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Bellingdon & Asheridge Community Association

(BAACA)

Charity Registered Number 1087494

Report of Trustees and Accounts

31*%t March 2024

Trustees:

Alfonzo (Alf) Field (Chairman)

Helen Harding (Secretary)

Gary Woodley

Hugh Griffiths

Kirsty Fiddes

The following retired on 126 July 2023 at the previous AGM

Emma Eckesley

Honorary Treasurer:

Don Baker

Charitable Objectives:

The Trustees have continued to work to meet the objectives set out in the Trust Deed:

1) The object of the charity is in the interests of social welfare, to improve the conditions of life of the inhabitants of the area of benefit without distinction of political, religious or other opinions by the provision and maintenance of:
) a) a Village Hall for use by the inhabitants including use for
- i)Meeting, lectures and classes and

ii)Other forms of recreation and leisure time occupation

b) a Recreation Ground for use by the inhabitants
2) If the property of the charity is no longer required for the provision of a village hall or recreation ground for the area of benefit, the object of the charity will be the promotion of general charitable purposes for the benefit of the inhabitants of the area of benefit

The Trustees’ view is that the maintenance of the assets is important to meet its objectives. . ;

The facilities are hired for private events as well as community activities. The Trustees aim to hold an annual fete as well as special events by outside operators which also generate income.

During the year the Trustees have consolidated the financial position of the charity. It recognises that whilst funds are held, it is anticipated that there could be significant maintenance costs ahead.

Its aim is to continue with improvements as well as major repairs. For these purposes specific reserves are held in the accounts for these future developments.

Accounting Policies

The accounts for this year have been produced on an Accrual basis.

Banking

Funds are held in various accounts with Lloyds Bank plc. Where funds are held for long term future projects these are held in interest earning fixed term accounts.

Expenses are paid through the bank and require two authorisers neither of whom should be related to the claimant.

The following Trustees are authorisers:

Alf Field

Gary Woodley Helen Harding

Don Baker (as Honorary Treasurer)

In the case of hirers’ deposit refunds the Booking Secretary, Jo Richardson, has authority to set up refunds but they require a second authoriser from the above list.

Related Party Transactions

In many cases Trustees incur costs on behalf of the charity, which are then reclaimed. Furthermore, members of Trustees families carry out paid services for the charity. In all cases they are subject to the bank payment control above. There are no such payments which the Trustees consider material.

Signed on behalf of Trustees:

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INCOME & EXPENDITURE ACCOUNT

for the year ending 31st March 2024

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||||||| |---|---|---|---|---|---| |2024|2023| |&|&| |INCOME| |Private|Hire|7,060|5.041| |Clubs|&|Community|Activities|8,915|10,645| |Fete|&|Other|Festivals|9,472|10,553| |Interest|1,941|735| |TOTAL|27,888|26,974| |EXPENDITURE| |Hall|Running|Costs|9,075|6,144| |Playground|Costs|899|2.048| |Recreation|Ground|Costs|4,140|4,152| |Administration|Costs|9,482|9,150| |Major|Expenditure|-|20,620| |TOTAL|23,596|42,114| |NET SURPLUS/|(DEFICIT)|4,292|(15,140)|

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BALANCE SHEET

as at 31st March 2024

			2024		2023
			&		&
	Cash &Bank Balances		72,816		72,055
	Debtors & Prepayments		1,791		1,356
	Stocks		1,510		2,000
	TOTALASSETS		76,117		75.411
	Creditors & Accruals		3,129		6,715
	NETASSETS		72,988		68,696
	Specified Reserves		60,000		60,000
	General Reserve B/F	8,696		44,080
.	Transfer to Specified Reserves	O		(20,244)
	Current Year’s Surplus/ (Deficit)	4,292		(15,140)
	General Reserve C/F		12,988		8,696
	TOTALRESERVES		72,988		68,696

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Report to the Trustees of <ilingdon and Asheridge Community Association (“BAACA") on the accounts for the year ended 315t March 2024 Charity Number 1087494

T report to the Trustees on my examination of the accounts of the above charity (the Trust) for the year ended 31% March 2024.

Respective responsibilities of the Trustees and the Independent Examiner

The trustees acknowledge their responsibility for the accuracy of the underlying accounting records and the preparation of these accounts following accepted accounting principles and practices in accordance with the requirements of the Charities Act 2011. It is the Independent Examiner's responsibility to examine the accounts and to state whether any material matters have come to their attention.

Basis of Independent Examiner's statement

My examination includes a review of the accounting records and supporting documentation kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeks explanations from trustees concerning any such matters.

Accordingly, the documentation reviewed and procedures undertaken during my review do not require all the evidence that would be required in an audit and consequently, I do not express an audit opinion on the view given by these accounts.

Independent Examiner's statement

In common with many small charitable organisations operational success and sustainabi lity is dependent on a limited number of committed individuals and Trustees who give their time freely to the charity. Consequently, internal controls, systems and procedures become concentrated within a few committed and dependable individuals. This charity is no different in this respect.

‘The charity's gross income did not exceed £250,000. I report in respect of my examination of the charity's accounts carried out under section 145 of the 2011 Act.

T have not undertaken an audit of the accounts but I have carried out an independent examination of the attached Balance Sheet as at 31°* March 2024, the Profit and Loss Account and the underlying accounting records for the year ended on that date.

I hereby certify to the Trustees that they are in accordance with the books, documents, vouchers and explanations furnished to me. I have completed my examination and can confirm that no material matters have come to my attention in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Independent Examiner - CJ Hood Lford Tuesday 16™ July 2024 Blue Pines, Chesham Road, Bellingdon, Buckinghamshire, HP5 2XU

2024-03-31-accounts