the Lifecycle Maintenance Fund and OSJCT as care provider. The longer-term plan for the estate is being pulled together for review by the OCP Board later this year. This will indicate whether there is a shortfall in the Lifecycle Maintenance fund, which is held by bpha on behalf of OCP. Any shortfall will be discussed by the OCP Board in conjunction with Oxfordshire County Council.

Compliance with Charity Governance Code

The Board notes its support of the code of governance for charities, including the requirements for larger, more complex charities. Both members have adopted codes of governance relevant to their sectors: bpha applies the principles of good governance outlined in the National Housing Federation Code of Governance 2020 and OSJCT applies the Charity Governance Code. A review was undertaken during 2020 to assess OCP’s compliance with the code and this was reported on in the 2020 annual report. It was found that although the key outcomes in respect of each of the principles are met, full compliance with all recommended practices within the code was not achievable. Certain parts of these practices are not applicable, for instance in relation to staffing as OCP itself does not employ any staff. Practice diverges in other areas, sometimes as a direct consequence of the charity’s joint venture structure which mainly affects the Board Effectiveness and the Equality, Diversity & Inclusion principles. There has been no change in compliance since last year.

Statement of adherence to the Fundraising Regulator Code

The Charity seeks to comply fully with all regulation and relevant codes of practice. Fundraising is not a material income stream for the Charity and therefore is not required to report under section 162A of the Charities Act 2011.

Activities and Performance

The Charity currently operates 16 care homes across Oxfordshire with a total of 878 beds (2023: 878). The homes operate with 94% CQC compliance and are all rated as good.

The Charity (OCP) continues to have a strong relationship with OCC and strategic discussions are ongoing around the future estate strategy including performance of some older homes and development of alternative commissioning models that meet the needs of OCC and future residents alike.

The Charity subcontracts the provision of care to OSJCT which means all operating risk sits with OSJCT rather than OCP.

OSJCT investment in overseas recruitment in the latter part of FY23, coupled with reduced staff turnover, increased staff availability and has ensured that the homes had stable staffing during the year. This is reflected through strong utilisation of the block capacity.

6

THE OXFORDSHIRE CARE PARTNERSHIP

Report of the Trustees for the year ended 31 March 2024 (continued) Activities and Performance (continued)

For the third consecutive year, the Charity (OSJCT) has implemented a minimum pay rate equal to the Real Living Wage to remain competitive and to attract more employees who may work in other sectors.

The Charity (OCP) will continue to work with its partners and stakeholders to ensure the sustainability of OCP.

Financial Review
2024 2023
Financial KPIs (£’000) (£’000)
Income 29,130 25,756
Net income 352 123
Cash flow (1,140) 531
Operational KPIs
Occupancy as % of total places 90.6% 87.4%
Average block beds 523 496

Financial performance for the 12 months has increased in terms of income (income from charitable activities increased by 12.5% to £28.9m in the year to 31[st] March 2024) due principally to increased fee rates alongside an increase in the occupancy of OCC block beds. The average occupancy for the year (OCC funded residents and self-funders) was 90.6% (2023: 87.4%). This equates to 796 (2023: 767) residents in total. The average number of occupied block beds increased to 523 funded by OCC (2023: 496). Local Authority fee increases for the year were 9.0% (2023: 6.0%). Fee increases are linked to contractual indexation.

Contractual payments to OSJCT increased in line with the increase in income as a consequence of the mechanism used to calculate care fees.

Interest received in the year has increased to £240k (2023: £77k) due to rising interest rates and has contributed to the surplus position for the financial year.

The occupancy in the homes reflects the continued demand in the sector for elderly residential and nursing care. Trustees remain confident this demand will continue though it expects demand to shift towards more specialised nursing services and short stay services which reduce admissions to hospitals. OCP homes already provide many of these services and, are well placed to continue to develop services in line with local health economy needs as the next year progresses.

Going Concern

The Trustees have a reasonable expectation that the Charity has adequate resources to continue in operational existence for the foreseeable future from the date of signing of these reports and financial statements. Trustees have reviewed the 24-month trading performance and cashflows and are satisfied the Charity is sustainable. Therefore, the Charity will continue to adopt the going concern basis of accounting in preparing the annual financial statements.

7

THE OXFORDSHIRE CARE PARTNERSHIP

Report of the Trustees for the year ended 31 March 2024 (continued) Going Concern (continued)

Trustees have considered a number of scenarios with relation to occupancy and the impact on OCP. The contractual structure of OCP is such, that the void mechanism ensures OCP can continue to cover all contractual payments. Operating risk sits with the care provider, OSJCT, and therefore Trustees are assured there is limited risk to OCP.

Reserves Policy and Risk Management

The Charity is currently building a reserve and at the year-end held total reserves of £4.0m (2022/23: £3.7m) with free reserves of £3.7m (22/23: £3.3m). In recent years, Trustees have chosen to build reserves; however, because the operating risk of the Charity sits within OSJCT, the Trustees have acknowledged that limited reserves need to be held to ensure the sustainability of the Charity. The Charity is committed to using reserves for reinvestment in services for older people in Oxfordshire in line with the Charity’s objectives. Trustees are reviewing the use of reserves during the next financial year, with consideration being given to supporting element of refurbishments in the existing estate.

The Trustees have identified and implemented risk management strategies for the risks to which the charity could be exposed and have established controls and action plans over these.

The principal risks to which the Charity may be subject:

Trustees’ Responsibilities

The Trustees are responsible for preparing the Strategic Report, the Annual Report and the financial statements in accordance with applicable law and regulations.

Company law requires the Trustees to prepare financial statements for each financial year in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law). Under company law the Trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, including the income and expenditure, of the charity for that period.

In preparing these financial statements, the Trustees are required to:

8

THE OXFORDSHIRE CARE PARTNERSHIP

Report of the Trustees for the year ended 31 March 2024 (continued) Trustees’ Responsibilities (continued)

The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the charity’s transactions and disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

The Trustees confirm that:

In preparing this Trustees Report advantage has been taken of the small companies exemption. The Trustees Annual Report, incorporating the Strategic Report, was approved by the Board on 5 July 2024.

Daniel Hayes Trustee

9

THE OXFORDSHIRE CARE PARTNERSHIP

Independent auditor’s report to the members of The Oxfordshire Care Partnership

Opinion on the financial statements

In our opinion, the financial statements:

We have audited the financial statements of The Oxfordshire Care Partnership (“the Charitable Company”) for the year ended 31 March 2024 which comprise the Statement of Financial Activities (Incorporating an Income and Expenditure Account), the Balance Sheet, the Statement of Cash Flows and notes to the financial statements, including a summary of significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102 The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice).

Basis for opinion

We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the Auditor’s responsibilities for the audit of the financial statements section of our report. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.

Independence

We remain independent of the Charitable Company in accordance with the ethical requirements relevant to our audit of the financial statements in the UK, including the FRC’s Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements.

Conclusions related to going concern

In auditing the financial statements, we have concluded that the Trustees’ use of the going concern basis of accounting in the preparation of the financial statements is appropriate.

Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the Charitable Company's ability to continue as a going concern for a period of at least twelve months from when the financial statements are authorised for issue.

Our responsibilities and the responsibilities of the Trustees with respect to going concern are described in the relevant sections of this report.

10

THE OXFORDSHIRE CARE PARTNERSHIP

Other information

The Trustees are responsible for the other information. The other information comprises the information included in the Annual Report and Financial Statements, other than the financial statements and our auditor’s report thereon. Our opinion on the financial statements does not cover the other information and, except to the extent otherwise explicitly stated in our report, we do not express any form of assurance conclusion thereon. Our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the audit or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether there is a material misstatement in the financial statements themselves. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact.

We have nothing to report in this regard.

Other Companies Act 2006 reporting

In our opinion, based on the work undertaken in the course of the audit:

In the light of the knowledge and understanding of the Charitable Company and its environment obtained in the course of the audit, we have not identified material misstatements in the Strategic report or the Trustees’ report.

We have nothing to report in respect of the following matters in relation to which the Companies Act 2006 requires us to report to you if, in our opinion;

Responsibilities of Trustees

As explained more fully in the Trustees’ Responsibilities statement, the Trustees (who are also the directors of the charitable company for the purposes of company law) are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and

11

THE OXFORDSHIRE CARE PARTNERSHIP

for such internal control as the Trustees determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.

In preparing the financial statements, the Trustees are responsible for assessing the Charitable Company’s ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the Trustees either intend to liquidate the Charitable Company or to cease operations, or have no realistic alternative but to do so.

Auditor’s responsibilities for the audit of the financial statements

We have been appointed as auditor under the Companies Act 2006 and report in accordance with the Act and relevant regulations made or having effect thereunder.

Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor’s report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.

Extent to which the audit was capable of detecting irregularities, including fraud

Irregularities, including fraud, are instances of non-compliance with laws and regulations. We design procedures in line with our responsibilities, outlined above, to detect material misstatements in respect of irregularities, including fraud. The extent to which our procedures are capable of detecting irregularities, including fraud is detailed below:

Non-compliance with laws and regulations

Based on:

We considered the significant laws and regulations to be Companies Act 2006, UK GAAP, Charities SORP and tax legislation.

The Charitable Company is also subject to laws and regulations where the consequence of noncompliance could have a material effect on the amount or disclosures in the financial statements, for example through the imposition of fines or litigations. We identified such laws and regulations to be health and safety, employment law and data protection.

Our procedures in respect of the above included:

12

THE OXFORDSHIRE CARE PARTNERSHIP

Fraud

We assessed the susceptibility of the financial statements to material misstatement, including fraud. Our risk assessment procedures included:

Based on our risk assessment, we considered the areas most susceptible to fraud to be posting inappropriate journal entries to manipulate financial results and management bias in accounting estimates.

Our procedures in respect of the above included:

We also communicated relevant identified laws and regulations and potential fraud risks to all engagement team members and remained alert to any indications of fraud or non-compliance with laws and regulations throughout the audit.

Our audit procedures were designed to respond to risks of material misstatement in the financial statements, recognising that the risk of not detecting a material misstatement due to fraud is higher than the risk of not detecting one resulting from error, as fraud may involve deliberate concealment by, for example, forgery, misrepresentations or through collusion. There are inherent limitations in the audit procedures performed and the further removed non-compliance with laws and regulations is from the events and transactions reflected in the financial statements, the less likely we are to become aware of it.

A further description of our responsibilities for the audit of the financial statements is located at the Financial Reporting Council’s (“FRC’s”) website at: https://www.frc.org.uk/auditorsresponsibilities. This description forms part of our auditor’s report.

Use of our report

This report is made solely to the Charitable Company’s members, as a body, in accordance with Chapter 3 of Part 16 of the Companies Act 2006. Our audit work has been undertaken so that we might state to the Charitable Company’s members those matters we are required to state to them in an auditor’s report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the Charitable Company and the Charitable Company’s members as a body, for our audit work, for this report, or for the opinions we have formed.

13

THE OXFORDSHIRE CARE PARTNERSHIP

[tla Ba by:

Kyla Bellingall (Senior Statutory Auditor) For and on behalf of BDO LLP, statutory auditor Birmingham, UK Date: 05 July 2024

BDO LLP is a limited liability partnership registered in England and Wales (with registered number OC305127).

14

THE OXFORDSHIRE CARE PARTNERSHIP

Statement of Financial Activities (Incorporating an Income and Expenditure Account) for the year ended 31 March 2024

Notes
Income from:
Charitable activities
2
Investments (Interest)
Total Income
Expenditure on:
Charitable Activities
3
Total Expenditure
Net income for the year
Reconciliation of funds:
Total funds brought forward
Total funds carried forward at 31 March		 2024
Unrestricted
Funds
2023
Unrestricted
Funds
£’000
£’000
28,890)
25,679
240)
77
29,130)
25,756
28,778)
25,633
28,778)
25,633
352)
123
3,656)
3,533
4,008)
3,656

All of the above results are derived from continuing activities.

All gains and losses recognised in the year are included above.

The notes on pages 18 to 23 form part of these financial statements.

15

THE OXFORDSHIRE CARE PARTNERSHIP

Balance Sheet as at 31 March 2024

Notes 2024 2023
Unrestricted Unrestricted
Funds Funds
£’000 £’000
Fixed Assets
Tangible assets 5 346 400
Current assets
Debtors: due within one year 6 134 227
Cash and cash equivalents 4,083 5,223
4,217 5,450
Current liabilities
Creditors: amounts falling due within one year 7 (555) (2,194)
Net current assets 3,662 3,256
Total assets less current liabilities 4,008 3,656
Net assets 4,008 3,656
Funds:
Unrestricted funds 4,008 3,656
Total funds 9 4,008 3,656

The notes on pages 18 to 23 form part of these financial statements.

The financial statements of The Oxfordshire Care Partnership (Company Number 04152545) were approved by the Trustees on 5 July 2023 and signed on their behalf by:

Daniel Hayes Trustee

16

THE OXFORDSHIRE CARE PARTNERSHIP

Statement of Cash Flows for the year ended 31 March 2024

Cashflows from operating activities:
Net cash used in/(provided by) operating
activities
Cash inflows from investing activities:
Interest received
Net cash provided by investing activities
Change in cash and cash equivalents in the year
Cash and cash equivalents at the beginning of the
year
Cash and cash equivalents at the end of the year
Net income for the year
Adjustments for:
Depreciation charges
Decrease/(Increase) in debtors
(Decrease)/Increase in creditors
Interest received
Net cash (used in)/provided by operating
activities		 2024
£’000
2023
£’000
(1,380)
454)
240
77
240
77
(1,140))
5,223)
531)
4,692
4,083
5,223)
352
123
55
55
93
(55)
(1,640)
408
(240)
(77)
(1,380)
454

The notes on pages 18 to 23 form part of these financial statements.

17

THE OXFORDSHIRE CARE PARTNERSHIP

Notes forming part of the financial statements for the year ended 31 March 2024

The company is a private company limited by guarantee and is registered in England and Wales. The company’s registered address is Eyre Court, Whisby Way, Lincoln, LN6 3LQ. The company’s registered number is 04152545.

1. Accounting policies

a. Basis of preparation

The financial statements have been prepared in accordance with Charities SORP (FRS 102) (second edition October 2019) Accounting and Reporting by Charities Statement of Recommended Practice – applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland, the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006. The Financial Statements of the Charity, which is a public benefit entity under FRS102, have been prepared on the historical cost basis. The principal accounting policies adopted in the preparation of the accounts are set out below and any changes restated in the previous year. The accounts are presented in £ sterling.

The financial statements have been prepared up to 31 March 2024 which is within 7 days of the accounting reference period of 27 March 2024.

b. Going Concern

The financial statements have been prepared on a going concern basis.

Trustees have considered a number of scenarios with relation to occupancy and the impact on OCP including a full reforecast of the financial position and cashflows for the period to March 2026 and stress testing the cash position to the extreme of zero occupancy. The contractual structure of OCP is such, that the void mechanism ensures OCP can continue to cover all contractual payments. Operating risk sits with the care provider, OSJCT, and therefore Trustees are of the view that there is limited risk to OCP.

Based on the reforecasts and the available liquid resource, the Trustees believe that, while uncertainty exists, this does not pose a material uncertainty that would cast doubt on the charity’s ability to continue as a going concern for the foreseeable future, being a period of at least 12 months after the date on which the report and Financial Statements are signed. The Trustees, therefore, consider it appropriate for the accounts to be prepared on a going concern basis.

c. Company status

The Charity is a company limited by guarantee. The members of the company are the Trustees named on page 3 as well as The Orders of St John Care Trust and bpha. In the event of the Charity being wound up, the liability in respect of the guarantee is limited to £10 per member of the Charity.

18

THE OXFORDSHIRE CARE PARTNERSHIP

Accounting Policies (continued)

d. Fund accounting

General funds are unrestricted funds, which are available for use at the discretion of the Trustees in furtherance of the general objectives of the Charity and which have not been designated for other purposes. Investment income and gains are allocated to the appropriate fund.

e. Income from charitable activities

All incoming resources are included in the Statement of Financial Activities (SOFA) when the Charity is legally entitled to the income and the amount can be quantified with reasonable accuracy. Revenue is accounted for on the basis of invoiced charges for residential and related care services, raised in accordance with Local Authority or residents’ personal contracts and recognised over the period in which provided. Income excludes charges to private self-funding residents who occupy beds in the Charity’s homes.

f. Expenditure on charitable activities

All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Where costs cannot be directly attributed to particular headings they are allocated to activities on a basis consistent with use of the resources.

Residential care costs are contractual payments to OSJCT in relation to the operation of the care homes. Support costs are those costs incurred directly in support of expenditure on the objects of the Charity and include rent and planned maintenance.

g. Significant Accounting Estimates and Judgements

In determining the carrying amounts of certain assets and liabilities, the Charity makes assumptions of the effects of uncertain future events on those assets and liabilities at the balance sheet date. The Charity’s estimates and assumptions are based on historical experience and expectation of future events and are periodically reviewed.

Management consider the judgment applied to revenue recognition to be significant, in relation to whether OCP acts as principal or agent in its contractual arrangements. OCP is considered to act as principal in the contractual arrangements with OCC. Accordingly, income received from OCC is recognised in full. OCP is not considered to act as principal in the contractual arrangements with self-funded residents. Accordingly, income received from self-funded residents is not recognised.

Management considered the classification of leases between finance and operating leases, and took the judgement that all leases should be classified as operating leases.

h. Operating leases

Rentals applicable to operating leases are charged to the Statement of Financial Activities over the period in which the cost is incurred.

i. Taxation status

As a Charity, it is exempt from taxation on its charitable activities.

19

THE OXFORDSHIRE CARE PARTNERSHIP

Accounting Policies (continued)

j. Fixed Assets

Expenditure incurred on assets held on a continuing basis for the activity of the company is capitalised where appropriate and included in fixed assets at cost. Depreciation is provided to write off the cost less residual value on a straight line basis over the useful economic life of the asset concerned.

The following rate applies:

Fixtures, fittings and equipment: 5 years. Leasehold improvements: remainder of lease.

k. Financial Instruments

The Company only has financial assets and liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value.

l. Cash and cash equivalents

Cash and cash equivalents includes cash in hand, deposits held at call with banks, other shortterm highly liquid investments with original maturities of three months or less and bank overdrafts. Bank overdrafts, when applicable, are shown within borrowings in current liabilities.

2. Income from charitable activities

Incoming resources from charitable activities include fees for residential care from OCC and charges for the provision of services to the National Health Service.

3. Expenditure on charitable activities

Contractual payments to OSJCT
Operating lease rentals – land & buildings
Planned maintenance
Management fees
Professional fees
Other
Depreciation
Governance costs (audit fee)
Exceptional items
Total charitable activities		 2024
£’000
2023
£’000
20,522
17,261
6,113
6,365
929
853
1,124
1,031
14
3
-
55
21
-
4
55
24
37
28,778
25,633

Included in exceptional items for the year ended 31[st] March 2023 is a one-off property cost in relation to Isis Court that was agreed to be met in part by Oxfordshire Care Partnership, and in part by both Joint Venture Partners. There were no exceptional items in year ended 31[st] March 2024.

20

THE OXFORDSHIRE CARE PARTNERSHIP

Expenditure on charitable activities (continued)

The Oxfordshire Care Partnership has no employees.

4. Trustees’ remuneration

The Trustees neither received nor waived any emoluments during the year.

No out of pocket expenses were reimbursed to Trustees

5.
Fixed Assets
Cost
At 31 March 2023
At 31 March 2024
Depreciation
At 31 March 2023
Depreciation charge
At 31 March 2024
Net Book Value
At 31 March 2023
At 31 March 2024
6.
Debtors
Trade debtors
Other debtors and accrued income
Amounts due from related undertakings
Total
7.
Creditors: amounts falling due within one year
Trade creditors
VAT
Accruals and deferred income
Amounts due to related undertakings
Total		 2024
£’000
35
99
-		 Furniture &
Equipment
£’000
847
847
447
54
501
400
346
2023
£’000
67
152
8
227
134
2024
£’000
2023
£’000
-
142
15
15
449
1,887
91
150
555
2,194

Accruals and deferred income have reduced significantly in the financial year. In the year ended 31[st] March 2023 the Oxfordshire County Council invoices for rent had not yet been received and were therefore accrued. In the year ended 31[st] March 2024 we had received the Oxfordshire County Council rent invoices before the year end and therefore did not need to accrue for these.

21

THE OXFORDSHIRE CARE PARTNERSHIP

8. Operating Lease commitments

At 31 March 2024 the company had total commitments under non-cancellable operating leases as follows:

Due within 1 year
Due within 1-5 years
Due in more than 5 years
9.
Analysis of net assets between funds
Funds balances are represented by:
Fixed assets
Current assets
Current liabilities
Total net assets		 2024
Land and
Buildings
£’000
2023
Land and
Buildings
£’000
6,238
6,365
24,952
25,459
194,965
205,163
226,155
236,987
2024
Unrestricted
Funds
£’000
2023
Unrestricted
Funds
£’000
346
400
4,216
5,450
(554)
(2,194)
4,008
3,656

10. Related Party Transactions

bpha

The income and expenditure account includes the following transactions between the Charity and bpha, which is one of two equal members in the company:

Expenditure:
Property lease rentals
Management fee
Planned maintenance		 2024
£’000
2023
£’000
3,888
3,888
158
145
930
853
4,976
4,886

No amounts were due to or from bpha at the year-end.

22

THE OXFORDSHIRE CARE PARTNERSHIP

Related Party Transactions (continued)

The Orders of St John Care Trust (OSJCT)

The income and expenditure account includes the following transactions between the Charity and OSJCT, which is one of the two equal members in the company:

Expenditure:
Management fees
Care services costs
Other related costs
The amounts due to or from OSJCT at the year-end are:
Payable:
Salary recharge
Unitary charge
Care service costs
Property lease rentals
Receivable:
Property lease rentals		 2024
£’000
2023
£’000
966
886
20,522
17,261
-
38
21,488
18,185
2024
£’000
2023
£’000
1
1
11
11
79
128
1
10
92
150
-
8
-
8

Under the terms of the care services contract Oxfordshire County Council are contracted to purchase a minimum number of bed spaces in the OCP homes with the balance being available to OSJCT. In the event purchasing falls below these levels the Council either pay a ‘void’ rate or OSJCT has the rights to offer the bed space to the NHS, other Local Authorities or private fee payers. Any such placements by OSJCT are at nil consideration to OCP.

All income directly received by OSJCT and any associated risk e.g. providing required care at premium rates (agency), being exposed to doubtful debt or rising costs above contractual inflation that may arise, is the direct responsibility of OSJCT as care provider.

23