St Paul’s Stars Breakfast and After School Club Trustees' Annual Report for the period 1st April 2023 – 31[st] March 2024 Section A Reference and administration details Charity name St Paul’s Stars Breakfast and After School Club ~~—=~~ Registered charity number (if any) 108 7223 Charity's principal address St Paul’s Catholic School City Road, Tilehurst Reading Postcode RG31 4SZ Names of the charity trustees who manage the charity Dates acted if not for Name of person (or body) entitled Trustee name Office (if any) whole year to appoint trustee (if any) Sarah ArmstrongChair Annual General Meeting 1 Stacey 2 Zanna Rojenko Treasurer Annual General Meeting 3 Kieran Jennings Secretary Annual General Meeting 4 Jodie Veck Annual General Meeting 5 Felicia Mandu Annual General Meeting 6 Benjamin Awuah Annual General Meeting 7 Suzie Shu Yang Annual General Meeting 8 Patricia Brennan 20.06.23 - present Annual General Meeting 9 Nicola Wallace 20.06.23 - present Annual General Meeting 10 11 ~~oe~~ Type of adviser Name Address Banker Barclays Bank Reading Independent Examiner EJBC Chartered Canal Walk, Newbury, RG14 1DY Accountants Co-Opted member Co-Opted member
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Name of chief executive or names of senior staff members (Optional information)
Gillian Skeldon, Playleader
Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document
Constitution
- (eg. trust deed, constitution)
Unincorporated association How the charity is constituted (eg. trust, association, company) Elected by the Annual General Meeting Trustee selection methods
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(eg. trust, association, company)
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(eg. appointed by, elected by)
Additional governance issues (Optional information)
The Breakfast and After School Club works independently for the benefit You may choose to include of the children who attend its out of school hours care. We work solely for additional information, where the benefit of the children who attend St Paul’s Catholic Primary School. relevant, about:
● policies and procedures The Group is managed by the Management Committee, the members of adopted for the induction and which are the ‘Charity Trustees’ of the Group, which is a recreational training of trustees; charity. As Charity Trustees, they are responsible for complying with ● the charity’s organisational legislation applicable to charities. This includes the registration, keeping structure and any wider network proper accounts and making returns to the Charity Commission as with which the charity works; appropriate.
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relationship with any related
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parties;
The Committee meets every month to six weeks during term time and parties; consists of 3 officers (Chair, Treasurer and Secretary) together with the ● trustees’ consideration of other Committee members and playworkers' representation. major risks and the system and procedures to manage them.
Members of the Committee receive information about their responsibilities as trustees and the operating handbook of the Committee within the first weeks of joining the committee.
The Group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and comprehensive insurance policies to ensure that insurable risks are covered.
Section C Objectives and activities
The objective of the Group shall be to enhance the development and education of children aged 4-11 years of age attending St Paul’s Catholic Primary School, in particular but not exclusively by: Summary of the objects of the a) Offering appropriate play, recreation, education and care facilities charity set out in its during out-of-school hours, and; governing document b) to advance the education and training of persons in the provision of care, and in the safe use of recreational equipment and facilities for the benefit of the said children.
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The Group provides educational and developmental activities and care for children at St Paul’s Catholic Primary School.
The Group meets the Charity Commission’s public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
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Section D Achievements and performance
The Group has continued to flourish during the year and demonstrates a Summary of the main wide range of activities, open to all the children. achievements of the charity during the year Other points of interest this year include: ● The committee continues to retain shadow roles for office holders to allow a smooth handover at the end of their time in office. We also gained some new committee members and said goodbye to others who were standing down after a number of years service to the club. ● Club policies continue to be updated and are available on the School website, along with the Club Handbook. ● We continue to benefit from the hard work and commitment of the entire staff team, including from Mrs Skeldon as the playleader. The staff provide many enjoyable activities for the children as well as helping them to learn and grow in confidence in their time in the club. The children really enjoy their time at BASC, which as parents we know is very important. ● The children have enjoyed another year of Fun, Learning, Crafts and Games. Children and staff have celebrated through crafts and cooking, different festivals from a variety of cultures, including Remembrance Day, Christingle, Advent, Diwali, Christmas, Lunar New Year, Easter, May Day, as well as St George, St Patrick, St Andrew and St David’s feast days. The children have enjoyed daily crafts both themed and of their own initiative. In the winter months children enjoyed finger knitting and pompom making, which has been particularly enjoyable for SEN children, and parents have been especially pleased with the MANY fluffy balls their children eagerly bring home! In warmer weather the children enjoy playing outdoors, riding scooters and balance bikes (for EYRS children), playing football, searching for insects and generally making good use of the facilities available. ● This year we have set up online banking for 3 members of the committee so that we are able to process online payments using 2 stage authorisation. This has made it significantly easier to pay bills in particular salaries payments to West Berkshire council. Previously these were paid by cheque which was always problematic as cheques often went missing resulting in invoices not being paid. ● We have also settled a number of outstanding salary payments with West Berkshire council, including an invoice from 2020 which the committee disputed as it was during the period of government furlough during Covid 19 lockdown. Having resolved this puts the club finances in a much better position as we no longer have any unresolved debts. ● In December 2023 we recruited a new staff member to join the BASC team to ensure sufficient cover on some days of the week. The new staff member is a member of the school staff and already knew the children and BASC staff and has settled in well. ● This year the club moved bookings to an online system run by Kids Club HQ. This has made the process of managing bookings and registers significantly easier and eases the burden on committee members managing this. ● The new booking system also issues invoices to parents automatically, and keeps a log of invoices and payments, which is helping with the process of reconciling payments and tracking debts. We hope that in time this will help to reduce the number of outstanding payments which has historically been an issue. There are still several parents with outstanding debts prior to this new system, which the committee is chasing directly to redress this.
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Section E Financial review
The Group's policy on reserves is to hold sufficient resources to Brief statement of the continue the charitable activities of the Group should income fall short. It charity’s policy on reserves also requires sufficient resources to close the Club and the charity should this be necessary. The Group Committee considers that the Group should hold a sum of at least £40k to protect this risk. The reserves (closing combined bank balances) at the end of March 2024 stand at £57.2k In the previous year the Club reported an operating profit of £17k, due largely to delays in payments of staff salaries covering a total of three months from the 22/23 financial year (this was due to issues with delivery of cheques). In the 23/24 financial year, the club has paid a total of £31.7k (approx.) of salaries from previous financial years (those referred to above as well as another bill from 2020 which had been in dispute), in addition to the current year’s salaries. These additional payments are as follows (figures approx.): Details of any funds materially in deficit February 2023: £6,300 paid April 2023 June and July 2022: £6,800 x 2 paid August 2023 April-June 2020: £11,800, paid March 2024 As a result of settling these outstanding payments, the club is reporting an operating deficit of £25.8k. However, as these payments are a one-off and do not represent an ongoing increase in expenditure, we are confident this will not be replicated in future years. The club does not have any other outstanding payments. Income generated in this financial year is £89.3k. The Treasurer summarised the BASC accounts as follows: You may choose to include additional information, where The only source of income for the club is from fees charged to parents for relevant about: before and after school childcare. The income this financial year had ● the charity’s principal decreased by £3.5k in comparison to the financial year 2022/23, which is sources of funds (including any likely to be due to a decrease in bookings this year. Booking numbers fundraising); fluctuate year on year depending on parents situations and need for out ● how expenditure has of school childcare, so this is likely to go up and down sometimes. supported the key objectives of Another factor could be that the school has had reduced admissions in the charity; the last two years, although this has increased again for the September ● investment policy and 25 intake. objectives including any ethical investment policy adopted.
Section F Other optional information
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Section G Declaration ~~ee~~
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Zanna Rojenko Full name(s) Sarah Armstrong-Stacey Position (eg Secretary, Chair, etc) ~~L~~ Chair ~~o~~ Treasurer Date 02/07/2024
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St. Pauls Stars After School Club (including Breakfast Club)
Charity No: 1087223
Income & Expenditure Account
for 12 months ended 31 March 2024
| Income Fees After School Club Breakfast Club Other Income Grants Total Income Less Expenses Staf wages Other staf costs Food & kitchen supplies Party food & sundry kitchen supplies Club play equipment & craft supplies Grant Funded Equipment Shed maintenance Insurance Ofsted fee Berkshire Asssoc. of Clubs for Young People - fee Public Video Screening Licence Mobile phone Premises usage St Pauls Funding Other expenses Net Income/Loss for the year |
2023/24 2022/23 £ £ 78,310.99 80,002.10 11,021.54 12,741.21 89,332.53 92,743.31 0.00 0.00 89,332.53 92,743.31 98,843.86 58,942.57 4,021.58 2,806.48 0.00 134.97 358.49 35.35 428.21 434.54 28.00 0.00 9,000.00 10,000.00 0.00 0.00 2,442.69 2,389.92 115,122.83 74,743.83 (25,790.30) 17,999.48 |
2021/22 £ 73,546.60 9,724.81 83,271.41 0.00 83,271.41 83,748.53 3,870.30 26.62 102.03 661.83 108.00 5,000.00 0.00 2,003.03 95,520.34 (12,248.93) |
2020/21 £ 33,068.49 5,338.50 38,406.99 0.00 38,406.99 18,514.43 1,842.30 549.61 124.14 607.02 30.00 2,500.00 3,000.00 1,830.94 28,998.44 |
|---|---|---|---|
| 9,409 | |||
| (7,790.82) | |||
| Bank Balances: St. Pauls Stars After School Club St. Pauls Breakfast Club Add net income for the year |
50,465.56 45,157.29 32,571.63 19,880.42 83,037.19 65,037.71 (25,790.30) 17,999.48 57,246.89 83,037.19 At beginning of the year beginning of the year |
42,307.26 34,979.38 77,286.64 (12,248.93) 65,037.71 At beginning of the year |
I report that I have examined the records and vouchers of the St. Pauls Stars After School and Breakfast Club for the year ended 31 March 2024 and that the receipts and payments are in accordance therewith and that I have verified the cash balances.
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustees St Paul's Stars Breakfast and After School Club On accounts for the year ended 31 March 2024 Charity no (if any) 1087223 Set out on pages I report to the trustees on my examination of the accounts of the above charity ("the Trust") for the year ended 3110312024. Responsibilities and basis of report As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent I have completed my examination. I confimi that no material matters have examiner's statement come to my attention in connection with the examination (other than that disclosed below ") which gives me cause to believe that in, any material respect.. the accounting records were not kept in accordance with section 130 of the Charities Act; or the accounts did not accord with the accounting records; or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no COnrnS and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Date: 25 September 2024 Name: Joseph Hall Relevant professional qualification(s) or body (if any): ACA- member of ICAEW Address: EJBC Limited 2 Toomers Wharf Newbury, RG14 1DY IER Oct 2018
Section B Disclosure Only complete if the examiner needs to highlight material matters of conrn (see CC32, Independent examination of charity accounts: directions and guidance for examiners}. Give here brief details of any items that the examiner wishes to disclose. IER Oct 2018