REGISTERED COMPANY NUM8ER: I)4107491 (England and Wales) REGISTERED CHARITY NUMBER: 1087176 Report of the Trustees and Financlal statements for the Year Ended 31st March 2024 for The Kln8s Arms Youth Project Sheen Stickland Chartered Accountants 2 Oriel Court Omega Park Alton Hampshire GU34 2YT
The Kings Arms Youth Project Contents of the Financlal Statements for the Year Ended 31st March 2024 Page Chalrman's Report Report of the Trustees 2 to 10 Independent ExamSner's Report li Statement of Flnanclal A¢tlvltles 12 Balance Sheet 13 to 14 Notes to the Flnanclal Statements 15 to 25 Detalled Statement of Flnanclal Actlvltles 26 to 27
The Kings Arms Youth Project Chairman's Report for the Year Ended 31st March 2024 If you have ever watched 'Children in need,. you will have heard many heart-breaking stories, along with heroic projects and inspiring individuals providing help? Apart from sheddin8 more than a few tears. did you wonder if similar stories are playing out locally to you? I worked at our local secondary school for twenty year5 and realised many were struggling with difficulties and some with pain and despair. Our local County Council provision for Youth continued to be depleted until it disappeared completely. Who could respond to the need around us? When a group of concerned individuals got together to plan how this need could be served. including many from the local churches, a srnall youth provision run by slightly older volunteers wa5 formed. We Started opening two evening5 a week in Winton House, Petersfield, soaking up the pain of a generation who were rapidly becoming lost, some rather antisocial, and some who had withdrawn to their bedroom. In 2001 an official charity and limited company was formed, now 'The Kings Arms Youth Project,. Wonderful people in the community came forward to make a difference. Gradually our volunteers became paid staff, starting with Bill Pearce, then Hannah Turner, Tom Grant and for the last 12 years Caroline Aeschliman taking a professional lead. We have now partnered with Alton Town Council, and the good citizens of Alton to open a 'Kin8s Arms - Alton,. When the building in Alton was bein8 renovated I was amazed by the response of both trades and individuals to a DIY SOS. The youth centre in Alton is beautiful and working in tandem with 'Kings Arms - Petersfield,. People in Alton have shown their passlon for changing life outcomes for young people by volunteering and donating thelr time and money. Youth work is demanding and my thanks and applause goes to the wonderful friends who are makln8 youth work their career. Starting in October 2024, we have two of our staff team starting a Youth Work degree with Roehampton University. This year a local secondary school asked us to help them to get non attending year 11 pupils back into education. Covld restrictions have damaged so many individuals that many feel unable to come out of their homes. I recently attended the KA graduation for our first cohort in Petersfield who could not face school but found it posslble to attend KA. The school senl teachers to the youth centre and they sat their exams with us. How amazln& what a rescuel We are now welcomlng our next cohort, and starting a group in Alton as well. Local stories which will make you cry, lust because lives have been turned around. If you are reading this and think, 'our town or villa8e needs thisl, we are more than happy to assist you as you seek a way forward. My thanks as ever to the volunteers who make this posslble, Trustees who bring thelr professlonal skills, those who give regular office support, concerned individua15 attending sessions supporting youth workers, and our remarkable youth workers whose every day could be filmed for 'Children in need,. Our CEO Caroline Aeschliman deserves special recognition for the way she continues to Innovate and inltiate growth both in the scope of the provision we provide and the quality of that provision. Our great towns of Alton and Petersfield are 50 much richer because we have come together to make a difference. The fact that we are approaching our twenty fifth year celebration is astonishing. My personal thanks go to everyone who has helped us on this journey, John Callaghan Chair of Trustees Page I
The Kings Arms Youth Projert Report of the Trustees for the Year Ended 31st March 2024 The trustee5 who are a150 directors of the charity for the purposes of the Cornpanies Act 2006. present their report with the financial statements of the charity for the year ended 315t March 2024. The trustees have adopted the provisions of Accounting and Reporting by Charitie5.' Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 (effective l January 20191. OBJECTIVES AND ACTIVITIES Objectlves and Actlvltles The objects of The King's Arms as set out in its memorandum of association are.. 'the advancement of education and trainin8 so as to increase the physical, mental and spiritual capacities of young people under 25 years and where approprSate other members of the community so that they may grow to full maturity as responsible indlviduals and members of society, and that their conditions of life may be improved. At the heart of The King's Arms work are its aims - our vision is for young people to.. feel valued as indlviduals feel positive about themselves be supported to make wise, informed decisions be resilient and cope with life's daily challenges have opportunities to talk and discover meaning have a community to which they feel they belong and contribute These aims are underpinned by our three values which are the basis ofthe way we do the work we do.. ValuSng.' We want every young person to know that they are important and matler to us. We want them to know that we believe in them, and we will treat them wlth kindness and compassion within appropriate boundaries. Empowerlng.. We want every young person to know we are invested in their future and the potential within them. We want to see them be resilient, responslble and flourishing by enabling and equipping them in a supportlve environment. Relatlonal.. WÈ want every young person to feel that they are part of a communlty where they belong and fit. We want them to develop positive. healthyi respectful relationships In a safe space where they can have trusted conversation s. Page 2
The Kings Arms Youth Project Report of the Trustees for the Year Ended 31st March 2024 OBJEcfivES AND A1VITIEs Significant actlvitles Over the last year the team of 12 staff and 43 volunteers enabled the following activitie5: Open Access: providing After School club5 and holiday hangout5 in a safe space to meet with friends. have fun and have access t o experienced youth workers for advice and guidance. Mentorfng.. supporting young people in either one to one or in groups, both at school and in our centre5, to develop their self- belief, emotional resilience and positive relationships. Young carers prngramme giving respite to those who are caring for a relative, providing the opportunity to meet with other carers, havin g fun in clubs or trips, and getting support either one to one or in groups. Addltlonal needs groups having a club night and outings for young people with autism and down's syndrome at their pace with organised activities that help with socialisation and independence. Journey programme Supporting those who are Christians or want to explore the Christian faith, havlng a safe place to discuss 'blg que stions, of life or hang out with others who share their beliefs. Youthllnk bringing together key people for strategy, supporting practitioners and volunteers who provide serViS for young pe ople, and giving opportunities for young people to have a voice. Personal Support provlding financial support from local grants for particular young people In times of greatest need. Publlc beneflt In setting its plans and priorities for areas of work, the Trustees of The Kings Arms Youth Project have had regard to the guidance of the Charity Commlssion on public benefit and confirm they have complied with section 17 of the Charities Act 2011. A principle of equity of of access to the charlty's services Is upheld to any member of the public who needs them Irrespective of Capacity, ethnicity, falth or social economic activity. Page 3
The Kings Arms Youth Project Report of the Trustees for the Year Ended 31st March 2024 ACHIEVEMENT AND PERFORMANCE Charitable actlvities We are pleased to Share with you some data about the youth work we did with young people over the year and also give you an update for each of our project areas. Open Access Alton 5esslons 165 Attendances 1717 48 After School Alton Summer Hangout Dlfferent young people 99 31 After-school has continued to be popular and well attended throughout this period. As we had previously been often full, and having to turn young people away we made the decision to split after-schools between 'lower school, and 'upper school, sessions. This ensured that everyone that we had contact with were able to access at least two after-schools a week without one group dominating and excluding the other. This worked really well for the young people. As normal during the summer term we ran a transition 8roup for year 6's asking each primary school to nominate up to three youn8 people that they were especially concerned about. The group met each week for a term wlth strong attendance and at least four young people then returnin8 to attend a normal KA After School by September. Sadly. we have been unable to grow our volunteer base for after-school durSn8 this period with only two sesslons per week attractin8 a volunteer. We contlnue to try and recruit more volunteers going forward. Highlights for the year have Included developln8 three long standin8 KA youn8 people to take on the role of Junior volunteers and buildina a great stock of games and craft activities at the centre. Board games have become particularly popular. Open Access Peter5fleld Sesslons 180 Attendances 2623 After School Petersfield Holiday Han8OUt Transition Dlfferent young people 201 272 272 It has been a Ilvely year wlth numbers being consistently healthy. Our wonderful volunteers were Crucial in helping us to 5LlStain provision for greater numbers. For instance, one volunteer, Sue, loyally facilitated cooking every Monday making use of the kitchen space. Her consistency along with other volunteers was of great benefit to our attendees a5 it enabled connections to be formed and a sense of community built. The summer transition days, where over 250-year 7 and 8 TPS students came through no.20'5 door, resulted in steady stream of new young people accessing Petersfield After School Club in the following academic year. More than 200 dlfferent young people came along. Over three quarters of the young people who dropped in came several times and could experlence KA as a safe space to unwind and engage with our youth workers and volunteers. Over a quarter of the young people came in at least once a week and could say that KA was a home from home. About IS young people coming almost daily at points. Some young people described After School as.. "A crazy family -good crazy that is" and "a place where I can be myself, I don't have to mask" Whether we are distributing our attention and provision wisely among the young people we serve at After School is, and Should be. an ongoing reflection. Mentorln8 Alton Se55ions 138 157 Attendances 741 170 Group Mentoring l.'l Mentoring Different young people 56 18 Page 4
The Kings Arms Youth Project Report of the Trustees for the Year Ended 31st March 2024 This year has been a particularly busy and productive one seeing an increase in number5 attending our group and one-to-one mentorin8 programmes in Alton. In Aspire and Believe Iself-esteem, p051tive choices and growing aspirations) our young people have engaged well with our topics; they've baked flapjacks for our AGM, upcycled furniture, reviewed their goals, assessed risk level and consequences and looked at the importance of sleep for controlling emotions. Believe also helped us interview for a new youth worker. By the end of the financial year we had three Thrive well-being groups, rangin8 from secondary to college age. Topic5 included trust, Sleep, emotional safety, overwhelming emotions and negative thoughts. We made fruit kebab5, looked at how full our bottle was and surfed our emotion5 to the soundtrack of the Beach Boysl We have seen friendships and support networks grow which extended outside of our sessions. Many of them joined us for our Christmas lunch, where we played games, sang Christmas karaoke and talked about our Christmas traditions. Our l.'I mentoring sessions have varied but covered topics such as going into care, death of a parent, risky behaviours, consequences, being a young carer. struggling with emotions, goals and aspirations and believing in yourseSf. Across all of our mentoring programmes, our young people continue to amaze us with their bravery, respect and trust in us. Mentorlng Petersfleld Se5slons Isi 60 48 104 Attendances 934 60 51 537 Dlfferent young people 66 Group Mentoring l.'l Mentoring in School l.'l Mentoring at KA Empower 12 io We have had a wonderfully busy year within our mentoring services and have had the privilege to support a growing number of young people with a range of challenges. We began a new programme in September called Empower. We have partnered with a local school to support 7 young people who have not been able to attend school due to their emotional and mental health needs. The project IS designed to mentor youn8 people alongside their formal pducation improvin8 resilience, wellbeing and aspirations, empowerln8 them to see the value in education as a vehicle to fulfil thelr potentlal. Attendance levels have been hl8h and attitudes towards learning is growlng daily as the youn8 people work towards thelr exams and they are growing thelr own self-bellef and resilience. Across our other group mentoring servlces we support young people with a range of needs such as.. poor mental health, learning difficulties, behavioural challenges. anti-social behaviour, school disengagement. We mentor up to 30 young people throughout each week personali5ing our proBramme5 $0 that they support individual need5. We are very pleased to say that we have seen transformational change in a number of our young people across our services. 'Believe has really helped me see that I can be better. I have stopped being disruptive at school and I really want to do well in my exams and make something of myself" Within our one-to-one mentoring service we have been able to support individuals with specific challenge5 and continue to empower them to find solutions in managing their circumstances more effectivelv. Our 10 week one to one confidential programme has positively impacted many of our young people's lives from managing and processing loss, developing self-acceptance to building resilience against bullying behaviours. 'Mentoring has made me feel that somebody is really listening to me and wants to help" Additional Needs Se55ion5 41 40 Attendance5 300 380 Different young people 13 16 Supersonic Alton Supersonic Petersfield Page 5
The Kings Arms Youth Project Report of the Trustees for the Year Ended 31st March 2024 Supersonics is, a5 ever a pleasure to be part of, the young people and their families really appreciate us running this provision. The young people in both centres continue to thrive and this has been reflected this year by parents. We have built up two great teams in Petersfield and Alton with really reliable volunteers and staff, meaning we can be over our core numbers, supporting more young people in the community. We have run collaborative trips with the young carers programme and parents have had the opportunity to attend several events where they can share their experiences and expertise. Like our Young Carers programme we have increased our Junior Volunteers, which has been invaluable, mostly young people from Churchers Senior school in Petersfield. doing their DofE. We had one challenge this year, which helped us to rethink our induction process for the young people wanting to come onto the programme, as well as helping us to make sure we had even better safety measures in place to help the young people attend. Falth Sesslons 24 30 19 Attendances 107 339 141 Dlfferent young people 13 27 Unlte Alton Unite - Petersfield CU- Alton Unlte In Petersfield continued to offer an Important opportunity to allow youn8 people in the town to explore falth and splrituality in a safe and fun envlronment. The make-up of this 8roup extended across the year groups but wlth a majorlty in years 10 and 11. During thi5 period we undertook a Youth Alpha programme which had a deep impact on those taking part with many young people expressing a renewed seriousness about their faith and a desire to explore fvrlher. We followed Alpha with another programme called Stir which really helped to set the context of faith in voung people's everyday lives. Unite in Alton started in October 2023, following closely on the model established in Petersfield and with initial support from two local churche5. The group began small with just three young people attending but grew from 2024 to what is now a regular group of 12-15 young people attendin8 each week. Unite in Alton also has a mixed age group with the older youth taking on a young leadership role, leadin8 games and actlvilies. A Christian Union has also contlnued In Eggars school with input from one teacher who has kindly allowed her classroom to be used and who contributes also to the lunch club. This group attracts up to 9 young people weeklv. Each session allows a brief period to catch up, pray for the week and to share a bible verse and worship son8. Youn8 Carers Sessions 35 Attendances 388 Dlfferent young people 70 Monthly Clubs Trips l.'I Sessions Event IYC voices) Lunch Clubs 30 31 25 57 23 45 This year has gone really well for our Young Carers programme, we have interacted with the local community to bring activities and events to our Young Carers. We worked collaboratively with HYCA to run a Young Carers voice event. which was attended by other Hampshire groups, giving our Young Carers the opportunity to meet others in similar situations across a wider area and come together and have a voice. Once again, we ran joint trips out with our Supersonics programme, giving our families several opportunities to enjov positive tiffle together and a chance to share their experiences. Our junior volunteer scheme increased with several of our older Young Carors, choosing to do their DofE with us. We were also able lo spend an evening with our volunteers. celebrating them and encouraging new volunteers to join us. Page 6
The Kings Arms Youth Project Report of the Trustees for the Year Ended 31st March 2024 Going forward we need to work c105ely with HYCA to ensure we have funding when the National Lottery runs out. We also need to find a way to decrease the taxi costs. with the young carer5 attending the centre in Peter5field from across East Hants. By the nature of the programme. it's difficult for families to transport their young people to club and we need to think creatively about how to support them with this. Youthlink Sesslons Attendan5 105 Dlfferent VOUll8 people 105 Youth Workers Summit A highlight of the year was the Youth Workers Summit on 9th February 2023. We exceeded our numbers from last vear1701 supporting 105 practitioners ranging from youth workers to school nurses and pastoral teams, volunteers and many others. Some excellent training was provided together with some inspirational speakers and encouragement for youth workers to seize the moment in history, plus 3 great lunchl Lisa Hilan serves as Chair of the East Hants LCP (Local Children's Partnershlpl in a volunteer role however the connectlon with her Youthlink role allows for valuable opportunities for sharing information, signposting and support both for servlces available to KA and Its young people, and for funding avenues. Her encouragement for managers to take an active role at the LCP has given opportunities to hlghli8ht services we offer as well as build relationships with other agencies at a strate8ic level. This has included leading training and sharin8 best practice regarding EBSA, mental health of YP, young carers, behaviour trainin8, equality and drugs/vapin8 education. Youthlink has a role in looking at opportunities for further development of youth services and this has been particularly valuable as King's Arms explore5 a possible new centre in Horndean. We have been responding to requests from District, and Parish Councils, the local secondary school and local churches. This is a time bound project but has lots of potential to serve more young people. FINANCIAL REVIEW Flnanclal posltlon The Statement of Financial Activities on page 14 of the financlal statements shows net loss for the year of £16,560 12023.. net loss £7,316), We continue to be extremely grateful to all those people and or8anisations who support us on a regular basis, as well as those who give us one off donations and grants. We recognise that there are fundin8 challenges currently for the charity sector and contlnue to work hard to raise funds to replace funding that Is finishing at the same time a5 expanding new services. Reserves carried forward at 3110312024 are as follows.. Restricted £nil12023.' £nill Unrestricted £1,070,27212023: £1,086,8321 After excluding tangible fixed assets and mortgage advance this stands at £124,260. Prlnclpal funding sources The Kings Arms is funded across a number of sources. Funds are received from local, district and county councils, local schools, churches. The National Lottery, Hampshire and Isle of Wight Community Foundation, individual donors, trust funds, Councillor grants, local businesses and organisation5. We would like to express a big thank you to all who fund us and donate to us. We also would like to thank those trust funds who have support Us, both those who are happy to have their name mentioned including the Michael and Betty Little trust and Garfield Weston Foundation and those who wish to remain anonyrnous (please see notes for morel. Page 7
The Klngs Arms Youth Project Report of the Trustees for the Year Ended 31st March 2024 FINANCIAL REVIEW ReseThes policy The Trustees have examined the charity's requirements for reserves in the light of the main risks to the organisation. It has established a policy whereby the unrestricted funds not committed or invested in tangible fixed assets held by the charity should be between 3 and 6 months of the expenditure. The target 15 currently between £87,643 and £175.286. The reserves are needed to meet the working capital requirements of the charity in the event of a drop in funding. The Trustees are confident that at the current level of reserves that they would be able to continue the current activities of the charity in the event of a significant drop in funding. Goln8 concern The charity ha5 a policy of applying for grants and funds for 3 years or more whenever this is p055ible which supports sustainability of the King's Arms. It also has a strong relationship with its local communities, and this 15 seen in ongoing and regular support from individuals, businesses and organisations. Risk is mitigated by spreading fundraising across a variety of avenues and using a number of the leadership team to promote their projetts with passion and commilment. Budgets have been prepared for the next year showing cash flow projections and priorities for fundraising. FUTURE PLANS Serylces We continue to prioritlse our 4 maln areas of delivery - open access, mentoiin& targeted work and faith, looking for an equal spread acros5 each of the 4 streams of work. We procure and priorit15e funding to ensure we can run these core services. The King's Arms has been having some conversations about potential further 8eo8raphlcal development of Its service5. Personnel The King's Arms continues to work well with varying teams both in and acr05S the centres. The staff are a verv committed and enthuslastic group who are giving and generous. We were pleased to welcome David Loveless onto official Kings Arms staff team in November 2023 to run with Larisa the new Empower programme. We are sorry to lose All Vaughan and welcome Naomi Corlett who starts in Alton on the 15th April 2024. Our fundraising team has been working hard but would always apprecSate more volunteers to help them. We continue to prioritise volunteer recruitment in order to maintain the levels of provision we are offering. We have run some volunteer events and continue to offer tours and conversations about how people can help. The senior leadership team are Mandy May-martin, Jen Hammersley and Dom Clarke who each take on additional roles of responsibility acr05S the whole of The King's Arms and can deputise in absence of the CEO. Buildlngs Our buildings continue to be 'warm spaces, where young people can come to an environment that is fun and safe and 'feels like home,. These warm spaces have been more challenging wlth increasing heating costs and Will Schofield has given extra time and energy to review our carbon footprints, making improvernents to our buildings for health and safety and ener£y requirements, and reduce costs wherever possible. We thank him for also putting in some successful funding bids to improve the centres. STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee. as defined bythe Companies Act 2006. The organisation is a charitable company limited by guarantee, incorporated on 14 November 2000 and registered as a charity on 26 June 2001. The company was established under a Memorandum of Association which established the objects and powers of the charitable company and is governed under its Articles Df Association. In the event of the company being wound up members are required to contribute an amount not exceeding £10. Page 8
The Kings Arms Youth Project Report of the Trustees for the Year Ended 31st March 2024 STRuuRE, GOVERNANCE AND MANAGEMENT Recruitment and appointment of new trustees The directors of the company are also charity tru5tee5 for the purposes of charity law and under the company's Articles are known as members of the Management Committee. The Articles of Association require that one third of the members retire each year. If the number of members is not divisible by three then the number nearest to one third shall retire. If the vacancy arising from the retirement is not filled, the retiring trustee, if willing to acl, shall be deemed to have been reappointed. Trustees have been selected for the skills and experience they can bring to the charity so when a vacancy arises someone with knowledge and expertise that is required to complement the skills of the other trustees is sought as candidate. The trustees are continuing to look for an additional trustee who has financial experience, as well as another trustee to represent Alton. All Trustees give their time voluntarily and recelved no benefits from the charity. Organlsatlonal structure Caroline Aeschliman is the Chief Executlve, and she is assisted by the year end 12 members of staff. The Chief Executive presents a report to the trustees at their meetings (with assistance from the senior leadership team). Some of the trustees have specific areas of expertise that she can draw on at any time between meetings. The Programme Managers for each project are asked to give a written or verbal report to the trustees on their work on a regular basis, as well as provide information on their area of responsibility lie safeguardin& grants, risk register). Rlsk management The trustees meet every six weeks and throughout the year devoted much time to reviewin8 policies and creating system5 to mitigate the impact of key risks. The senior leadership team have worked closely with the trustees to inform them of the risks they have perceived and what action is needed to be taken. The risk register is reviewed at each trustees meeting. Sub Commlttees There are sub committees for Personnel, Governance, Buildings, Developments,. each of these have been very active In the year. The Personnel committee undertake interviews for new staff on behalf of the trustees and meet regularly with the CEO. The governance committee continues with the re8ular reviews of policies and will be appointing a member of staff to jUSt focus on the policies and procedure5. The Buildings Committee is working hard on premises developments and the chair meets regularly with the Operations Manager. The Developments committee has been having conversations with a range of Stakeholders about whether The King's Arms would consider a new youth centre in Horndean. REFERENCE AND ADMINISTRATIVE DETAILS Reg15tered Company number 04107491 (England and Wale51 Reglstered Charlty number 1087176 Registered offlce 20 Dragon Street Petersfield GU314JJ Trustees J F Callaghan A C Deakin-Hyde R Emmens S J Field R L Kemp (appointed 5.6.231 A M Micklefield (resigned 21.11.23 Page 9
The Kings Arms Youth Project Report of the Trustees for the Year Ended 31st March 2024 REFERENCE AND ADMINISTRATIVE DETAILS Independent Examiner David Sanders BA IHonsl FCA BFP Sheen Stickland Chartered Accountants 2 Oriel Court Omega Park Alton Hampshire GU34 2YT Approved by order of the board of trustees on and signed on its behalf by.. J F Callaghan - Trustee Page 10
Independent Examiner's Report to the Trustees of The Kings Arms Youth Project Independent examlner's report to the tSteeS of The Klngs Arms Youth Prolect I'the Companv'l I report to the charity trustees on my examination of the accounts of the Company for the year ended 31st March 2024. Responsibilities and basis of report As the charity's trustees of the Company land a150 Its directors for the purposes of company lawl you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 20061'the 2006 Act'l. Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 I'the 2011 Acl'l. In carryin8 Out my examination I have followed the Directions given by the Charity Commission under Section 145ISI Ibl of the 2011 Act. Independent examlner's statement Since your charity's gross income exceeded £250,000 your examiner must be a member of a listed body. I can confirm that l am qualified to undertake the examination because l am a member of the Institute of Chartered Accountants in England and Wales, which is one of the listed bodies. I have completed my examination. I confirm that no matters have come to my attention in connection wlth the examination 8ivln8 me cause to believe: accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or the accounts do not accord with those records,. or the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that Ihe accounts give a true and fair view which is not a matter considered as part of an independent examination. or the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reportin8 by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 10211. I have no concerns and have come across no other matters in connection with the examination to whSch attentlon should be drawn in this report in order to enable a proper understanding of the accounts to be reached. David Sanders BA (Honsl FCA BFP Sheen Stick13nd Chartered Accountants 2 Oriel Court Omega Park Alton Hampshire GU34 2YT Date.. Page 11
The Kings Arms Youth Project Statement of Financial Artivities for the Year Ended 31st March 2024 2024 Total funds 2023 Total funds Unrestricted Restricted fund funds Notes INCOME AND ENDOWMENTS FROM Donations and legacies 109,148 250,736 359,884 326,444 Other trading activities Investment income 8,961 5,999 4,719 13,680 5,999 14,098 2,724 Total 124,108 255,455 379,563 343,266 EXPENDITURE ON Charltable actlvitles Costs of providing charitable activities Other 140,668 255,455 396,123 277,941 72,641 Total 140,668 255,455 396,123 350,582 NET INCOMEI(EXPENDITURE) 116,560) 116,5601 17,3161 RECONCILIATION OF FUNDS Total fund5 brought forward 1,086,832 1,086,832 1,094, 148 TOTAL FUNDS CARRIED FORWARD 1,070,272 1,070,272 1,086,832 The notes form part of these financial statement5 Pa@p1?
The Kings Arms Youth Projert Balance Sheet 31st March 2024 2024 Total funds 2023 Total funds Unrestricted Restricted fund funds Notes FIXED ASSETS Tangible assets 12 1.102,215 1,102.215 1,111.927 CURRENT ASSETS Debtors Cash at bank and in hand 13 9,929 175,391 9,929 175,391 27,288 188,412 185,320 185,320 215,700 CREDITORS Amounts falling due within one year 14 171,332} 171,3321 184,5371 NET CURRENT ASSETS 113,988 113,988 131,163 TOTAL ASSETS LESS CURRENT LIABILITIES 1,216.203 1,216,203 1,243,090 CREDITORS Amounts falling due after more than one year 15 1145.9311 1145,9311 1156,2581 NEf ASSETS 1,070,272 1,070,272 1,086,832 FUNDS Unrestricted funds 19 1,070,272 1,086,832 TOTAL FUNDS 1,070,272 1,086,832 The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31st March 2024. The member5 have not required the company to obtain an audit of its financial statements for the year ended 31st March 2024 in accordance with Section 476 ofthe Companies Act 2006. The trustees acknowledge thelr responsibilities for lal ensuring that the charitable company keeps accountin8 records that cornply with Sections 386 and 387 of the Companies Act 2006 and preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable companv. Ibl The notes form part of these financial statements Pagp. 1. rnntiniipd.
The Kings Arms Youth Project Balance Sheet- continued 31st March 2024 These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companie5 regime. The financial Statements were approved by the Board of Trustees and authorised for issue and were signed on it5 behalf bv.. on J F Callaghan - Trustee The notes form part of these financial statements Pagp 14
The Kings Arms Youth Project Notes to the Financial Statements for the Year Ended 31st March 2024 GENERAL INFORMATION The Kings Arms Youth Projed is a private company limited by guarantee incorporated in England and Wales. The registered office and principle place of business is 20 Dra8on Street. Petersfield, England, GU314JJ. ACCOUNTING POLICIES Basls of preparlng the flnanclal statements The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP IFRS 1021 'Accounting and Reportin8 by Charities.. Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 (effective l January 2019),, Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland, and the Companies Act 2006. The financial statements have been prepared under the historical cost convention. The financial statements are presented in sterling which Is the functional currency of the charlty and rounded to the nearest pound. Goln8 concern At the time of approving the financial statement5, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustee5 continue to adopt the going concern basis of accounting in preparing the financial statements. Income All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, It is probable that the incorne will be received and the amount can be measured reliably. Cash donations are recognised on recelpt. Income tax recoverable in relation to donations received under Glft Aid or deeds of covenant is recognised at the tlme of the donation, Grants received In the year that relate to a period after the year end are treated as deferred Income at the year end. Expenditure Expenditure is accounted for on an accruals basis and has been classified under headings that a8gregate all cost related to the category. Where costs cannot be directly attributed to particular headin8S they have been allocated to activities on a basis consistent with the use of resources. Liabilities are recognised as expenditure as soon as there is a legal Of constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliablv. Costs of providing charitable activities comprise all expenditure identified as wholly or mainly attributable to achieving the objects of the charity. These costs include staff costs, attribulable support costs and an apportionment of general overheads. Other costs are those costs incurred in connection with the administration of the charity and compliance with constitutional and statutory requirements. Salary costs not attributable directly to providing charitable activitie5 are allocated to other costs. Transfer of costs from unrestricted to restrlcted funds All project salarie5 are allocated against restricted grant incorne and donations received for a particular project. A proportion of the Chief Executive's time and overheads are allocated against the restricted projects Ifundsl where possible. Page 15 continued...
The Klngs Arms Youth Project Notes to the Financial Statements - continued for the Year Ended 31st March 2024 ACCOUNTING POLICIES- contlnued Tangible flxed assets Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life. Freehold property Fixtures and fittings Computer equipment 2% on cost 33% on cost 50Yo on cost Tangible assets are depreciated over their useful lives taking into account residual values, where appropriate, land is not depreciated. The useful lives of these assets are estimated based on historic experience and future considerations and these are re-assessed annually. Any gain or loss arising on the disposal of an asset is determined by the difference between sale proceeds and carrying vèlue of the asset, and Is credited or charged to the profit or10s5. Taxatlon The charity is exempt from corporation tax on Its charitable activities. Fund accountlng Unrestricted funds can be used in accordance wSth the charltable objectives at the discretlon of the trustees. Restricted funds can only be used for partlcu13r restricted purposes wilhin the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. Leasln8 commltments Rentals paid under operating leases are charged to the Statement of FSnan¢ial Actlvlties on a straight line basis over the period of the lease. Penslon costs and other post-retlrement beneflts The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activitie5 in the period to which they relate. Cash and cash equSvalents & current asset investments Cash and cash equivalents comprise of cash in hand and cash at bank. Debtor5 Short term debtors are stated at the settlement amount due after any trade discount offered. Appropriate allowances for estimated irrecoverable amounts are recognised in the Statement of Financial Activities when there is objective evidence that the asset is impaired. Credltors Creditors and provisions are measured at their settlement value. Page 16 continued...
The Klngs Arms Youth Project Notes to the Financial Statements - continued for the Year Ended 31st March 2024 DONATIONS AND LEGACIES 2024 2023 Donations from supporters and local businesses Donations from local churches Gift aid Trusts Grants 51,520 19,537 5,008 65,731 218,088 47,095 25,086 5,033 79,642 169,588 359,884 326,444 OTHER TRADING ACTIVITIES 2024 2023 Fundraising events Tuckshop income Attendance charges 8.420 1,960 3,300 10,374 1,855 1,869 13,680 14,098 INVESTMENT INCOME 2024 2023 Dep051t account interest 5,999 2,724 CHARITABLE AcfiviTIES COSTS Support costs (see note 71 Direct Costs Totals Costs of providing charitable activities 323,136 72,987 396,123 SUPPORT COSTS Governance costs Management Totals C05ts of providing charitable activities 70,587 2,400 72,987 Page 17 continued...
The Kings Arms Youth Project Notes to the Financial Statements- continued for the Year Ended 31st March 2024 NET INCOME/{EXPENDITLIREI Net income/lexpenditurel is stated after chargingllcreditingl: 2024 2023 Depreciation - owned assets Other operating leases 9,711 19,609 3,304 20,180 TRUSTEES, REMUNERATION AND BENEFITS There were no trustees, remuneration or other benefits for the year ended 31st March 2024 nor for the year ended 31st March 2023. Trustees, expenses There were no trustees, expenses pald for the year ended 31st March 2024 nor for the year ended 31st March 2023. io. STAFF COSTS The average monthly number of employees during the year was as follows.. 2024 12 2023 12 Employees No employees received emoluments in excess of £60,000. ii. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES Unrestricted Restricted fund funds Total funds INCOME AND ENDOWMENTS FROM Donations and legacies 137,814 188,630 326,444 Other trading activities Investment income 12,229 2,724 1,869 14,098 2,724 Total 152,767 190,499 343,266 EXPENDITURE ON Charltable activlties Costs of providing charitable activities Other 87,832 72,251 190.109 390 277,941 72,641 Total 160,083 190,499 350,582 NET INCOMEI(EXPENDITURE) 17,3161 17,3161 Page 18 continued...
The Kings Arms Youth Project Notes to the Financial Statements- continued for the Year Ended 31st March 2024 ii. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVlE5- contlnued Unrestricted Restricted fund funds Total funds RECONCILIATION OF FUNDS Total funds brought forward 1,094,148 1,094,148 TOTAL FUNDS CARRIED FORWARD 1,086,832 1,086,832 12. TANGIBLE FIXED ASSETS Fixtures and fittin8S Freehold property Computer equipment Totals COST At 1st April 2023 Disposals I,iio,oc 8,940 11,7391 9.030 19691 1,127,970 12,7081 At 31st March 2024 I,iio,000 7,201 8,061 1,125,262 DEPRECIATION At 1st April 2023 Charge for year Eliminated on disposal 7,856 1,049 11,739 8,187 662 19681 16,043 9,711 12,7071 8,000 At 315t March 2024 8,000 7,166 7,881 23.047 NET BOOK VALUE At 31st March 2024 1,102,000 35 180 1,102,215 At 31st March 2023 I,iio,000 1,084 843 1,111,927 Included in cost5 of Freehold Property is freehold land of £770,00012023'. £770,000) which is not depreciated. 13. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 2024 2023 Trade debtors Prepayments 9,929 27,232 56 9,929 27,288 Page 19 continued...
The Kings Arms Youth Project Notes to the Financial Statements- continued for the Year Ended 31st March 2024 14. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 2024 2023 Bank loans and overdrafts (see note 161 social security and other taxes Other creditors Accruals and deferred income 10,272 5,438 1,173 54,449 10,272 4,950 1,034 68,281 71,332 84,537 15. CREDITORS: AMOUNTS FALLING DUE AFTER MORETHAN ONE YEAR 2024 2023 Bank loans Isee note 161 145,931 156,258 16. LOANS An analysis of the maturity of loans is given below,. 2024 2023 Amount5 fallin8 due within one year on demand.. Bank loans 10,272 10,272 Amounts falling between one and two years.. Bank loans- 1-2 years 10,272 10,272 Amount5 falling due between two and five years.. Bank loans - 2-5 years 30,816 30,816 Amounts falling due in more than flve years.. Repayable by instalments: Bank loans more 5 yr by instal 104,843 115,170 17. LEASING AGREEMENTS Minimum lease payments under non-cancellable operating leases fall due as follows.. 2024 2023 Within one year Between one and five years 12,C()O 48,000 12,000 60,000 12,000 Page 20 continued...
The Kings Arms Youth Project Notes to the Financlal Ststements- continued for the Year Ended 31st March 2024 18. SECURED DEBTS The followin8 secured debts are included within creditor5'. 2024 2023 Bank loans 156,203 166,530 The bank loans are secured by way of a fixed charge over the freehold property of the charity. 19. MOVEMENT IN FUNDS Net movement in funds At 31.3.24 At 1.4.23 Unrestrlcted funds General fund 1,086,832 116,5601 1,070,272 TOTAL FUNDS 1,086,832 116,5601 1,070,272 Page 21 continued...
The Kings Arms Youth Project Notes to the Financial Statements - continued for the Year Ended 31st March 2024 19. MOVEMENT IN FUNDS- contlnued Net movement in funds, included in the above are as follows.. Incoming resources Resources Movement expended in funds Unrestrlcted funds General fund 124.108 1140,6681 116,5601 Restrlcted funds Open Access - IAlton Town Council, Petersfield Town Council, organsation donations IPetersfield Art Society, Alton Round Tablell Additional Needs - IHCC Short Breaks, individual donations) Young Carers - (Hampshire County Council, The National Lottery, indivldual and organisation donatlonsl Personal Support IPASRINI Alton Development - (Alton Town Council and EHDCI Mentoring- IOPCC, EHDC, Amery Hill, TPS, organisational donations Ico-op and M&SII Building Petersfield - IEHDC Supporting Communities and Councillor grants) Youthlink - IHCC, The National Lottery) Journey - (Petersfield Life Church, Parish of the Resurrection, individual donations) Mentorlng- School Hub 48,505 148,5051 18,782 118,7821 51,309 284 151,3091 12841 21,549 121,5491 53,892 153,8921 2,S¢JJ 24,206 12,5CQI 124,2061 16,428 18,000 116,4281 118,0001 255,455 1255.4551 TOTAL FUNDS 379,563 1396,1231 116,5601 Comparatlves for movement In funds Net movement in funds At 31.3.23 At 1.4.22 Unrestrlcted funds General fund 1,094,148 17,3161 1,086,832 TOTAL FUNDS 1.094,148 17,3161 1,086.832 Page 22 continued...
The Klngs Arms Youth Project Notes to the Financial Statements- continued for the Year Ended 31st March 2024 19. MOVEMENT IN FUNDS- continued Comparative net movement in funds, included in the above are as follow5.' Incoming resources Resources Movement expended in funds Unrestricted funds Gener31 fund 152,767 1160,0831 17,3161 Re5trlcted funds Open Access - {Alton Town Council, Petersfield Town Council, organsation donations IPetersfield Art Society, Alton Round Tablell Additional Needs - IHCC Short Breaks, individual donations) Young Carers - (Hampshire County Council. The Natlonal Lottery, individual and organisation donation51 Personal Support IPASRINI Alton Development - (Alton Town Council and EHDCI Mentoring- IOPCC, EHDC, Amery Hill, TPS, organisational donations (Co-op and 14,604 114,6041 17,799 117,7991 48,519 574 148,5191 15741 24,637 124,6371 M&SII Building Petersfield - IEHDC Supporting Communities and Councillor grantsl Youthlink- IHCC, The National Lottery Journey - (Petersfield Life Church, Parish of the Resurrection, individual donations) 34,784 134,7841 568 29,174 15681 129,1741 19,840 119,8401 190,499 1190,4991 TOTAL FUNDS 343,266 1350.5821 17,3161 A current year 12 months and prior year 12 months combined position is as follows.. Net movement in funds At 31.3.24 At 1.4.22 Unrestrlcted funds General fund 1,094,148 123,8761 1,070,272 TOTAL FUNDS 1,094.148 123,8761 1,070,272 Page 23 continued...
The Kings Arms Youth Project Notes to the Flnancial Statements - continued for the Year Ended 31st March 2024 19. MOVEMEMf IN FUNDS- contlnued A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows: Incoming resources Resources Movement expended in funds Unrestrlrted funds General fund 276,875 1300,7511 123,8761 Restrlcted funds Open Access - IAlton Town Council. Petersfield Town Council, organsation donations (Petersfield Art Society, Alton Round Tablell Additional Needs - IHCC Short Breaks, Individual donations) Young Carers- (Hampshlre County Councll, The National Lottery, Individual and organisation donations) Personal Support IPASRINI Alton Development - (Alton Town Council and EHDCI Mentoring- IOPCC, EHDC, Amery Hill, TPS, organi53tional donations (Co-op and 63,109 163,1091 36,581 136,5811 99,828 858 199,8281 18581 46.186 146,1861 M&SII Building Petersfield IEHDC Supporting Communities and Councillor grants) Youthlink - IHCC, The National Lottery) Journey- (Petersfield Life Church, Parish of the ResurrectSon, indlvidual donations) Mentorin8- School Hub 88,676 188,6761 3,068 53,380 13,0681 153,3801 36,268 18,000 136,2681 118,0001 445,954 1445,9541 TOTAL FUNDS 722,829 1746,7051 123,8761 Page 24 continued...
The Kings Arms Youth Project Notes to the Financlal Statements- continued for the Year Ended 31st March 2024 19. MOVEMENT IN FUNDS- continued Name of restricted fund, nature and purpose of the fund: Open Access providing After school, clubs and holiday hangouts in a safe place to meet with friends. have fun, and ha ve access to experienced youth workers for advice and guidance. Additlonal Needs - having a club night and outings for young people with Autlsm or Downs Syndrome at their pace with organise d activities that help socialisation and independence while giving parents some respite. Youn8 Carers giving respite to young people who are caring for a relative who is ill by providing the opportunity to meet with other carers and have some fun in clubs or on trips, or getting support one to one or in groups. Mentorlng supporting young people either one to one or in groups, both at school or in our centre5 to develop their self-belief, emotional resilience and positive relationships. Mentorlng Hub - working with youn8 people, often year 11, who are unable to engage in school or are school avoiders, to help them to develop resilience and aspiration for their future learning goals.. Youthllnk (and volunteerln81 strateglcally brln8ing together key people, supportlng practitioners and volunteers who provide service s for young people and giving opportunities for young people to have a voice. Personal Support providing financial support from local 8rants for particular young people in times of greatest need. Journey supporting those who are Christians or want to explore the Christian faith, having a safe pace to discuss 'big questions, of life or hang out with others who share their beliefs. Bulldlng Alton {IncludlngAlton Oevelopmentl- funds towards the management and building maintenance at Alton youth centre. 8ulldln8 Petersfleld - funds towards the building maintenance at Petersfleld Youth Centre. 20. RELATED PARTY DISCLOSURES As at 31st March 2024 no amounts were owed by related parties12023: £Nill. Total donations received from Trustees amounted to £16012023.. £nil). Page 25
The Kings Arms Youth Project Detalled Ststement of Financial Activities for the Year Ended 31st March 2024 2024 2023 INCOME AND ENDOWMENTS DonatSons and legacles Donations from supporters and local businesses Donations from local churches Gift aid Trusts Grant5 51,520 19,537 5,008 65,731 218,088 47,095 25.086 5,033 79,642 169,588 359,884 326,444 Other tradlng activltles Fundraising events Tuckshop income Attendance charges 8,420 1,960 3.300 10,374 1,855 1,869 13,680 14,098 Investment Income Deposlt account interest 5,999 2,724 Total Incomlng resources 379,563 343,266 EXPENDITURE Charltable actlvltles Wages Social security Pensions Other operating leases Rate5 and water Insurance Light and heat Postage and stationery Sundries Young carers expenses After school expenses Training Mentoring expenses Other Support Costs Repairs & Renewals Bank Charges Additional Needs expenses Tuckshop Purchases PASRIN Distributions Carried forward 220,354 12,712 4,676 19.609 1,560 4,716 8.970 120 1,049 11,036 1,639 930 1,849 5,607 7,621 244 893 1,691 284 305,560 183,530 11,460 3,847 20,180 1,343 4,242 10,729 79 3,239 10,134 2.263 2,532 6,616 243 311 2,140 574 263,462 This page does not form part of the statutory financial statements Page 26
The Klngs Arms Youth Projett Detailed Statement of Financial Activities for the Year Ended 31st March 2024 2024 2023 Charltable actlvlties Brought forward Youth Link expenses Alton College Project expenses Freehold property Fixtures and fittings Computer equipment 305.560 6.969 896 8,000 1.049 662 263,462 5,940 1,287 2.657 648 323,136 273,994 Support costs Management Wages Social security Pensions Telephone Postage and statlonery IT Expenses Bookkeeping 59,443 5,693 1,409 624 1,702 1,320 396 64,920 4,027 1,352 889 1,751 1,307 369 70,587 74,615 Governance costs Independent examination fee Legal fees 2,055 345 1,960 13 2,400 1,973 Total resources expended 396,123 350,582 Net expendlture 116,5601 17,3161 This page does not form part of the statutory financial statements Page 27