**Charity Registration No. 1087311**
**Company Registration No. 4141939 (England and Wales)**
## **THE DENBIGHSHIRE AND FLINTSHIRE AGRICULTURAL SOCIETY LIMITED**
## **ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS**
**FOR THE YEAR ENDED 30 SEPTEMBER 2020**
## **THE DENBIGHSHIRE AND FLINTSHIRE AGRICULTURAL SOCIETY LIMITED**
## **LEGAL AND ADMINISTRATIVE INFORMATION**
**Trustees** Mr J B Bellis Miss K Bellis Mr G Coleclough Mr A Davies Mr T G Davies Mr T E Edwards Mr D C Evans Lt Col J Eyton-Jones Mrs M F Faire Mr I O Hughes Mr L Hulme Mr T Morgan M.B.E. Mr C D Owen Mr J Parry Mrs E M Rees Mr J H Rees Mrs F Roberts Mrs C M Rudman Mr T H H Stephenson Mrs J Storey Mr E Tudor Mrs S Warner Mr E W Williams Mr T H Williams Mr R A Bletcher Mr C Spencer **Secretary** E Hitchins **Charity number** 1087311 **Company number** 4141939 **Registered office** 1 Cross Street Holywell Flintshire CH8 7LP **Independent examiner** Harold Smith Unit 32, Llys Edmund Prys St Asaph Business Park St Asaph Denbighshire LL17 0JA
## **THE DENBIGHSHIRE AND FLINTSHIRE AGRICULTURAL SOCIETY LIMITED**
## **CONTENTS**
||**Page**|
|---|---|
|Chairman's statement|1|
|Trustees' report|2 - 4|
|Statement of trustees' responsibilities|5|
|Independent examiner's report|6|
|Statement of financial activities|7|
|Balance sheet|8|
|Notes to the financial statements|9 - 18|
## **THE DENBIGHSHIRE AND FLINTSHIRE AGRICULTURAL SOCIETY LIMITED**
## **CHAIRMAN'S STATEMENT**
## _**FOR THE YEAR ENDED 30 SEPTEMBER 2020**_
This report will be very unique, as half the year took place in circumstances that no-one could have foreseen.
So where do we start to evaluate a year of this nature? It is true to say that the failure to hold the Show in August 2020 had far wider implications that to just the Society, as it was also a major blow to the agricultural sector in North East Wales
However, as a result of the Welsh Government grant through the Agricultural Shows Innovation Fund the financial situation does not seem as bad as it could be, considering that the Show was not held last year. Furthermore, we have been able to capitalise on the Westminster Government's "furlough" scheme, which has allowed the Society to retain its permanent staff members, Liz and Jen. The ongoing effort of the Women's Committee to raise money for the Society, which has continues in the background, must also be acknowledged.
The Society has lost loyal members and friends during the year, and our sympathy is extended to their families in their loss at such a difficult time. I don't want to name anyone here, but I hope the Society will have an opportunity to remember them in the near future.
The Covid period has provided us all with the opportunity to look at our lives and what is important to us. This is perhaps what we as a Society will have to do as well. Doing the same thing year after year and hoping for different results is not sustainable. Different outcomes will require new ideas, and to get new ideas we need new people coming to us to help us think differently.
Mi fydd yr adroddiad yma'n unigryw iawn gan fod hanner y flwyddyn o fewn amgylchiadau fyddai neb wedi eu rhagweld.
Felly lle ydan ni yn dechrau cloriannu blwyddyn o'r fath? Mae'n wir dwend fod oblygiadau llawer ehangach nag I'r Gymdeithas yn unig wrth fethu cynnal y Sioe ym mis Awst 2020, gan ei fod hefyd yn ergyd fawr I'r sector amaeth yn Ngogledd Ddwyrain Cymru.
Fodd bynnag, o ganlynaid I grant Llywodraeth Cymru drwy Gronfa Arloesi Sioeau Amaethyddol dydi'r sefyllfa ariannol ddim yn ymddangos cynddrwy ag y gallai o ystyried na chafodd y Sioe ei chynnal y llynedd. Yn ogystal a hyn, yr ydym wedi gallu manteisio ar gynllyn "furlough" Llywodraeth San Steffan, sydd wedi caniatau I'r Gymdeithas gadw'r aelodau staff parhaol, sef Liz a Jen. Rhaid hefyd gydnabod ymdrechion parhaus y Pwyllgor Merched I godi pres at y Gymdeithas, sydd wedi dai I fynd ymlaen yn y cefndir.
Mae'r Gymdeithas wedi colli aelodau a ffrindiau ffyddlon yn ystod y flwyddyn, ac yn cydymdeimlo gyda'u teuluoedd hwythau yn eu colled, a hynny mewn cyfnod mor anodd. Dwi ddim am enwi neb yn fama, ond yn gobeithio y daw cyfle I'r Gymdeithas gofio amdanynt yn y dyfodol agos.
Mae'r cyfnod Covid wedi rhoi cyfle i bawb ohonom ni edrych ar ein bywydau a be sy'n bwysig il ni. Mae'n bosib mae dyna be fydd raid il ni ei wneud fel Cymdeithas hefyd. Dydi gwneud yr un peth flwyddyn ar ol blwyddyn a gobeithio cael canlyniadau gwahanol ddim yn gynaliadwy. I gael canlyniadau gwahanol bydd raid cael syniadau newydd, ac il gael syniadau newydd mae angen pobl newydd il ddod atom ni il'n helpu ni il feddwl yn wahanol.
**Clwyd Spencer** Chairman Dated: 21 September 2021
- 1 -
**THE DENBIGHSHIRE AND FLINTSHIRE AGRICULTURAL SOCIETY LIMITED**
## **TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT)** _**FOR THE YEAR ENDED 30 SEPTEMBER 2020**_
The trustees present their report and financial statements for the year ended 30 September 2020.
The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charity's [governing document], the Companies Act 2006 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)".
## **Objectives and activities**
The objects are to promote, improve and encourage agriculture and horticulture. The policies adopted in furtherance of these objects are education, scientific research, experimental work and the holding of shows and there has been no change in these during the year.
The trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the charity should undertake.
## **Ensuring our work delivers our aims**
The aims, objectives and activities of the company are reviews each year. This review looks at what has been achieved over the last year, how the activities have succeeded in achieving the objectives of the company. We have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing the aims and objectives and in planning future activities.
## **Achievements and performance**
## **Financial review**
The net incoming resources for the year showed a deficit of £20,846 (2019 - £8,364 deficit).
Principal Funding Sources - the principal funding source for the company is the income generated by the annual show. As the 2020 show couldn't be held due to Covid restrictions, there was not the usual level of income but the show still incurred significant expenditure. The recent economic climate and the increasing constraints on local authority and commercial expenditure has made this even more difficult.
## **Fund policy**
The funds of the company are held in both restricted and unrestricted funds. There are no specifically designated funds.
## **Reserves policy**
The directors have examined the company's requirements for reserves in light of the main risks to the organisation. Whilst of the view hat current reserves are sufficient to meet the Society's normal expenditure, the directors also believe a higher level of reserves would be preferred, and will look to address the issue formally during the coming year, even though recognising that achieving the desired level may take a number of years.
## **Investment policy**
The Board of Trustees has considered the most appropriate policy for investing funds and considers the return on investments to be satisfactory.
## **Risk review**
The trustees has assessed the major risks to which the charity is exposed, and are satisfied that systems are in place to mitigate exposure to the major risks. Internal risks are minimised by the implementation of procedures for authorisation of all transactions and projects and to ensure consistent quality to deliver on all operational aspects of the charitable company. These procedures are periodically reviewed to ensure that they still meet the needs of the charity.
Due to the pandemic and unprecedented times, the risk review will be increased accordingly to the rules and regulations.
- 2 -
## **THE DENBIGHSHIRE AND FLINTSHIRE AGRICULTURAL SOCIETY LIMITED**
## **TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED)** _**FOR THE YEAR ENDED 30 SEPTEMBER 2020**_
## **Plans for the future**
The company plans continuing the current activities into the future subject to satisfactory funding arrangements.
## **Structure, governance and management**
The charity is a company limited by guarantee , and is a registered charity with the Charity Commission. The company was incorporated on 16 January 2001. In the event of the company being wound up, current members, and those that were members within the preceding twelve months, are required to contribute an amount not exceeding £10.
The trustees, who are also the directors for the purpose of company law and are known as members of the Management Committee who served during the year and up to the date of signature of the financial statements were:
Mr J B Bellis Miss K Bellis Mr G Coleclough Mr A Davies Mr T G Davies Mr T E Edwards Mr D C Evans Lt Col J Eyton-Jones Mrs M F Faire Mr I O Hughes Mr L Hulme Mr T Morgan M.B.E. Mr C D Owen Mr J Parry Mrs E M Rees Mr J H Rees Mrs F Roberts Mrs C M Rudman Mr T H H Stephenson Mrs J Storey Mr E Tudor Mrs S Warner Mr E W Williams Mr T H Williams Mr R A Bletcher Mr C Spencer
Under the terms of the Memorandum and Articles of Association the members of the Management Committee are elected to serve for a period of three years after which they must be re-elected at the next Annual General Meeting. All members of the Management Committee seeks to ensure that the needs of the Society are reflected through the diversity of the trustee body and therefore seeks to maintain a broad skills mix amongst members of the Management Committee. Individual members of the Society are often invited to serve on subcommittees in accordance with their expertise and interest and thereby gain the guidance and training necessary prior to be elected to the Management Committee.
- 3 -
# **THE DENBIGHSHIRE AND FLINTSHIRE AGRICULTURAL SOCIETY LIMITED**
# **TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED)** _**FOR THE YEAR ENDED 30 SEPTEMBER 2020**_
The company's current policy concerning the payment of trade creditors is to follow the CBI's Prompt Payers Code (copies are available from the CBI, Centre Point, 103 New Oxford Street, London WC1A 1DU).
The company's current policy concerning the payment of trade creditors is to:
- settle the terms of payment with suppliers when agreeing the terms of each transaction;
- ensure that suppliers are made aware of the terms of payment by inclusion of the relevant terms in
- contracts; and
- pay in accordance with the company's contractual and other legal obligations.
.
The trustees' r eport was approved by the Board of Trustees.
## **Mr I O Hughes**
Trustee Dated: 21 September 2021
- 4 -
## **THE DENBIGHSHIRE AND FLINTSHIRE AGRICULTURAL SOCIETY LIMITED**
## **STATEMENT OF TRUSTEES' RESPONSIBILITIES**
## _**FOR THE YEAR ENDED 30 SEPTEMBER 2020**_
The trustees, who are also the directors of The Denbighshire and Flintshire Agricultural Society Limited for the purpose of company law, are responsible for preparing the Trustees' Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Company Law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that year.
In preparing these financial statements, the trustees are required to:
- select suitable accounting policies and then apply them consistently;
- observe the methods and principles in the Charities SORP;
- make judgements and estimates that are reasonable and prudent;
- state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
- 5 -
## **THE DENBIGHSHIRE AND FLINTSHIRE AGRICULTURAL SOCIETY LIMITED**
## **INDEPENDENT EXAMINER'S REPORT**
## **TO THE TRUSTEES OF THE DENBIGHSHIRE AND FLINTSHIRE AGRICULTURAL SOCIETY LIMITED**
I report to the trustees on my examination of the financial statements of The Denbighshire and Flintshire Agricultural Society Limited (the charity) for the year ended 30 September 2020.
## **Responsibilities and basis of report**
As the trustees of the charity (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 (the 2006 Act).
Having satisfied myself that the financial statements of the charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the charity’s financial statements carried out under section 145 of the Charities Act 2011 (the 2011 Act) . In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- 1 accounting records were not kept in respect of the charity as required by section 386 of the 2006 Act; or
- 2 the financial statements do not accord with those records; or
- 3 the financial statements do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
- 4 the financial statements have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.
Harold Smith
Unit 32, Llys Edmund Prys St Asaph Business Park St Asaph Denbighshire LL17 0JA
Dated: 21 September 2021
- 6 -
## **THE DENBIGHSHIRE AND FLINTSHIRE AGRICULTURAL SOCIETY LIMITED**
## **STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT** _**FOR THE YEAR ENDED 30 SEPTEMBER 2020**_
|**Unrestricted**
**Restricted**
**funds**
**funds**
**2020**
**2020**
**Notes**
**£**
**£**
**Income and endowments from:**
Donations and legacies
**3**
14,767
11,678
Charitable activities
**4**
2,144
-
Investments
**5**
1,260
-
Other income
**6**
-
-
**Total income**
18,171
11,678
**Expenditure on:**
Charitable activities
**7**
39,018
11,678
**Net expenditure for the year/**
**Net movement in funds**
(20,847)
-
Fund balances at 1 October 2019
191,607
-
**Fund balances at 30 September 2020**
170,760
-|**Total**Unrestricted
funds
**2020**
2019
**£**
**£**
26,445
41,455
2,144
150,739
1,260
2,514
-
3,251
29,849
197,959
50,696
206,323
(20,847)
(8,364)
191,607
199,971
170,760
191,607|
|---|---|
The statement of financial activities includes all gains and losses recognised in the year.
All income and expenditure derive from continuing activities.
The statement of financial activities also complies with the requirements for an income and expenditure account under the Companies Act 2006.
- 7 -
## **THE DENBIGHSHIRE AND FLINTSHIRE AGRICULTURAL SOCIETY LIMITED**
## **BALANCE SHEET**
## _**AS AT 30 SEPTEMBER 2020**_
|**Notes**
**Fixed assets**
Tangible assets
**12**
**Current assets**
Stocks
**13**
Debtors
**14**
Cash at bank and in hand
**Creditors: amounts falling due within**
**one year**
**16**
Net current assets
**Total assets less current liabilities**
**Income funds**
Unrestricted funds|**2020**
**£**
2,751
7,841
43,065
53,657
(3,628)|**£**
120,731
50,029
170,760
170,760
170,760|**2019**
**£**
-
8,946
85,243
94,189
(23,629)|**£**
121,047
70,560
191,607
191,607
191,607|
|---|---|---|---|---|
The company is entitled to the exemption from the audit requirement contained in section 477 of the Companies Act 2006, for the year ended 30 September 2020.
The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of financial statements.
The members have not required the company to obtain an audit of its financial statements for the year in question in accordance with section 476.
These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.
The financial statements were approved by the Trustees on 21 September 2021
Mr I O Hughes **Trustee**
## **Company Registration No. 4141939**
- 8 -
**THE DENBIGHSHIRE AND FLINTSHIRE AGRICULTURAL SOCIETY LIMITED**
## **NOTES TO THE FINANCIAL STATEMENTS** _**FOR THE YEAR ENDED 30 SEPTEMBER 2020**_
## **1 Accounting policies**
## **Charity information**
The Denbighshire and Flintshire Agricultural Society Limited is a private company limited by guarantee incorporated in England and Wales. The registered office is 1 Cross Street, Holywell, Flintshire, CH8 7LP.
## **1.1 Accounting convention**
The financial statements have been prepared in accordance with the charity's [governing document], the Companies Act 2006 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)". The charity is a Public Benefit Entity as defined by FRS 102.
The charity has taken advantage of the provisions in the SORP for charities applying FRS 102 Update Bulletin 1 not to prepare a Statement of Cash Flows.
The financial statements are prepared in sterling , which is the functional currency of the charity. Monetary a mounts in these financial statements are rounded to the nearest £.
The financial statements have been prepared under the historical cost convention, modified to include the revaluation of freehold properties and to include investment properties and certain financial instruments at fair value. The principal accounting policies adopted are set out below.
## **1.2 Going concern**
At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.
## **1.3 Charitable funds**
Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives.
Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.
Endowment funds are subject to specific conditions by donors that the capital must be maintained by the charity.
## **1.4 Income**
Income is recognised when the charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.
Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.
Legacies are recognised on receipt or otherwise if the charity has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is not known, the legacy is treated as a contingent asset.
## **1.5 Expenditure**
- 9 -
**THE DENBIGHSHIRE AND FLINTSHIRE AGRICULTURAL SOCIETY LIMITED**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 30 SEPTEMBER 2020**_
## **1 Accounting policies**
**(Continued)**
The allocation of expenditure of the company is allocated between the various stated cost headings such that they fairly reflect the purpose for which they were incurred.
## **1.6 Tangible fixed assets**
Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.
Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:
Freehold land and buildings Not depreciated Show equipment 15% Reducing balance basis Fixtures and fittings 15% Reducing balance basis S/ground expenditure 15% Reducing balance basis Trophies Not depreciated
The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in net income/(expenditure) for the year.
## **1.7 Impairment of fixed assets**
At each reporting end date, the charity reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any ) .
## **1.8 Stocks**
Stocks are stated at the lower of cost and estimated selling price less costs to complete and sell . Cost comprises direct materials and, where applicable, direct labour costs and those overheads that have been incurred in bringing the stocks to their present location and condition. Items held for distribution at no or nominal consideration are measured the lower of replacement cost and cost.
Net realisable value is the estimated selling price less all estimated costs of completion and costs to be incurred in marketing, selling and distribution.
## **1.9 Cash and cash equivalents**
Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.
## **1.10 Financial instruments**
The charity has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments.
Financial instruments are recognised in the charity's balance sheet when the charity becomes party to the contractual provisions of the instrument.
Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.
- 10 -
**THE DENBIGHSHIRE AND FLINTSHIRE AGRICULTURAL SOCIETY LIMITED**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 30 SEPTEMBER 2020**_
## **1 Accounting policies**
## **(Continued)**
## _**Basic financial assets**_
Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.
## _**Basic financial liabilities**_
Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future p aymen ts discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.
Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.
Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.
## _**Derecognition of financial liabilities**_
Financial liabilities are derecognised when the charity’s contractual obligations expire or are discharged or cancelled.
## **1.11 Employee benefits**
The cost of any unused holiday entitlement is recognised in the period in which the employee’s services are received.
Termination benefits are recognised immediately as an expense when the charity is demonstrably committed to terminate the employment of an employee or to provide termination benefits.
## **1.12 Retirement benefits**
Payments to defined contribution retirement benefit schemes are charged as an expense as they fall due.
## **2 Critical accounting estimates and judgements**
In the application of the charity’s accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.
The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.
- 11 -
## **THE DENBIGHSHIRE AND FLINTSHIRE AGRICULTURAL SOCIETY LIMITED**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 30 SEPTEMBER 2020**_
|**3**
**Donations and legacies**
**Unrestricted**
**Restricted**
**funds**
**funds**
**2020**
**2020**
**£**
**£**
Grants receivable
-
11,678
Subscriptions and sponsorship
14,767
-
**Grants receivable for core activities**
Coronavirus Job Retention Scheme
-
11,678
Other
-
-
-
11,678
**4**
**Charitable activities**
Gate receipts
Show day brochure
Trade stand fees
Hire of equipment & utilities
Entry fees
Catering rights
Sundry Receipts|**Total**Unrestricted
funds
**2020**
2019
**£**
£
11,678
1,412
14,767
40,043
11,678
-
-
1,412
11,678
1,412
**Show**
**Show**
**2020**
**2019**
**£**
**£**
257
60,848
-
968
(716)
48,771
108
4,933
1,547
19,766
938
13,760
10
1,693
2,144
150,739|
|---|---|
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## **THE DENBIGHSHIRE AND FLINTSHIRE AGRICULTURAL SOCIETY LIMITED**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 30 SEPTEMBER 2020**_
|**5**|**Investments**|||
|---|---|---|---|
|||**Unrestricted**|Unrestricted|
|||**funds**|funds|
|||**2020**|2019|
|||**£**|£|
||Rental income|1,200|2,400|
||Interest receivable|60|114|
|||1,260|2,514|
|**6**|**Other income**|||
|||**Total**|Unrestricted|
||||funds|
|||**2020**|2019|
|||**£**|£|
||Social events|-|3,251|
- 13 -
**THE DENBIGHSHIRE AND FLINTSHIRE AGRICULTURAL SOCIETY LIMITED**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 30 SEPTEMBER 2020**_
## **7 Charitable activities**
|Depreciation and impairment
Hire of canvas, seating, steelwork, pens etc
Electric and water expenses
Labour and contractors
Showground rental
Gatemen, stewards etc
Attractions
Catering
Advertising
Telephone and insurance
Printing, stationary and lease costs
Security
Other expenses
Prizes, rosettes, trophies and medals
Judges fees and expenses
Social event expenses
Share of support costs (see note 9)
**Analysis by fund**
Unrestricted funds
Restricted funds|**Show**
**2020**
**£**
317
(155)
444
2,024
250
-
310
-
320
1,345
1,661
-
1,447
61
271
8
8,303
42,393
50,696
39,018
11,678
50,696|**Show**
**2019**
**£**
373
44,032
11,318
22,064
10,304
3,930
6,421
5,041
3,622
2,324
3,719
5,928
3,561
24,472
3,356
473
150,938
55,385
206,323
206,323
-
206,323|
|---|---|---|
## **8 Description of charitable activities**
## Show
The holding of shows.
- 14 -
**THE DENBIGHSHIRE AND FLINTSHIRE AGRICULTURAL SOCIETY LIMITED**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 30 SEPTEMBER 2020**_
|**9**
**Support costs**
**Support**
**costs**
**Governance**
**costs**
**£**
**£**
Staff costs
29,693
-
Rent, rates and
electricity
3,857
-
Telephone
1,236
-
Postage and stationary
1,938
-
Subscriptions and
donations
1,277
-
Repairs and renewals
898
-
Bank interest and
charges
974
-
Accountancy
2,144
-
Sundry expenses
377
-
42,393
-
Analysed between
Charitable activities
42,393
-|**2020**
Support
costs
Governance
costs
**£**
£
£
29,693
28,085
-
3,857
2,810
-
1,236
1,316
-
1,938
9,506
-
1,277
5,007
-
898
1,051
-
974
2,616
-
2,144
2,360
-
377
2,634
-
42,393
55,385
-
42,393
55,385
-|2019
£
28,085
2,810
1,316
9,506
5,007
1,051
2,616
2,360
2,634
55,385
55,385|
|---|---|---|
## **10 Trustees**
None of the trustees (or any persons connected with them) received any remuneration or benefits from the charity during the year.
- 15 -
**THE DENBIGHSHIRE AND FLINTSHIRE AGRICULTURAL SOCIETY LIMITED**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 30 SEPTEMBER 2020**_
## **11 Employees**
The average monthly number of employees during the year was:
||**2020**|**2019**|
|---|---|---|
||**Number**|**Number**|
||2|2|
|**Employment costs**|**2020**|**2019**|
||**£**|**£**|
|Wages and salaries|29,179|27,696|
|Other pension costs|514|389|
||29,693|28,085|
- 16 -
## **THE DENBIGHSHIRE AND FLINTSHIRE AGRICULTURAL SOCIETY LIMITED**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 30 SEPTEMBER 2020**_
## **12 Tangible fixed assets**
|**Freehold land**
**and buildings**
**Show**
**equipment**
**Fixtures and**
**fittings**
**S/ground**
**expenditure**
**£**
**£**
**£**
**£**
**Cost**
At 1 October 2019
111,715
10,178
4,549
18,862
Additions
-
-
192
-
At 30 September 2020
111,715
10,178
4,741
18,862
**Depreciation and impairment**
At 1 October 2019
-
3,126
4,304
17,610
Depreciation charged in the year
-
64
65
188
At 30 September 2020
-
3,190
4,369
17,798
**Carrying amount**
At 30 September 2020
111,715
6,988
372
1,064
At 30 September 2019
111,715
7,052
436
1,252|**Trophies**
**£**
592
-
592
-
-
-
592
592|**Total**
**£**
145,896
192
146,088
25,040
317
25,357
120,731
121,047|
|---|---|---|
- 17 -
## **THE DENBIGHSHIRE AND FLINTSHIRE AGRICULTURAL SOCIETY LIMITED**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 30 SEPTEMBER 2020**_
|**13**
**Stocks**
Stock of rosettes
**14**
**Debtors**
**Amounts falling due within one year:**
Other debtors
**15**
**Loans and overdrafts**
Bank overdrafts
Payable within one year
**16**
**Creditors: amounts falling due within one year**
**Notes**
Bank overdrafts
**15**
Other taxation and social security
Trade creditors
Accruals and deferred income|**2020**
**£**
2,751
**2020**
**£**
7,841
**2020**
**£**
761
761
**2020**
**£**
761
-
667
2,200
3,628|**2019**
**£**
-
**2019**
**£**
8,946
**2019**
**£**
-
-
**2019**
**£**
-
1,627
19,802
2,200
23,629|
|---|---|---|
## **17 Related party transactions**
There were no disclosable related party transactions during the year (2019 - none).
- 18 -