## **Upbeat Trustees Annual Report 2022** **Approved 21 June 2022 By email agreement of the trustees Charity Number 1087415 www.upbeatheartsupport.org.uk** ## **Objectives of The Charity** : The relief of sickness among people who have or have had coronary heart disease and related illnesses, within the area generally known as West Suffolk. ## **Activities** : Upbeat Heart Support was set up in July 1995 by cardiac patients and registered as an independent charity in 2001. This is currently its 27th year. During 2018 Upbeat received the Queen’s Award for Voluntary Service – the equivalent of an MBE for Charities. We were the only charity in Suffolk to receive the award and were delighted to have been selected. Due to the Pandemic since March 2020 activities have been limited to Zoom exercise /coffee morning, a monthly keeping in touch newsletter to all members and some nurse consultations when allowed by government guidelines. In May 2021 in person activities restarted slowly and have been gradually expanding when allowed. Currently we are offering one class on a Monday at New Bury, two classes on a Tuesday at Long Melford and two classes on Wednesday at New Bury. The fortnightly coffee morning at Southgate has restarted and the zoom coffee morning on a Friday continues. Monthly newsletters for keeping in touch with members were provided from June 2020 until March 2022. The group offers exercise to assist rehabilitation, support and help for people in the West Suffolk area who have had heart attacks or other heart related problems, and their carers. At the year end, membership stood at 741. All Executive Committee members are Trustees who are aware of and have regard to, the guidance issued by the Commission on Public Benefit and that Upbeat exists for the benefit of the public. The Group is self-funding and relies on its own fund-raising activities and enjoys private donations and the occasional grant, when available. It is not empowered to make grants. Upbeat is run entirely by unpaid volunteers and only utilise paid professional employment of cardiac nurses and qualified exercise instructors. ## **Governing Document** : Constitution ## **How the Charity Is Constituted:** By the Executive Committee and approved at the AGM. ## **Trustees** : As listed ## **Trustee Selection method** : Elected by members annually at the Annual General Meeting. For 2021-2022 they have remained in post due to the pandemic. ## **Additional Governance Issues** : The Executive Committee usually meet bi-monthly (not August and December) and currently by Zoom and may include non-voting representatives from our cardiac nurses and cardiovascular trained exercise instructors. All aspects of the charity are monitored with emphasis on current legislation, all relevant financial matters, the day to day running of our exercise sessions and to ensure that the group is well run and delivers the charitable objectives for the benefit of the public, for which it is set up. A regular review of education and training of our nurses, instructors and trustees is conducted and suitable courses made available where necessary. Upbeat is affiliated to The British Heart Foundation and to The Arrhythmia Alliance and is recognised by hospitals, health organisations and doctor’s surgeries and practices throughout the area it operates. The group has adopted policies on: DBS Code of Practice Equal Opportunities Complaints Procedure Conflict of Interests Data Protection and Privacy Confidentiality Safeguarding and Prevent Risk Assessments Emergency Procedures Internal Financial Self- Audit - yearly ## **Achievements and Performance** : Our activities had obviously been cancelled for much of 2020-2021 due to the ongoing Covid situation. Everything stopped in March 2020 but in April – May 2021 we restarted in person exercise and nurse consultations when allowed. Qualified cardiac nurses and exercise instructors are used to ensure the highest quality care and advice is available. The aim is to ensure the best possible programme, at the right level, to help with exercise, relaxation, diet, and confidence. Unfortunately, over fifty- five of our members have passed away during the last two years. ## **Policy on Reserves:** Upbeat has a financial policy to maintain a minimum of six months expenditure requirement reserve. ## **Details of Any Funds Materially in Deficit:** None ## **Financial Review Details** : The Charity’s principal sources of funding were: Exercise sessions, individual members fund raising activities, members and supporters’ donations, the occasional grant and legacies. Little fund raising has taken place this year. In 2021-2022 we have relied on grants and donations which have been very generous. ## **How Expenditure Has Supported the Key Objectives** : Upbeat has a current average monthly expenditure of £2,000 per month on Nurse & Exercise Instructors remuneration and room rental – key expenditure to achieve the objectives of the Group. This will increase as more activities take place. ## **Investment Policy:** Upbeat currently has no Investment Policy. Valerie Axton Treasurer June 2022 (registered charity no 1087415) Income and Ex enditurn Account for the YeaT Ended 31st Marth 2022 Income 2022 2021 Exercise Income Nurse Donations Gift Aid Coffee Sales Trips Clothing net Bonus Ball Fund Raising Advertising 100 Club Interest Received Grant income Medicard Amazon Smile Easy Fundraising Sexton's Manor Closure of funds 13035.00 1887.10 9853.60 3020.98 166.10 1255.00 136.00 26.00 1955.30 0.00 589.30 36611.36 2493.86 0.00 0.00 308.00 0.00 55.00 247.50 4054.00 30.51 0.00 0.00 0.00 0.00 0.00 3923.50 12.81 8784.00 3.00 9.46 22.23 45.00 Totsl In¢ome 44135.08 44389.53 Ex enditure Exercise and Nurse Mileage Training Room Hire Postage. Stationery and Telephone Printing Annual Lunch Sundry Expenses Examination of A¢￿Unts Fund Raising 100 Club Trips Christmas Cards for Fund Raising Mrs H Lun¢h Catering Bank Charges stock Adjustrnent Raffle Equipment Creative Cl DA Lunches Webmaster Advertising 21851.25 1873.20 18.00 4808.16 2248.73 1557_00 19444.38 345.20 75.00 810.00 4878.54 1333.00 3491.34 288.00 141.00 1903.00 3737.50 1356.13 276.00 1584.50 65.00 225.23 124 60 97.50 155.40 136.50 Total Expenditure 42364.51 30459.65 Net Surplusl{defi¢itl for the year 1770.57 13929.88 (registered charty no 10874151 Balance Sheet as at 31st March 2022 Assets 2022 2021 Cash in Hand Cash at Bank- CurrentAccount Cash at Bank- No 2 Account CAF Gold Account Nalvvest Account DebtorslPrepayments StoGks 30712.53 0.00 76111.12 5064.60 0.00 33897.87 0.00 76098.31 0.00 0.00 97.50 Totsl Gross Assets 111888.25 110093.68 Less Credf(ors 288. 264.00 Total Nel Assets 1116￿.25 109829.68 resented umulated Reserves Brought FoThMrd 109829.68 95899_80 Surpluslldeficit} for the Year 1770.57 13929.88 Accumulated Reserves Carried Forward 111600.25 109829 68 Mrs V Axton For and on behalf of the Twslees Date Independent Examinerfs Report to the Trustees of Upbeat I report on the ac￿Unts of the Charity for the year ended 31st March 2022 whKh are set on the following pages. Responsibilitles and basis of report As the tharitys trustees you are respjnsible for the preparation of the accounts in accordan¢e with the requirements of the charit￿ Act 2011 rthe Acr.). I report in respect of my examinatron of the charitys accounts carried out under section 145 of the Act and in carrying out my examinalM)n I have folkywed all the applicalAe Directions given by the Challty Commission under se¢tion 145((5Mb) of the act. Independent examinetrs statement I confimi that l am qualified to undertake the examinats.on tecause l am a memt*r of The Associatv)n of Chartered Accountsnts, which is one ofthe listed tKMJies. I have completed my examination. I confirm that no material matters have come to my attention in connection wth the examination gbving me cause to believe thai in any material respect 1) accounting records were not kepl in ￿sPeCi of the chanty as required by sectK)n 130 of the act,. or 21 the accounts do not xcord with th¢)se rec4Jrds. I have no concerns and have come across no other matters in conneCt￿)n with the examination to whi¢h attention should be drawn in this rep)rt in order to enable a proper undertaking of the accounts to be reached. Nicholas Farr Moore Green Chartered Accountants 22 Friars Street Sudbury Suffolk C010 2AA Date f /(/i- (registered charity no 1087415) Income and Ex enditurn Account for the YeaT Ended 31st Marth 2022 Income 2022 2021 Exercise Income Nurse Donations Gift Aid Coffee Sales Trips Clothing net Bonus Ball Fund Raising Advertising 100 Club Interest Received Grant income Medicard Amazon Smile Easy Fundraising Sexton's Manor Closure of funds 13035.00 1887.10 9853.60 3020.98 166.10 1255.00 136.00 26.00 1955.30 0.00 589.30 36611.36 2493.86 0.00 0.00 308.00 0.00 55.00 247.50 4054.00 30.51 0.00 0.00 0.00 0.00 0.00 3923.50 12.81 8784.00 3.00 9.46 22.23 45.00 Totsl In¢ome 44135.08 44389.53 Ex enditure Exercise and Nurse Mileage Training Room Hire Postage. Stationery and Telephone Printing Annual Lunch Sundry Expenses Examination of A¢￿Unts Fund Raising 100 Club Trips Christmas Cards for Fund Raising Mrs H Lun¢h Catering Bank Charges stock Adjustrnent Raffle Equipment Creative Cl DA Lunches Webmaster Advertising 21851.25 1873.20 18.00 4808.16 2248.73 1557_00 19444.38 345.20 75.00 810.00 4878.54 1333.00 3491.34 288.00 141.00 1903.00 3737.50 1356.13 276.00 1584.50 65.00 225.23 124 60 97.50 155.40 136.50 Total Expenditure 42364.51 30459.65 Net Surplusl{defi¢itl for the year 1770.57 13929.88 (registered charty no 10874151 Balance Sheet as at 31st March 2022 Assets 2022 2021 Cash in Hand Cash at Bank- CurrentAccount Cash at Bank- No 2 Account CAF Gold Account Nalvvest Account DebtorslPrepayments StoGks 30712.53 0.00 76111.12 5064.60 0.00 33897.87 0.00 76098.31 0.00 0.00 97.50 Totsl Gross Assets 111888.25 110093.68 Less Credf(ors 288. 264.00 Total Nel Assets 1116￿.25 109829.68 resented umulated Reserves Brought FoThMrd 109829.68 95899_80 Surpluslldeficit} for the Year 1770.57 13929.88 Accumulated Reserves Carried Forward 111600.25 109829 68 Mrs V Axton For and on behalf of the Twslees Date Independent Examinerfs Report to the Trustees of Upbeat I report on the ac￿Unts of the Charity for the year ended 31st March 2022 whKh are set on the following pages. Responsibilitles and basis of report As the tharitys trustees you are respjnsible for the preparation of the accounts in accordan¢e with the requirements of the charit￿ Act 2011 rthe Acr.). I report in respect of my examinatron of the charitys accounts carried out under section 145 of the Act and in carrying out my examinalM)n I have folkywed all the applicalAe Directions given by the Challty Commission under se¢tion 145((5Mb) of the act. Independent examinetrs statement I confimi that l am qualified to undertake the examinats.on tecause l am a memt*r of The Associatv)n of Chartered Accountsnts, which is one ofthe listed tKMJies. I have completed my examination. I confirm that no material matters have come to my attention in connection wth the examination gbving me cause to believe thai in any material respect 1) accounting records were not kepl in ￿sPeCi of the chanty as required by sectK)n 130 of the act,. or 21 the accounts do not xcord with th¢)se rec4Jrds. I have no concerns and have come across no other matters in conneCt￿)n with the examination to whi¢h attention should be drawn in this rep)rt in order to enable a proper undertaking of the accounts to be reached. Nicholas Farr Moore Green Chartered Accountants 22 Friars Street Sudbury Suffolk C010 2AA Date f /(/i-