MILBORNE LADYBIRDS PLAYGROUP ASSOCIATION
Charity No. 1087441
Trustees' Report and Unaudited Accounts
31 August 2024
MILBORNE LADYBIRDS PLAYGROUP ASSOCIATION Contents
| Pages | |
|---|---|
| Trustees' Annual Report | 2 to 3 |
| Independent Examiner's Report | 4 |
| Statement of Financial Activities | 5 |
| Balance Sheet | 6 |
| Statement of Cash flows | 7 |
| Notes to the Accounts | 8 to 15 |
Page 1
MILBORNE LADYBIRDS PLAYGROUP ASSOCIATION
Trustees Annual Report
The trustees present their report with the unaudited financial statements of the charity for the year ended 31 August 2024.
REFERENCE AND ADMINISTRATIVE DETAILS
Charity No. 1087441
Principal Office
8 Coles Lane
Milborne St Andrew Blandford Forum Dorset DT11 0LG
Pre-school setting
Ladybirds at MSA First School Milborne St Andrew First School Hopsfield, Milborne St Andrew Blandford Forum DT11 0JE
Setting Reference Number: 2759224
Trustees
The following trustees served during the year:
D.J. French E.L. Humphrey P.H. Tasker
==> picture [298 x 64] intentionally omitted <==
Trustees holding title to charity property
Paul H Tasker David J French Elizabeth L Humphrey
Key Management Personnel
Chair Paul Tasker Manager (Pre-school Leader) Samantha Mercer
Accountants
Bicknell Business Advisers Ltd 40 Broadway Lane Bournemouth BH8 0AA
Bankers
NatWest Bank
Page 2
MILBORNE LADYBIRDS PLAYGROUP ASSOCIATION
Trustees Annual Report
OBJECTIVES AND ACTIVITIES
To advance the education of children below compulsory school age. The Association will, whenever possible, be open to all children irrespective of race, creed, colour or physical ability
Public Benefit Statement: The Charity benefits families living within and around Milborne St Andrew by providing local playgroup and pre-school facilities otherwise not available.
ACHIEVEMENTS AND PERFORMANCE
Academic year 2023-24 was dominated by moving the setting to a dedicated classroom within Milborne St Andrew First School and recruitment of a new Leader following Liz Dyer’s retirement. Trustees had agreed in 2022-23 that the Charity would fund changes needed to the fabric of the First School to equip the classroom for pre-school use on the basis of an initial two-year tenancy agreement.
As in previous years, Ladybirds started the year with a small roll of 9 children following the Summer transfers to school, but finished the year strongly with 19 on role close to historic highs. Opening Wednesday afternoons and improvements in grant provision had also supported increased attendance per child by the end of the year. As the year progressed the new Leader and Trustees were able to develop a strong relationship with the First School.
PLANS FOR FUTURE PERIODS
Having completed the move into the First School, plans for 2024-25 turn to resolving the form of the Charity with conversion to a CIO and, or working towards closer working arrangements with the First School to include proposals for joint or integrated governance to be put to members at general meeting.
FINANCIAL MATTERS
Changes to the fabric (and décor) of the First School proved somewhat more expensive than originally expected due to emergent work. The final cost of this was a little under £42,000 (with £3,000 of this cost taken in 2022-23). In addition, there was an underlying operating loss of around £2,000 after mitigation by a one-off ‘sustainability grant’ from Dorset County Council. The operating loss was significantly less than 2022-23 due to the stronger attendance in Spring and Summer terms. This stronger attendance carries forward to 2024-25 supporting a financial forecast returning to positive margin.
Statement of trustees' responsibilities in relation to the financial statements
The Charity Trustees are responsible for preparing a Trustees' annual report and financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the Charity and to enable them to ensure that the financial statements comply with the Charities Act 2011, the applicable Charities (Accounts and Reports) Regulations, and the provisions of the Trust deed. The Trustees are also responsible for safeguarding the assets of the charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.
Signed on behalf of the charity's trustees
P.H. Tasker
Chair of Trustees Milborne Ladybirds Playgroup Association 23 December 2024
Page 3
MILBORNE LADYBIRDS PLAYGROUP ASSOCIATION
Independent Examiners Report
Independent Examiner's Report to the trustees of MILBORNE LADYBIRDS PLAYGROUP ASSOCIATION
I report to the trustees on my examination of the financial statements of MILBORNE LADYBIRDS PLAYGROUP ASSOCIATION for the year ended 31 August 2024.
Responsibilities and basis of report
As the charity's trustees you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the charity's financial statements carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I can confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
the accounting records were not kept in respect of the charity as required by section 130 of the Act; or
-
the financial statements do not accord with those records; or
-
the financial statements do not comply with the applicable requirements concerning the form and content of financial statements set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the financial statements give a 'true and fair' view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.
Abi Aiyegbayo ACMA, CGMA Bicknell Business Advisers Ltd 40 Broadway Lane Bournemouth
BH8 0AA
23 December 2024
Page 4
MILBORNE LADYBIRDS PLAYGROUP ASSOCIATION Statement of Financial Activities
for the year ended 31 August 2024
| Unrestricted funds | Total funds | Total funds | ||||||
|---|---|---|---|---|---|---|---|---|
| 2024 | 2024 | 2023 | ||||||
| Notes | £ | £ | £ | |||||
| Income and endowments from: | ||||||||
| Donations and legacies | 3 | 43 | 43 | 200 | ||||
| Charitable activities | 4 | 58,704 | 58,704 | 47,290 | ||||
| Other trading activities | 5 | 195 | 195 | 65 | ||||
| Other | 6 | 250 | 250 | 570 | ||||
| Total | 59,192 | 59,192 | 48,125 | |||||
| Expenditure on: | ||||||||
| Raising funds | 7 | 195 | 195 | 175 | ||||
| Charitable activities | 8 | 9,218 | 9,218 | 16,198 | ||||
| Charitable activities (Staffing) | 9 | 51,788 | 51,788 | 46,254 | ||||
| Total | 61,201 | 61,201 | 62,627 | |||||
| Net gains on investments | - | - | - | |||||
| Net expenditure | 10 | (2,009) | (2,009) | (14,502) | ||||
| Transfers between funds | (39,406) | (39,406) | - | |||||
| Net expenditure before other gains/(losses) |
(41,415) | (41,415) | (14,502) | |||||
| Other gains and losses | ||||||||
| Net movement in funds | (41,415) | (41,415) | (14,502) | |||||
| Reconciliation of funds: | ||||||||
| Total funds brought forward | 51,218 | 51,218 | 65,720 | |||||
| Total funds carried forward | 9,803 | 9,803 | 51,218 | |||||
Page 5
MILBORNE LADYBIRDS PLAYGROUP ASSOCIATION
Balance Sheet
at 31 August 2024
| Charity No. 1087441 | 2024 | 2023 | ||
|---|---|---|---|---|
| £ | £ | |||
| Fixed assets | ||||
| Tangible assets | 12 | - | - | |
| Current assets | ||||
| Debtors | 13 | 1,808 | 1,030 | |
| Cash at bank and in hand | 20,697 | 54,857 | ||
| 22,505 | 55,887 | |||
| Creditors:Amount falling due within one year | 14 | (12,702) | (4,669) | |
| Net current assets | 9,803 | 51,218 | ||
| Total assets less current liabilities | 9,803 | 51,218 | ||
| Net assets excluding pension asset or liability | 9,803 | 51,218 | ||
| Total net assets | 9,803 | 51,218 | ||
| The funds of the charity | ||||
| Restricted funds | 16 | |||
| Unrestricted funds | 16 | |||
| General funds | 16,358 | 41,517 | ||
| Designated funds | (6,555) | 9,701 | ||
| 9,803 | 51,218 | |||
| Reserves | 16 | |||
| Total funds | 9,803 | 51,218 | ||
| Approved by the trustees on 23 December 2024 |
And signed on their behalf by: Roaohnass
P.H. Tasker Trustee 23 December 2024
Page 6
MILBORNE LADYBIRDS PLAYGROUP ASSOCIATION Statement of Cash flows
for the year ended 31 August 2024
| 2024 | 2023 | |
|---|---|---|
| £ | £ | |
| Cash flows from operating activities | ||
| Net expenditure per Statement of Financial Activities | (41,415) | (14,501) |
| Adjustments for: | ||
| Dividends, interest and rents from investments | (250) | (571) |
| (Increase)/Decrease in trade and other receivables | (778) | 174 |
| Increase in trade and other payables | 1,596 | 164 |
| Net cash used in operating activities | (40,847) | (14,585) |
| Cash flows from investing activities | ||
| Dividends, interest and rents from investments | 250 | 571 |
| Net cash from investing activities | 250 | 571 |
| Net cash from financing activities | - | - |
| Net decrease in cash and cash equivalents | (40,597) | (14,014) |
| Cash and cash equivalents at the beginning of the year | 54,857 | 69,254 |
| Cash and cash equivalents at the end of the year | 14,260 | 55,240 |
| Components of cash and cash equivalents | ||
| Cash and bank balances | 20,697 | 54,857 |
| 20,697 | 54,857 | |
Page 7
MILBORNE LADYBIRDS PLAYGROUP ASSOCIATION Notes to the Accounts
for the year ended 31 August 2024
- 1 Accounting policies
Basis of preparation
The financial statements have been prepared in accordance with Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic if Ireland (FRS 102) issued on 16 July 2014 and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011.
Change in basis of accounting or to previous accounts
There has been no change to the accounting policies (valuation rules and method of accounting) since last year and no changes have been made to accounts for previous years.
Fund accounting
Unrestricted funds These are available for use at the discretion of the trustees in furtherance of the general objects of the charity. These are unrestricted funds earmarked by the trustees for particular Designated funds purposes. Revaluation funds These are unrestricted funds which include a revaluation reserve representing the restatement of investment assets at their market values. Restricted funds These are available for use subject to restrictions imposed by the donor or through terms of an appeal. Income Recognition of income Income is included in the Statement of Financial Activities (SoFA) when the charity becomes entitled to, and virtually certain to receive, the income and the amount of the income can be measured with sufficient reliability. Income with related Where income has related expenditure the income and related expenditure expenditure is reported gross in the SoFA. Donations and legacies Voluntary income received by way of grants, donations and gifts is included in the the SoFA when receivable and only when the Charity has unconditional entitlement to the income. Tax reclaims on donations Income from tax reclaims is included in the SoFA at the same time as the and gifts gift/donation to which it relates. Donated services and These are only included in income (with an equivalent amount in facilities expenditure) where the benefit to the Charity is reasonably quantifiable, measurable and material. Volunteer help The value of any volunteer help received is not included in the accounts. Investment income This is included in the accounts when receivable. This includes any gain or loss resulting from revaluing investments to market Gains/(losses) on value at the end of the year. revaluation of fixed assets Gains/(losses) on This includes any gain or loss on the sale of investments. investment assets
Page 8
MILBORNE LADYBIRDS PLAYGROUP ASSOCIATION Notes to the Accounts
Expenditure
Recognition of expenditure Expenditure is recognised on an accruals basis. Expenditure includes any VAT which cannot be fully recovered, and is reported as part of the expenditure to which it relates. Expenditure on raising These comprise the costs associated with attracting voluntary income, funds fundraising trading costs and investment management costs. Expenditure on charitable These comprise the costs incurred by the Charity in the delivery of its activities activities and services in the furtherance of its objects, including the making of grants and governance costs. Grants payable All grant expenditure is accounted for on an actual paid basis plus an accrual for grants that have been approved by the trustees at the end of the year but not yet paid. Governance costs These include those costs associated with meeting the constitutional and statutory requirements of the Charity, including any audit/independent examination fees, costs linked to the strategic management of the Charity, together with a share of other administration costs. Other expenditure These are support costs not allocated to a particular activity.
Taxation
The charity is exempt from tax on its charitable activities.
Tangible fixed assets and depreciation
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life:
Fixtures, Fittings and Equipment 33%% Straight line
Freehold investment property
Investment properties are measured initially at cost and subsequently at fair value at each balance sheet date and are not depreciated. All gains or losses are taken to the Statement of Financial Activities as they arise.
Stocks
Stock is included at the lower of cost or net realisable value. Donated items of stock are recognised at fair value which is the amount the charity would have been willing to pay for the items on the open market.
Trade and other debtors
Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.
Cash and cash equivalents
Cash and cash equivalents comprise cash at bank and on hand, demand deposits with banks and other short-term highly liquid investments with original maturities of three months or less and bank overdrafts. In the statement of financial position, bank overdrafts are shown within borrowings or current liabilities. In the Statement of Cash Flows, cash and cash equivalents are shown net of bank overdrafts that are repayable on demand and form an integral part of the company's cash management.
Page 9
MILBORNE LADYBIRDS PLAYGROUP ASSOCIATION Notes to the Accounts
Trade and other creditors
Short term creditors are measured at the transaction price. Other creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.
Research and development
Expenditure on research and development is written off in the year in which it is incurred.
Foreign currencies
Monetary assets and liabilities denominated in currencies other than the functional currency of the charity are translated at the rates of exchange prevailing at the end of the reporting period.
Transactions in currencies other than the functional currency of the charity are recorded at the rate of exchange on the date that the transaction occurred.
All exchange differences are are taken into account in arriving at net income/expenditure.
Leased assets
Where the charity enters into a lease which entails taking substantially all the risks and rewards of ownership of an asset, the lease is treated as a finance lease.
Leases which do not transfer substantially all the risks and rewards of ownership to charity are classified as operating leases.
Assets held under finance leases are initially recognised as assets of the charity at their fair value at the inception of the lease or, if lower, at the present value of the minimum lease payments. The corresponding liability to the lessor is included in the balance sheet date as a finance lease obligation. Lease payments are apportioned between finance expenses and reduction of the lease obligation so as to achieve a constant rate of interest on the remaining balance of the liability. Finance expenses are recognised immediately, unless they are directly attributable to qualifying assets, in which case they are capitalised in accordance with the charity's policy on borrowing costs. Assets held under finance leases are depreciated in the same way as owned assets.
Operating lease payments are recognised as an expense on a straight-line basis over the lease term. In the event that lease incentives are received to enter into operating leases, such incentives are recognised as a liability. The aggregate benefit of incentives is recognised as a reduction of rental expense on a straight-line basis.
Pension costs
The charity operates a defined contribution plan for its employees. A defined contribution plan is a pension plan under which the charity pays fixed contributions into a separate entity. Once the contributions have been paid the charity has no further payments obligations. The contributions are recognised as expenses when they fall due. Amounts not paid are shown in accruals in the balance sheet. The assets of the plan are held separately from the charity in independently administered funds.
Receipt of donated goods, facilities and services
All donated goods, facilities and services received are recognised within incoming resources and expenditure at an estimate of the value to the charity.
Page 10
MILBORNE LADYBIRDS PLAYGROUP ASSOCIATION
Notes to the Accounts
2 Statement of Financial Activities - prior year
| Income and endowments from: Donations and legacies Charitable activities Other trading activities Other Total Expenditure on: Raising funds Charitable activities Other Total Net income Net income before other gains/(losses) Other gains and losses: Net movement in funds Reconciliation of funds: Total funds brought forward Total funds carried forward 3 Income from donations and legacies Donations 4 Income from charitable activities Nursery Fees Nursey Grants (DCC) Children's Activities |
Unrestricted £ 43 43 Unrestricted £ 15,132 38,672 4,900 58,704 |
Unrestricted funds Total funds 2023 2023 £ £ 200 200 47,290 47,290 65 65 571 571 48,126 48,126 175 175 46,015 46,015 16,437 16,437 62,627 62,627 (14,501) (14,501) (14,501) (14,501) (14,501) (14,501) 65,719 65,719 51,218 51,218 Total Total 2024 2023 £ £ 43 200 43 200 Total Total 2024 2023 £ £ 15,132 12,601 38,672 34,689 4,900 - 58,704 47,290 |
|---|---|---|
Page 11
MILBORNE LADYBIRDS PLAYGROUP ASSOCIATION
Notes to the Accounts
5 Income from other trading activities
| 5 | Income from other trading activities | |||
|---|---|---|---|---|
| Unrestricted | Total | Total | ||
| 2024 | 2023 | |||
| £ | £ | £ | ||
| Fundraising | 195 | 195 | 65 | |
| 195 | 195 | 65 | ||
| 6 | Other income | |||
| Unrestricted | Total | Total | ||
| 2024 | 2023 | |||
| £ | £ | £ | ||
| Bank interest | 250 | 250 | 571 | |
| 250 | 250 | 571 | ||
| 7 | Expenditure on raising funds | |||
| Unrestricted | Total | Total | ||
| 2024 | 2023 | |||
| £ | £ | £ | ||
| Fundraising trading costs | ||||
| Advertising | 195 | 195 | 175 | |
| 195 | 195 | 175 | ||
| 8 | Expenditure on charitable activities | |||
| Unrestricted | Total | Total | ||
| 2024 | 2023 | |||
| £ | £ | £ | ||
| Expenditure on charitable | ||||
| activities | ||||
| Consumables & Materials | 673 | 673 | 239 | |
| Children's Activities | - | - | 404 | |
| Premises costs | 6,593 | 6,593 | 10,556 | |
| Amortisation, depreciation, | 149 | |||
| impairment, profit/loss on | ||||
| disposal of fixed assets | - | |||
| General administrative costs | 1,146 | 1,146 | 631 | |
| Legal and professional costs | 806 | 806 | 4,862 | |
| Governance costs | ||||
| 9,218 | 9,218 | 16,841 | ||
Page 12
MILBORNE LADYBIRDS PLAYGROUP ASSOCIATION
Notes to the Accounts
9 Expenditure on charitable activities (Staffing)
| 9 | Expenditure on charitable activities (Staffing) | |||
|---|---|---|---|---|
| Unrestricted | Total | Total | ||
| 2024 | 2023 | |||
| £ | £ | £ | ||
| Employee costs | 51,788 | 51,788 | 45,611 | |
| 51,788 | 51,788 | 45,611 | ||
| 10 | Net expenditure before transfers | |||
| 2024 | 2023 | |||
| This is stated after charging: | £ | £ | ||
| Depreciation of owned fixed assets | - | 149 | ||
| 11 | Staff costs | |||
| 2024 | 2023 | |||
| Salaries and wages | 47,174 | 44,316 | ||
| Social security costs | 2,161 | - | ||
| Pension costs | 1,494 | 500 | ||
| 50,829 | 44,816 | |||
| No employee received emoluments in excess of £60,000. | ||||
| 12 | Tangible fixed assets | |||
| Fixtures, | ||||
| Fittings and | Total | |||
| Equipment | ||||
| £ | £ | |||
| Cost or revaluation | ||||
| At 1 September 2023 | 5,806 | 5,806 | ||
| At 31 August 2024 | 5,806 | 5,806 | ||
| Depreciation and impairment | ||||
| At 1 September 2023 | 5,806 | 5,806 | ||
| At 31 August 2024 | 5,806 | 5,806 | ||
| Net book values | ||||
| At 31 August 2024 | - | - | ||
| At 31 August 2023 | - | - | ||
| 13 | Debtors | |||
| 2024 | 2023 | |||
| £ | £ | |||
| Trade debtors | 1,808 | 905 | ||
| Prepayments and accrued income | - | 125 | ||
| 1,808 | 1,030 | |||
Page 13
MILBORNE LADYBIRDS PLAYGROUP ASSOCIATION
Notes to the Accounts
14 Creditors:
amounts falling due within one year
| 2024 | 2023 | |||||||||
|---|---|---|---|---|---|---|---|---|---|---|
| £ | £ | |||||||||
| Trade creditors | - | 21 | ||||||||
| Other taxes and social security | 388 | 173 | ||||||||
| Other creditors | - | 102 | ||||||||
| Accruals | 2,080 | 576 | ||||||||
| Deferred income | 10,235 | 3,797 | ||||||||
| 12,703 | 4,669 | |||||||||
| 15 | Deferred Income | |||||||||
| Movement of the deferred income shown in_Creditors: amounts falling due within one year_ | ||||||||||
| 2024 | 2023 | |||||||||
| £ | £ | |||||||||
| At 1 September | 3,797 | 4,180 | ||||||||
| Released in current year | (3,797) | (4,180) | ||||||||
| Deferred in current year | 10,235 | 3,797 | ||||||||
| At 31 August | 10,235 | 3,797 | ||||||||
| 16 | Movement in funds | |||||||||
| Incoming | ||||||||||
| resources | ||||||||||
| At 1 Septembe |
(including other gains/loss |
Resources expended |
Gross transfers |
At 31 August 2024 |
||||||
| r 2023 | es) | |||||||||
| £ | £ | £ | £ | |||||||
| Restricted funds: | ||||||||||
| Unrestricted funds: | ||||||||||
| General funds | 41,517 | 59,192 | (61,201) | (23,150) | 16,358 | |||||
| Designated funds: | ||||||||||
| Fundraising Capital Fund | 4,147 | - | - | - | 4,147 | |||||
| Operation Reserves Fund | 3,800 | - | - | - | 3,800 | |||||
| New Build Fund | 16,256 | - | - | (16,256) | - | |||||
| (14,502) | - | - | - | (14,502) | ||||||
| Total | 9,701 | - | - | (16,256) | (6,555) | |||||
| Total funds | 51,218 | 59,192 | (61,201) | (39,406) | 9,803 |
Purposes and restrictions in relation to the funds:
Designated funds: Fundraising Capital Fund Proceeds of fundraising (non-operational) activities to support extra-curricula activities and treats for the children. Operation Reserves Fund Provision for running costs in case of reduced income New Build Fund Provision for new premises
Page 14
MILBORNE LADYBIRDS PLAYGROUP ASSOCIATION
Notes to the Accounts
17 Analysis of net assets between funds
| 17 | Analysis of net assets between funds | ||||
|---|---|---|---|---|---|
| Unrestricted | Restricted | Total | |||
| funds | funds | ||||
| £ | £ | £ | |||
| Net current assets | 11,882 | (2,080) | 9,802 | ||
| 11,882 | (2,080) | 9,802 | |||
| 18 | Reconciliation of net debt | ||||
| At 1 | At 31 | ||||
| September | August | ||||
| 2023 | Cash flows | 2024 | |||
| £ | £ | £ | |||
| Cash and cash equivalents | 54,857 | (34,160) | 20,697 | ||
| 54,857 | (34,160) | 20,697 | |||
| Net debt | 54,857 | (34,160) | 20,697 | ||
| 19 | Commitments | ||||
| Operating lease commitments | |||||
| Annual commitments under non-cancellable operating leases are as follows: | |||||
| 2024 | 2024 | 2023 | 2023 | ||
| Land and | Land and | ||||
| Other | Other | ||||
| buildings | buildings | ||||
| £ | £ | £ | £ | ||
| Operating leases with expiry date: | |||||
| Pension commitments | |||||
| 2024 | 2023 | ||||
| £ | £ | ||||
| The pension cost charge to the charity | |||||
| amounted to: | 1,494 | 500 | |||
Page 15