**St Paul’s Stars Breakfast and After School Club Trustees' Annual Report for the period** 1st April 2024 – 31[st] March 2025 Section A Reference and administration details **Charity name** St Paul’s Stars Breakfast and After School Club ~~——~~ **Registered charity number (if any)** 108 7223 **Charity's principal address** St Paul’s Catholic School City Road, Tilehurst Reading **Postcode RG31 4SZ Names of the charity trustees who manage the charity Dates acted if not for Name of person (or body) entitled Trustee name Office (if any) whole year to appoint trustee (if any)** Sarah ArmstrongChair Annual General Meeting 1 Stacey 2 Zanna Rojenko Treasurer Annual General Meeting 3 Kieran Jennings Secretary Annual General Meeting 4 Jodie Veck Annual General Meeting 5 Felicia Mandu Annual General Meeting 6 Benjamin Awuah Annual General Meeting 7 Suzie Shu Yang Annual General Meeting 8 Patricia Brennan Annual General Meeting 9 Nicola Wallace Annual General Meeting 10 11 ~~oe~~ **Type of adviser Name Address Banker** Barclays Bank Reading **Independent Examiner** EJBC Chartered Canal Walk, Newbury, RG14 1DY Accountants **Co-Opted member Co-Opted member** 1 **Name of chief executive or names of senior staff members (Optional information)** Gillian Skeldon, Playleader ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Constitution - (eg. trust deed, constitution) Unincorporated association How the charity is constituted (eg. trust, association, company) Elected by the Annual General Meeting Trustee selection methods - (eg. trust, association, company) - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** The Breakfast and After School Club works independently for the benefit You **may choose** to include of the children who attend its out of school hours care. We work solely for additional information, where the benefit of the children who attend St Paul’s Catholic Primary School. relevant, about: ● policies and procedures The Group is managed by the Management Committee, the members of adopted for the induction and which are the ‘Charity Trustees’ of the Group, which is a recreational training of trustees; charity. As Charity Trustees, they are responsible for complying with ● the charity’s organisational legislation applicable to charities. This includes the registration, keeping structure and any wider network proper accounts and making returns to the Charity Commission as with which the charity works; appropriate. - relationship with any related - parties; The Committee meets every month to six weeks during term time and parties; consists of 3 officers (Chair, Treasurer and Secretary) together with the ● trustees’ consideration of other Committee members and playworkers' representation. major risks and the system and procedures to manage them. Members of the Committee receive information about their responsibilities as trustees and the operating handbook of the Committee within the first weeks of joining the committee. The Group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and comprehensive insurance policies to ensure that insurable risks are covered. ## **Section C Objectives and activities** The objective of the Group shall be to enhance the development and education of children aged 4-11 years of age attending St Paul’s Catholic Primary School, in particular but not exclusively by: **Summary of the objects of the** a) Offering appropriate play, recreation, education and care facilities **charity set out in its** during out-of-school hours, and; **governing document** b) to advance the education and training of persons in the provision of care, and in the safe use of recreational equipment and facilities for the benefit of the said children. 2 The Group provides educational and developmental activities and care for children at St Paul’s Catholic Primary School. The Group meets the Charity Commission’s public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** 3 **Section D Achievements and performance** The Group has continued to flourish during the year and demonstrates a **Summary of the main** wide range of activities, open to all the children. **achievements of the charity during the year** Other points of interest this year include: ● The committee continues to retain shadow roles for office holders to allow a smooth handover at the end of their time in office. ● Club policies continue to be updated and are available on the School website, along with the Club Handbook. ● During this year we said farewell to Mrs Skeldon who retired as playleader in July. Mrs Skeldon had been the playleader since the club started over 20 years ago and had been instrumental in its success in this time. The children and parents contributed to a gift to thank her for everything she had done for St Paul’s Stars. ● The committee appointed a new playleader, Jess Boxall who was a current member of the club staff and started in post in September 2024. Miss Boxall has settled in extremely well due to her existing knowledge of the children and the staff. ● Due to Miss Boxall moving into the playleader role, we recruited a new staff member to cover Breakfast Club sessions. A second staff member resigned during the year and this was covered by existing staff increasing hours where needed. ● The children continue to enjoy their time in the club and the opportunities they have to socialise with children from other year groups, and as parents we really value the service the club offers. This year some new activities have been well received including two movie nights and a disco. A parent and child survey was carried out which allowed suggested improvements to be made, including displaying the food menu in school and some more variety of meals and games. ● Administrative changes/improvements include digital rather than paper registers, changes to drop off/pick up arrangements to improve safeguarding, and a rota system for the football cage. ● We have seen an increase in bookings this year which has helped to increase income. The Kids Club booking system continues to be very effective at allowing the club to manage bookings and track payments. This system has also enabled a process of chasing outstanding fees and ensuring these are paid before next terms bookings are approved. As a result, we have successfully managed down the amount of debt the club carries. 4 **Section E Financial review** The Group's policy on reserves is to hold sufficient resources to **Brief statement of the** continue the charitable activities of the Group should income fall short. It **charity’s policy on reserves** also requires sufficient resources to close the Club and the charity should this be necessary. The Group Committee considers that the Group should hold a sum of at least £40k to protect this risk. The reserves (closing combined bank balances) at the end of March 2025 stand at £55.4k In the previous year the Club reported an operating loss of £25.8k, due to payments for salaries from the previous financial years and a dispute payment from 2020. In 2024-25 financial year annual premises rent was £12k what is paid in 3 instalments. The result of this significant increase in rent, also wages annual inflation increase for staff and general cost increase for food / goods due to inflation was that the club is reporting an operating deficit of **Details of any funds materially** £1.8k. As this expenditure increase is ongoing and won’t decrease with **in deficit** time the service cost might need to be reviewed before the new academic year to stay in line with overall inflation. Currently the club does not have any other outstanding payments. Income generated in this financial year is £96.1k what is almost £7k higher than in 2023-24 year due to change in policy of late / missing payments for the ASC and BC service from the parents. The Treasurer summarised the BASC accounts as follows: You **may choose** to include additional information, where The only source of income for the club is from fees charged to parents for relevant about: before and after school childcare. The income this financial year had ● the charity’s principal increased by £6.8k in comparison to the financial year 2023/24, which is sources of funds (including any due to an increase in bookings and decrease of missing / late payments fundraising); from the parents for the service. In 2024-25 school has increased its ● how expenditure has admissions to a maximum capacity comparing to the 2 previous years. supported the key objectives of Also due to a new policy the parents with missing payments are not able the charity; to book the service for the future periods and this is encouraging ● investment policy and payments to be made in timely manner. objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** 5 **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** Zanna Rojenko **Full name(s)** Sarah Armstrong-Stacey **Position (eg Secretary, Chair, etc)** ~~[o~~ Chair ~~T~~ Treasurer **Date** 24/06/2025 6 St. Pauls Stars After School Club (including Breakfast Club) Charity No: 1087223 Income & Expenditure Account for 12 months ended 31 March 2025 |Income
Fees
After School Club
Breakfast Club
Other Income
Grants
Total Income
Less Expenses
Staff wages
Other staff costs
Food & kitchen supplies
Party food & sundry kitchen supplies
Club play equipment & craft supplies
Grant Funded Equipment
Shed maintenance
Insurance
Ofsted fee
Berkshire Asssoc. of Clubs for Young People - fee
Public Video Screening Licence
Mobile phone
Premises usage
St Pauls Funding
Other expenses
Net Income/Loss for the year|2024/25
2023/24
2022/23
£
£
£
94,924.46
78,310.99
80,002.10
1,216.86
11,021.54
12,741.21
96,141.32
89,332.53
92,743.31
0.00
0.00
0.00
96,141.32
89,332.53
92,743.31
77,575.24
98,843.86
58,942.57
3,182.40
4,021.58
2,806.48
0.00
0.00
134.97
0.00
358.49
35.35
464.06
428.21
434.54
0.00
28.00
0.00
12,000.00
9,000.00
10,000.00
0.00
0.00
0.00
4,731.38
2,442.69
2,389.92
97,953.08
115,122.83
74,743.83
(1,811.76)
(25,790.30)
17,999.48|2021/22
£
73,546.60
9,724.81
83,271.41
0.00
83,271.41
83,748.53
3,870.30
26.62
102.03
661.83
108.00
5,000.00
0.00
2,003.03
95,520.34
(12,248.93)|2020/21
£
33,068.49
5,338.50
38,406.99
0.00
38,406.99
18,514.43
1,842.30
549.61
124.14
607.02
30.00
2,500.00
3,000.00
1,830.94
28,998.44| |---|---|---|---| ||||9,409| ||||(7,790.82)| |Bank Balances:
St. Pauls Stars After School Club
St. Pauls Breakfast Club
Add net income for the year|13,703.72
50,465.56
45,157.29
43,543.17
32,571.63
19,880.42
57,246.89
83,037.19
65,037.71
(1,811.76)
(25,790.30)
17,999.48
55,435.13
57,246.89
83,037.19
At beginning
of the year
At beginning
of the year
At beginning
of the year|42,307.26
34,979.38
77,286.64
(12,248.93)
65,037.71
At beginning
of the year|| I report that I have examined the records and vouchers of the St. Pauls Stars After School and Breakfast Club for the year ended 31 March 2024 and that the receipts and payments are in accordance therewith and that I have verified the cash balances. CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of ST PAULS STARS AFTER SCHOOL CLUB On accounts for the year ended 31103125 Charity no (if any) 1087223 Set out on pages 1and2 I report to the trustees on my examination of the accounts of the above charity ("the Trust") for the year ended Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act") I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below ') in connection with the examination which gives me cause to believe that in, any material respect.. accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examiner's statement I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. Signed: Date: 1110712025 Name: Lorraine Scarrett Relevant professional qualification(s) or body (if any): ACA ICAEW Address: E J Business Consultants Ltd 2 Toomers Wharf, Canal Walk, Newbury RG14 1 DY IER October 2018 Section B Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. IER October 2018