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2023-03-31-accounts

(A Charitable company limited by guarantee)

Accounts For the year ended 31 March 2023

Registered Charity No. 1087192 Company No. 04165519

CONTENTS

LEGAL AND ADMINISTRATIVE INFORMATION 1-2
OUR VISION MISSION AND AIMS 3
INDEPENDENT EXAMINER'S REPORT 4
TRUSTEES' REPORT 5-12
STATEMENT OF FINANCIAL ACTIVITIES 13
BALANCE SHEET 14-15
NOTES FORMING PART OF THE FINANCIAL STATEMENTS 16-27

LEGAL AND ADMINISTRATIVE INFORMATION

For the year ended 31 March 2023

Board of Trustees

Brigitte Chaudhry MBE, Founder/President Alexandra Swann Cynthia Barlow OBE, Chair David Frost Ilma Bogdan (resigned 21 November 2022) Matt Oomen Nicholas Atkinson QC Pauline Fielding MBE (resigned 4 April 2023, deceased) Petra Kendall-Raynor (Chair)

Patrons and Advisors

Prof. Danny Dorling Colin Ettinger Dr. Mayer Hillman Baroness Jones of Moulescoombe Dr. Narinder Kapur Ken Livingstone Prof. Ian Roberts John Stewart Dr. Noreen Tehrani

Page 1

LEGAL AND ADMINISTRATIVE INFORMATION

For the year ended 31 March 2023

_________________ Company Registered Number 04165519

Charity Registered Number

1087192

Registered Office

3[rd] Floor, 3space International House, 6 Canterbury Crescent, London, SW9 7QD

Reporting Accountants

DS Small Business Help Ltd, Cnwc Y Cneuen, Llangeitho, Tregaron, SY25 6SU

Bankers

Lloyds Bank plc, Harlesden CAF Bank Limited, Kings Hill, West Malling, Kent, ME19 4JQ The Co-operative Bank plc P.O. Box 250, Delf House, Southway, Skelmersdale, WN8 6WT

Solicitors

Irwin Mitchell, 40 Holborn Viaduct, London EC1N 2PZ

Page 2

OUR VISION, MISSION AND AIMS For the year ended 31 March 2023

Our Vision:

A world where road danger is not tolerated and where road crash victims receive justice and compassion.

Our Mission:

We exist to support and empower those bereaved and injured by road crashes and their families; to improve the Justice System’s post-crash response and to spare future generations from preventable death and injury. As a membership charity, we put victims at the heart of our work, equipping them to support other victims, campaign for change and shape RoadPeace’s work. Our work for and with victims centres around:

Our aims:

Helpline: 0800 160 1069 Tel: 020 7733 1603

Website: www.roadpeace.org E-mail: info@roadpeace.org

Page 3

Report of the Independent Examiner to the trustees on the accounts of RoadPeace For the year ended 31 March 2023

I report to the charity trustees on my examination of the accounts of the company for the year ended 31 March 2023 which are set out on the following pages.

Responsibilities and basis of report

As the charity trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).

Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your company’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the company as required by section 386 of the 2006 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination; or

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Dionne Sherwood FCCA DS Small Business Help Limited Cnwc Y Cneuen Llangeitho Tregaron SY25 6SU Date

Page 4

TRUSTEES’ REPORT For the year ended 31 March 2023

The Trustees, who are also directors of the charity for the purposes of the Companies Act, submit their annual report and the financial statements of RoadPeace (the Charity) for the year ended 31 March 2023. The Trustees confirm that the annual report and financial statements of the Charity comply with current statutory requirements, the requirements of the Charity's governing document and the provisions of the Statement of Recommended Practice "Charities SORP (FRS 102)" issued in July 2014.

RoadPeace was founded in 1992 as a national unincorporated association and granted charitable status on 29th April 1993. A new RoadPeace company was formed as a result of the Trustees' decision to operate as a company limited by guarantee. Effective from 22 June 2004 they approved the transfer of all assets, liabilities, rights and obligations of the charitable trust RoadPeace (charity number 1020364) to the charitable company limited by guarantee RoadPeace (charity number 1087192 and company number 04165519). It has no share capital and the guarantee of each member is limited to £1.

Recruitment and appointment of Trustees

The management of the Charity is the responsibility of the Trustees who are elected and co-opted under the terms of the Articles of Association.

The Board of Trustees consists of no less than four and not more than fifteen members, of whom one may be the founder, Brigitte Chaudhry, ex-officio so long as she shall be a Full Member. Other than the founder, members are elected under the Articles, Trustees are elected at the Annual General Meeting for a term of two years. Three terms of renewal are normally allowed, with further extensions permitted in exceptional circumstances. All trustees must be members of RoadPeace, and members are invited to nominate either themselves or known members to serve. Non-RoadPeace members are also eligible for election to the Board of Trustees provided that the need for particular additional skills and/or experience has been agreed and specified at a meeting of the Board of Trustees; and the person nominated can demonstrate they have the additional skills and/or experience specified by that process; and he or she has been nominated for election by two members of the Board of Trustees and seconded by a third at a meeting of the Board of Trustees; and that once elected, he or she shall become a full member.

RoadPeace is committed to being a membership organisation working in alliance with many professionals and various partners who share our commitment to road danger reduction. The membership of the charity comprises Full members, Associate members and Complimentary members (RoadPeace offers an initial complimentary membership to victims of road crashes). The Board of Trustees aims to ensure that the needs of its membership (the bereaved, injured/disabled, carers and those concerned about road danger, as well as associate members) are appropriately reflected through the diversity of the trustee body. The articles of association require that, excluding the Founder, no less than half the Board should have experience of bereavement or other consequences of road crashes. Such representation is also complemented by RoadPeace's Patrons. Prior to inviting nominations, the Trustees review their skills audit in order to then try to attract members with complementary experience and skills.

Page 5

TRUSTEES’ REPORT For the year ended 31 March 2023

Induction and training of Trustees

Trustees will already be familiar with the practical work of the charity. On appointment each Trustee signs a code of conduct, a declaration of eligibility, a Trustee's contract and a register of interests. Trustees are given a Trustees' Induction Pack, which includes the Articles of Association, the latest annual report and financial statements, as well as a set of background information on the Charity’s core activities and strategy together with job descriptions for Trustees and officers and copies of relevant Charity Commission leaflets.

Constitution, organisational structure and decision making

The Charity is registered as a charitable company limited by guarantee and was incorporated under a Memorandum and Articles of Association on 22 February 2001. Ultimate responsibility for the running of the charity lies with the Board of Trustees whose names are set out on page 1. The Trustees meet four times a year and are in regular contact between meetings. Policy and major decisions are made at Board meetings.

Permanent staff positions are CEO (part time), Deputy CEO and Director of Operations (full-time), Director of Support (full-time), Head of Communications (part-time), Support Services coordinator (full time), Member and Support Administrator (full time) and Office and Finance Administrator (part time). Victim Care Coordinator, Project Administrator and Outreach Coordinator are West Mercia PCC project funded/fixed term.

Risk mitigation

The Trustees regularly examine the major strategic, business and operational risks that the charity faces and confirm that systems have been established to mitigate those risks.

Significant contribution to achieving our stated objectives: unpaid voluntary work

The income and expenditure figures shown in these accounts do not take into account the large amount of unpaid work carried out by the RoadPeace Board of Trustees, staff, volunteer local group coordinators, volunteer befrienders, volunteer remembrance service coordinators and many other volunteers, nor for unclaimed expenses. The part played by volunteers in achieving our objectives is substantial.

Trustees and members contribute enormously to the management of the charity and local groups, dealing with frequent media enquiries, organising events, and contributing to Government inquiries and reviews. This includes activities at the national and local level, attending conferences, meetings with officials and Government ministers, as well as executives of other transport, road safety, victims, and bereavement organisations. The work carried out by Trustees and other members would, if it were not offered, necessitate the employment of more staff. The Trustees wish to extend their sincere thanks to all our generous supporters and members.

Activities and achievements report

Our activities and achievements this year can be summarised under the following outcomes:

  1. Victims and families more able to cope

  2. Victims, families and supporters better informed

  3. Victims remembered and honoured

  4. Policy influenced – campaigning for change

  5. Awareness raised - the voice for victims

  6. Stakeholders engaged

Page 6

TRUSTEES’ REPORT

For the year ended 31 March 2023

1. VICTIMS AND FAMILIES MORE ABLE TO COPE

The sudden and traumatic experience of a road death or serious injury can be devastating and isolating. RoadPeace provides helpline support and connects victims through a befriending network, a resilience building programme and local support groups.

It helps to know that I m not alone. The support you get from other people that have been through this awful experience is so helpful.” Bereaved Partner

A total of 284 new victims were supported through the Helpline, 20 Befrienders supported victims through the Befriender Service offering ongoing telephone peer support.

There are six local groups supporting victims, five local group coordinators and four facilitators.

Local groups cover the following areas:

In addition, there are two online support groups, one for those injured in road crashes and one for parents bereaved by a road crash. An online siblings support group has since been launched. Two Resilience Building Support Programmes were delivered. We introduced a new freephone helpline.

2. VICTIMS, FAMILIES AND SUPPORTERS BETTER INFORMED

Those bereaved or seriously injured by a road crash are all too often re-traumatised by their experiences of the criminal and civil justice systems. RoadPeace provides information, advocacy and advice to support victims to navigate this confusing territory they have suddenly been thrown into.

Advocacy and casework

30 victims were assisted through in-depth casework support. They were provided with information and had legal panel support.

A national dashboard with statistics about motoring offences, traffic officer numbers and road casualties was regularly refreshed and updated on the RoadPeace website:

https://www.roadpeace.org/roadpeace-2022-power-bi-dashboard/

Page 7

TRUSTEES’ REPORT For the year ended 31 March 2023

3. VICTIMS REMEMBERED AND HONOURED

Our remembrance services bring bereaved families and friends together for support and solidarity and to highlight the devastating toll of road death.

4. POLICY INFLUENCED—CAMPAIGNING FOR CHANGE

RoadPeace is recognised for its long-standing commitment and focus on traffic justice and road danger reduction. Our influence spans a diverse campaigning and NGO network as well as the police and government.

RoadPeace has contributed to a number of working groups and also worked elsewhere to influence change including:

Page 8

TRUSTEES’ REPORT For the year ended 31 March 2023

5 AWARENESS RAISED – THE VOICE FOR VICTIMS

The issue of justice for crash victims and road crime is regularly overlooked by those working to reduce road traffic casualties and crime, as well as by the general public. RoadPeace is working to change this by amplifying the victims’ voice and raising awareness of the injustice faced by crash victims and calling for an improved response by the justice system to road death, injury and road danger.

Social media

Communications

Page 9

TRUSTEES’ REPORT For the year ended 31 March 2023

6. STAKEHOLDERS ENGAGED

RoadPeace values partnership working, and we aim to build strong and lasting relationships with all of our stakeholders including our members, volunteers, corporate contacts, NGO partners and decision makers.

Membership

As a membership charity we involve members and victims wherever possible, empowering them to get involved in service delivery, campaigning and decision making. We are proud to be the only membership organisation representing crash victims in the UK, with 1338 members and supporters.

Volunteers

RoadPeace is so grateful to the invaluable contribution of its many volunteers who raise vital funds for us, help us deliver our support services, campaign for improved justice and safer streets, and help raise the profile of RoadPeace both nationally and locally.

RoadPeace’s Trustees work tirelessly to help RoadPeace to be an effective, well-governed and sustainable organisation. They also volunteer their time to do other tasks including coordinating local groups, organising remembrance activities, delivering support services to victims, campaigning, media work and fundraising.

Fundraisers

Fundraising events provide a vital income stream for RoadPeace, raise awareness about RoadPeace’s work and are a chance for a community to come together to remember a loved one. The pandemic continued to have a major effect on the number of community fundraising events that took place. Despite this, over 65 events took place, raising £63,702.. Events included the RoadPeace Challenge 2023, marathons, half marathons, triathlons, festivals, quiz nights walks and motorbike and bike rides.

Corporate Partners & Donors

Our Corporate Partnership Programme exists to foster links with organisations who share our aims. Thank you to everyone who supports our work. Thanks to our 12 Legal Panel members: Birchall Blackburn Legal, (now Alderstone) Carpenters, CFG Law, Enable Law, Fosters Solicitors LLP, Hugh James, Leigh Day, Moore Barlow, Oliver & Co, Osbornes Law, Slater and Gordon Lawyers and Irwin Mtichell.

Grants and Trusts

Many thanks to the following Trusts, Grant Giving Organisations for funding: Department for Transport Challenge Fund, Marmot Trust, West Mercia PCC, The Ian Cadbury Charitable Trust.

Partnership working

We work in partnership with other organisations, recognising that we can achieve more when we work together. We share our knowledge and best practice with other NGOs, campaigners and policy makers including: 20s Plenty for Us, Association of Personal Injury Lawyers, Association of Consumer Support Organisations, British Cycling, Brake, Road Victims Trust, Aftermath, FEVR Cycling UK, Global Alliance of Road Safety NGOs, Living Streets, London Cycling Campaign, Campaign for Rural England, Healthy Streest Coalition, Merseyside Road Safety Partnership, Mums for Lungs, Murdered Abroad, Northamptonshire VOICE, PACTS, Road Danger Reduction Forum, RoadPeace Legal Panel, Sustrans, The London Assembly, Transport for London, FEVR and the World Health Organisation.

Page 10

TRUSTEES’ REPORT For the year ended 31 March 2023

Future developments 2023-2024

Investment Policy and Performance

The Memorandum of Association requires that money not immediately required for the charity's objects, be invested by the trustees in such investments, securities or property, as may be thought fit. At present such monies are held on short term cash deposits bearing a market rate of interest, as this is felt to be the most appropriate form of investment for the resources available.

RoadPeace's total income was £471,627 (2022 - £405,761) of which £345,764 (2022 - £307,621) was unrestricted, an overall increase of £65,866 compared to the 12-month period ending 31 March 2022. We are reporting a surplus for the financial year 2022-23 of £42,300 (2021-22 - £49,105). Our policy remains to build up a core income from membership and donations, and to seek diversity in our funding, so that we are not dependent on a few sources of funding which may not be renewed. We are pleased to note income from grants and trusts, community fundraising events and corporate fundraising continue to increase.

Our expenditure for the year was £429,327 (2022 - £356,656), an increase of £72,671 compared with the previous 12-month period. Of the charity's total expenditure, £316,833 (2022 - £247,552) was devoted to charitable purposes, £19,341 (2022 - £22,595) to fundraising activities and £93,153 (2022 - £86,509) to administrative support. The Trustees consider that these figures reflect both the efficiency of RoadPeace's operations and the significant management and administrative contribution made by trustees and volunteers.

Of the £393,894 balance carried forward at 31 March 2023, £9,886 was restricted funding and £384,008 was unrestricted. This represents nearly 16 months unrestricted expenditure and is in excess of the requirements set out by the Trustees in the reserves policy detailed below. However, with the planned activities detailed above and in view of the wider economic situation at the time this report is signed, this surplus could very quickly diminish. The Trustees will continue to review further efficiency measures and look at methods of increasing income to enable further activities to take place.

In business and financial terms, we continue to manage due to careful housekeeping. We also benefit from a fund of goodwill from those that we have helped, which results in a steady stream of donations, individual fundraising and occasionally introductions to major sources of funding.

Page 11

TRUSTEES’ REPORT For the year ended 31 March 2023

Reserves Policy

In accordance with guidelines issued by the Charity Commissioners and in the light of the main risks to the organisation, the trustees have adopted a policy regarding reserves, which should ensure that:

The level of free reserves exceeded the target range set by the Board of Trustees. The Trustees have reviewed the reserves policy for 2022-2023.

Trustees' responsibilities

The Trustees are responsible for preparing the Annual Report and the financial statements in accordance with applicable law and regulations.

The Charities Acts and the Companies Acts require the Board of Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity as at the end of the financial year and of the surplus or deficit of the charity. In preparing those financial statements the Board is required to:

The Trustees are also responsible for maintaining adequate accounting records which disclose with reasonable accuracy at any time the financial position of the charity and which are sufficient to show and explain the charity's transactions and enable them to ensure that the financial statements comply with the Companies Act 2006 and comply with regulations made under the Charities Act. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. The trustees are also responsible for the contents of the trustees' report, and the responsibility of the independent examiner in relation to the trustees' report is limited to examining the report and ensuring that, on the face of the report, there are no inconsistencies with the figures disclosed in the financial statements

Approval 22 Dec 2023

The financial statements were approved by the Trustees on ……………………………….. and signed on their behalf, by:

Petra Kendall-Raynor, Chair

………………………………………………………………………..

Page 12

STATEMENT OF FINANCIAL ACTIVITIES (incorporating income and expenditure account) For the year ended 31 March 2023

Note
INCOME FROM
Donations and Legacies
2
Other trading activities
3
Investments
4
TOTAL INCOME
EXPENDITURE ON
Fundraising Funds
5
Charitable activities
6
Other
7
TOTAL EXPENDITURE
NET (EXPENDITURE)
Transfers between funds
NET MOVEMENT IN
FUNDS
RECONCILIATION OF
FUNDS:
TOTAL FUNDS AT 1 APRIL
2022
TOTAL FUNDS AT 31
March 2023		 Unrestricted
Funds
Restricted
Funds
Total
Funds
Unrestricted
Funds
Restricted
Funds
Total
Funds
2023
£
2023
£
2023
£
2022
£
2022
£
2022
£
282,074
123,916
405,990
225,024
98,140
323,164
61,755
1,947
63,702
82,555
-
82,555
1,935
-
1,935
42
-
42
345,764
125,863
471,627
307,621
98,140
405,761
19,341
-
19,341
22,595
-
22,595
197,160
119,673
316,833
155,994
91,558
247,552
74,335
18,818
93,153
56,962
29,547
86,509
290,836
138,491
429,327
235,551
121,105
356,656
54,928
(12,628)
42,300
72,070
(22,965)
49,105
-
-
-
(14,542)
14,542
-
54,928
(12,628)
42,300
57,528
(8,423)
49,105
329,080
22,514
351,594
271,552
30,937
302,489
384,008
9,886
393,894
329,080
22,514
351,594

The Statement of Financial Activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities. The notes on pages 16-27 form part of these financial statements.

Page 13

BALANCE SHEET As at 31 March 2023

Note
FIXED ASSETS
Tangible fixed assets
12
CURRENT ASSETS
Debtors
13
Cash at bank
CREDITORS: amounts falling due within one
year
14
NET ASSETS
16
CHARITY FUNDS
Restricted Funds
15
Unrestricted - General Funds
15		 £
8,594
402,526		 2023
£
6,363

387,531		 £
24,330
329,166		 2022
£
8,469

343,125
411,120
(23,589)		 353,496
(10,371)
393,894 351,594
9,886
384,008		 22,514
329,080
393,894 351,594

The notes on pages 16-27 form part of these financial statements.

Page 14

BALANCE SHEET (cont) As at 31 March 2023

The directors are satisfied that for the year ended on 31 March 2023 the charitable company was entitled to exemption from the requirement to obtain an audit under section 477 of the Companies Act 2006 and that no member or members have required the company to obtain an audit of its accounts for the year in question in accordance with section 476 of the Act. However, in accordance with section 144 of the Charities Act 2011, the accounts have been examined by an Independent Examiner whose report appears on page 2.

The director(s) acknowledge their responsibility for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts.

The accounts have been prepared in accordance with the provisions in Part 15 of the Companies Act 2006 applicable to companies’ subject to the small companies’ regime and in accordance with the Financial Reporting Standard 102.

Chair …………………………………………………………………… Petra Kendall-Raynor, Chair 22 Dec 2023 Date

The notes on pages 16-27 form part of these financial statements .

Page 15

NOTES TO THE FINANCIAL STATEMENTS For the year ended 31 March 2023

1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES

(a) General information and basis of preparation

RoadPeace is a Limited Company in the United Kingdom. The company is limited by guarantee. In the event of the charity being wound up, the liability in respect of the guarantee is limited to £1 per member of the charity. The address of the registered office is given in the charity information on page 2 of these financial statements. The nature of the charity’s operations and principal activities are detailed on page 3

The charity constitutes a public benefit entity as defined by FRS 102. The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102), the Charities Act 2011, the Companies Act 2006 and UK Generally Accepted Practice as it applies from 1 January 2016.

The financial statements are prepared on a going concern basis under the historical cost convention, modified to include certain items at fair value. The financial statements are prepared in sterling which is the functional currency of the charity.

The significant accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all years presented unless otherwise stated.

(b) Funds

Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes.

Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the charity for particular purposes. The cost of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.

(c) Income recognition

All incoming resources are included in the Statement of Financial Activities (SoFA) when the charity is legally entitled to the income after any performance conditions have been met, the amount can be measured reliably and it is probable that the income will be received.

Page 16

NOTES TO THE FINANCIAL STATEMENTS For the year ended 31 March 2023

For donations to be recognised the charity will have been notified of the amounts and the settlement date in writing. If there are conditions attached to the donation and this requires a level of performance before entitlement can be obtained, then income is deferred until those conditions are fully met or the fulfilment of those conditions is within the control of the charity and it is probable that they will be fulfilled.

Donated facilities and donated professional services are recognised in income at their fair value when their economic benefit is probable, it can be measured reliably and the charity has control over the item. Fair value is determined on the basis of the value of the gift to the charity. For example, the amount the charity would be willing to pay in the open market for such facilities and services. A corresponding amount is recognised in expenditure.

No amount is included in the financial statements for volunteer time in line with the SORP (FRS 102). Further detail is given in the Trustees’ Annual Report.

For legacies, entitlement is the earlier of the charity being notified of an impending distribution or the legacy being received. At this point income is recognised. On occasion legacies will be notified to the charity however it is not possible to measure the amount expected to be distributed. On these occasions, the legacy is treated as a contingent asset and disclosed.

Income from trading activities includes income earned from fundraising events and trading activities to raise funds for the charity. Income is received in exchange for supplying goods and services in order to raise funds and is recognised when entitlement has occurred.

Income from government and other grants are recognised at fair value when the charity has entitlement after any performance conditions have been met, it is probable that the income will be received and the amount can be measured reliably. If entitlement is not met then these amounts are deferred.

Investment income is earned through holding assets for investment purposes such as shares and property. It includes dividends, interest and rent. Where it is not practicable to identify investment management costs incurred within a scheme with reasonable accuracy the investment income is reported net of these costs. It is included when the amount can be measured reliably. Interest income is recognised using the effective interest method and dividend and rent income is recognised as the charity’s right to receive payment is established.

Page 17

NOTES TO THE FINANCIAL STATEMENTS For the year ended 31 March 2023

(d) Expenditure recognition

All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Expenditure is recognised where there is a legal or constructive obligation to make payments to third parties, it is probable that the settlement will be required and the amount of the obligation can be measured reliably. It is categorised under the following headings:

(e) Support costs allocation

Support costs are those that assist the work of the charity but do not directly represent charitable activities and include office costs, governance costs, administrative payroll costs. They are incurred directly in support of expenditure on the objects of the charity and include project management carried out at Headquarters. Where support costs cannot be directly attributed to particular headings they have been allocated to cost of raising funds and expenditure on charitable activities on a basis consistent with use of the resources. Premises and other overheads have been allocated on a similar basis.

Fund-raising costs are those incurred in seeking voluntary contributions and do not include the costs of disseminating information in support of the charitable activities. The analysis of these costs is included in note 5.

(f) Tangible fixed assets

Tangible fixed assets are stated at cost (or deemed cost) or valuation less accumulated depreciation and accumulated impairment losses. Cost includes costs directly attributable to making the asset capable of operating as intended.

Depreciation is provided on all tangible fixed assets, at rates calculated to write off the cost, less estimated residual value, of each asset on a systematic basis over its expected useful life as follows:

Computers 25% reducing balance Fixtures and fittings 25% reducing balance

Page 18

NOTES TO THE FINANCIAL STATEMENTS For the year ended 31 March 2023

(g) Debtors and creditors receivable / payable within one year

Debtors and creditors with no stated interest rate and receivable or payable within one year are recorded at transaction price. Any losses arising from impairment are recognised in expenditure.

(h) Leases

Rentals payable and receivable under operating leases are charged to the SoFA on a straight line basis over the period of the lease.

(i) Tax

The charity is an exempt charity within the meaning of schedule 3 of the Charities Act 2011 and is considered to pass the tests set out in Paragraph 1 Schedule 6 Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes.

(j) Going concern

The financial statements have been prepared on a going concern basis as the trustees believe that no material uncertainties exist with the exception of the current situation in relation to COVID-19. The trustees have considered the level of funds held and the expected level of income and expenditure for 12 months from authorising these financial statements. The budgeted income and expenditure is sufficient with the level of reserves for the charity to be able to continue as a going concern.

2. INCOME FROM DONATIONS AND LEGACIES

Grants
Personal Donations
Corporate Donations
Membership
Gift Aid reclaim
Legacy
Total		 2023
£
2022
£
124,518
100,202
19,757
19,653
121,020
153,618
24,541
22,829
3,147
18,862
113,007
8,000
405,990
323,164

Income from donations and legacies was £405,990 (2022 - £323,164) of which £123,916 (2022 - £98,140) was attributable to restricted funds, the balance being attributable to unrestricted funds.

Page 19

NOTES TO THE FINANCIAL STATEMENTS For the year ended 31 March 2023

3. INCOME FROM OTHER TRADING ACTIVITIES

INCOME FROM OTHER TRADING ACTIVITIES
Fundraising events
Merchandise Sales
Total		 2023
£
2022
£
63,511
80,609
191
1,946
63,702
82,555

Income from other trading activities was £63,702 (2022 - £82,555), of which £1,947 (2022 - £nil) was attributable to restricted funds, the balance being attributable to unrestricted funds.

4. INCOME FROM INVESTMENTS

All investment income is bank deposit interest and the full amount received £1,935 (2022 - £42) is attributable to unrestricted funds

5. ANALYSIS OF EXPENDITURE ON RAISING FUNDS

ANALYSIS OF EXPENDITURE ON RAISING FUNDS
Membership
Fundraising events
Total		 Total Funds
2023
£
Total Funds
2022
£
2,738
1,417
16,603
21,178
19,341
22,595

In the above costs £19,341 (2022 - £22,595) related to unrestricted funds and £NIL (2022 - £NIL) related to restricted funds.

Page 20

NOTES TO THE FINANCIAL STATEMENTS For the year ended 31 March 2023

6. SUMMARY OF CHARITABLE ACTIVITIES

SUMMARY OF CHARITABLE ACTIVITIES
Project costs
Local groups
30th anniversary exhibition
Remembrance
Support to/from external bodies and victims
Governance (see note 8)
Salaries
Total		 Total Funds
2023
£
Total Funds
2022
£
35,140
-
3,105
4,396
11,050
-
8,850
15,099
7,917
3,564
5,620
2,594
245,151
221,899
316,833
247,552

In charitable activities, £197,160 (2022 - £155,994) was unrestricted whilst £119,673 (2022 - £91,558) related to restricted funds.

7. ANALYSIS OF OTHER COSTS

Administrative salary costs
Administrative assistance
Office rental and maintenance
Photocopier rental
Printing, postage & stationery
Communication expenses
Computer software and maintenance
Website costs
Travel & subsistence
Other expenses
Depreciation
Publicity & Awareness
Total		 Total Funds
2023
£
Total Funds
2022
£
14,220
15,398
1,631
1,362
36,569
36,203
1,731
1,615
7,177
7,383
1,378
1,048
10,775
9,788
7,616
4,186
4,258
2,029
2,844
1,752
2,106
2,823
2,848
2,922
93,153
86,509

In other costs, £74,335 (2022 - £56,962) was unrestricted whilst £18,818 (2022 - £29,547) related to restricted funds.

Page 21

NOTES TO THE FINANCIAL STATEMENTS For the year ended 31 March 2023

8. GOVERNANCE COSTS

8.
GOVERNANCE COSTS
Accountants’ fees
Meeting costs
Insurance costs
Consultancy fees
Total
9.
NET INCOME/(EXPENDITURE) FOR THE YEAR		 Total Funds
Total Funds
2023
£
2022
£
1,236
1,277
233
144
1,217
1,173
2,934
5,620
2,594
NET INCOME/(EXPENDITURE) FOR THE YEAR
This is stated after charging: Total Funds Total Funds
2023 2022
£ £
Depreciation of tangible fixed assets:
- owned by the charity 2,106 2,823
Operating lease rentals 36,569 34,175

10. TRUSTEES’ REMUNERATON AND EXPENSES

The trustees neither received nor waived any remuneration during the year (2022 – NIL). During the year, no Trustees received any remuneration (2022- £NIL). During the year, no Trustees received any benefits in kind (2022- £NIL).

During the year, no Trustees received reimbursement of travel, telephone and other expenses (2022- NIL).

Page 22

NOTES TO THE FINANCIAL STATEMENTS For the year ended 31 March 2023

11. STAFF COSTS AND NUMBERS

Staff costs were as follows:

Wages and salaries
Social security costs
Employer pension costs
Total		 31 March
31 March
2023
2022
£
£
238,468
217,606
15,878
15,368
5,025
4,323
259,371
237,297

The average number of full-time equivalent employees during the year was as follows:

Charitable activities
Management and administration
Total		 2023
2022
No.
No.
4
4
3
2
7
6

No employee received remuneration amounting to more than £60,000 in either year.

Page 23

NOTES TO THE FINANCIAL STATEMENTS For the year ended 31 March 2023

12.
TANGIBLE FIXED ASSETS
Furniture and
fittings
£
Cost
At 1 April 2022
7,452
Additions
-
At 31 March 2023
7,452
Depreciation
At 1 April 2022
6,844
Charge for the year
152
At 31 March 2023
6,996
Net book value
At 31 March 2023
456
At 31 March 2022
608
13.
DEBTORS
Due within one year
Accounts receivable (less provision for doubtful debt)
Prepayments & accrued income
Tax recoverable - gift aid
Total		 Furniture and
fittings
£
7,452
-		 Computer
equipment
Total
£
£
34,581
42,033
-
34,581
42,033
26,720
33,564
1,954
2,106
28,674
35,670
5,907
6,363
7,861
8,469
2023
2022
£
£
2,483
16,772
3,111
4,558
3,000
3,000
7,452
6,844
152
6,996
456
608
8,594
24,330

Page 24

NOTES TO THE FINANCIAL STATEMENTS For the year ended 31 March 2023

14. CREDITORS: Amounts falling due within one year

CREDITORS:
Amounts falling due within one year
Trade creditors & accruals
Social Security & other taxation
Total
STATEMENT OF FUNDS
Unrestricted Funds
General Fund
RESTRICTED FUNDS
Department for Transport
West Mercia project
SW Local Group
NW Local Group
WM Local Group
North Yorkshire PCC
MOPAC
Restricted Funds		 Brought
Forward
Incoming
Resources
£
£
329,080
345,764		 2023
2022
£
£
18,735
6,850
4,854
3,521
23,589
10,371
Resources
Expended
Transfers
Carried
Forward
£
£
£
290,836
-
384,008
-
50,000
6,222
73,518
905
1,344
75
2,168
2270
9,162
2,713		 50,000
-
-
79,740
-
-
-
905
630
-
789
261
-
4,177
5,147
-
4,015
2,713
-
-
22,514
125,863		 138,491
-
9,886

15. STATEMENT OF FUNDS

Page 25

NOTES TO THE FINANCIAL STATEMENTS For the year ended 31 March 2023

RESTRICTED FUNDS

Department for Transport Project: A challenge fund grant from the Department for Transport to fund a Victims Voice Anti-Speeding campaign.

West Mercia Project: A grant provided by the West Mercia PCC to fund support services in West Mercia.

South West Local Group: Funds to be spent on SW activities. This includes a grant from the Avon and Somerset Road Safety fund.

North West Local group: Funds to be spent on NW activities. This includes a grant from the Hemby Trust.

West Midlands Local Group: Funds to be spent on WM activities. This includes a grant from the WM CIF fund.

North Yorkshire PCC: A grant from the Office of the North Yorkshire Police, Fire & Crime Commissioner to provide support services for crash victims in North Yorkshire

MOPAC: A grant from The Mayor's Office for Policing And Crime (MOPAC) to provide support services for crash victims in London

Page 26

NOTES TO THE FINANCIAL STATEMENTS For the year ended 31 March 2023

16. ANALYSIS OF NET ASSETS BETWEEN FUNDS

Tangible fixed assets
Current assets
Creditors due within one year
Total		 Unrestricted
Funds
Restricted
Funds
Total
Funds
Total
Funds
2023
£
2023
£
2023
£
2022
£
6,363
-
6,363
8,469
387,138
23,982
411,120
353,496
(9,493)
(14,096)
(23,589)
(10,371)
384,008
9,886
393,894
351,594

Page 27

Issuer

Dionne Sherwood from DS Small Business Help Ltd

Document generated Thu, 21st Dec 2023 22:50:41 UTC

Document fingerprint 0149ebacf35634ee15fc7949b251c215

Parties involved with this document

Document processed

Party + Fingerprint

Fri, 22nd Dec 2023 13:59:22 UTC Fri, 22nd Dec 2023 13:59:22 UTC Fri, 22nd Dec 2023 13:59:22 UTC

Mrs Petra Kendall-Raynor - Signer (0f487e0bc7130543037ae010794d1c7a) Ms Sara Dowling - Copied In (4ecb30b3b63c67da95a7e43c7142141c) Dionne Sherwood - Copied In (32de8924acb02ab41c156d081bdefe41)

Audit history log

Date

Action

Fri, 22nd Dec 2023 13:59:23 UTC Fri, 22nd Dec 2023 13:59:23 UTC Fri, 22nd Dec 2023 13:59:23 UTC Fri, 22nd Dec 2023 13:59:23 UTC Fri, 22nd Dec 2023 13:59:22 UTC Fri, 22nd Dec 2023 13:59:22 UTC Fri, 22nd Dec 2023 13:59:22 UTC Fri, 22nd Dec 2023 13:58:27 UTC Thu, 21st Dec 2023 22:50:54 UTC Thu, 21st Dec 2023 22:50:43 UTC Thu, 21st Dec 2023 22:50:43 UTC

Thu, 21st Dec 2023 22:50:43 UTC Thu, 21st Dec 2023 22:50:43 UTC Thu, 21st Dec 2023 22:50:43 UTC Thu, 21st Dec 2023 22:50:43 UTC Thu, 21st Dec 2023 22:50:43 UTC

Thu, 21st Dec 2023 22:50:41 UTC

Mrs Petra Kendall-Raynor viewed the envelope (92.40.182.127) Document emailed to party email (13.42.15.229) Document emailed to party email (18.133.156.130) This envelope has been signed by all parties (92.40.182.127) Sent the envelope to Dionne Sherwood for signing (92.40.182.127) Sent the envelope to Ms Sara Dowling for signing (92.40.182.127) Mrs Petra Kendall-Raynor signed the envelope (92.40.182.127) Mrs Petra Kendall-Raynor viewed the envelope (92.40.182.127) Document emailed to party email (35.176.249.41)

Sent the envelope to Mrs Petra Kendall-Raynor for signing. (3.10.9.117) Envelope has been set to automatically remind the active signer every 3 day(s). (3.10.9.117) Dionne Sherwood has been assigned to this envelope. (3.10.9.117) Ms Sara Dowling has been assigned to this envelope. (3.10.9.117) Mrs Petra Kendall-Raynor has been assigned to this envelope. (3.10.9.117) Envelope generated. (3.10.9.117)

Document generated with fingerprint 0149ebacf35634ee15fc7949b251c215. (3.10.9.117)

Envelope generated with fingerprint

b9880ac05556393eacd741b093095286 (18.133.63.166)