Kent Family Medialion Service (A company limited by guarantee) Reference and admlnlstrative detalls of the Charlty, Its Trustees, and advisers for Ihe year ended 31 March 2024 Truslees Mr Michael Batey Mr Graham Jones Mr Arden Bhattacharya Mr Geoff rey Burr Ms Ann Harrison Mrs Martha Monday Company registered number. 04186544 Charity regisiered number 1087460 Reglstered ottlce 2 Conqueror Court Sittingbourne Kent ME10 5BH Accounlants Kreston Reeves LLP Chartered Accountants Monlague Place Quayside Chatham Maritime Chatham Kent ME4 4QU Page 1
Kent Family Mediation Service (A company Ilmlled by guarantee) Trustees, report for the year ended 31 March 2024 The Trustees present their annual report together with the financial statements of the Charity for the year ended 31 March 2024. The Annual report serves the purposes of both a Trustees, report and a directors, report under company law. The Trustees confirm Ihat the Annual report and financial statements of the Charity comply with the current statutory requirements, the requirements of the Charity's governing document and the provisions of the Statement of Recommended Practice ISORPI applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the U K and Republic of Ireland IFRS1021 leffeclive 1 January 20191. The financial statements have been prepared in accordance with the accounting policies set out in notes to the accounts and comply with the Charity's governing document, Ihe Charities Act 2011 and Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland published in October 2019. Since the Charity qualifies as small under section 382 of the Companies Act 2006, the strategic report required of medium and large companies under the Companies Act 2006 (Strategic Report and Direclors, Report) Regulations 2013 has been omitted. Objecllves and acllvltles a. Pollcles and oblectlves The principal object of the Charity is to alleviate the hardship and distress caused by the breaking up of marriage and family. This includes assisting separating andlor divorcing couples to resolve disputes and reach agreed decisions on matters arising from family stress, financial matters and matters involving children within the Counly of Kent. The Charity is also established lo assist the resolution of family disputes. Our revenue from the Cafcass SPIPS contract has provided further income to Ihe service and earnings lor mediators. In setting objectives and planning for activities, the Trustees have given due consideration to general guidance published by the Charity Commission relating to public benefit, including the guidance 'Public benefil.. running a charity IP821'. Achlevements and performance a. Main achievemenls of the Charlty The service made a surplus of £4,59312023'. deficit of £17,723}, during the year ended 31 March 2024, including profits on investments of £481 12023.. loss of £204 }. Given the light margins on which the Charity operates, cash flow has always been a major preoccupation, but the Charity has maintained a sufficient Balance Sheet. Legal Aid payments are received promptly, and private clients are required to proceed on a 'pay in advance, basis to minimise uncolleclible debts. Page 2
Kent Famtly Medialion Service (A company limiled by guarantee) Noles to the financial staiements for the year ended 31 March 2024 15. Analysls of net assets between funds {conlinued) b. Review of activities Within this year we lost the SPIPS (Separated Parent Information Programmel contract, so all work is now solely mediation. The Service has been constantly monitored by the Service Manager and Trustees during this financial period following the loss of this, broadly working on ways to ensure the continuity of the service. Kent Family Mediation has continued to provide a high, professional standard of service which is reflected in Ihe maintained level of turnover. The Service has continued to meet its objective of alleviating hardship and distress caused by the breaking up of marriage and family, including assisting separaling andlor divorcing couples resolve disputes and reach agreement on matters arising from family stress. It is increasingly recognised that professional mediation is assisting in speedier settlements which are more cost effective and less acrimonious than other procedures in dispute resolution. This is to the benefit separating parents and the children of the relationship. The Charity provides mediation services to the County of Kent and receives fees from privately paying clients,, those that are legally aided, and the family Voucher Scheme. An ongoing problem for the mediation sector is that most applications received are by applicants who just wish to go Ihrough the required motions to be able to proceed in court. The level of applications that u Itimately result in mediation remains low. Less than 40Vo of referrals by one party lead lo an initial interview Ilhe MIAMI. This results in the Charity incurring significant overheads in setting up processes that do not lead lo mediation and accounts for the slim margins. These costs are not recognised by any government funding. 11 is hoped this will change with the legal changed being implemented in April 2024. The Charity reviews clients, fees annually, within the conlexl of what is reasonable to charge as a non-profit making body. It continues to seek additional funding from a variety of grant making Trusts to supplement its reserves. The Charity also remains conscious of the duty to provide public benefit by providing a service at significantly less cost than the alternatives and has due regard to the guidelines issued by the Charity Commission. c. Investment pollcy and performance Under the Memorandum and Articles of Association the Charity has the power to make any investment which the Trustees see fit. In accordance with the reserves policy all funds are retained in cash and all reserves are now invested with the COIF (Charitable Organisations Fund). The COIF is the largest specialised fund manager in the UK for charities and has a good record for capilal growth. Flnanclal revlew a. Going Concern After making appropriate enquiries, the Trustees have a reasonable expectation that the Charity has adequate resources to continue in operalional existence for the foreseeable future. For this reason, they continue to adopt the going concern basis in preparing the financial statements. Further details regarding the adoption of the going concern basis can be found in the accounting policies. b. Reserves policy The Trustees have a duty to ensure that the income and reserves are suff icient to meet all liabilities whilst maintaining a sufficient level to ensure the longevity and continuation of the Service. The Trustees are obliged to review this yearly as part of the annual accounts. Page 19
Kent Family Medialion Service (A company limited by guarantee) Notes to the financial stalements for the year ended 31 March 2024 15. Analysis of net assets belween funds (continued) Key elements to be reviewed are the possible liabilities of rent, residual payments on equipment leases and staff redundancy payments. As at the end oflhe financial year our target reserves figure was £58,173. The unrestricted reserves as of 31 March 2024 were £50,921 Although the reserves were still below the Charity's target figure, the Trustees consider that they have reasonable grounds for believing that the service can continue to improve its financia1 position going forward. This is despite the Covid-19 pandemic lockdown measures, since it appears that, with the government assistance which is available, and by ulilising facilities for online mediation, the service has been able to maintain its viability. Struclure, governance, and management a. Conslltutlon The Charity is registered as a charitable company limited by guarantee and was set up by a Memorandum of Association on 31 March 2001. The Charity is constituted under a Memorandum of Association dated 31 March 2001 and is a registered charity {number 10874601. The service is aff iliated to the College of Medialors, a lounder body of Ihe Family Mediation Council, the body which sets and maintains high standards for the mediation profession, b. Methods of appolntment or electlon ol Trustees The management of the Charity is the responsibility of the Trustees who are elected and co-opted under the terms of the Memorandum of Association. c. Organisational structure and declslon-making pollcles. The Charity has a management committee which comprises the Trustees, two advisors to the Trustees and a mediator representative. The Truslees have ultimate responsibility for income and expenditure and policy making and pricing changes are discussed and approved by the Trustees. The Trustees meet each quarter lo review progress and the Chairman and Treasurer are in regular contact with the employees of the Service in the interim. d. Pollcles adopled for the induction and Iralnlng of Truslees All new Trustees are given an initial induction when joining the Chariiy and are Ihen trained as appropriate to the Charity's needs thereafter. e. flnancial risk management The Truslees have assessed the major risks to which the Charity is exposed, those related to the operations and finances of the C,harily and are satisfied that syslems and procedures are in place to miligate exposure to the major risks. Plans for future periods The Truslees will continue to support the objectives and activities ol the Charity for the foreseeable luture. Page 19
Kent Family Mediation Service (A company Ilmited by guarantee) Notes to the financial slatemenls for Ihe year ended 31 March 2024 15. Analysis of net assets behveen lunds (contlnued) Statement of Trustees, responsibilitles The Trustees (who are also the Directors of the Charity lor the purposes of company lawl are responsible for preparing the Trustees, report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards Iunited Kingdom Generally Accepted Accounting Practice}. Company law requires the Trustees to prepare financial statements for each financial year. Under company law, the Truslees must not approve the financial siatements unless they are satisfied that they give a true and fair view of the situation of the Charity and of its income and application of resources, including its income and expenditure, for Ihat period. In preparing these financial statements, the Trustees are required to.. selecl suitable accounting policies and Ihen apply them consistently. obseNe the meihods and principles of the Charities SORP IFRS 1021. make judgmenls and accounting estimates that are reasonable and prudent. state whether applicable UK Accounting Standards IFRS 1021 have been followed, subject to any material departures disclosed and explained in the financial statements. prepare the linancial statements on the going concern basis unless it is inappropriale to presume thai the Charity will continue in business. The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the Charity's transactions and disclose with reasonable accuracy at any time the financial position of the Charity and enable them lo ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. Approved by order of the members of the Board ol Trustees on 13112124 and signed on their behalf by.. Mr Mlchael Batey Trustee Mr Graham Jones Trustee Page 19
Registered number: 04186544 Charity number: 1087460 Kent Family Mediation Service (A company limited by guarantee) Unaudited Trustees. report and financial statements for the year ended 31 March 2024
Kent Family Mediation Service {A company limited by guarantee) Contents Page Reference and administrative details of the Charity, its Trustees and advisers Trustees. report Independent examiner's report Statement of flnancial activities Balance sheet Notes to the financial statementg 9- 19
Kent Family Mediation Serrfice (A company limited by guarantee) Reference and administrative details of the Charity, its Trustees and advisers for the year ended 31 March 2024 Trustees Mr Michael Baley Mr Graham Jones Mr Arden Bhattacharya Mr Geoffrey Burr Ms Ann Harrison Mrs Martha Monday Company registered number 04186544 Charity registered number 1087460 Regist8r8d offlce Office 1 2 Conqueror Court Sitlingbourne Kent ME10 5BH Accountsnts Kreslon Reeves LLP Chartered Accountants Monlague Place, Quayside Chatham Maritime, Chatham Kent, ME4 4QU Independent Examiner Samantha Rouse FCCA DChA Kreston Reeves LLP Chartered Accounlanls Montague Place, Quayside Chatham Maritime, Chatham Kent, ME4 4QU Pa9e 1
Kent Family Mediation Service IA company limited by guarantee> Trustees. report for the year ended 31 March 2024 The Trustees present their annual report together with the financial slalements of the Charity for the year ended 31 March 2024. The Annual report serves the purposes of both a Trustees, report and a directors, report under company law. The Trustees confirm that the Annual report and financial statements of the Charity comply wlh the c.urrent statutory requirements, the requirements of the Charity'5 governing document and the provisions of the Statement of Recommended Practice ISORP) applicable to charities preparing their a¢¢ounls in accordance th the Financial Reporting Slandard applicable in the UK and Republic of Ireland {FRS102) (effective 1 January 20191. The financial statements have been prepared in accordance with the accounting poli¢ies Set out in notes lo the accounts and comply with the Charity's governing document, the Charities Act 2011 and Accounting and Reporting by Charities Statement of Recommended Practice applicable to charities preparing their accounts in accordance Mrilh the Financial Reporting Standard applicable in the UK and Republic of Ireland published in October 2019. Since the Charity qualifies as small under section 382 of the Companies Act 2006, Ihe strategic report required of medium and large companies under the Companies Act 2006 (Strategic Report and Directors, Report} Regulations 2013 has been omitted. Objectives and activities a. Policies and objectives The principal object of the Charity is to alleviate the hardship and distress caused by, the breaking up of marriage and family. This includes assisting separating andlor divorcing couples lo resolve disputes and reach agreed decisions on mallers arising from family stress, finan¢ial matters and matters involving children within the County of Kent. The Charity is also established lo assist the resolution of family disputes. Our revenue from the Cafcass SPIPS contract has provided fLSrther income to the service and earnings for mediators. In setting objectives and planning for activities, the Trustees have given due consideration to general guidance published by the Charity Commission relaling to public benefit, including the guidance 'Public benefit.. running a charity IP82)'. A¢hievements and performance a. Main achievements of the Charity The service made a surplus of £4,593 {2023'. deficit of £15,723). during the year ended 31 March 2024, including gains on investments of £481 12023.. losses of £2041. Given the light margins on which the Charity operates, cash flow has always been a major preoccupation and the Charity has maintained a sufficient Balance sheet. Legal Aid payments are received promptly and private clients are required lo proceed on a 'pay in advan¢e' basis to minimise uncollectible debts. b. Review of activities Within this year we lost the SPIPS (Separated Parent Information Programmel contract, so all work is now solely mediation. The Service has been constantly monitored by the Service Manager and Trustees during this financial period following the loss of this, broadly working on ways to ensure the continuity of the service. Kent Family Mediation has continued lo provide a high, professional standard of service which is reflected in the maintained level of turnover. Page 2
Kent Family Mediation Service IA company limited by guarant88> Trustees. report Icontinuedl for the year ended 31 March 2024 Achievements and perfomiance (continued) The Service has continued to meet ils objective of alleviating hardship and distress caused by the breaking up of marriage and family, including assisting separating andlor divorcing couples resolve disputes and reach agreement on matters arising from family stress. It is increasingly recognised that professional mediation is assisting in speedier settlements which are more cost effective and less acrimonious than other procedures in dispute resolution. This is lo the benefit separating parents and the children of the relationship The Chariiy provides mediation services to the County of Kent and receives fees from privately paying clients, those that are legally aided, and the family Voucher Scheme. An ongoing problem for the mediation sector is that most applications received are by applicants who just wish lo go through the required motions to be able lo proceed in court. The level of applications that ultimately result in mediation remains low. Less than 400h of referra15 by one party lead lo an initial interview Ithe MIAMI, This results in the Charity incurring significant overheads in setting up processes that do not lead lo mediation and accounts for the slim margins. These costs are not recognised by any government funding. It is hoped this will change with the legal changed being implemented in April 2024. The Charity reviews clients, fees annually, within the context of what is reasonable to charge as a non-profit making body. 11 continues to seek additional funding from a variety of grant making Trusts lo supplement ils reserves. The Charity also remains conscious of the duly lo provide public benefit by providing a service at significantly less cost than the alternatives and has due regard to the guidelines issued by the Charity Commission. c. Investment policy and perforniance Under the Memorandum and Articles of Association the Charity has the power to make any investment which the Truslees see fit. In accordance with the reserves policy all funds are retained in cash and all reserves are now invested with the COIF (Charitable Organisalions Fund). The COIF is the largest specialised fund manager in the UK for Charities and has a good record for capital growth. Financial review . Going concern After making appropnale enquiries, the Trustees have a reasonable expectation that the Charity has adequate resources to continue in operational existence for the foreseeable future. For this reason. they continue lo adopt the going concern basis in preparing ihe financial slalements. Further details regarding the adoption of the going concern basis can be found in the accounting policies. b. ReseNes policy The Trustees have a duty to ensure that the income and reserves are sufficient lo meet all liabilities whilst maintaining a sufficient level to ensure the longevity and ¢ontinualion of the Service. The Trustees are obliged to review this yearly as part of the annual accounts. The key elements lo be vieWed are the possible liabilities of rent. residual payments on equipment leases and staff redundancy payments. As at the end of the financial year our target reserves figure was £43,492. The unrestricted reserves as at 31 March 2024 were £52,310. Although the reserves were still below the Charity's largel figure, the Trustees consider that they have reasonable grounds for believing that the service can continue lo improve its financial position goin9 forward. This is despite the Covid-19 pandemic lockdown measures, since it appears that, with the government assistance which is available, and by ulilising facilities for online mediation, the seNice has been able lo maintain its viability. Page 3
Kent Family Mediation Service (A company limited by guarantee) Trustees. report (continued} for the year ended 31 March 2024 Structure, governance and management Constitution The Charity is registered as a charitable company limited by guarantee and was set up by a Memorandum of Association on 31 March 2001. The Charity is conslituled under a Memorandum of Association dated 31 March 2001 and is a registered charity (number 10874601. The seryice is affiliated to the College of Mediators, a founder body of the Family Mediation Council. the body which sets and maintains high standards for the mediation profession. b. Methods of appointment or electlon of Trustees The management of the Charity is the responsibility of the Trustees tho are elected and co-opted under the térms of the Memorandum of Association. ¢. Organisational structure and de¢ision-making poll¢le$ The Charity has a management committee which comprises the Trustees, two advisors to the Trustees and a mediator representative. The Trustees have ultimate responsibility for income and expenditure and policy making and pricing changes are discussed and approved by the Trustees. The Trustees meet each quarter to review progress and the Chairman and Treasurer are in regular contact with the employees of the Service in the interim. d. Policies adopted for the induction and training of Trusteos All new Trustees are given an initial induction when joining the Charity and are then trained as appropriate lo the Charity's needs thereafter. Financial risk management The Trustees have assessed the major risks lo which the Chanty is exposed, in particular those related to the operations and finances of the Charity and are satisfied that systems and procedures are in pla¢e to mitigate exposure to the major risks. Plans for future perlods The Trustees will continue to support the objeclives and activities of the Charity for the foreseeable future. Page 4
Kent Famsly Mediation Service (A company limited by guarantee) Trustees. report (continued) for the year ended 31 March 2024 Statement of Trustees. responsibilities The Trustees (who are also the Directors of the Charity for the purposes of company lawl are responsible for preparing the Trustees, report and the financial slalements in accordance with applicable law and United Kingdom Accounting Standards {United Kingdom Generally Accepted Accounting Practice). Company law requires the Trustees to prepare financial statements for each financial . Under company law, the Trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the slate of affairs of the Charity and of its income and application of resources, including ils income and expenditure, for that period. In preparing these financial statements, the Trustees are required lo.. select suitable accounting policies and then apply them consistently, observe the methods and prin¢iple5 of the Charitie5 SORP IFRS 1021., make judgements and a¢¢ounling estimates that are reasonable and prudent., slate whether applicable UK Accounting Standards IFRS 102} have been followed, subject to any material departures disclosed and explained in the financial slalemenls., prepare the financial slalements on the going concern ba515 unles5 It is inappropriate to presume that the Charity will continue in business. The Trustees are responsible for keeping adequate accounting records that are sufficient lo show and explain the Charity's transactions and disclose with reasonable accuracy at any time the financial position of the Charity and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. Approved by order of the members of the Board of Trustees and signed on their behalf by.. Mr Michael Batey Trustee Mr Graham Jones Trustee Page 5
Kent Family Mediation Service IA company limited by guarantee) Independent examiner's report for the year ended 31 March 2024 Independent examiner's report to the Trustees of Kent Famlly Mediation Service (Ihe Charity'> I report to the Charity Trustees on my examination of the accounts of the Charity for the year ended 31 March 2024. Responsibilities and basis of report As the Trustees of the Charity {and its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 {'Ihe 2006 Act'i. Having satisfied myself that the accounts of the Charily are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the Charity's accounts carried out under section 145 of the Charities Act 2011 I'lhe 2011 A¢t'l. In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(51(b) of the 2011 Act. Independent examiner's statement I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause lo believe.. accounting records were not kept in respect of the Chanty as required by section 386 of the 2006 Act, or the accounts do not accord with those records, or the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'lrue and fair, view which is not a matter considered as part of an independent examination., or the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities lapplicable to charite$ preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 10211. I have no concerns and have come across no other matters in connection with the examination lo which attention should be drawn in this report in order lo enable a proper understanding of the accounts to be reached. This report is made solely lo the Charity's Trustees, as a body, in accordance with Part 4 of the Charities IAc¢ounls and Reports) Regulations 2008. My work has been undertaken so that I mighl slate lo the Charity's Tru51ee5 those matters l am required to slate to them in an independent examiner's report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility lo anyone other than the Charity and the Charity's Trustees as a body, for my work or for this report. Signed.. S M Rouse Dated.. FCCA OChA Kreston Reeves LLP Chartered Accounlanls Monlague Place, Quayside Chatham Maritime, Chatham Kent, ME4 4QU Page 6
Kent Family Mediation Service IA company limited by guarantee) Statement of financial activities (incorporating income and expenditure account) for the year ended 31 March 2024 Unrestricted funds 2024 Total funds 2024 Total funds 2023 Note Incom8 from: Donations and legacies Charitable activities 5,000 275,673 179 237,097 823 237,097 823 Investments Total income 237,920 237,920 280,852 Expenditure on: Charitable activities 233,808 233,808 296,371 Total expenditure 233,808 233,808 296,371 Net incomellexpenditure) before net galnsl{losses) on investments Net gainsl{losses} on investments 4,112 481 4,112 481 {15,5191 12041 Net movement In funds 4,593 4,593 11S,7231 Reconciliation of funds: Total funds brought forward Net movement in funds 47,717 4,593 47,717 4,593 63,440 115,723} Totsl funds carried forward S2,310 52,310 47,717 The Statement of financial activities includes all gains and losses recognised in the year. The notes on pages 9 to 19 form part of these financial statements. Page 7
Kent Family Mediation Service (A company limited by guarantee) Registered number: 04186544 Balance sheet as at 31 March 2024 2024 2023 Note Fixed asset$ Tangible assets Investments 10 1,273 7,588 2,547 6,872 8,861 9,419 Current assets Debtors Cash at bank and in hand 12 60,605 16,170 17,709 43,694 76,775 61,403 Creditors. amounts falling due within one year 13 133,326) 123,1051 Net Gurrent assets 43,449 38,298 Total net assets 52,310 47,717 Charity fund$ Restricted funds Unre51ricled funds 14 14 52,310 47,717 Total funds S2,310 47,717 The Charity was entitled lo exemption from audit under section 477 of the Companies Act 2006. The members have not required the company lo obtain an audit for the year in question in accordance wtlh section 476 of Companies Act 2006. The Trustees acknowledge their responsibilities for complying with the requiremenls of the Act with respect to accounting records and preparation of financial statements. The financial slalement5 have been prepared in accordance with the provisions applicable lo entities subject lo the small companies regime. The financial stalemenls were approved and aulhorssed for issue by the Trustees and signed on their behalf by.. Di'.i.' 17. 20?.4 10..08 GMT) Mr Michael Batey Trustee Date. Mr Graham Jones Trustee The notes on pages 9 to 19 form part of these financial statements. Page 8
Kent Family Mediation Service IA company limited by guarantee) Notes to the financial statements for the year ended 31 March 2024 General information The Charity is a charitable ¢ompany limited by guarantee Icompany number 04186544), registered in England and Wales and a registered charity (charity number 10874601 in England and Wales. The address of the registered office is 1 London Road, Sittingbourne, Kent, ME10 1 NQ. Accounting policies 2.1 Basis of preparatlon of financial ststements The financial statements have been prepared in accordance wth Accounting and Reporting by Charities. Statement of Recommended Practice applicable lo charities preparing their accounts in accordance wlh the Financial Reporting Standard applicable in the UK and Republic of Ireland issued in October 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland {FRS 1021, the Charities Act 2011, the Companies Act 2006 and UK Generally Accepted Accounting Practice. Kent Family Mediation SeNice meets Ihe definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless olhenNise slated in the relevant accounting policy. The financial statements are presented in Pounds sterling and rounded lo the nearest Pound. 2.2 Company Status The Charity is a company limited by guarantee. The members of the Charity are the Trustees named on page 1. In the event of the Charity being wound up, the liability in respect of the guarantee is limited to £1 per member of the Charity. 2.3 Going concern The Trustees assess whether the use of going concern is appropriate i.e. whether there are any material uncertainties related lo events or Conditions that may cast significant doubl on the ability of the Charity to continue as a going concern. The Trustees make this assessment in respect of a period of at least one year from the dale of authorisation for issue of the financial slalemenls and have concluded that the Charity has adequate resources to continue in operational existence for the foreseeable future and there are no material uncertainties about the Charity's ability to continue as a going concem, thus they continue to adopt the going concern basis of accounting In preparing the financial statements. 2.4 In¢ome All income is recognised once the Charity has enlillement lo the income, it is probable that the income will be received and Ihe amount of income receivable can be measured reliably. Grants are included in the slatement of financial activities on a receivable basis. The balance of income received for specific purposes bul not expended during the period is shown in the relevant funds on the Balance sheet. Where income is received in advance of entitlement of receipt, ils recognition is deferred and included in creditors as deferred income, Where entillemenl occurs before income is received, the income is accrued. Income tax re¢overable in relation to donations received under Gift Aid or deeds of ¢ovenanl is recognised at the time of the donation. Income tax recoverable in relation to investment income is recognised at the lime the investment income is receivable. Page 9
Kent Family Mediation Service IA company limited by guarantee} Notes to the financial statements for the year ended 31 March 2024 Accounting policies (continued) 2.5 Expenditure Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, il is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Charitable activitie5 are costs incurred on the Charity's operations, including support costs and ¢osls relating to the governance of the company apportioned to charitable activities. Expenditure on charitable activities is incurred on directly undertaking the activities which further the Charity's objectives, as well as any associated support costs. 2.6 Tangible fixed assets and depreciation All a55els costing more than £250 are capilalised. A review for impairment of a fixed asset is carried oul if events or change5 in circurnstances indicate that the carrying value of any fixed asset may nol be recoverable. Shortfalls beeen the carrying value of fixed assets and their recoverable amounts are recognised as impairments. Impairment losses are recognised in the Statement of financial activities incorporating income and expenditure a¢counl. Tangible fixed assets are carried at cost, net of depreciation and any provision for impairment. Depreciation is provided al rates calculated lo write off the Cost of fixed assets, less their estimated residual value, over their expected useful lives on the followng bases: Computer equipment 330A straight line 2.7 Investments Fixed asset investments are a form of financial instrument and are initially recognised at their transaction cost and subsequently measured at fair value al the Balance sheet date. unles5 fair value cannot be measured reliably in which case it is measured al cost less impairment. Investment gains and losses, whether realised or unrealised, are combined and shown in the heading 'Gainglllosses) on investments, in the Statement of financial activities incorporating income and expenditure account. 2.8 Debtors Trade and other debtors are recognised at the seltlemenl amount after any trade discount offered. Prepayments are valued al the amount prepaid net of any irade discounts due. 2.9 Cash at bank and in hand Cash at bank and in hand includes cash and short-lerm highly liquid investments with a short malurily of three months or less from the dale of acquisition or opening of the deposit or similar account. 2.10 Financial instruments The Charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are inilially recognised at transaction value and subsequently measured al their settlement value. Page 10
Kent Family Mediation Serrfice IA company limited by guarantee) Notes to the financial statements for the year ended 31 March 2024 Accounting policies (continued} 2.11 Pensions The Charity operates a defined contribution pension scheme and the pension charge represents the amounts payable by the Charity lo the fund in respect of the year. 2.12 Fund accounting General funds are unreslricled funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the Charity and which have not been designated for other purposes. 2.13 Interest recelvable Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the Charity, this is normally upon notification of the interest paid or payable by the Bank. 2.14 Liabilitles and provlslons Liabilities are recognised when there is an obligation at the Balance sheet dale as a result of a past event, it is probable that a transfer of economic benefit will be required in seltlemenl. and the amount of the settlement can be estimated reliably. Liabilities are recognised al the amount that the Charity anlicipales il will pay lo sellle the debt or the amount il has received as advanced payments for-the goods or services Il musl provide. Provisions are measured at the best estimate of the amounts required lo settle the obligation. Where the effect of the lime value of money is material, the provision is based on the present value of those amounts, discounted al the pre-tax discount rate that reflects the risks specific to the liability. The unwinding of the discount is recognised within interest payable and similar charges. 2.15 Taxation The Charity is considered lo pass the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation lax purposes. Accordingly, the Charity is potentially exempt from taxation in respect of income or capital gaing received within categories covered by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes. Critical accounting estimates and areas of judgement Eslimales and judgements are continually evaluated and are based on historical experience and other factors, including expectations of future events that are believed to be reasonable under the circumstances. Critical a¢counling estimates and assumptions.. The Charity makes estimates and assumptions concerning the future. The resulting accounting eslimales and assumptions will, by definition, seldom equal the related actual results. The eslimales and assumptions that have a significant risk of causing a material adjustment lo the carrying amounts of assets and liabilities within the next financial year are discussed below. Page11
Kent Family Mediation Service IA company limited by guarantee) Notes to the financial ststements for the year ended 31 March 2024 Income from donations and legacies Unrestricted funds 2024 Total funds 2024 Total funds 2023 Grants 5,000 Total 2023 5,000 5,000 Income from charitable activities Unrestricted funds 2024 Total funds 2024 Total funds 2023 Client Payments Legal services commission spips 158,780 68,057 10,260 158,780 68,057 10,260 124,067 74,170 77,436 Totsl 2024 237.097 237,097 275,673 Total 2023 275,673 275,673 Investment in¢ome Unrestrlcted funds 2024 Total funds 2024 Total funds 2023 Bank interest 823 823 179 Total 2023 179 179 Page 12
Kent Family Mediation Service (A company limited by guarantee) Notes to the financial statements for the year ended 31 March 2024 Analysis of expenditure by activities Activities undertaken directly 2024 Support osts 2024 Total funds 2024 Total funds 2023 Charitable Activities 198,759 35.049 233,808 296,371 Totsl 2023 256,465 39,906 296,371 Analysls of direct costs Total funds 2024 Total funds 2023 Staff costs 193,143 571 246,488 570 1,688 1,621 1,213 4,885 Library Hire of rooms Affiliation fees Training Photocopier 738 1,550 735 2,022 198,759 256.465 All of the direct costs, in both financial years, were from unreslri¢ted funds. Page 13
Kent Family Mediation Service IA company limited by guarantee) Notes to the financial statements for the year ended 31 March 2024 Analysis of expenditure by activities {continued) Analysis of support costs Total funds 2024 Total funds 2023 Independent examination fees Professional fees Premises costs Office expenses Printing and stationary Telephone Insurance Bad deb15 1,274 1,485 885 14,552 3,888 804 3,354 908 773 1,350 572 20,817 4,153 952 1,538 909 895 95 3,391 4,461 Publicity costs Communication and l.T Depreciation Bank charges 3,483 4,416 35,049 39,906 All of the support costs, in both financial years, were from unrestricted funds. Staff costs 2024 2023 Wages and salaries Social security costs Pension Costs 178,540 12,510 2,093 229,652 13,129 3,707 193,143 246,488 The average number of persons employed by the Charity during the year was as follows.. 2024 No. 2023 No. 10 10 No employee received remuneration amounting to more than £60.000 in either year. During the financial year remuneration and benefits tolalling £65,29412023 £49,533), including employer's national insurance conlribulions, were paid to the Charity's key management personnel. Page 14
Kent Family Mediation Service IA company limited by guarantee) Notes to the financial ststements for the year ended 31 March 2024 Trustees, remuneration and expenses During the year. no Trustees received any remuneration or other benefits12023 - £NILI. During the year ended 31 March 2024. no Truslee expenses have been incurred {2023 - £NIL}. 10. Tanglble fsxed assets Computer equipment Cost or valuation At 1 April 2023 10,091 At 31 March 2024 10,091 Depreciation At 1 April 2023 7,S44 Charge for the year 1,274 Al 31 March 2024 8,818 Net book value At 31 March 2024 1,273 At 31 March 2023 2,547 Page15
Kent Family Mediation Service (A company limited by guarantee) Notes to the financial statements for the year ended 31 March 2024 11. Fixed asset investments Cash held at investment managers Listed investments Total Cost or valuation Al 1 April 2023 Additions Revaluations 5,244 1,628 235 6,872 235 481 481 Al 31 March 2024 5,725 1,863 7,588 Net book value Al 31 March 2024 5,725 1,863 7,588 At 31 March 2023 5,244 1,628 6,872 Material investments Listed investments comprise a holding of COIF Charities Investment Fund income units, plus a small sum of cash held on account by the Investment Brokers. 12. Debtors 2024 2023 Due within one year Trade debtors Prepayments and accrued income 59,978 627 17,142 567 60.605 17,709 13. Creditors: Amounts falling due within one year 2024 2023 Trade creditors Other taxation and social security Other creditors Accruals and deferred income 2,215 29,298 328 2,183 17,828 1,744 1,350 1,485 33,326 23,105 Page 16
Kent Family Mediation Service (A company limitèd by guarantee) Notes to the financial statements for the year ended 31 March 2024 14. Statement of funds Statement of funds - Gurrent year Balance at 31 March 2024 Balance at 1 April 2023 Gainsl (Losses) Income Expenditure Unrestricted funds General Funds 47,717 237,920 1233,8081 481 52,310 Page 17
Kent Family Mediation Service (A company limited by guarantee) Notes to the financial statements for the year ended 31 March 2024 14. Statement of funds (continued) Statement of funds prior year Balance al 31 March 2023 Balance al 1 April 2022 Gainsl (Losses) Income Expendilure Unrestricted funds General Funds 63,440 280,852 (296,371) {2041 47,717 15. Analysis of net assets beten funds Analysls of net ass8tg between funds . current perlod Unrestricted funds 2024 Total funds 2024 Tangible fixed assets Fixed asset investments Current assets Creditors due wthin one year 1,273 7,588 73,175 (29,7261 1,273 7,588 73,175 129,726) Total 52,310 52,310 Analysls of net assets between funds - prior perlod Unrestricted funds 2023 Total funds 2023 Tangible fixed assets Fixed asset investments Current assets 2,547 6,872 61,403 123,1051 2,547 6,872 61,403 123,1051 Creditors due within one year Total 47,717 47,717 Page18
Kent Family Mediation Service (A company limited by guarantee) Notes to the financial ststements for the year ended 31 March 2024 16. Pension commitments The Charity operates a defined contributions pension scheme. The assets of the scheme are held separately from those of the company in an independently administered fund. The pension cost charge represents Contributions p3yable by the Charity to the fund and amounted lo £2,093 12023. £3,707). There were contributions of £235 payable to the fund al the Balance sheet dale12023. £804). 17. Operating lease Commitments At 31 March 2024 the Charity had commitments to make future minimum lease payments under non- can¢ellable operating leases as follows.. 2024 2023 Not later than 1 year 1,500 18,000 18. Related Paty transactlons The Charity has paid £359 to Whitehead Monckton Limited for legal advice during the year, of which Graham Jones is a trustee {2023.' £Nil). At the balance Sheet dale there are no balances outstanding with any related parties12023.' £Nill. Page 19
Kent Family Mediation - final accounts Final Audit Report 2024-12-17 Ciealed.. 2024-12-17 By: Emily Pink IEmilyPink@wm5aw.ukl 8tsius'. Signed Trans310 ID.. C8JCH8CAABAAN5mvCFXcdfikDpNvVvSZEd_hM_GhlCH3w "Kent Family Mediation - final accounts" History Document created by Emily Pink IEmilyPink@wmlaw.Ltkl 2024-12-17 09'.26.'13 GMT- IP address. 79.98.164. 11 . Document emailed lo grahamjones@wmlaw.uk for signature 2024-12-17 09.'27.,37 GMT Email viewed by grahamjones@wmlaw.uk 2024-12-17 09'.27..40 GMT- IP address. 91.220.42.77 Signer grahamjones@wml8w.uk entered name 81 signing as Grah8m Jones 2024-12-17 - 10'.08'.43 GMT- IP address.. 7S.98.164. 11 Document e-signed by Graham Jones {grahamjones@wmlaw.ukl s9alUre Dale.. 2024-12-17 - 10..08.45 GMT- Time sour.. server- IP address.. 79.98. 164.11 Agreement completed. 2024-12-17 - 10.'08..45 GMT Adobe Acrob4t Sign
Kent Family Mediation Service 1087460 1 London Road Sillingbourne Kent ME10 1QN Kreslon Reeves LLP Chartered Accountants Monlague Place Quayside Chatham Maritime Chatham Kent ME4 4QU Dear Sirs This letter is furnished al your request in connection with your independent èxamination of the financial slalemenls of the charity for the period ended 31 March 2024 for Ihe purposes enab5ing YOU lo issue your report lo the trustees required by the Charities Act 2011 in respect of the charity s accounting records and preparation of the financial slalemenls. We recognise that our represenlalions concerning the matters referred lo below are significant in enabling you to issue your independent examiner's report. We have fulfilled our responsibilities as trustees of the charity, as sel out in your terms of engagement, under the Charities Act 2011 Icompanies Act 2006 for preparing financial statements in accordance with the applicable law and United Kingdom Generally Accepted Accounting Practice, which you have drafted on our behalf, which give a true and fair view of the financial position ol the charity as of the period end and of the results of operations for the period then ended and for making accurate represenlalions to you. The financial slalements have been prepared in accordance with the Companies Act 2006 1 Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the Trust Deed, and in accordance with United Kingdom Generally Accepted Accounting Practice, including Accounting and Reporting by Charilies.. The Slalement of ReGommended Practice 8ppliGable lo charities preparing rh8ir accounts in accordanc8 wilh the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) I'the SORP"). including all subsequent Update 8ullelins issued that apply lo the period under review Audit exemption We confirm that the charlty is enlilled to the exemptions from an audit of the financial statements as sel out in the Charilies Act 2011 in Ihat.- The incoming resources of the charity did not exceed £1 million., or The incoming resources of the charity did not exceed £250,000 and the charity's gross assets did not exceed £3.26million', or The incoming resources of the charity and its group did not exceéd £1 million, after eliminating intra group transactions and consolidation adjuslmenls; and An audil of the financial slaternents is not required by the charity's governing documents. Fraud We acknowledge our responsibility for the design, implemenlalion and maintenance of a system of internal control in order lo prevent and detect fraud.
We have assessed the risk that the financial statements may be materially misstated as a result of fraud and il is our opinion that any such risk is minimal. We are not aware of any irregularities involving management or employees who have a significant role with regards to the internal control system or that could have a material effect on the financial statements. We are not aware of any fraud or suspected fraud of any kind communicated by current or former eTnployees, analy51s, regulators or any others. We are not aware of matters related to fraudulent activity or other non-compliance with law or regulation arising since the beginning of the period whlch have been commLtnicated to the Charity Commission. Provision of informatlon We have made available lo your representatives all significanl financial records and related data. We have provided lo you all other information requested and given unreslricled access lo persons within the charity from whom you have deemed il necessary lo obtain information. All other records and related information, including minutes of all management meetings, have been made available lo you. Accounting records All financial transactions of the charity have been properly r&fle¢ted in the accounting records in accordance with the requirements of the Charities Act 20111 Companies Act 2006 and have been properly reflected in the financial slalemenls. Accounting eslimales We confirm that the methods, data and significant assumptions used by us in making accounting eslimales. and their related disclosures, are appropriate to achieve recognition, measurement and disclosure that is reasonable in the context of the applicable financial reporting framework. We confirm that we have informed you of all such significant assumptions. Minutes and Contracts The minute books presented lo you contain Complete and authentic minutes of all meetings of the charity's trustees held since the beginning of the period under review. We have complied with all aspects of contractual agreements that would have a material effect on the financial statements in the event of non-compliance. None of the Iruslees had al any time in the period an interest in any contract with the charity except as disclosed in the notes lo the financial slatemenls. Law and Regulations We confirm that we are not aware of any possible or actual instance of non-compliance with those laws and regulations which provide a legal and regulatory framework within which the charity conducts ils business and which are central to the charity's ability lo conduct its business, except as explained lo yourselves and disclosed in the financial slalemenls. We confirm that we have reviewed the guidance "How to report a serious incident in your charily" published by the Charity Commission. We also confirm that no Serious Incident Reports have been Submitted ID the Charity Commission, nor any events considered for submission, during the accounting period or in the period from the balance sheet date lo the date of approval of the financial statements.
We are not aware of any instances during the period where the charity has operated Outsde ils charitable objectives as laid down in ils governing documents. We can confirm that our procedures for handling data are compliant with the General Data Protection Regulation and that there have been no events which could result in any penalty being levied by the Information Commissioner's Office which could have a material impact on the financial statements. Tangible Flxed Assets The net book amounls at which fixed assets are included in the balance sheet are arrived al.. After taking into accoLsnt all Capital expenditure on additions thereto, bul no expenditure properly chargeable lo revenue. After eliminating the cost and accumulated depreciation relating lo items sold or otheiSe disposed of. After providing for amortisalion and impairment al rates sufficient lo reduce the nel book amounts lo their residual value by the lime they become no longer economic4lly useful to the Charily. We confirm that all tangible fixed assets included in the financial slalements exist al the balance sheet dale. Investments None of the charity's inveslmenls have declined in value lo an amount less than the Carrying value in the balance sheet. Other Current Assets We are of the opinion that other current ass8ls have a value on realisalion in the ordinary course of operations al least equal to the amounts at which they are slated in the financial slalemenls. In particular adequate provision has been made against all amounts owing lo the charity, which are known, or may be expected. to be irrecoverable. Assets General We confirm that the charity has satisfactory title to all assets appearing in the balance sheet and that they are free from any lien or charge unless otherwise slated in the financial statements. We have no intenlions that may materially alter the carrying value or classification of assets and liabilities reflected in the financial slalemenls. Liabilities General All known liabilities of the charity al the balance sheet dale have been included in the financial stalemenls. Adequate provisions have been made in the financial slalemenls for liabilities, which are known lo exist bul the amount of which, cannot be accurately determined. Provision has been made for all grant commitments made by the charity in line with the requirements of the SORP. Contingent Liabilities We have disclosed lo you all Claims in connection with liligalion or any other claims of material importance that have been, or are expected to be, received and any such claims have been appropriately accounted for and disclosed in the financial slalemenl5. We have disclosed lo you all other contingent liabilities.
Taxation The charity has not undertaken any activities during the year upon which a tax liability arises. Statement of financial actlvlties All income of the charity for Ihe period under review has been included in the financial slalemenls. Except as disclosed in the financial statements the results for the period were not materially affected by.. transactions of a sort not usually undertaken by the charity. circumstances of an exceptional or non-recurring nature. charges or credits relating lo prior periods. All grants, donations and other income, the receipt of which is subject to specific terms or conditions, have been notified lo you. There have been no breaches of terms or conditions during the period in the application of such income. Transactions wlth trustees and other related partles Trustees, remuneration We confirm that no remuneration was paid to trustees during the period under review. Key management personnel compensation We confirm that in addition lo the trustees of the charity, the following individuals are considered lo have formed part of the Key Management of the charity during the accounting period due to their authority and responsibility for planning, directing and controlling the activities of the charity.. E Steele D Ingamells We confirm the accuracy of the disclosure of the Key Management Personnel compensation, which includes all employee benefits paid, payable or provided by the charsty or on behalf of the charity in exchange for seNices rendered lo the charity. It also includes any consideration paid on behalf of any parent undertaking of the charity in respect of any goods or ServIS provided to the charity. Related party transactions We confirm that we have fully disclosed lo you the identity of all of the charity's related parties. You have been provided with details of all transactions beeen the charity and ils lated parties that have arisen during the accounting period and we confirm that the disclosure made in the financial slalemenls of these transactions is complete and accurate. We confirm the factual accuracy of the controlling party disclosure in the financial statements. Capltal Commitments The financial statements make full disclosure of all oulslanding amounts contracted for al the balan sheet dale in respect of capital expenditure.
Post Balance Sheet Events Since the balance sheet date no events or transactions have either occurred or are pending which would have a material effect upon the financial slalemenls al that dale, or for the period then ended, or which are of such significance in relation to the charity's affairs as lo require disclosure in the financial slalemenls. Flnancial Facilities Since the balance sheet date adequate financial facilities have continued lo be available lo the charity and we have no reason lo believe Ihat such facilities will be withdrawn within the next twelve months. Review of golng concern basls We confirm that we have considered th& charity's future operations, workin9 capil81 requirements and cashflows and we feel that the going concern basis is appropriate for the preparation of the financial statements for the period under review. Our considerations have covered a period of not less than 12 months from the dale of the approval of the financial stalemenls. Our consideration has included a thorough assessment of the charity's ability lo continue trading as a going concern in light of the current economic climate. We have taken appropriate measures, as far as possible based on the information currently available lo us, to safeguard the current and future operations of the charity. There are no material uncertainties of which we are aware that cast doubl on the charity's ability to continue as a going concern. All projected cashflows, management accounts and other informatlon and assumptions used in reaching this conclusion have been made available lo you for the purposes of your assignment. We confirm that our plans for future actions required lo enable the charity lo continue as a going concern are feasible. We a of the opinion Ihat the disclosure on going concern in both the trustees, report and the rinancial slalemenls is an accurate reflection of the charity's financial position. Current economic cllmate We confirm that we are aware of our responsibility as Iruslees to consider, as far as possible with the information currently available to us, the potential influence of prevailing economic conditions on all aspects of the charity s financial and narrative reporting. This includes, bul is not limited lo, significant global events, geopolitical uncertainties, and fluctuations in interest rates and inflation.
We confirm that all represenlalion5 made in this letter include due consideration of these factors. In particular this includes, bul is not limited lo, the following.. Appropriate disclosure has been included in the charity's narrative reporting regarding the impact of the current economic climate on the charity's perfomiance during the period, our assessment of principal risks and uncertainties and the future activity of the charity., We acknowledge our responsibility in the preparation of the financial statements for making appropriate judgments, estimates and assumption5. We have informed you of the judgements and estimates, including those related to the current economic climate, that have had the most significant impact on the financial statements. We confirm that the disclosure in the financial slalemenls of the critical accounting estimates and areas of judgement accuralely describes our assessment of mallers relating to the current economic climate., The financial slalemenls reflect the conditions which existed al the reporting date, The effect of material non-adjusting events subsequent lo the reporting dale has been disclosed in the financial slalemenls., We have considered whether the charity's tangible flxed assets have been impaired due to the current economic climate. We have also considered whether our estimate of useful economic lives remains appropriate. Our consideration has included a review of the current market value of those assets and their future economic performance., Al the reporting dale, any additional liabilities arising as a result of the current economic climate have been recognised. Approval of Flnanclal Statements We confirm that the above represenlalions are made on the basis of enquiries of management an staff with relevant knowledge and experience and, where appropriate, of inspection of supporting documentation sufficient lo sa115fy ourselves that we can properly make each of the above repr8senlalions lo you. The financial statements and the contents of this letter were formally approved by the board at a meeting held on the dale shown below. Yours faithfully Trustee for and on behalf of the Board of Trustees Dale..