## **Upbeat Trustees Annual Report 2023** **Approved May 2023 By email agreement of the trustees Charity Number 1087415 www.upbeatheartsupport.org.uk** ## **Objectives of The Charity** : The relief of sickness among people who have or have had coronary heart disease and related illnesses, within the area generally known as West Suffolk. ## **Activities** : Upbeat Heart Support was set up in July 1995 by cardiac patients and registered as an independent charity in 2001. This is currently its 28th year. During 2018 Upbeat received the Queen’s Award for Voluntary Service – the equivalent of an MBE for Charities. We were the only charity in Suffolk to receive the award and were delighted to have been selected. During the Pandemic (March 2020 to April 2021) activities were limited to Zoom exercise/ coffee morning, a monthly keeping in touch newsletter to all members and some nurse consultations when allowed by government guidelines. In May 2021 in person activities restarted slowly and have been gradually expanding. Currently, we are offering one class on a Monday at New Bury, two classes on a Tuesday at Long Melford and two classes on Wednesday at New Bury. The fortnightly coffee morning at Southgate restarted and the zoom coffee morning on a Friday continues. Monthly newsletters for keeping in touch with members were provided from June 2020 until March 2022, when we returned to having twice yearly magazines. The group offers exercise to assist rehabilitation, support and help for people in the West Suffolk area who have had heart attacks or other heart related problems, and their carers. At the year end, membership stood at 731. All Executive Committee members are Trustees who are aware of and have regard to, the guidance issued by the Commission on Public Benefit and that Upbeat exists for the benefit of the public. The Group is self-funding and relies on its own fund-raising activities and enjoys private donations and the occasional grant, when available. It is not empowered to make grants. Upbeat is run entirely by unpaid volunteers and only utilise paid professional employment of cardiac nurses and qualified cardiac exercise instructors. ## **Governing Document** : Constitution ## **How the Charity Is Constituted:** By the Executive Committee and approved at the AGM. ## **Trustees** : As listed. ## **Trustee Selection method** : Elected by members annually at the Annual General Meeting. ## **Additional Governance Issues** : The Executive Committee usually meet every two months (not August and December) and currently by Zoom and may include non-voting representatives from our cardiac nurses and cardio-vascular trained exercise instructors. All aspects of the charity are monitored with emphasis on current legislation, all relevant financial matters, the day to day running of our exercise sessions and to ensure that the group is well run and delivers the charitable objectives for the benefit of the public, for which it is set up. A regular review of education and training of our nurses, instructors and trustees is conducted and suitable courses made available where necessary. Upbeat is affiliated to The British Heart Foundation and to The Arrhythmia Alliance and is recognised by hospitals, health organisations and doctor’s surgeries and practices throughout the area it operates. The group has adopted and regularly reviews policies on: DBS Code of Practice Equal Opportunities Complaints Procedure Conflict of Interests Data Protection and Privacy Confidentiality Safeguarding and Prevent Risk Assessments Emergency Procedures Internal Financial Self- Audit - yearly ## **Achievements and Performance** : During the last year our activities have stabilized, and we have started social and fund-raising activities. We are hoping to introduce a second class on a Monday and are looking to work with and make links to other groups to increase membership. Unfortunately, we are short of able and willing volunteers as many of our members are more mature and have health problems. Qualified cardiac nurses and exercise instructors are used to ensure the highest quality care and advice is available. The aim is to ensure the best possible programme, at the right level, to help with exercise, relaxation, diet, and confidence. ## **Policy on Reserves:** Upbeat has a financial policy to maintain a minimum of six months expenditure requirement reserve. ## **Details of Any Funds Materially in Deficit:** None ## **Financial Review Details** : The Charity’s principal sources of funding were: Exercise sessions, individual members fund raising activities, members and supporters’ donations, the occasional grant and legacies. Fund raising has started to take place again this year as there have been more social activities. ## **How Expenditure Has Supported the Key Objectives** : Upbeat has a current average monthly expenditure of £4,000 per month on Nurse & Exercise Instructors remuneration and room rental – key expenditure to achieve the objectives of the Group. This has been an increase due to general increases. ## **Investment Policy:** Upbeat currently has no Investment Policy. Valerie Axton Treasurer May 2023 UPBEAT STATEMENT OF INCOME AND EXPENDrruRE FOR THE YEAR ENDED 31 MARCH 2023 M(X)RE GREEN CHARTERED ACCOUNTANTS SUDBURY SUFFOLK {r8aistered charty rto 1087415) Income a Itu￿ A nt lor the earE 31st Ilarch Income 2023 Exercise Income Nurse Donations GIX Aid Cofiee Sales Trips Clothing net Bonus Ball Fund R￿SIng Adverbsing 100 Club Inteiest Received Grant in¢orne Medicard Amazon Smi.e Easy Fundraising Sexton s IAanor Closure ol fvrKJs 17382.8 1972.10 12638.13 0.00 284.50 7317.50 623.93 0.00 4916.45 0.00 3326.50 $46.32 13035.00 1887.10 9853.60 3020.98 166.10 1255.00 136.00 1955.30 0.00 3923.50 12.81 8784.00 3.00 22.23 45.00 0.00 Total Income. 49fX)8.08 44135.08 nditure ExercFse and Nurse Mileage Training Room Hire Postage, Statsonery armj Tewone PrintTng Annud Lunch &Jndry Expenses Examination of Ac£ounts Fund Raisir¥J 100 Club Trips Christrnas Carts for Fund Raising k4r8 H Lunch Catering Bank Charges Stock Adjustrnent Raffle Equipment Creatrve Cl DA Lunches Webmaster Advertising 30700.43 2475.20 375.00 8072.53 8Wd.07 1821.20 21851.25 1873_20 18.00 4808.16 2248.73 1557.00 2925.94 300.00 4142.&8 1777.00 4774.CKI 3491.34 288.00 141_00 1903.00 3737.50 2026 72 225.23 124.60 97.50 Total Expendslure 60338.52 42364.51 Net Sutrplusl{defiut) k)r the year -11330.44 1770.57 I c4wty Th) 11￿7415} 0.00 12930.50 0.00 76833.39 11017.92 0.00 0.00 Cash at Bark- ru￿nt Account Cash al BarA- No 2 Account CAF Goitl knount Nalwesl Account Debtor&'Prepayn6nts Stocks 30712.53 0.00 76111.12 0.00 Total Gross Assets 100581.81 11188825 Le&$ Creditors 312.00 288_00 Total Nel Assets 100269.81 111600.25 reserrted b Accumulated Reserves Brought Forward 11160025 109829.68 Sutpluslldeficst) for the Year -11330.44 1770.57 Accumulaied Reserves Carried Fornard 100269.81 11 1600.25 Mrs V Axton For and on behall ol the Trustees Date £ Nly 1023 on JEar ended 31 st March 2023 which are set out on charivs In￿5 responsible for the preparation ot the accourrts in accordance with e wirements of Act 2011 {Ihe Act"). Iwl in respecl of my examination of the chartvs a(xounts eArried out under Section 145 of the 3ThJ in carrwng OLrt my examination I have followed all the applicable Directions given by the Cornmission under section 145115llbl of the act. dent examiner's Statement arfirm that l am qualified to undertake the exaTnination because l am a member of The Association GTrrtered Accounlanls, which is one of ihe lÉsted bodies. Ilwe completed my examination, I confirm Ihat no malerial matters have come lo my attention nection wth the examination giwng me cause to believe that in any material respect.. 11 accounling record5 were nol kept in respect of th8 chartty as requirgj by section 130 ol th& act. or 21 the accounts do nol accord with those records. no concerns and have come across other matters in conneclion wih Ihe examination to h attention should be drawn in this report in ordei to enable a proper undertaking of the accounts LE reached. Green Friars Street )10 21kA ## **Independent Examiner's Report to the Trustees of Upbeat** I report on the accounts of the Charity for the year ended 31st March 2023 which are set out on the following pages. ## **Responsibilities and basis of report** As the charity's trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act"). I report in respect of my examination of the charity's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145((5)(b) of the act. ## **Independent examiner's statement** I confirm that I am qualified to undertake the examination because I am a member of The Association of Chartered Accountants, which is one of the listed bodies. I have completed my examination, I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: - 1) accounting records were not kept in respect of the charity as required by section 130 of the act; or - 2) the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper undertaking of the accounts to be reached. Nicholas Farr Moore Green Chartered Accountants 22 Friars Street Sudbury Suffolk CO10 2AA Date