## **Treasurers Report 2025** Overall, the funds available to the group increased by £3719.11 due to an increased balance in the Group account which was at the end of 2025 £39,312.88 with £53,631.84 available in total within the group if all the sections are combined. ## **Group Costs** ## **Repairs / maintenance** Repairs in 2025 totalled £13,113.51 compared to £4,962.25 in 2024 an increase of £8,151.26 making a total of £18,075.76 spent in two years. This is due to a variety of projects but notably the installation of a new fire alarm system (£5,570.40 and electrical work £5,776.07 ## **Cleaning** Cleaning costs were £1,718.48 in 2025 compared to £2,192.66 in 2024 a difference of £474.18 due invoice dates. ## **Utilities** Electricity bills have increased to £3,797.84 (2025) from £3,054.70 (2024). This is a notable increase of £743.14 ## **Group Income** ## **Hire** Rent in 2025 £22,528.50 was received compared to 2024 when £9,578.50 was received. Note that the income from Magic Moments for the Summer and Autumn term 2024 are included (due to late payment) in this total. If subtracted the income for hiring the hall in 2025 was £16,000.50 making the income for 2024 £16,106.50. ## **Balances** • Lloyds current £23,801.15 (for expenditure) Funds to cover the general maintenance of the hut and other associated costs incurred in the running of the 1[st] Baldock Scout Group. - Lloyds £ 15,520.15 (savings) ## **Funds available in the group** Total funds available in the group’s name £53,631.84 ## **Suggested Actions / points to note** - Sections have available £14,310.54 (£83.74 less than in 2024). This does reflect that overall income equals outgoings - There is no need to increase subs for individual members due to the significant balances held by each section:- Beavers £4123.76 (-£512.01 on 2024) Cubs £5,734.38 (-£220.19 on 2024) Scouts £4,453.40 (+£433.32 on 2024) - The sections hold significant reserves which ideally need to be redistributed to the Group - Note electricity costs has increased to £3,797.84 from £1,169.74 in 2023 (if there is a consideration to increase the hall hire cost – see 2024 cost above) - Renewing the ground lease will incur some legal costs but the extent is unknown (process is ongoing) - Doors – deposit only has been paid with the balance outstanding (£6.5K) - Rebuild shed / development of the rear enclosed area - Potential kitchen refurbishment ## **FIRST BALDOCK SCOUT GROUP GROUP CONSOLIDATED ACCOUNTS - DEC 2025** ## **RECEIPTS** |**RECEIPTS**||||||||||| |---|---|---|---|---|---|---|---|---|---|---| |**INCOME**|**EXECUTIVE**||**SCOUTS**||**CUBS**||**BEAVERS**||**TOTAL**|| |Category|YE 2025|YE 2024|YE 2025|YE 2024|YE 2025|YE 2024|YE 2025|YE 2024|YE 2025|YE 2024| |Subs
2198.95
3556.77
3880
3945.14
1725.33
2911.18
7804.28
10413.09
Activities / Camps
649.3
1985.31
3059.04
2346.70
731.2
894.97
4439.54
5226.98
Fund raising / Gift Aid
720.72
877.27
530.00
720.72
1407.27
Donations Received
4199.75
273.80
684.67
428.14
4884.42
701.94
Subsidies
0.00
0.00
Refunds / reciepts
177.77
0.00
177.77
Rents
22528.5
9578.50
22528.50
9578.50||||||||||| |26,728.25
£
10,030.07
£
4,253.64
£
6,847.49
£
6,939.04
£
6,821.84
£
2,456.53
£
3,806.15
£
40,377.46
£
27,505.55
£||||||||||| ## First Baldock Scout Group Trustee Meeting Minutes Date: Wednesday 25[th] March 2026 Time: Post AGM 7pm start **Venue: Scout Hut Park Drive** ## **Agenda** |**Agenda**||| |---|---|---| |Item No.|Present. Nick Cooke, Jacqui Wakefield, Fiona Potts, Rob Coldrey, Kevin Lock and
Allison Barry
Introductions were made. Welcome to AB
Noted that FP is now GLV as JW has stepped back to team Lead with Beavers
NC will ensure that membershipfor KL is updated|Action
update
by: -
NC| |1
~~a~~|Apologises -Chris Bennet,
~~ee~~|~~ee~~| |2
~~a~~|Minutes of last meeting – 14thOctober 2025
Notes and Actions- noted that theplugis now repaired(point 7)
~~ee~~|~~ee~~| |3
~~ep~~|Past Events:
AGM A successful event. Beavers and Scouts delivered their section reports. We
had a disappointinglysmall audience.
~~ep~~|~~ep~~| |4
~~ep~~|Future Events:
Barbeque 9thMay to be run by Scouts. Practical support from JW and NC
Possibility of Wymondley Wood event in July.
~~ep~~|N C
JW
FP
~~ep~~| ||**TRUSTEE GOVERNANCE**|| |5|Treasurer’s report
•
Discuss move to Group accounts – request from Beavers and Scouts to
have one group account. Cub treasurer is stepping down.
Chris Bennet wrote that he is prepared to continue with doing what he
currently does. He is planning to move to Suffolk.
We need a new treasurer. We understand that banking within the Group is
likely to be done differently in future. We want the next treasurer to adopt a
more appropriate system. We will continue atpresent.|CB
NC| |6|Policy review
We followpolicyas set out in POR 2. a.|| |7
~~fo~~|Premises, safety and Insurance -see 10
The 25-yearLease completed on 17 December 2025. The expected date for registration
at the Land Registry is now - 25th February 2027
The bill for this should now bepaid.
~~fo~~|FP
CB
~~fo~~| |8|Risk Management – NC stated that we need a risk register
https://www.scouts.org.uk/volunteers/running-things-locally/trustee-boards/risk-
register/|| |9|Succession Planning
•
Rob C has highlighted that there are a few digital systems within 1stB that
only he has access to. NC asked for a list. NC agreed that information to
be shared with District digital team.
•
Secretary has stepped down. – We want to pass on our grateful thanks to
Irene Coldreyfor all that she has done. We know that there is no longer a|RC
NC
NC| ||role of secretary. NC to meet with I C for a comprehensive list of items
that she has been dealing with.
NC wants to see all the tasks undertaken by trustees before any are
allocated.
•
Booking clerk required- A B stated that she carries out this role for the
church.|NC| |---|---|---| |10|Trustee Training
•
Trustees to understand and comply with the Charity commission
guidelines regarding the Prevention of Future Deaths Report
The Regulatory Advice note from the Charity Commission was discussed.
FP to complete the form on behalf of 1stBaldock as requested by District
NC discussed risk assessments at section level.
https://prod-cms.scouts.org.uk//media/0jrnyuw4/regulatory-advice-guidance-to-
all-trustees-of-the-scout-movement-from-the-charity-commission.pdf|All| ||**OPERATIONAL**|| |11|Hall maintenance / Issues
Work in progress
None at present
Work completed
Fire Doors
Lease
To be discussed
All operational matters, maintenance, bookings, to await conversation of NC with
IC
Side wooden door
Shed
Removal of the greenery behind the shed
We noted that Andy Coldrey is cutting the grass for us and thanks were passed
on.|| |12|Hall bookings
District First Aid Course
2ndBaldock Cub Sleep over – Beavers
2ndBaldock Cub Sleep over – Cubs
Sound Gong Healing - monthly
Karate - weekly
Dance practice – weekly
Redfin Car Club – monthly
Rock solid church Group – monthly
Hertfordshire Services for Young People - weekly|| |13|AOB
A request from Tony Gribble, father of an Explorer.
The trustees agreed to support 2 Explorers, Finn G and Thomas S who had been
with 1stBaldock with a 15% donation of their costs to attend the expedition to the
Azores in 2027. We expect a request letter from them and some feedback to the
sections on their return.|| ||Date of next meetings.
Thursday 30thApril 8.30pm ZOOM This is intended to be a short meeting to
allocate tasks.|| 25[th] June 2026 8[th] Oct 2026 **List of Jobs outstanding as of October 2025** Work in progress None Work to be arranged Shed / lean to ## **List of annual / general reminders** - Clean filter on two heaters (before winter and in the spring) - • Bouncy Castle PIPA annual test To go to 5[th] Letchworth NC • Carry out annual risk assessment September 2026 • Extinguishers April 2026 • Annual check of First Aid kit in the kitchen August 2028 • Ladder annual check due July 2026 • Check emergency lighting Annual 3-hour discharge August 2025 - • Annual defib check August 2026 • Annual check of First Aid kit in the lobby August 2028 • Adults AED pads need renewing July 2029 • Child AED pads need renewing May 2026 • AED batteries need renewing March 2028