**REGISTERED CHARITY NUMBER: 1087525** ## **Report of the Trustees and** **Financial Statements for the Year Ended 31st March 2021** **for** **West Mercia Police Welfare Fund** The Richards Sandy Partnership Thorneloe House 25 Barbourne Road Worcester Worcestershire WR1 1RU **West Mercia Police Welfare Fund** ## **Contents of the Financial Statements for the Year Ended 31st March 2021** |||**Page**|| |---|---|---|---| |**Report of the Trustees**|1|to|4| |**Independent Examiner's Report**||5|| |**Statement of Financial Activities**||6|| |**Balance Sheet**||7|| |**Notes to the Financial Statements**|8|to|16| |**Detailed Statement of Financial Activities**||17|| **West Mercia Police Welfare Fund** ## **Report of the Trustees for the Year Ended 31st March 2021** The trustees present their report with the financial statements of the charity for the year ended 31st March 2021. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019). ## **OBJECTIVES AND ACTIVITIES** ## **Objectives and aims** The aims of the charity fully reflect the legal objects and purposes that the charity was set up to further. The principal activities and objectives of the Charity during the year were: To relieve, in cases of need, contributing members, past and present, of the West Mercia Constabulary and their families and dependents who are sick, convalescent, disabled, handicapped or infirm or may be in necessitous or impoverished condition, or who are suffering from temporary financial hardship, by providing, or paying for, items, services or facilities which are calculated to alleviate the suffering or assist the recovery of such persons in such cases, but are not readily available from other sources, or by providing monetary grants or loans. Such grants or loans will be at the discretion of the executive committee upon such terms as seem fit. ## **Ensuring our work delivers our aims** Each year our aims, objectives and activities are reviewed, based on the outcome of our work in the previous 12 months, to ensure they still reflect and further our aims and legal purposes. In our planning, setting objectives and determining our activities the trustees have paid due regard to the 'General Guidance on Public Benefit' published by the Charity Commission. In so doing, the Trustees consider the activities planned and how they further the aims and objectives they have set. The success of activities is reviewed each year in the context of benefits they bring to those groups of people we are set up to help. ## **Social investments** By carrying out our aims and objectives the trustees have demonstrated their due regard to the guidance published by the Charity Commission on public benefit by promoting the efficiency of the police service together with assisting former members and their dependents who otherwise would be reliant on public funds for any assistance. ## **Grant and loan making policy** Emergency grants and loans are made by the Executive Committee following the procedures as set out in the Constitution. Applications are received by the Fund and then given consideration by a minimum of three members of the Executive Committee , one of whom must be an honorary officer. The grants and loans made by the three members are then reported to the full Executive Committee at the next meeting of the said Committee. The Executive Committee meets quarterly and receives grant and loan applications and approves Emergency Grants already provided. ## **ACHIEVEMENT AND PERFORMANCE Charitable activities** The results for the year are as set out in the Statement of Financial Activities on page 6. The charity receives income, principally from the members as subscriptions. The subscription received contains two elements which constitute restricted funds, namely subscriptions to The Convalescent Home and the St George's Fund. The element of the subscription relating to these two items is passed straight on to the relevant bodies. In addition the charity operates a members only lottery and the surpluses from this source are used generally by the charity. Donations are received from a variety of sources, in many instances from members of the public in gratitude for assistance given them by members of the Force. ## **Investment performance** The only investments which generate income are the sums of money held in the bank accounts and the investments managed by Morgan Stanley Quilter (see notes 6 and 17 to the financial statements). The bank accounts are interest-bearing accounts operated by The Unity Trust Bank. The charity, due to its size and nature, has no formalised process to enable it to measure the success of its actions excepting that it continues to support the force members. Page 1 ## **West Mercia Police Welfare Fund** ## **Report of the Trustees for the Year Ended 31st March 2021** ## **FINANCIAL REVIEW** ## **Financial position** During the year the charity had incoming resources of £186,978 (2020- £176,859) and outgoing resources of £175,663 (2020 - £169,100), with net gains on investments of £92,355 (2020 - net losses of £32,801). The net incoming resources for the year was £103,670 (2020 - net outgoing resources of £25,042). ## **Investment policy and objectives** There are some restrictions on the charity's power to invest. These restrictions are, however, consistent with a prudent approach to investment strategy. The strategy is such that the funds will be invested in low and medium risk investments with a view to ensuring that capital appreciation is achieved which exceeds inflation . The fund investment strategy is reviewed with independent advisers and a revised strategy adopted based upon their recommendations, such reviews are performed on an annual basis such that a report may be made to the AGM. ## **Reserves policy** It is the policy of the Charity to maintain such liquid reserves (unrestricted) as will enable it to meet all its expenditure requirements for a period of at least six months. The charity has to fund administration expenditure, and reserves are held to cover payments made while pursuing the charity's objectives as well as administration charges levied by West Mercia Police Federation. At the year end the charity held unrestricted reserves of £765,892 (2020 - £662,222), of which £53,902 (2020 - £nil) were held as functional assets of the charity and £496,750 (2020 - £411,975) were held as listed investments for the purpose of generating investment income, leaving free reserves of £215,240 (2020 - £250,247). In the light of the substantial reserves currently held in excess of the amount set by the reserves policy, the executive committee is giving consideration as to how the charity can use the surplus funds held provide additional support to its members, including purchasing a van to be used to provide seating, food preparation and toilet facilities to police officers deployed at scenes or other operations/events for long periods of time. ## **FUTURE PLANS** The trustees believe that the charity achieved its objectives in the year under review but recognise that they must make some strategic decisions in the future because of the accumulation of reserves compared to the level of annual expenditure. The trustees are currently looking into purchasing a van to be used to provide seating, food preparation and toilet facilities to police officers deployed at scenes or other operations/events for long periods of time. The trustees are in the process of handing over administration of the charity to West Mercia Police and it is expected that there will be a change in trustees in the near future as a result. ## **STRUCTURE, GOVERNANCE AND MANAGEMENT** ## **Governing document** The West Mercia Constabulary Welfare Fund is constituted under a trust deed dated 25 April 2001, as amended on 2 October 2013 and is a registered charity no: 1087525. ## **Recruitment and appointment of new trustees** The Executive Committee consists of not less than 7 nor more than 12 nominated members. The members of the Executive Committee are elected annually at the Annual General Meeting as follows: - One member by the Assistant Chief Constables of the force. - One member by the Superintendent's Association of the force. - Ten members by the Police Federation Joint Branch Board of the force, one of whom must be a female. In addition one member of the Force Welfare Department and one member of NARPO shall be co-opted members with voting rights. Other persons may be co-opted onto the Committee without voting rights. The Chairman, Vice Chairman, Secretary and Treasurer are elected by the members from those elected to the Executive Committee. ## **Induction and training of new trustees** New trustees attend a course on trustee responsibilities as soon as is practicable after becoming appointed. Page 2 **West Mercia Police Welfare Fund** ## **Report of the Trustees for the Year Ended 31st March 2021** ## **STRUCTURE, GOVERNANCE AND MANAGEMENT Related parties** The Charity has no staff or administration centre. All costs of this nature are met by the West Mercia Constabulary Joint Branch Board through the Police Federation office which may recharge some of the administration cost. Members of the Executive Committee are not remunerated, they do, however, receive reimbursement of expenses when they visit current and former members of the Force who may be ill, incapacitated or in need of Welfare Fund support, such expenditure is itemised in the Notes to the financial statements. The day to day administration of the charity is performed by the Officers, namely, Chairman, Vice Chairman and Secretary/Treasurer. The Holding Trustees are, in accordance with the Fund Rule, the Chairman, Secretary and Treasurer. The Holding Trustees act as custodians of all investments held by the Charity. ## **REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number** 1087525 ## **Principal address** United House De Salis Drive Hampton Lovett Droitwich Worcestershire WR9 0QE ## **Trustees** Mr Steven Butler Ms Sarah Cooper Ms Ann-Marie Laws Ms Lesley Williams ## **Independent Examiner** Ally McLaughlin FCCA The Richards Sandy Partnership Thorneloe House 25 Barbourne Road Worcester Worcestershire WR1 1RU ## **Executive Committee Members** Sarah Cooper Chairman Lesley Williams Vice Chairman and Treasurer Steve Butler Secretary Christopher Thomas Assistant Secretary Peter Nightingale Assistant Treasurer ## **Committee Members** Anthony Bangham Chief Constable Kevin Purcell Supt Association resigned 08/01/2020 Susan Thomas Supt Association appointed 01/04/2021 Steve Butler Ross Cookson resigned 07/07/2021 Sarah Cooper Stephanie Dyer Barry Horton Ann-Marie Laws Peter Nightingale Christopher Thomas Lesley Williams Page 3 West Mercia Police Weltdre Fund Rèptsrtofthe Trustees forthe Year Ended 31st March 2021 REFERENCE AND ADMINISTRATIVE DETAIL8 Co•OPtÈd Members M2ggie Case Allan Hand ArnberThreapleto NARPO Weffare Offjcer IShiew5buryl Weware Officer IHQI resigned 31103r2021 resigned 31103r2021 019111 Approved by order of the board of tr(L%tees on.......... .... .. . . and slgned ¢n its behalf by.. Ms Lesley Williatns- Trustee Page 4 IndEpendentExamineVs Rewt to the Tn*tees of West Ilercia Pol5ceV￿l0Te Fund Independentexamkn&s feportkn the tru$tees olWe8t Mertii Poliu W•llaTr fvjnd I report ¢0 the i*arity tru8t88s cn my ey2miftatm of Ihe of IA*st Pok* Furnl (th8 Tn6tl br thg ye¥ ¢nded 3151 2021. Respon$5b11tt￿ and bas18 ol rtptsrt AS the tharyty trusiees of Ihe Trust re￿￿tle thy the c4 the &efjrdan￿ ￿1h Ihe r8wirem4nt$ ofthe char￿e$ 2011 A¢£y I r?￿rt n fy¥ed ol my examiN8tK)n of kne Tru5fs •Murts ¢•rritAI ¢Jrt unaor 145 ofthe 40d in cut my gxaminatw)n I ha%* blo%*Ed *1 OPF4ic*ble C¥re¢ti(#w by the Chtrfjty Cwnmi88¥Jn ufider ¥eclon 145(SXbl of t kndepeTtdentexamlnee¥ ¥tatemenl I ha%* complthd my examinalion. I c¢nfimi r*J ma*wl rrottW8 ha¥• Cl)￿ kn my Btitititim *lth th• •XominalKJn 9￿1r$ ¢ause to teheve that in any rnat•riai r•$￿￿.. 8XOUThtirs recc*ds ￿Te not kepl in re¥*clotth•Trust4s requwed ty M¢tYJn 13D ofth• or Ihe acuunts de ncl accord wnlh thD¥e records.. or the accauni$ t* nol o)ryWy ¥￿th the 8FtyKable wtrern8nt8 Lyjrttrnffjo th• and ¢￿1•nI of xo)unts 8¢t oul h kne cnwrt*8 IAc£xunts and Rep)rtsl RewbtMy)s 2LbJ8 dhtr I￿￿ any reryirement th&t the xo)untJ 9fv9 true aTrJ tsir wewwhth k8 not a matter ¢onsthr¢d a$ part C*f4n In¢*p8ne*fil exammation. I hove no ttffjc•m& he￿ acro88 ￿ othrf matter8 in cJJrwth thè •x•mkna*oTh to 8tt•ntion shoukl bo dra1￿ in this rowrt in c¥d•rto ena*l8 a prrmrur¥Jerstarthg ofh b• Jly M¢LwOiln FCCA The Ritthard8 Sandy Partr¥•h Thorn￿￿ House 25 8attium• R¢xd rcester rca8tershir• WR1 1RU Page S ## **West Mercia Police Welfare Fund** ## **Statement of Financial Activities for the Year Ended 31st March 2021** |**2021**
Unrestricted
Restricted
**Total**
funds
funds
**funds**
Notes
£
£
**£**
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
4
**38,184**
**128,132**
**166,316**
Other trading activities
5
**8,172**
**-**
**8,172**
Investment income
6
**12,490**
**-**
**12,490**
**Total**
**58,846**
**128,132**
**186,978**
**EXPENDITURE ON**
Raising funds
7
**12,747**
**-**
**12,747**
**Charitable activities**
8
Relief provided to members
**30,993**
**128,132**
**159,125**
Holiday home
**3,791**
**-**
**3,791**
Grants issued to other charities
**-**
**-**
**-**
**Total**
**47,531**
**128,132**
**175,663**
Net gains/(losses) on investments
**92,355**
**-**
**92,355**
**NET INCOME/(EXPENDITURE)**
**103,670**
**-**
**103,670**
**RECONCILIATION OF FUNDS**
**Total funds brought forward**
**662,222**
**-**
**662,222**
**TOTAL FUNDS CARRIED FORWARD**
**765,892**
**-**
**765,892**|2020
Total
funds
£
159,982
8,881
7,996
176,859
12,842
151,296
-
4,962
169,100
(32,801)
(25,042)
687,264
662,222| |---|---| The notes form part of these financial statements Page 6 West IAercia Policè Walfare Fund Balance She•t 31st March 2021 2021 Total funds 2020 Total fijnds un￿SIn¢ted d5 ReStr￿ted fur￿$ Notes FIXED ASSETS Tangible assets Investments 16 17 53,902 496,750 63,902 496,750 411,975 550,652 550.652 411,975 CURRENT ABBETS Qèbtors.. amounts falling due w(thh year Debtors.. amounts f811in9 due aftèr morè than one year Cash al bank 18 21,016 21,016 24,283 18 24,132 177,$34 24,132 188,304 28,983 217,085 10,TIO 222,682 10.770 233,452 270,351 CREDITORS Amount5 falllng due vlithin one year 19 17M21 110,7701 118.2121 13).1041 NET CURRENT ASSETS 215,240 215,240 250,247 TOTAL ASSETS LE88 CURRENT LIABIL5TIES 76&892 764892 e62,222 NET AS5Ers 765,892 765,892 662,222 FUNDS Unreslrided ￿nd5'. General ftjnd 21 765,892 662,222 TOTAL FUNDS 76S092 662,222 The financial *dt8mants were Jpproved by the Boxrd of Tnkns and authori8&d for issue . and were signed on ts behaff by.. on Ms Lesley Williams- The notes forrn part of these finanaal statements Page 7 **West Mercia Police Welfare Fund** ## **Notes to the Financial Statements for the Year Ended 31st March 2021** ## **1. STATUTORY INFORMATION** The charity is an unincorporated charity registered with the Charity Commission for England and Wales. The charity's address can be found in the Report of the Trustees. ## **2. ACCOUNTING POLICIES** ## **BASIS OF PREPARING THE FINANCIAL STATEMENTS** The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention, with the exception of investments which are included at market value, as modified by the revaluation of certain assets. ## **INCOME** All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably. Donations are accounted for when received. Membership subscriptions are considered to be, in substance, donations rather than payment for services. Membership subscriptions are recognised over the subscription period on a straight-line basis. Income tax refunds in respect of Gift Aid are accounted for in the period in which the charity receives the refund (see note 3 - critical accounting judgements and key sources of estimation uncertainty). Lottery income is recognised at the point when draws take place. Income from listed investments is recognised when the right to receive payment is established. ## **EXPENDITURE** Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. Grants paid to eligible members to alleviate hardship which are not repayable by the members are recognised when paid. Grants to institutions are recognised at the point when the offer made by the charity is conveyed to the recipient, except in cases there the offer is subject to conditions not yet met. ## **TANGIBLE FIXED ASSETS** Tangible fixed assets are initially measured at cost and subsequently depreciated. Depreciation is recognised so as to write off the cost of assets over their useful economic lives on the following basis: - Static caravan - over 12 years on cost (in line with the caravan park licence agreement) ## **TAXATION** The charity is exempt from tax on its charitable activities. ## **FUND ACCOUNTING** Unrestricted funds and donations and other incoming resources receivable or generated for the objects of the charity without further specified purpose are available as general funds Restricted funds are to be used for specific purposes as laid down by the donor. Expenditure which meets these criteria, is charged to the restricted funds. Page 8 continued... **West Mercia Police Welfare Fund** ## **Notes to the Financial Statements - continued for the Year Ended 31st March 2021** ## **2. ACCOUNTING POLICIES - continued** ## **FINANCIAL INSTRUMENTS** The charity has elected to apply the provisions of Section 11' Basic Financial Instruments' and Section 12 'Other Financial Instruments Issues' of FRS 102 to all of its financial instruments. Financial instruments are recognised when the charity becomes party to contractual provisions of the instrument. Financial assets are offset, with the net amounts presented in the accounts where there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously. ## **Fixed asset investments** Investments are held at market value and revalued annually. The changes in market value of investments during the year are recognised as income and comprise all increases and decreases in the market value of investments held at any time during the year, including profits and losses realised on sales of investments and unrealised in market value. Any unrealised gains at the year end are held within the designated revaluation reserve fund. ## **Basic financial assets** Basic financial assets, which include trade and other receivables and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. ## **Concessionary loans** Concessionary loans (i.e. free of interest) are granted to eligible members to alleviate hardship. These loans, which are repayable after more than one year, they are initially recognised at the amount paid, with the carrying value adjusted in subsequent years to reflect repayments, adjusted for any impairment if necessary. ## **Basic financial liabilities** Basic financial liabilities, including trade and other payables, are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of future receipts, discounted at a market rate of interest. Debt instruments are subsequently carried at amortised cost, using the effective interest rate method. Trade payables are obligations to pay for goods or services that have been acquired in the ordinary course of the operations from suppliers. Accounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade payables are recognised initially at transaction. ## **3. CRITICAL ACCOUNTING JUDGEMENTS AND KEY SOURCES OF ESTIMATION UNCERTAINTY** ## **Gift aid claims** The Charity makes gift aid claims from HMRC on amounts received from members. These claims are processed by an agent on behalf of the Charity. Due to the time scale as to when these claims are made, it is not considered practicable to make a reliable estimate as to the level of gift aid to be claimed after the year end that relates to amounts received from members during the current financial year. As such, gift aid claims are not brought into account and recognised until they are received. In the current year total gift aid claims received amounted to £30,981 (2020 - £32,339). ## **4. DONATIONS AND LEGACIES** |Donations
Gift aid
Membership subscriptions|**2021**
**£**
**50**
**30,981**
**135,285**
**166,316**|2020
£
450
32,339
127,193
159,982| |---|---|---| Page 9 continued... **West Mercia Police Welfare Fund** ## **Notes to the Financial Statements - continued for the Year Ended 31st March 2021** ## **5. OTHER TRADING ACTIVITIES** |Lottery income
**6.**
**INVESTMENT INCOME**
Dividends
**7.**
**RAISING FUNDS**
**OTHER TRADING ACTIVITIES**
Lottery prizes
**INVESTMENT MANAGEMENT COSTS**
Portfolio management
Aggregate amounts
**8.**
**CHARITABLE ACTIVITIES COSTS**
Direct
Costs (see
note 9)
£
Relief provided to members
**2,057**
Holiday home
**3,791**
**5,848**
**9.**
**DIRECT COSTS OF CHARITABLE ACTIVITIES**
Holiday bookings
Sick visits
Convalescent home expenses
Men's health manuals (distributed free to male police staff)
Cleaning supplies (distributed free to police staff)
Static caravan running costs
Depreciation|Grant
funding of
activities
(see note
10)
£
**139,200**
**-**
**139,200**|**2021**
**£**
**8,172**
**2021**
**£**
**12,490**
**2021**
**£**
**7,060**
**2021**
**£**
**5,687**
**12,747**
Support
costs (see
note 11)
£
**17,868**
**-**
**17,868**
**2021**
**£**
**1,500**
**-**
**251**
**-**
**306**
**1,852**
**1,939**
**5,848**|2020
£
8,881
2020
£
7,996
2020
£
7,250
2020
£
5,592
12,842
Totals
£
**159,125**
**3,791**
**162,916**
2020
£
3,000
90
2,872
3,600
103
-
-
9,665| |---|---|---|---| Page 10 continued... **West Mercia Police Welfare Fund** ## **Notes to the Financial Statements - continued for the Year Ended 31st March 2021** ## **10. GRANTS PAYABLE** |Relief provided to members
Grants issued to other charities
The total grants paid to institutions during the year was as follows:
The Police Rehabilitation Centre
St George's Police Children Trust
West Mercia Police Civilian Welfare Fund
Care Of Police Survivors
PC Nicola Hughes Memorial Fund
Cancer Research UK
Children With Cancer UK|**2021**
**£**
**139,200**
**-**
**139,200**
**2021**
**£**
**114,603**
**13,529**
**220**
**-**
**-**
**-**
**-**
**128,352**|2020
£
134,871
1,350
136,221
2020
£
107,749
12,719
590
500
500
250
100
122,408| |---|---|---| Grants issued to The Police Rehabilitation Centre and St George's Police Children Trust are funded out of fixed elements of membership subscription income received for this purpose. Grants issued to West Mercia Police Civilian Welfare Fund are partly funded from lottery trading activities. Grants issued to other charities are made at the request of members who are participating in fund raising activities in support of those charities. The total grants paid to individuals during the year was as follows: ## **11.** |Grants to individuals
**SUPPORT COSTS**
Relief provided to members|**2021**
2020
**£**
£
**10,848**
13,813
Governance
costs
£
**17,868**| |---|---| During the year the charity paid a contribution towards the implementation of a new national database of members, which is to be administered centrally by the Police Federation of England and Wales. Support costs, included in the above, are as follows: |Independent examiner's fees (see note 12)|**2021**
2020
Relief
provided
to
Total
members
activities
**£**
£
**2,280**
**2,628**| |---|---| |National membership database contribution|**7,640**
**-**| |Sundries|**20**
**33**| |Administration charges|**7,928**
**7,711**| ||**17,868**
**10,372**| Page 11 continued... **West Mercia Police Welfare Fund** ## **Notes to the Financial Statements - continued for the Year Ended 31st March 2021** ## **12. INDEPENDENT EXAMINER'S FEES** |Independent examination fee
Other non-audit services|**2021**
**£**
**2,280**
**-**
**2,280**|2020
£
2,412
216
2,628| |---|---|---| ## **13. TRUSTEES' REMUNERATION AND BENEFITS** During both the current and previous years no remuneration has been paid to any trustees. ## **TRUSTEES' EXPENSES** Total expenses of £221 (2020 - £1,137) have been reimbursed to 2 trustees (2020 - 3 trustees). ## **EXECUTIVE COMMITTEE** During both the current and previous years no remuneration has been paid to any member of the Committee. During the year 3 members (2020 - 2 members) of the Committee (excluding trustees) were reimbursed expenses totalling £345 (2020 - £143). ## **14. STAFF COSTS** The charity had no staff during either the current or the previous years. ## **15.** ## **COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES** |Unrestricted
funds
£
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
39,514
Other trading activities
8,881
Investment income
7,996
**Total**
56,391
**EXPENDITURE ON**
Raising funds
12,842
**Charitable activities**
Relief provided to members
30,828
Grants issued to other charities
4,962
**Total**
48,632
Net gains/(losses) on investments
(32,801)
**NET INCOME/(EXPENDITURE)**
(25,042)
**RECONCILIATION OF FUNDS**
**Total funds brought forward**
687,264
**TOTAL FUNDS CARRIED FORWARD**
662,222|Restricted
funds
£
120,468
-
-
120,468
-
120,468
-
120,468
-
-
-
-|Total
funds
£
159,982
8,881
7,996
176,859
12,842
151,296
4,962
169,100
(32,801)
(25,042)
687,264
662,222| |---|---|---| Page 12 continued... **West Mercia Police Welfare Fund** ## **Notes to the Financial Statements - continued for the Year Ended 31st March 2021** ## **16. TANGIBLE FIXED ASSETS** |**TANGIBLE FIXED ASSETS**|| |---|---| ||Static| ||caravan| ||£| |**COST**|| |Additions|**55,841**| |**DEPRECIATION**|| |Charge for year|**1,939**| |**NET BOOK VALUE**|| |At 31st March 2021|**53,902**| |At 31st March 2020|-| |**FIXED ASSET INVESTMENTS**|| |**MARKET VALUE**|Listed
investments
£| |At 1st April 2020|**411,975**| |Additions|**161,127**| |Disposals|**(168,707)**| |Revaluations|**92,355**| |At 31st March 2021|**496,750**| |**NET BOOK VALUE**|| |At 31st March 2021|**496,750**| |At 31st March 2020|411,975| ## **17. FIXED ASSET INVESTMENTS** The valuation of the investments, at market value, was performed by Quilter Cheviot. The investments are held to provide an investment return to the charity. ## **18. DEBTORS** |Amounts falling due within one year:
Other debtors
Loans granted to members
Accrued income
Prepayments
Amounts falling due after more than one year:
Loans granted to members
Aggregate amounts|**2021**
**£**
**-**
**10,091**
**7,632**
**3,293**
**21,016**
**24,132**
**45,148**|2020
£
14,867
8,938
478
-
24,283
28,983
53,266| |---|---|---| Page 13 continued... **West Mercia Police Welfare Fund** ## **Notes to the Financial Statements - continued for the Year Ended 31st March 2021** ## **18. DEBTORS - continued** ## **Loans to granted to members** Loans granted to members are unsecured concessionary loans where no interest is charged and are being settled by way of monthly repayments by the Members collected by West Mercia Police on behalf of the charity. Loans granted to members outstanding at the year end were as follows: |Amounts falling due within one year
Amounts falling due after more than one year
**19.**
**CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Other creditors
Accruals for grants payable
Accrued expenses|**2020**
**£**
**10,091**
**24,132**
**34,223**|**2020**
**£**
**10,091**
**24,132**
**34,223**||2020
£
8,938
28,983
37,921| |---|---|---|---|---| |||**2021**
**£**
**-**
**10,990**
**7,222**
**18,212**|2020
£
2,000
12,728
5,376
20,104|| ## **20. LEASING AGREEMENTS** Minimum lease payments under non-cancellable operating leases fall due as follows: |Within one year
Between one and five years
In more than five years|**2021**
**£**
**4,940**
**19,760**
**32,934**
**57,634**|2020
£
-
-
-
-| |---|---|---| Operating lease costs for the year were £1,512 (2020 - £nil). ## **21. MOVEMENT IN FUNDS** |**Unrestricted funds**
General fund
**TOTAL FUNDS**|At 1.4.20
£
**662,222**
**662,222**|Net
movement
in funds
£
**103,670**
**103,670**|At
31.3.21
£
**765,892**
**765,892**| |---|---|---|---| Page 14 continued... **West Mercia Police Welfare Fund** ## **Notes to the Financial Statements - continued for the Year Ended 31st March 2021** ## **21. MOVEMENT IN FUNDS - continued** Net movement in funds, included in the above are as follows: |**Unrestricted funds**
General fund
**Restricted funds**
Convalescent Home Fund
St George's Fund
**TOTAL FUNDS**
**Comparatives for movement in funds**
**Unrestricted funds**
General fund
**TOTAL FUNDS**
Comparative net movement in funds, included in the
**Unrestricted funds**
General fund
**Restricted funds**
Convalescent Home Fund
St George's Fund
**TOTAL FUNDS**|Incoming
Resources
resources
expended
£
£
**58,846**
**(47,531)**
**114,604**
**(114,604)**
**13,528**
**(13,528)**
**128,132**
**(128,132)**
**186,978**
**(175,663)**
At 1.4.19
£
687,264
687,264
above are as follows:
Incoming
Resources
resources
expended
£
£
56,391
(48,632)
107,749
(107,749)
12,719
(12,719)
120,468
(120,468)
176,859
(169,100)|Gains and
Movement
losses
in funds
£
£
**92,355**
**103,670**
**-**
**-**
**-**
**-**
**-**
**-**
**92,355**
**103,670**
Net
movement
At
in funds
31.3.20
£
£
(25,042)
662,222
(25,042)
662,222
Gains and
Movement
losses
in funds
£
£
(32,801)
(25,042)
-
-
-
-
-
-
(32,801)
(25,042)| |---|---|---| ## **RESTRICTED FUNDS** ## **Convalescent Home Fund** The provision of facilities and services for contributing members past and present of the West Mercia Constabulary and their families and dependents to aid sickness recovery and help to alleviate distress from disabilities and handicaps and to provide care for the infirm and for convalescence. ## **St George's Fund** Payments are made by the fund for the care of needy children of deceased police officers. Page 15 continued... **West Mercia Police Welfare Fund** ## **Notes to the Financial Statements - continued for the Year Ended 31st March 2021** ## **22. RELATED PARTY DISCLOSURES** The charity is administered by West Mercia Constabulary Police Federation and 3 of the trustees of the charity are officers of West Mercia Constabulary Police Federation. During the year administrative fees of £7,928 (2020 - £7,711) and use of holiday home costs of £1,500 (2020 - £3,000) were payable to West Mercia Constabulary Police Federation. At the year end the charity owed to West Mercia Constabulary Police Federation £3,462 (2020 - £3,728). Page 16 ## **West Mercia Police Welfare Fund** ## **Detailed Statement of Financial Activities for the Year Ended 31st March 2021** |**INCOME AND ENDOWMENTS**
**Donations and legacies**
Donations
Gift aid
Membership subscriptions
**Other trading activities**
Lottery income
**Investment income**
Dividends
**Total incoming resources**
**EXPENDITURE**
**Other trading activities**
Lottery prizes
**Investment management costs**
Portfolio management
**Charitable activities**
Holiday bookings
Sick visits
Convalescent home expenses
Men's health manuals (distributed free to male
police staff)
Cleaning supplies (distributed free to police staff)
Static caravan running costs
Static caravan depreciation
Grants to institutions
Grants to individuals
**Support costs**
**Governance costs**
Independent examiner's fees (see note 12)
National membership database contribution
Sundries
Administration charges
Total resources expended
**Net income before gains and losses**
**Realised recognised gains and losses**
Gains/(losses) on investments
**Net income/(expenditure)**|2021
£
**50**
**30,981**
**135,285**
**166,316**
**8,172**
**12,490**
**186,978**
**7,060**
**5,687**
**1,500**
**-**
**251**
**-**
**306**
**1,852**
**1,939**
**128,352**
**10,848**
**145,048**
**2,280**
**7,640**
**20**
**7,928**
**17,868**
**175,663**
**11,315**
**11,325**
**22,640**|2020
£
450
32,339
127,193
159,982
8,881
7,996
176,859
7,250
5,592
3,000
90
2,872
3,600
103
-
-
122,408
13,813
145,886
2,628
-
33
7,711
10,372
169,100
7,759
(14,349)
(6,590)| |---|---|---| This page does not form part of the statutory financial statements Page 17