FRIENDS OF DOUBLE JOY
Annual Report for the year ended 31[st] December 2022
Friends of Double Joy (FODJ) is constituted by Deed of Trust and is a registered charity, no.1087172. Its address is 185 Graham Road, Sheffield S10 3GR for official correspondence and 24 Knowe Hill Crescent, Lancaster LA1 4JY for general enquires from the public, friends and supporters. Our Trust Deed was executed on 5th May 2001, and we received charity status on 26[th] June 2001.
The charity trustees are as follows: Mary Alston (Chair) Di Gibbon (Secretary) Susan Hilliard (Treasurer) Christine (Chrissie) Hinde (Assistant Treasurer) Alan Nowell Francis Rachier Stephen Dealler
The object of the charity is the relief of poverty, need, hardship, distress and sickness and the advancement of education and protection of children in Nyanza Province, South Western Kenya (the area of benefit) particularly those children at ‘Double Joy Children’s Farm’ (DJCF).
We held 2 trustees’ meetings this year on 11th June 2022 and 22nd October 2022. We had no visits to DJCF in 2022 due to the covid pandemic and Kenyan elections.
DJCF has 85 children (42 girls, 47 boys) of which 80 are of the age of primary level attending local Primary Schools and 5 Early Child Development Education a DJCF. 10 are in Grade 8 and are going to do their National Exams which enables them to move to the next stage in Education. One child is learning in special School for the blind and comes back to DJCF in holidays. .
DJCF is also supporting 48 students who are no longer resident at DJCF. These include 9 students at Vitech Training Institute as boarders studying metal work, building, plumbing and beauty therapy, 8 students learning at Day Secondary Schools near their relative’s homes and 32 students learning in boarding secondary schools. DJCF’s new role as a designated referral ‘Place of Safety’ for children needing emergency placement is increasing.
This year we applied to be part of the Big Give Christmas Challenge online campaign but were unsuccessful. Eric Roseden, one of our main fundraisers has raised £1600 running car boot sales and refurbishing and selling second had bicycles, and we raised £848 from a rock and roll concert.
DJCF continues to struggle with water shortages. When our harvested rainwater runs out they buy tanker loads of water, which is very expensive. Share Africa (US supporters), and a local group have agreed to jointly fund a borehole here at DJCF with a feasibility study already completed.
FODJ has a large number of friends/supporters who make regular donations and inform others about DJCF. We currently have a mailing list of approximately 400 friends/supporters. We produced a summer and winter newsletter that was circulated to all on our mailing list. Hilary Blythe and Eric Roseden co-edit our summer and winter newsletter.
We continue to assist with salaries of the 30 staff at DJCF who are staff required to care for the children, and manage the site. We also assist with medical care for the children, food, clothing and materials for the school and provisions for farming. We contribute to administration and
communication overheads and assist with transport costs that are high due to DJCF’s remote location.
Trustees and friends of DJCF are active in increasing awareness of the work of FODJ and DJCF and have a web site ( www.double-joy.org.uk). Our web site continues to provide extensive information about DJCF and current FODJ reports and events.
We continue to link UK pen pals with children at DJCF. Ruth Adhiambo coordinates letter writing at DJCF, leading to a flow of correspondence between friends in UK and children at DJCF. This scheme provides a vibrant link between the donor community and DJCF and is an important source of communication and relationship building that enhances the work of FODJ.
We have a FODJ Child Protection Policy which has been agreed at our FODJ trustees meeting in October 2015 and by the Board of Management at Double Joy. It states that all visitors to DJCF from UK who are staying for more than I week are required to have an up to date DBS check. We have been linking up more closely with DJCF to enhance and synchronise our safeguarding policy and practice risk assessment and have set up a small team in FODJ and at DJCF to address Safeguarding and Risk prevention.
New Government legislation on Data Protection came into effect on the 25[th] May 2018. We registered with the Information Commissioner (ICO) in October 2017 in accordance with the requirements for Data Protection. In May 2018 we began implementing our Data Protection Policy which has included deleting and shredding data that is no longer needed and seeking consent from all on our contact list, to remain on our data base. We ensure all information covered by Data Protection regulations is stored in secure locked cabinets and electronic devices which are password protected.
Our accounts have been verified by our Independent Examiner. They show total receipts this year of £127157.30 (a decrease of £5126 on last year) with £14341 carried over from 2021. We made grants totaling £120479 to DJCF in 2021 (a decrease of £5167 on last year). Our total costs including bank charges were £964.89. We claimed £21085 in Gift aid (an increase of £4165 on last year). We have supporters who donate by standing order, making a combined sum of £50143.08 this year (an decrease of £2763 from last year). Cash funds at this year-end totalled £20372.52
. Susan Hilliard Christine Hinde 12[th] July 2023 On behalf of the Board of Trustees Signed: ……Susan Hilliard………………………………………. Susan Hilliard ( Treasurer and Trustee)
Signed: ……Christine Hinde…………… Christine Hinde (Assistant Treasurer & Trustee)
CC16a
Charity Name No (if any) FRIENDS OF DOUBLE JOY 1087172 Receipts and payments accounts For the period Period start date Period end date To from 01/01/2022 31/12/2022
Section A Receipts and payments
| A1 Receipts Donations 96558 Tax reclaimed 21085 Fundraisingevents byTrustees 155 Bank Interest Sub total 117798 Total receipts 117798 A3 Payments Unrestricted funds to the nearest £ A2 Asset and investment sales, etc. |
A1 Receipts Donations 96558 Tax reclaimed 21085 Fundraisingevents byTrustees 155 Bank Interest Sub total 117798 Total receipts 117798 A3 Payments Unrestricted funds to the nearest £ A2 Asset and investment sales, etc. |
A1 Receipts Donations 96558 Tax reclaimed 21085 Fundraisingevents byTrustees 155 Bank Interest Sub total 117798 Total receipts 117798 A3 Payments Unrestricted funds to the nearest £ A2 Asset and investment sales, etc. |
to the nearest £ 9360 9360 9360 Restricted funds |
to the nearest £ 9360 9360 9360 Restricted funds |
to the nearest £ Endowment funds |
to the nearest £ Endowment funds |
Total funds to the nearest £ 105918 21085 155 127158 127158 120481 230 221 515 121447 121447 5711 14341 20373 |
Last year to the nearest £ |
|---|---|---|---|---|---|---|---|---|
| Donations | 96558 | 111125 | ||||||
| Tax reclaimed | 21085 | 16920 | ||||||
| Fundraisingevents byTrustees | 155 | 4328 | ||||||
| Bank Interest | ||||||||
| Sub total | 117798 |
132373 | ||||||
| Total receipts A3 Payments A2 Asset and investment sales, etc. |
||||||||
| 132373 | ||||||||
| Grants to Double Joy | 89670 | 30810 | 120481 | 125646 | ||||
| Newsletter costs | 230 | 230 | 489 | |||||
| Ofce & communication | 221 | 221 | 35 | |||||
| Bank charges | 515 | 515 | 503 | |||||
| Returned funds and cheques | ||||||||
| Sub total | 90636 |
30810 | 121447 | 126673 | ||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end A4 Asset and investment purchases, etc. |
117798 |
9360 | ||||||
| 126673 | ||||||||
| 5700 | ||||||||
| 18409 | ||||||||
| 14341 | ||||||||
| Section B Statement of assets and liabilities at the end of the period | ||||||||
| Categories Details Unrestricted funds Restricted funds Endowment funds |
Categories
Details
B1 Cash funds
B2 Other monetary assets
B3 Investment assets
B4 Assets retained for the charity’s own use
B5 Liabilities
Signed by one or two trustees on behalf of all the trustees
| Cash at year end Total cash funds Details Details Details Details Signature Christine Hinde Susan Hilliard (agree balances with receipts and payments account(s)) |
to nearest £ to nearest £ 20373 20373 OK to nearest £ to nearest £ Cost (optional) Cost (optional) Print Name CHRISTINE HINDE SUSAN HILLIARD Agreement Error Unrestricted funds Restricted funds Fund to which asset belongs Fund to which asset belongs Fund to which liability relates Amount due (optional) |
to nearest £ |
|---|---|---|
| OK | ||
| to nearest £ Endowment funds |
||
| Current value (optional) |
||
| Current value (optional) |
||
| When due (optional) |
||
| Date of approval |
||
| Christine Hinde | CHRISTINE HINDE | |
| Susan Hilliard | SUSAN HILLIARD |
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ Charity Name members of Friends of Double Joy On accounts for the year Charity no 31 December 2022 ended (if any) 1087172 Set out on pages (remember to include the page numbers of additional sheets)
Respective The charity's trustees are responsible for the preparation of the accounts. responsibilities of The charity’s trustees consider that an audit is not required for this year trustees and examiner under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to:
-
examine the accounts under section 145 of the Charities Act,
-
to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
-
to state whether particular matters have come to my attention.
-
Basis of independent My examination was carried out in accordance with general Directions given examiner’s statement by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
-
Independent In connection with my examination, no material matters have come to my
-
examiner's statement attention (other than that disclosed below *) which gives me cause to believe that in, any material respect:
-
accounting records were not kept in accordance with section 130 of the Charities Act or
-
the accounts do not accord with the accounting records
-
I have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
Signed: Date: 26th June 2023 Name: Georgia Cragg Relevant professional ICAEW, Affiliate Member of ACIE qualification(s) or body (if any): Address: Loughrigg, Sunnyside Close, Lancaster, LA1 5NH
1
December 2017
IER
Section B Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
2
December 2017
IER