OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

2021-03-31-accounts

~
a		 A
Q ~
R
~
~
A
Description ofthe charity's trusts
Type ofgoverning
document
How the charity is constituted UnincorPorated
association
Trustee selection methods Elected bY the Annual
General
Meeting
Additional governance
issues (Optional
information)
You may choose to include
additional
information,
where
relevant,
about:		 The Breakfast and After School Club works independently
for the benefit
of the children
who attend its out ofschool hours care. We work solely for
the benefit ofthe children
who attend St Paul's Catholic Primary School.
~
policies		 and procedures The Group is managed
by the Management
Committee,
the members
of
adopted for the induction
and		 which are the 'Charity Trustees' ofthe, Group, which is a recreational
training
of		 trustees; charity. As Charity Trustees,
they are responsible
for complying
with
~ the charity's
organisational		 legislation
applicable
to charities. This includes the registration,
keeping
structure
and any wider network		 proper accounts and making
returns to the Charity Commission
as
with which the charity works; appropriate.
~
relationship
with any related
parties;
~ trustees'
consideration. of
major risks and the system and		 The Committee
meets every month to six weeks during
term time and
consists of3officers (Chair, Treasurer
and Secretary) together
with the
other Committee
members
and playworkers'
representation.
procedures to manage them. Members ofthe Committee
receive information
about their responsibilities
as trustees and the operating
handbook
ofthe Committee
within the first
weeks ofjoining the committee.
The Group has in place systems of internal
controls that are designed
to
provide reasonable
assurance
against material
mismanagement
or loss,
these include 2 signatories
for all payments
and comprehensive
insurance
olicies to ensure that insurable
risks are covered.
~ ~
a
r
~
The objective of the Group shall be to enhance the development
and
education
ofchildren aged 4-11years of.age attending
St Paul's Catholic
Primary School in particular
but not exclusively
by:
Summary ofthe objects ofthe a)
Offering
appropriate
play, recreation,
education
and care facilities
charity set out in its governing during out-of-school
hours, and;
document b)
to advance the education
and training
ofpersons
in the provision
of
care,
and in the safe use of recreational
equipment
and facilities for the
benefit ofthe said children.
a ~ ~ a
A
A
~
~
~
~
Summary-of
achievements		 the main
ofthe charity		 The Group has continued
to flourish
during the year and demonstrates
wide range ofactivities, open to all the children.		 a
during the year Other points ofinterest this year include:
~
As a result ofthe
pandemic
the club has run on a reduced
number
when open this year. Staff have worked
in bubbles
and shown
great commitment
to the club and the pupils.
~
The committee
has been stable
in size in the last year in size.		 We
do hope to gain some new supporters
shortly who will be voted onto the
Committee
at this meeting for the next academic year.
~
Club policies continue to be updated; these are now available		 on
the School website, along with the Club Handbook.
~
We continue to be blessed
by the commitment'shown
by Mrs
Skeldon as our Playleader.
She provides
wonderful
activities for the
children
and they continue to enjoy many different experiences. The
children
have nothing
but praise for the BASC and are happy here, which
as parents we know is very important.
Had some other great activities		 for
the children,
including
Splats coming
in to run activities,
using the sandpit
and paddling
pool and having a fairground
games party.
~
We have unfortunately
not had young people come to the Club
for the service element
ofthe DUke of Edinburgh
awards
due to the
pandemic
(training
provision for young people —constitutional
objective).
We hope for this to start again
in the next academic year.
~
Committee
structure
was re-arranged
at the end of last year so
that there are people who are supporting
members
with significant
responsibilities.
Sharing these responsibilities
this year has made
administration
ofthe Club much easier.
~
We have sent out a more regular newsletter
this year as part of
the strategy to engage more pro-actively
with the parents whose children
attend the Club.
~
Bookings for the club have moved online,
initially due to the
pandemic
but now has shown the benefits
in many ways so will be
adapted for future years.
~
We continue to experience
difficulties
with parents
paying the
Club in good time, and have spent a great deal oftime chasing
parents		 to
keep their accounts
up to date.
~
The Committee
have considered
different ways ofenforcing
behavioural
change
in parents for payments,
including
termly or half-
termly payments
instead of monthly
payments.
No decision has been
made on this yet.
~
A direct debit for the insurance
has been set-up —this was in
process last year.
~
The major issue for the Club this year has been the enforced
closure because ofthe Coronavirus
emergency.
The Club closed when
schools closed. We were in the fortunate
position to be able to offer our
staff some continuation
oftheir employment
by opting into the
government's
Job Retention Scheme when
it was opened to charities
and have topped
up salaries
by 20%to cover 100%ofstaff members'
usual salaries for a period oftime. We will do this for as long as the
furlough
scheme is open and will need to reconsider the situation
should
.the Club not be allowed to open normally
when
it ends. As.West Berks
run our payroll we were able to submit to the government
scheme
through
the Council submission,
and have avoided
additional
difficulties
with HMRC as we have previously
described.
~
Two new club members
have applied for clearance through
Ofsted,
all paperwork
from Ofsted stating they are suitable
is now
received.
The Group's
policy on i.eserves is to hold sufficient resources to
Briefstatement ofthe continue the charitable
activities ofthe Group should
income fall		 short. It
charity's policy on reserves also requires
sufficient resources to-close the Club and the charity should
this be necessary. The Group Committee
considers that the Group
should
hold a sum ofat least f60,000to protect this risk.
The reserves at the end of 1920were cE68k, which is slightly
higher than
our required
reserves as per the policy. The Club had increased		 fees
during the year to deal with uncertainty
of covid and impact on the
bookin s. The reserves at the end of20/21 stand at cE77k.
Details ofany funds materially The small reporting
profit ofF9kwas mainly driven
by delays
in payments
in deficit ofthe bills, which had fallen into the first month of the next financial year.
Further financial review details (Optional
information)
You may choose to include The Treasurer summarised
the BASC accounts as follows:
additional
information,
relevant about:		 where The principal source of income is from parents
who pay fees for their
before and after school childcare.
~
the		 charity's principal
sources offunds
fundraising);		 (including any Before the corona virus outbreak,
the committee was adopting a
approach
with regards to school contributions
by waiting
until the		 cautious
~
how. expenditure		 has financial year end to assess how the reserve reduction
approach		 had
supported the key objectives of worked.
As we went into lockdown,
it was not possible (orsensible) to
the charity; raise this as an action during
this time.
~
investment		 policy and
objectives including any ethical At the current time, schools are not fully open, the club is closed and staff
investment policy adopted. are furloughed.
It is anticipated
that the uncertainty
may continue		 in 2021
and that the club membership
will reduce due to the state ofthe
economy.
This could result
in a loss of income; we could be obliged to
raise fees from January 2021 and that we will not be in a position for
some time to contribute
to the amelioration
ofequipment
and facilities on
the school premises.
The Group does not have sufficient funds to invest
in longer term
investments.
The Group has therefore adopted a risk averse strategy
to the investment
of its funds.
All funds are held
in cash using only
mainstream
banks.
~
~ o
~
~
i
~
~ - . .
~
The trustees declare that they have approved
the trustees'
report above.
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Income 8 Expenditure Account Account
for 12months ended 31March 2021
'
2020/21 2019/20 2018/19
E R
Income
Fees Affer School Club 33,068.49 81,786.85 80,774.19
Breakfast Club 5,338.50 16,040.50 21,395.91
38,406.99 97,827.35 102.170.10
Other Income Grants 0.00 0.00 0.00
Total Income 38,406.99 97.827.35 102,170.10
Less Expenses
Staff wages		 18,514.43 85,471.41 79,311.91
Other staff costs
Food 8, kitchen supplies
Party food 8, sundry
kitchen supplies
Club play equipment
8.craft supplies		 1,842.30
549.61
124.14		 6,087.60
297.29
302.40		 6,142.28
467.35
505.66		 '
Grant Funded
Equipment
Shed maintenance
Insurance 607.02 544.47 631.29
Ofsted fee
Berkshire Asssoc. of Clubs for Young People —fee
Public Video Screening
Mobile phone
Premises usage
St Pauls Funding
Other expenses		 Licence 30.00
2,500.00
3,000.00
1.830.94		 70.00
7,500.00
0.00
1,153.58		 80.00
7,500.00
20,000.00
. 3,164.18
28.998.44 101,426.75 117,802.67
Net Income forthe year 9.408.55 ~3.599.40 ~iS'633
At beginning At the End of
Bank Balances: ofthe year the year
St. Pauls Stars After School Club 35,017.21 42,307.26
St.Pauls Breakfast Club 32,860.88 34.979.38
67,878.09 77,286.64
Add net income for the year 9,408.55
77,286.64 77.286.64 0.00