## FRIENDS OF DOUBLE JOY
## Annual Report for the year ended 31[st] December 2024
Friends of Double Joy (FODJ) is constituted by Deed of Trust and is a registered charity, no.1087172. Our Trust Deed was executed on 5th May 2001, and we received charity status on 26[th] June 2001.
The charity trustees are as follows: Mary Alston (Chair) Di Gibbon (Secretary) Susan Hilliard (Treasurer) Christine Hinde (Assistant Treasurer) Alan Nowell Francis Rachier Stephen Dealler
The object of the charity is the relief of poverty, need, hardship, distress and sickness and the advancement of education and protection of children in Nyanza Province, South Western Kenya (the area of benefit) particularly those children at ‘Double Joy Children’s Farm’ (DJCF).
We held 2 trustees’ meetings this year on 25th May 2024 and 19th October 2024. Our FoDJ supporters Glyn Roseden and Emma Thorpe visited Double Joy in April 2024 and submitted reports to the trustees and the Summer newsletter.
DJCF has 63 children of which 59 are of the age of primary level attending local Primary Schools and 4 Early Child Development Education a DJCF. 15 are in Grade 8 and are going to do their National Exams which enables them to move to the next stage in Education. Three children are learning in special Schools and come back to DJCF in holidays. .
DJCF is also supporting 55 students who are no longer resident at DJCF. These include 8 students at Vitech Training Institute as boarders studying metal work, building, plumbing and beauty therapy, 20 students learning at Day Secondary Schools near their relative’s homes and 27 students learning in boarding secondary schools. DJCF’s new role as a designated referral ‘Place of Safety’ for children needing emergency placement is increasing.
This year we sent extra funds to improve the condition of the children’s dormitories, and for new tables and benches for the hall and dining/activity room. The floor in the hall has also been tiled.
DJCF now gets all its water supply from rain- water harvesting and the borehole with no need to buy costly tanker loads of water, during the dry season. The second phase of the borehole construction has now been completed providing water for the whole neighbourhood.
FODJ has a large number of friends/supporters who make regular donations and inform others about DJCF. We currently have a mailing list of approximately 400 friends/supporters. We produced a summer and winter newsletter that was circulated to all on our mailing list. Hilary Blythe and Eric Roseden co-edited our summer and the winter newsletter was co-edited by Lianne Hughes and pupils from Kings School Macclesfield.
We continue to assist with salaries of the 27 staff at DJCF who care for the children and manage the site. We also assist with medical care for the children, food, clothing and materials for the school and provisions for farming. We contribute to administration and communication overheads and assist with transport costs that are high due to DJCF’s remote location.
Trustees and friends of DJCF are active in increasing awareness of the work of FODJ and DJCF and have a web site ( www.double-joy.org.uk). Our web site continues to provide extensive information about DJCF and current FODJ reports and events.
We continue to link UK pen pals with children at DJCF. Ruth Adhiambo coordinates letter writing at DJCF, leading to a flow of correspondence between friends in UK and children at DJCF. This scheme provides a vibrant link between the donor community and DJCF and is an important source of communication and relationship building that enhances the work of FODJ.
We have a FODJ Child Protection Policy which has been agreed at our FODJ trustees meeting in October 2015 and by the Board of Management at Double Joy. It states that all visitors to DJCF from UK who are staying for more than I week are required to have an up to date DBS check. We have been linking up more closely with DJCF to enhance and synchronise our safeguarding policy and practice risk assessment and have set up a small team in FODJ and at DJCF to address Safeguarding and Risk prevention.
New Government legislation on Data Protection came into effect on the 25[th] May 2018. We registered with the Information Commissioner (ICO) in October 2017 in accordance with the requirements for Data Protection. In May 2018 we began implementing our Data Protection Policy which has included deleting and shredding data that is no longer needed and seeking consent from all on our contact list, to remain on our data base. We ensure all information covered by Data Protection regulations is stored in secure locked cabinets and electronic devices which are password protected.
Our accounts have been verified by our Independent Examiner. They show total receipts this year of £110788 (a decrease of £28937 on last year) with £32444 carried over from 2023. We made grants totaling £125788 to DJCF in 2024 (an decrease of £1009 on last year). Our total costs, including bank charges were £793. We claimed £18042 in Gift aid (a decrease of £2900 on last year). We have supporters who donate by standing order, making a combined sum of £47179 this year (a decrease of £783 from last year). Cash funds at this year-end totaled £17444
. Susan Hilliard Christine Hinde 28th July 2025 On behalf of the Board of Trustees
Signed: ……Susan Hilliard……………………………Susan Hilliard ( Treasurer and Trustee)
Signed: …… _Christine Hinde_ …………… Christine Hinde (Assistant Treasurer & Trustee)
|**Section A Receipts and payments**
Period end date
01/01/2024
31/12/2024
**Charity Name**
**No (if any)**
**CC16a**
**FRIENDS OF DOUBLE JOY**
**1087172**
**Receipts andpayments accounts**
**For the period**
**from**
Period start date
**To**
SS ~~———__~~|**Section A Receipts and payments**
Period end date
01/01/2024
31/12/2024
**Charity Name**
**No (if any)**
**CC16a**
**FRIENDS OF DOUBLE JOY**
**1087172**
**Receipts andpayments accounts**
**For the period**
**from**
Period start date
**To**
SS ~~———__~~|**Section A Receipts and payments**
Period end date
01/01/2024
31/12/2024
**Charity Name**
**No (if any)**
**CC16a**
**FRIENDS OF DOUBLE JOY**
**1087172**
**Receipts andpayments accounts**
**For the period**
**from**
Period start date
**To**
SS ~~———__~~|**Section A Receipts and payments**
Period end date
01/01/2024
31/12/2024
**Charity Name**
**No (if any)**
**CC16a**
**FRIENDS OF DOUBLE JOY**
**1087172**
**Receipts andpayments accounts**
**For the period**
**from**
Period start date
**To**
SS ~~———__~~|**Section A Receipts and payments**
Period end date
01/01/2024
31/12/2024
**Charity Name**
**No (if any)**
**CC16a**
**FRIENDS OF DOUBLE JOY**
**1087172**
**Receipts andpayments accounts**
**For the period**
**from**
Period start date
**To**
SS ~~———__~~|**Section A Receipts and payments**
Period end date
01/01/2024
31/12/2024
**Charity Name**
**No (if any)**
**CC16a**
**FRIENDS OF DOUBLE JOY**
**1087172**
**Receipts andpayments accounts**
**For the period**
**from**
Period start date
**To**
SS ~~———__~~|**Section A Receipts and payments**
Period end date
01/01/2024
31/12/2024
**Charity Name**
**No (if any)**
**CC16a**
**FRIENDS OF DOUBLE JOY**
**1087172**
**Receipts andpayments accounts**
**For the period**
**from**
Period start date
**To**
SS ~~———__~~|**Section A Receipts and payments**
Period end date
01/01/2024
31/12/2024
**Charity Name**
**No (if any)**
**CC16a**
**FRIENDS OF DOUBLE JOY**
**1087172**
**Receipts andpayments accounts**
**For the period**
**from**
Period start date
**To**
SS ~~———__~~|**Section A Receipts and payments**
Period end date
01/01/2024
31/12/2024
**Charity Name**
**No (if any)**
**CC16a**
**FRIENDS OF DOUBLE JOY**
**1087172**
**Receipts andpayments accounts**
**For the period**
**from**
Period start date
**To**
SS ~~———__~~|
|---|---|---|---|---|---|---|---|---|
||**Unrestricted**
**funds**|**Restricted**
**funds**||**Endowment**
**funds**|**Total funds**||**Last year**||
||**to the nearest £**|**to the nearest £**||**to the nearest £**|**to the nearest £**||**to the nearest £**||
|**A1 Receipts**|||||||||
|Donations
**83246**
**9140**
**-00**
**92386**
**118447**
Tax reclaimed
**15547**
**2495**
**-00**
**18042**
**20927**
Fundraisingevents byTrustees
**360**
**-00**
**-00**
**360**
**387**
Bank Interest
**-00**
**-00**
**-00**
**-00**
**-00**
**-00**
**-00**
**-00**
**-00**
**-00**
**-00**
**-00**
**_Sub total_**
**99153**
**11635**
**-00**
**110788**
**139761**
**A2 Asset and investment sales,**
**etc.**
**-00**
**-00**
**-00**
**_Total receipts_**
**99153**
**11635**
**-00**
**110788**
**139761**
~~oe~~||||||||**118447**
**20927**
**387**
**-00**
**139761**
**139761**|
|**A3 Payments**|||||||||
|Grants to Double Joy|**100030**|**100030**
**24965**|**24965**|**-00**|**-00**
**124995**|**124995**|**126797**|**126797**|
|Newsletter costs|**-00**|**-00**
**-00**|**-00**|**-00**|**-00**
**-00**|**-00**|**230**|**230**|
|Office & communication|**349**|**349**
**-00**|**-00**|**-00**|**-00**
**349**|**349**|**274**|**274**|
|Bank charges|**444**|**444**
**-00**|**-00**|**-00**|**-00**
**444**|**444**|**389**|**389**|
|Returned funds and cheques|**-00**|**-00**
-00||-00|**-00**|**-00**|**-00**|**-00**|
||||||||||
||||||||||
||||||||||
|||**-00**|**-00**|**-00**|**-00**||||
|||**-00**|**-00**|**-00**|**-00**||||
|**_Sub total_**
**A4 Asset and investment**
**purchases, etc.**
**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|**100823**
**24965**
**-00**
**125788**
**127690**
**-00**
**-00**
**-00**
**-00**
**-00**
**-00**
**125788**
**127690**
**99153**
**11635**
**-00**
**(15000)**
**12071**
**-00**
**-00**
**-00**
**-00**
**-00**
**-00**
**-00**
**-00**
**32444**
**20373**
**-00**
**-00**
**-00**
**17444**
**32444**
~~s2tce~~|||||||**127690**
**-00**
**12071**
**-00**
**20373**
**32444**|
|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|||||||
|||||**Unrestricted**|**Restricted**||**Endowment**||
|**Categories**|**Details**|||**funds**|**funds**||**funds**||
|||||**to nearest £**|**to nearest £**||**to nearest £**||
|**B1 Cash funds**
CCXX R1 accounts (SS)|Cash at year end|1||**17444**|**17444**||**-00**
31/07/2025|**-00**|
CCXX R2 accounts ISSI
3110712025
||||||||**-00**|
|---|---|---|---|---|---|---|---|
||||||**-00**||**-00**|
||**_Total cash funds_**||**17444**||||**-00**|
||(agree balances with receipts and payments|||||||
||account(s))||Agreement Error||OK||OK|
||||**Unrestricted**||**Restricted**||**Endowment**|
||||**funds**||**funds**||**funds**|
||**Details**||**to nearest £**||**to nearest £**||**to nearest £**|
|**B2 Other monetary assets**|||**-**||**-**||**-**|
||||**-**||**-**||**-**|
||||**-**||**-**||**-**|
||||**-**||**-**||**-**|
||||**-**||**-**||**-**|
||||**-**||**-**||**-**|
||**Details**||**Fund to which**
**asset belongs**||**Cost (optional)**||**Current value**
**(optional)**|
|**B3 Investment assets**|||||**-**||**-**|
||||||**-**||**-**|
||||||**-**||**-**|
||||||**-**||**-**|
||||||**-**||**-**|
||**Details**||**Fund to which**
**asset belongs**||**Cost (optional)**||**Current value**
**(optional)**|
|**B4 Assets retained for the**|||||**-**||**-**|
|**charity’s own use**|||||**-**||**-**|
||||||**-**||**-**|
||||||**-**||**-**|
||||||**-**||**-**|
||||||**-**||**-**|
||||||**-**||**-**|
||||||**-**||**-**|
||||||**-**||**-**|
||||**Fund to which**||**Amount due**||**When due**|
||**Details**||**liability relates**||**(optional)**||**(optional)**|
|**B5 Liabilities**|||||**-**|||
||||||**-**|||
||||||**-**|||
||||||**-**|||
||||||**-**|||
|Signed by one or two trustees on
behalf of all the trustees|Signature||Print|Name|||Date of
approval|
||Christine Hinde||CHRISTINE HINDE||||30/07/2025|
||Susan Hilliard||SUSAN|HILLIARD||||
||||||||**30/07/2025**|
CCXX R3 accounts (SS)
31/07/2025
3
## **Independent examiner's report on the accounts**
## **Section A Independent Examiner’s Report**
|**Report to the trustees**|**Friends of Double Joy**||
|---|---|---|
||||
|**On accounts for the year**|December 2024
**Charity no**|1087172|
|**ended**|**(if any)**||
||||
|**Set out on pages**|||
||(remember to include the page numbers of additional sheets)|(remember to include the page numbers of additional sheets)|
||I report to the trustees on my examination of the accounts of the above||
||charity (“the Trust”) for the year ended**31 / 12 / 2024**.||
|**Responsibilities and**|As the charity's trustees, you are responsible for the preparation of the||
|**basis of report**|accounts in accordance with the requirements of the Charities Act 2011||
||(“the Act”).||
||I report in respect of my examination of the Trust’s accounts carried out||
||under section 145 of the 2011 Act and in carrying out my examination, I||
||have followed all the applicable Directions given by the Charity Commission||
||under section 145(5)(b) of the Act.||
|**Independent**|I have completed my examination. I confirm that no material matters have||
|**examiner's statement**|come to my attention in connection with the examination (other than that||
||disclosed below *) which gives me cause to believe that in, any material||
||respect:||
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
- _Please delete the words in the brackets if they do not apply._
|**Signed:**||**Date:**|**Date:**25 / 07 / 2025
~~[|~~|**Date:**25 / 07 / 2025
~~[|~~|
|---|---|---|---|---|
|**Name:**|Georgia Cragg||||
||||||
|**Relevant professional**|ICAEW||||
|**qualification(s) or body**|||||
|**(if any):**|||||
||||||
|**Address:**|Loughrigg, Sunnyside Close, Lancaster, LA1 5NH||||
1
**Oct 2018**
**IER**
## **Section B Disclosure**
|**Give here brief details of**
**any items that the**
**examiner wishes to**
**disclose**.|Only complete if the examiner needs to highlight material matters of concern
(see CC32, Independent examination of charity accounts: directions and
guidance for examiners).|
|---|---|
||No material findings. Report for Trustees below.
Although unlikely to be material in the current year or previous years given the
size of the JustGiving receipts, the Independent Examiner has brought to the
Trustees’ attention the need to have visibility of the split of donations that come
from JustGiving. This is required in case the donations contain earmarked,
Trustee fundraising or Gift Aid amounts, so that they may be appropriately
disclosed.
The Examiner has also recommended that the process for preparing Gift Aid
donations be automated going forward, especially now that the Charity uses the
accounting software, Xero. The process currently has quite a few manual steps
and, though the sample testing found no errors this year, the risk of errors down
the line can be minimised with automation.
Trustees have now also checked the Gift Aid form records to ensure that they
have the correct forms on file for spouses, i.e. if a donor’s spouse has signed a
Gift Aid declaration this is only valid if the donation is from a joint account,
otherwise the named individual needs a separate signed form.
Finally, the Charity’s net funds fell this year (i.e. more payments were made to
the orphanage than funds were raised). The Trustees are acutely aware of this
and focusing on efforts to boost fundraising in 2025 and beyond.|
2
**Oct 2018**
**IER**