## **Upbeat Trustees Annual Report 2021** **Approved 25 June 2021 By Zoom agreement of the trustees Charity Number 1087415 www.upbeatheartsupport.org.uk** ## **Objectives of The Charity** : The relief of sickness among people who have or have had coronary heart disease and related illnesses, within the area generally known as West Suffolk. ## **Activities** : Upbeat Heart Support was set up in July 1995 by cardiac patients and registered as an independent charity in 2001. This is currently its 26th year. During 2018 Upbeat received the Queen’s Award for Voluntary Service – the equivalent of an MBE for Charities. We were the only charity in Suffolk to receive the award and were delighted to have been selected. Since March 2020 activities have been limited to Zoom exercise and a coffee morning, a monthly keeping in touch newsletter to all members and some nurse consultations when allowed by government guidelines. Since May 2021 in person activities are slowly resuming. The group offers exercise to assist rehabilitation, support and help for people in the West Suffolk area who have had heart attacks or other heart related problems, and their carers. At the year end, membership stood at 736. All Executive Committee members are Trustees who are aware of and have regard to, the guidance issued by the Commission on Public Benefit and that Upbeat exists for the benefit of the public. The Group is self-funding and relies on its own fund-raising activities and enjoys private donations and the occasional grant, when available. It is not empowered to make grants. Upbeat is run entirely by unpaid volunteers and only utilise paid professional employment of cardiac nurses and qualified exercise instructors. ## **Governing Document** : Constitution ## **How the Charity Is Constituted:** By the Executive Committee and approved at the AGM. ## **Trustees** : As listed ## **Trustee Selection method** : Elected by members annually at the Annual General Meeting. For 2021 they have remained in post due to the pandemic. ## **Additional Governance Issues** : The Executive Committee usually meet bi-monthly (not August and December) and currently by Zoom and may include non-voting representatives from our cardiac nurses and cardiovascular trained exercise instructors. All aspects of the charity are monitored with emphasis on current legislation, all relevant financial matters, the day to day running of our exercise sessions and to ensure that the group is well run and delivers the charitable objectives for the benefit of the public, for which it is set up. A regular review of education and training of our nurses, instructors and trustees is conducted and suitable courses made available where necessary. Upbeat is affiliated to The British Heart Foundation and to The Arrhythmia Alliance and is recognised by hospitals, health organisations and doctor’s surgeries and practices throughout the area it operates. The group has adopted policies on: DBS Code of Practice Equal Opportunities Complaints Procedure Conflict of Interests Data Protection and Privacy Confidentiality Safeguarding and Prevent Risk Assessments Emergency Procedures Internal Financial Self- Audit - yearly ## **Achievements and Performance** : Our activities have obviously been cancelled for much of 2020-2021 due to the ongoing Covid situation. Everything stopped in March 2020 but in April - May we started weekly Zoom exercise, Zoom coffee mornings and the monthly newsletter for all members. We received a grant for the latter which kept our members in touch. Phone calls were also made to members and when we could, nurse in person consultations started. Currently activities are slowly restarting. Qualified cardiac nurses and exercise instructors are used to ensure the highest quality care and advice is available. The aim is to ensure the best possible programme, at the right level, to help with exercise, relaxation, diet, and confidence. Unfortunately, over forty of our members have passed away during the last year. ## **Policy on Reserves:** Upbeat has a financial policy to maintain a minimum of six months expenditure requirement reserve. ## **Details of Any Funds Materially in Deficit:** None ## **Financial Review Details** : The Charity’s principal sources of funding were: Exercise sessions, members fund raising activities, members and supporters’ donations and the occasional grant. Fund raising has not taken place this year. In 2020-2021 we have relied on grants and donations which have been generous. ## **How Expenditure Has Supported the Key Objectives** : Upbeat has a current average monthly expenditure of £2,000 per month on Nurse & Exercise Instructors remuneration and room rental – key expenditure to achieve the objectives of the Group. This will increase as more activities take place. ## **Investment Policy:** Upbeat currently has no Investment Policy. Valerie Axton Treasurer June 2021 Iregislered charity no 10874151 Income and Ex endilure Account for the Year Ended 31st March 2021 Income 2021 2020 Exercise Income Nurse Donations Gill Aid Coffee Sales Trips Clothing nel Bonus Ball Fund Raising Advertising 100 Club Interest Received Trealls Sale Bingo Quiz Night Rallles Annual Lunch Strawberry Tea Mrs H Lunch Christmas Hamp&r Draw Jumble Sale 19434.00 1356.60 27421.38 1773.53 5527.25 6351.00 312.61 2845.20 2902.22 663.50 3045.00 98.01 5068.00 0.00 647,00 1628.60 1882.00 765.75 1003.00 122.50 737.00 589.30 36611.36 2493.86 308.00 55.00 247.50 4054.00 30.51 Total Incorne 44389.53 83584.15 Ex Exercise and Nurse Mileage Training Room Hire Postage, Slalionery and Telephone Printing Annual Lunch Sundry Expenses Examination ol Accounts Fund Raising 100 Club Trips Christmas Cards lor Fund Raising Mrs H Lunch Catering Bank Charg2s Stock Adjuslmenl Raffle Equipment Creative Gl DA Lunches Webmaster Advertising 19444.38 345.20 75.00 810.00 4878.54 1333.00 43933.56 5329 74 75.00 10518,00 1509.51 2704.00 3249.00 1026.41 240.00 870.35 1659.50 5172.50 599.00 700.00 224.44 108.20 220.10 174.00 339.15 0.00 0.00 132.50 507.35 1356.13 276 00 1584.50 65.00 155.40 136.50 Total Expenditure 30459.65 79302.31 Nel Surpluslldeficill lor the year 13929.88 4281 84 Iregislered charty no 10874151 Balance Sheet as al 31st March 2021 Assets 2021 2020 Cash in Hand Cash al Bank - Current Account Cash at Bank - No 2 Account CAF Investment Account DeblorslPrepayTnenls Stocks 0.00 33897.87 0.00 76098.31 0.00 97.50 0.00 29838.00 0.00 66087.80 234.00 Total Gross Assets 110093.68 96139.80 Less Creditors 264.00 240.00 Total Nel Assets 109829.68 95899.80 Re resented b Accumulated Reserves Brolrght Forward 95899.80 91617.96 Surpluslldeficill lor the Year 13929.88 4281.84 Accumulated Reserves Carried Forward 109829,68 95899.80 Mrs V Axlo For and on beham ol the Trustees Dale 31 May 2021 Independent Examlnerfs Report to the Trustees of Upbeat I report on the accounts ol the Charlty lor Ihe year ended 31 st March 2021 wh￿h arg sel out on the following pages. Respon31bllllles and bas18 of report As the charltys 1iuslees you are Tesponslblg for the prèparation ol the accounts in a¢coidance with Ihe requlrem8nts ol Ihg Charlligs Aal 20111"th8 Act"). I report in rospecl ol my examination ol thg charltys accounts cariled out undeT section 145 01 the Act and in carrwng out my gxaminalion I have followed all tho apPI￿able Direcllons gSven by Ihe ChaTily ComtnissSon under section 145115llbl ol the act. Indap8ndont examlnevs $tatem8nt I confirm that l am qualified to undertake the exarninalion because l am a membgr ol Thg Assoclallon ol Chartered Accountants, which Is one ol the listed bodies. I have completed my examination. I confirm Ihat no malerlal matters have corne lo my attgntion in connecllon w5th the examination giving cause lo believe that in any matgrial raspecl-. 11 accountlng records wer9 ngt kept Sn respect ol the charity as required by sgction 130 ol the act.. or 2) the a¢¢oLtnts do not accord wlth Ihoso records. I have no concems and havg come across no oth8r matters In Conneclion whh th8 gxamlnallon lo whlch allenlion should be drawn in this Teport in order to enable a proper und&rtaklng ol the accounts be reached. Nicholas Farr Moore Green Chartered Accountants 22 Friars Streol Sudbury Sullolk C010 2AA Da19 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Se¢tion A Independent Examinerfs Report Report to the trusteesl members of UPBEAT On accounts for the year ended ST 31 MARCH 2021 Charity no (if any) 1087415 Set out on pages Ikitr F.-se DumD= I report to the Irustees on rrtry examination of the accounts of the above charity (llhe Trust") for the year e.nded Responsibilties and basis of report As the charity's Irustees, you are responsible for the preparation of the accounts in accordan￿ with the requirements ofthe Charities Act 2011 (Yhe Acr). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent tthe charity's gross income exceeded £250.000 and l am qualified to examinerfs statement undertake the examination by being a qualified member of linsert name of applicable listed body]l Delete I l if not applicabl8. I have completed my examinalion. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below "I which gives me cause to believe that in, any material respect. the accounting records were not kept in accordan￿ with section 130 of the Charities Act,. or the accounts did not accord with the acwunting records", or the accounts did not comply with the applicable requirements con￿MIng the form and conlent of accounts Sel out in the Charities (Accounls and Reports) Regulations 2008 other than any requirement that the accounts give a ttrue and fair, view which is not a matter considered as part of an independent examination. I have no cOn￿mS and have come across no other matters in connection with the examination lo which attention should be drawn in this report in order tts enable a proper understanding ofthe accounts to be reached. Please delete the words in the brackets if they do not apply. Date: 1010812021 Signed: Name: NICHOLAS FARR IER Oct 2018 Relevant professional qualificationlsl or body (if any): FCA ICEAW Addre53: MOORE GREEN CHARTERED ACCOUNTANTS 22 FRIARS STREET, SUDBURY, SUFFOLK. C010 2AA Section B Disclosure Only complete if the examiner needs to highlight material matters of concern {see CC32, 5ndependent examination of charrty accounls." directions and guidance for examiners}. Give here brief details of any items that the examiner wishes to disclose. IER Oct 2018 Upbeat Chari Com No an No 1087415 Annual accounts for the eriod Period start date eno en date 0110412020 3110312021 Section A Statement of financial activities (including summary income and expenditure account) Restrict incom funds Unrestricted funds Endowment funds Prior year funds Recommended categories by actlvity Total funds Incorne (Note 3) Income and endowments from: Don8iions and legaoes charitab￿ 2Ctivities Other trading aCtI￿lies Investments F01 .F02 F03 F04 F05 39,105 4.109 897 31 39,105 4,109 897 31 29,195 28,014 24,877 98 S02 S03 Separate tnaterial item of income S05 S06 SD7 248 248 1,400 Qlher Total Experiditure (Notes 6) 44,390 44,390 83,584 Expenditure on.. R81ging funds Charitable adi¥itie5 137 28,518 1,650 155 30,460 137 28,518 1,650 155 30,460 2,380 65,337 10,782 803 79,302 Separate malerfal expense item Other Total S10 S11 S12 Net incomellexpenditure) before tax for the reporting period S13 13,930 13,930 4,282 Tax payable S14 Net incomellexpenditurel after tax before investment gainslllossesl S15 13,930 13,930 4.282 Nel gain51llosse51 investrnentS S16 Net incomellexpenditurel Extraordinary items Transfers between funds Other recognised gainslllossesl: S17 S18 S19 13.930 13,930 4,282 Gains and losse$ on revaluation of fixed assets forthe charitls own use Other gainsll10888sI S21 Net movement in funds S22 13.930 13,930 4.282 Reconciliation of funds." Tol¥l funds brought forward S23 95.900 109,830 95,900 109,830 91,618 95,900 Total funds carried forward S24 Chaiity Narne Ch2rty No Section B Balance sheet Restricted Unrestricted income Endowmient Totsl this nd5 lunds funds Total last year year Fixed assets Intangrble assets Tangible assets Heritsge assets Investments F01 F02 F03 F04 F05 INote 151 INote 141 (Nots 161 INote 171 Total fixedassets Current assets stocks (Note 181 Debtors {Note 19 Investments INote 17.41 Ca$h at bank and in hand (Note 241 Total currèntassets 234 76 098 76.098 66.068 29,838 96.140 Creditors- amounts falling due within one year (Note 201 B11 264 240 Net cU￿enta$SetsI{IXabilrtiesj B12 95.9 Totaiassets less ¢utrentliabilities B13 95.900 Creditors= amounts falling due after one year INote 201 Provisions for liabilities B1 B15 Total net assets orliabilities 616 109,830 109,830 95,900 Funds of the Charity Endowment funds (Note 271 Restricted income funds INote 2n Unrestrlcted funds B17 109.830 109,830 95,900 Revaluatron reserve Fair value r05ervè B20 Total fvnds 95,900 The company was entitledto exemption from audlt unders477 of the Companies Act 2006 relating to Small comparties. Ihe have not required the companyro obtain an audrtin accoruance wffn sectson 47i4 or tne Companies Act 2006. The d1￿ctOrS acknowledge their responsiblllues forcomplying with the requirements of the Cumpanles Act with rèspect to accounting records and the prèparation ofaccounts. rhese accounts have been prepared in a¢¢ord8nce wlth the provlslons 8pplicable to small Co￿panIeS subject to the small companies regime and in accortlance with FRS102 SORP. Signed by one Or two Irusleesldireclors on of the tnjsteesldirectors Date of approv81 ddlmnv Print Narne If .f.21 Date ddlmm s￿nature of director authentrating 2ecounts sent to CampanEs House Signature Piint name CC178 (Exeell 1110812021