## **Trustees' Annual Report for the period**
Period start date
Period end date
Day Month Year Day Month Year 01 Septembe 2020 31 August 2021 **From** r **To**
## Section A Reference and administration details
**Charity name** HAGLEY PRIMARY SCHOOL PTA **Other names charity is known by Registered charity number (if any)** 1087543 **Charity's principal address** HAGLEY PRIMARY SCHOOL PARK ROAD HAGLEY **Postcode** DY9 0NS
## **Names of the charity trustees who manage the charity**
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Name of person (or body)
Office (if Dates acted if not for whole
Trustee name entitled to appoint trustee
any) year
(if any)
1 Emma Downes Chair
2 Clair Gahir Treasurer
3 Charlotte McAuslan Vice Chair
4 Vanessa Payne
5 Claire Dickenson Secretary
6 Amanda Everton
7 Anna Utsumi
8
9
10
11
12
13
14
15
16
17
18
19
20
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## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
March **2012**
**TAR**
1
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
Constitution
- (eg. trust deed, constitution)
Association How the charity is constituted
- (eg. trust, association, company)
Trustee selection methods
Annual election
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
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The object of the Association is to advance the education of pupils in Hagley Primary School (‘the school’) by:
**Summary of the objects of the charity set out in its governing document**
- Developing effective relationships between the staff, parents and others associated with the school;
- Engaging in activities or providing facilities or equipment which support the school and advance the education of the pupils.
The main activities of the Association are:
- To raise funds for donation to the school through sponsored events and fun activities for the pupils;
- To raise funds for donation to the school through events for the parents; and
- To support the school in key activities and initiatives for the advancement of education of the pupils.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
## **Additional details of objectives and activities (Optional information)**
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The Association has informal agreements in place with the school to meet certain recurring expenditures, for example:
- To pay a contribution towards the school / parent text messaging service;
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
- To pay for transportation for pupils to attend sporting or music events; and
- To pay for skills activities such as bike ability and recorders.
- In addition, the Association is approached by the school for funding for specific one-off projects. These are debated and approved by the Committee.
As with any Parent Teacher Association, the Hagley Primary School PTA is only able to function due to the participation and contribution of its volunteer members.
## Section D Achievements and performance
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Section D Achievements and performance
## **Summary of the main achievements of the charity during the year**
During the 2020 – 2021 academic year, the Association operated a significant number of successful fundraising events, such as:
An auction; Pupil designed Christmas Cards; Online Parties; Smartie Tube Chores collection Pupil designed Tea Towels; Uniform sales; Bag to School. Spring Raffle A new school lottery Summer Funday and Bounce Light up the Christmas Tree
In conducting these events, the Association was able to raise funds of over £13002 (income from events, less cost of running those events).
A total of £3,426 was spent on regular school requirements such as the following:
Text Messaging service (contribution); Contribution to pupil Recorder lessons; Bike Ability; Class Christmas Gifts and Christmas Trees;
In addition, the PTA donated one off amounts to the school to fund various items in the school this included a mural on the outside of school, funding for books to help those with particular reading needs and a new reception playground. In addition we also funded a virtual pantomime for all children to watch whether in school or isolating at home.
Expenses incurred by the Association in its operation are tightly controlled and totalled £647 for PTA UK membership and event insurance and necessary event licenses. In addition this year we bought a new PTA banner to help support events.
In total, the Association realised a net surplus for the period of approximately £13000 and this amount has been added to reserves.
As at 31 August 2021, the Unrestricted funds totals £29,538 of which approximately £8,500 is committed to ongoing regular school requirements for the 2021/ 2022 academic year. It is currently undetermined what the remainder of the unallocated Unrestricted funds will be used to contribute to.
Clearly 2020/2021 was another difficult year for raising funds for the school and saw a similar amount to the prior year, which is a reduction on previous years. This is of course in part due to the global pandemic and the inability to run all of our events such as the regular favourties of the Christmas and Summer fayres, not to mention the parents events such as the annual quiz.
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## Section D Achievements and performance
These events add significantly to our funds and we look forward to a time when we can add these back into our annual calendar of events.
## **Section E Financial review**
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## **Brief statement of the charity’s policy on reserves**
All of the funds of the Association are held in cash current accounts on the basis that they are held for donation to the school in the short term.
**Details of any funds materially in deficit**
None
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Emma Downes Clair Gahir **Position (eg Secretary, Chair, etc)**[Chair] Treasurer **Date**
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**Charity Name No (if any) HAGLEY PRIMARY SCHOOL PTA 1087543 Receipts and payments accounts For the period** Period start date Period end date **To from** 9/1/2020 8/31/2021
## **Section A Receipts and payments**
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Unrestricted Restricted Endowment
Total funds
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Fund Raising Events 13,002 - - 13,002
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
Sub total (Gross income for AR) 13,002 - - 13,002
A2 Asset and investment sales,
(see table).
- - - -
- - - -
Sub total - - - -
Total receipts 13,002 - - 13,002
A3 Payments
Charitable Expenses 12,458 - - 12,458
School Expenses - Regular Donations 3,426 - - 3,426
School Expenses - One Off Donations 14,856 - - 14,856
PTA Expenses 647 - - 647
Charity Donation - - - -
- - - -
- - - -
- - - -
- - - -
Sub total 31,387 - - 31,387
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total - - - -
Total payments 31,387 - - 31,387
- - - -
Net of receipts/(payments)
A5 Transfers between funds - - - -
A6 Cash funds last year end 28,938 - - 28,938
Cash funds this year end 28,938 - - 28,938
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## **Section B Statement of assets and liabilities at the end of the period**
||||**Unrestricted**||**Restricted**|
|---|---|---|---|---|---|
|**Categories**|**Details**||**funds**||**funds**|
|**B1 Cash funds**|Bank Account|**_Total cash funds_**|**to nearest £**
**28,938**
**-**
**-**
**28,938**|
|**to nearest £**
**-**
**-**
**-**
**-**|
||(agree balances with receipts and payments|||||
|||account(s))|OK|OK||
||||**Unrestricted**||**Restricted**|
||||**funds**||**funds**|
|**B2 Other monetary assets**|**Details**||**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**|
|**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**|
|**B3 Investment assets**|**Details**||**Fund to which**
**asset belongs**|**Cost (optional)**
**-**
**-**
**-**
**-**
**-**||
|**B4 Assets retained for the**|**Details**||**Fund to which**
**asset belongs**|**Cost (optional)**
**-**||
|**charity’s own use**||||
|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|
|**B5 Liabilities**|**Details**||**Fund to which**
**liability relates**|
|**-**
**-**
**-**
**-**
**-**
**Amount due**
**(optional)**|
|Signed by one or two trustees on behalf of
all the trustees||Signature|Print|Name||
||||Emma
Clair|Downes
Gahir||
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CC16a
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## **Last year**
**to the nearest £ 11,468 - - - - - - - 11,468**
**11,468**
**6,923 5,178 11,064 960 480 - - - - 24,605**
**24,605 - - 40,623 40,623**
## **Endowment funds**
**to nearest £ - - - -**
OK
**Endowment funds to nearest £ - - - - - -**
**Current value (optional) - - - - -**
**Current value (optional)**
**When due (optional)**
Date of approval
Section
## **Independent examiner's report on the accounts**
Independent Examiner's
## **Report to the trustees/** I **members of** HAGLEY PRIMARY SCHOOL PTA
**On accounts for the** 31 August 2021 **year ended** '----
**Charity no** 1087543 **(if any)** -'--L -----'
## **Set out on pages**
**Respecti**
**ve**
**responsibilities of trustees and examiner**
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not
required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to:
- examine the accounts under section 145 of the Charities Act,
- to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
- to state whether particular matters have come to my attention.
**Basis of independent examiner's statement**
My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusualitems or disclosures in the accounts, and
seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair' view and the report is limited to those matters set out in the statement below.
## **lndepena ent examiner's statement**
- In connection with m{examination,no matter has come to my attention(other than that disclosed below *)
1. which gives me reasonable cause to believe that in, any material respect, the
requirements:
- to keep accounting records in accordance with section 130 of the Charities Act; and
- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act
have not been met; or
2. to which, in my opinion,attention should be drawn in order to enable a proper understanding of the accounts to be reached.
- _Please delete the words in the brackets if they do not apply._
_=_ **Signed:** I _[ Lhdf_ **Date:** ~~I~~ ~~_23_ /~~ ! ~~!~~ _2_ \
**Name:** I F-C l z._Aec=-T _1-J / -/V_ e.sr
**Relevant professional qualification(s) or** '---- **body** ~~r- \~~ **(if any):**
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L ' C=
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**Address:** S-+·-'-'-='--'-'=L-'L=--.Jl".)'-\-fV· . _s
IE
March 2012