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Bellingdon & Asheridge Community Association
(BAACA)
Charity Registered Number 1087494
Report of Trustees and Accounts
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31% March 2025
Trustees:
Alfonzo (Alf) Field (Chairman)
Helen Harding (Secretary)
Gary Woodley
Hugh Griffiths
Kirsty Fiddes
Paul Muggeridge-Breene Appointed 3/10/2024 (Treasurer from 1/4/2025)
Honorary Treasurer:
Don Baker (resigned from 31/3/2025)
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Charitable Objectives:
The Trustees have continued to work to meet the objectives set out in the Trust Deed:
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1) The object of the charity is in the interests of social welfare, to improve the conditions of life of the inhabitants of the area of benefit without distinction of political, religious or other opinions by the provision and maintenance of:
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a) a Village Hall for use by the inhabitants including use for
i)Meeting, lectures and classes and
ii)Other forms of recreation and leisure time occupation
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b) a Recreation Ground for use by the inhabitants
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2) If the property of the charity is no longer required for the provision of a village hall or recreation ground for the area of benefit, the object of the charity will be the promotion of general charitable purposes for the benefit of the inhabitants of the area of benefit
The Trustees’ view is that the maintenance of the assets is important to meet its objectives. .
The facilities are hired for private events as well as community activities. The Trustees aim to hold an annual fete as well as special events by outside operators which also generate income.
During the year the Trustees have consolidated the financial position of the charity. It recognises that whilst funds are held, it is anticipated that there could be significant maintenance costs ahead.
Its aim is to continue with improvements as well as major repairs. For these purposes specific reserves are held in the accounts for these future developments in addition to any grants received.
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PLAYGROUND £25,000
CAR PARK £20,000
ROOF £15,000
EMERGENCY £10,000
TOTAL £70,000
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Accounting Policies
The accounts for this year have been produced on an Accrual basis.
Banking
Funds are held in various accounts with Lloyds Bank plc. Where funds are held for long term future projects these are held in interest earning fixed term accounts.
Expenses are paid through the bank and require two authorisers neither of whom should be related to the claimant.
The following Trustees are authorisers:
Alf Field
Gary Woodley Helen Harding Paul Muggeridge-Breene
Don Baker (as Honorary Treasurer)
In the case of hirers’ deposit refunds the Booking Secretary, Grace Hemson, has authority to set up refunds but they require a second authoriser from the above list.
Related Party Transactions
In many cases Trustees incur costs on behalf of the charity, which are then reclaimed, which may include members of Trustees’ families on a self-employed basis.
In all cases they are subject to the bank payment control above. There are no such payments which the Trustees consider material.
BELLINGDON & ASHERIDGE COMMUNITY ASSOCIATION (BAACA)
Charity No 1087494
INCOME & EXPENDITURE ACCOUNT
for the year ending 31st March 2025
| 2025 | 2024 | ||
|---|---|---|---|
| & | & | ||
| INCOME | |||
| Private Hire | 8,108 | 7,960 | |
| Clubs & Community Activities | 9,017 | 8,915 | |
| Fete & Other Festivals | |||
| Gross Income | 17,346 | 14055 | |
| Less Direct Costs |
-4124 | -4583 | |
| NetIncome | 13,222 | 9472 | |
| Donations | 240 | - | |
| Grants | 20,000 | ||
| Interest | 2,001 | 1,941 | |
| TOTAL | 52,938 | 27,888 | |
| EXPENDITURE | |||
| Hall Running Costs | 11,959 | 9,075 | |
| Playground Costs | 1,051 | 899 | |
| Recreation Ground Costs | 904 | 4,140 | |
| Administration Costs | 4,750 | 9,482 | |
| Major Expenditure | - | - | |
| TOTAL | 18,664 | 23,596 | |
| NETSURPLUS/(DEFICIT) | 34,274 | 4,292 | |
| Transferred to | |||
| Designated Reserve (Car Park) | 20,000 | - | |
| GeneralReserve | 14,274 | 4,292 |
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BELLINGDON & ASHERIDGE COMMUNITY ASSOCIATION (BAACA) Charity No 1087494
BALANCE SHEET
as at 315t March 2025
| 2025 | 2024 | |
|---|---|---|
| & | & | |
| Cash &Bank Balances | 106,246 | 72,816 |
| Debtors/Prepayment/Stocks | 4,218 | 3,301 |
| TOTALASSETS | 110,464 | 76,117 |
| Creditors & Accruals | 3,202 | 3,129 |
| NET ASSETS | 107,262 | 72,988 |
| Designated reserves- Car Park | 20,000 | - |
| Specified Reserves | 70,000 | 60,000 |
| General Reserve B/F | 12,988 | 8,696 |
| Transfer to Specified Reserves | (10,000) | - |
| Current Year’s Surplus/ (Deficit) | 14,274 | 4,292 |
| General Reserve C/F | 17,262 | 12,988 |
| TOTALRESERVES | 107,262 | 72,988 |
Signed on behalf of Trustees:
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Alf Field Don Baker
Chairmanae Honorary Treaoe
Date: (| 7/2005 Date: al ’/f
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Report to the Trustees of Bellingdon and Asheridge Community Association ("BAACA") on the accounts for the year ended 315* March 2025 Charity Number 1087494
I report to the Trustees on my examination of the accounts of the above charity (the Trust) for the year ended 315* March 2025.
Respective responsibilities of the Trustees and the Independent Examiner
The trustees acknowledge their responsibility for the accuracy of the underlying accounting records and the preparation of these accounts following accepted accounting principles and practices in accordance with the requirements of the Charities Act 2011. It is the Independent Examiner's responsibility to examine the accounts and to state whether any material matters have come to their attention.
Basis of Independent Examiner's statement
My examination includes a review of the accounting records and supporting documentation kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeks explanations from trustees concerning any such matters.
Accordingly, the documentation reviewed and procedures undertaken during my review do not require all the evidence that would be required in an audit and consequently, I do not express an audit opinion on the view given by these accounts.
Independent Examiner's statement
For many small charitable organisations operational success and sustainability is dependent ona limited number of committed individuals and Trustees who give their time freely to the charity. Consequently, internal controls, systems and procedures become concentrated within a few committed and dependable individuals. This charity, BACCA, is no different in this respect.
The charity's gross income did not exceed £250,000. I report in respect of my examination of the charity's accounts carried out under section 145 of the 2011 Act.
I have not undertaken an audit of the accounts but I have carried out an independent examination of the attached Balance Sheet as at 315* March 2025, the Profit and Loss Account and the underlying accounting records for the year ended on that date.
IT hereby certify to the Trustees that they are in accordance with the books, documents, vouchers and explanations furnished to me. I have completed my examination and can confirm that no material matters have come to my attention in connection with the examination to which attention should be drawn in this report to Independent Examinerenable a proper understanding - CJ Hoodof theClloed accounts to beWednesdayreached. 9** July 2025 Blue Pines, Chesham Road, Bellingdon, Buckinghamshire, HP5 2XU