FRIENDS OF DOUBLE JOY
Annual Report for the year ended 31[st] December 2021
Friends of Double Joy (FODJ) is constituted by Deed of Trust and is a registered charity, no.1087172. Its address is 185 Graham Road, Sheffield S10 3GR for official correspondence and 24 Knowe Hill Crescent, Lancaster LA1 4JY for general enquires from the public, friends and supporters. Our Trust Deed was executed on 5th May 2001, and we received charity status on 26[th] June 2001.
The charity trustees are as follows: Mary Alston (Chair) Di Gibbon (Secretary) Susan Hilliard (Treasurer) Christine (Chrissie) Hinde (Assistant Treasurer) Alan Nowell Francis Rachier Stephen Dealler
The object of the charity is the relief of poverty, need, hardship, distress and sickness and the advancement of education and protection of children in Nyanza Province, South Western Kenya (the area of benefit) particularly those children at ‘Double Joy Children’s Farm’ (DJCF).
We held 2 trustees meetings this year via Zoom on 16th May 2021 and in person 9[th] October 2021. Mary Stone has stepped down from her role as trustee this year but remains active with fundraising for FODJ. We had no visits to DJCF 24th in 2021 due to the covid pandemic.
Quakers in Britain awarded FODJ a Quaker Peace & Social Witness Relief Grant of £2998 in October to install solar panels for staff accommodation and offices at Double Joy. This combined with last year’s grant has enabled DJCF to equip all buildings with up to date solar panels.. This will help overcome the inconvenience of intermittent and sometimes sustained electrical outages and improve DJCF’s ecosustainability.
We received £2000 towards a biogas system for cooking from Edith M Ellis Trust, which was topped up by other donations to provide a new system costing £3175, modelled on successful systems in the local area. The system enables DJCF to be less reliant on timber as fuel, and provides a safer, greener method of cooking.
Griffin Law donated £900 for 2 water tanks for DJCF and a further £1189 was fundraised for tank and guttering. This will help DJCF with water harvesting to cover dry periods. Joanna Hossack led a fundraising walk with 10 friends covering 1994 miles in 8 weeks and raised £6000 for FODJ towards running costs at DJCF.
At close of 2021 DJCF had 89 Children (42 girls, 47 boys) of which 14 were in Grade 8 and are going to do their National Exams in March 2022 which enables them to move to the next stage in Education.. 85 children are primary school age who are attending local Primary Schools, and 3 younger ones are in the Early Child Development at Double Joy. One child is learning in special School for the blind and comes back to DJCF in holidays. .
DJCF is also supporting 38 young people at secondary school, and vocational training centre studying metal work, building, plumbing and beauty therapy. Following the last newsletter appeal we now have sponsors for 11 of the 28 school leavers moving on to secondary education. DJCF’s new role as a designated referral ‘Place of Safety’ for children needing emergency placement is increasing.
FODJ has a large number of friends/supporters who make regular donations and inform others about DJCF. We currently have a mailing list of approximately 400 friends/supporters. We produced a summer and winter newsletter that was circulated to all on our mailing list. Hilary Blythe and Eric Roseden co-edit our summer and winter newsletter.
We continue to assist with salaries of staff required to care for and teach the children, medical care for the children, food, clothing and materials for the school and provisions for farming. We contribute to administration and communication overheads and assist with transport costs that are high due to DJCF’s remote location.
Trustees and friends of DJCF are active in increasing awareness of the work of FODJ and DJCF and have a web site ( www.double-joy.org.uk). Our web site continues to provide extensive information about DJCF and current FODJ reports and events.
We continue to link UK pen pals with children at DJCF. Ruth Adhiambo coordinates letter writing at DJCF, leading to a flow of correspondence between friends in UK and children at DJCF. This scheme provides a vibrant link between the donor community and DJCF and is an important source of communication and relationship building that enhances the work of FODJ.
We have a FODJ Child Protection Policy which has been agreed at our FODJ trustees meeting in October 2015 and by the Board of Management at Double Joy. It states that all visitors to DJCF from UK who are staying for more than I week are required to have an up to date DBS check. We have been linking up more closely with DJCF to enhance and synchronise our safeguarding policy and practice risk assessment and have set up a small team in FODJ and at DJCF to address Safeguarding and Risk prevention.
New Government legislation on Data Protection came into effect on the 25[th] May 2018. We registered with the Information Commissioner (ICO) in October 2017 in accordance with the requirements for Data Protection. In May 2018 we began implementing our Data Protection Policy which has included deleting and shredding data that is no longer needed and seeking consent from all on our contact list, to remain on our data base. We ensure all information covered by Data Protection regulations is stored in secure locked cabinets and electronic devices which are password protected.
Our accounts have been verified by our Independent Examiner. They show total receipts this year of £132373 (an increase of £20,591 on last year) with £8632 carried over from 2020. We made grants totaling £125646 to DJCF in 2020 (a increase of £4087 on last year). Our total costs including bank charges were £1027. Fundraising events organised by trustees this year have raised a total of £4328 (a decrease of £3176 on last year) We claimed £16,920 in Gift aid (a decrease of £758 on last year). We have supporters who donate by standing order, making a combined sum of £52906 this year (an increase of £2060 from last year). Cash funds at this year-end totalled £14341. Susan Hilliard Christine Hinde 1[st] July 2022 On behalf of the Board of Trustees
Signed: ……Susan Hilliard………………………………………. Susan Hilliard ( Treasurer and Trustee)
Signed: …… Christine Hinde …………… Christine Hinde (Assistant Treasurer & Trustee)
Charity Name No (if any) FRIENDS OF DOUBLE JOY 1087172 Receipts and payments accounts
For the period Period start date Period end date To from 01/01/2021 31/12/2021
CC16a
Section A Receipts and payments
| A1 Receipts | Unrestricted funds to the nearest £ 97,586 16,920 4,328 -00 118,834 |
Unrestricted funds to the nearest £ 97,586 16,920 4,328 -00 118,834 |
Restricted funds to the nearest £ 13,539 -00 -00 -00 -00 -00 -00 -00 13,539 |
Restricted funds to the nearest £ 13,539 -00 -00 -00 -00 -00 -00 -00 13,539 |
Endowment funds to the nearest £ -00 -00 -00 -00 -00 -00 -00 -00 -00 |
Endowment funds to the nearest £ -00 -00 -00 -00 -00 -00 -00 -00 -00 |
Total funds to the nearest £ 111,125 16,920 4,328 -00 132,373 |
Total funds to the nearest £ 111,125 16,920 4,328 -00 132,373 |
Last year to the nearest £ |
|---|---|---|---|---|---|---|---|---|---|
| Donations | 97,586 | 86,600 | |||||||
| Tax reclaimed | 16,920 | 17,678 | |||||||
| Fundraisingevents byTrustees | 4,328 | 7,504 | |||||||
| Bank Interest | -00 | ||||||||
| Sub total | 118,834 | 111,782 | |||||||
| A2 Asset and investment sales, etc. Total receipts A3 Payments |
|||||||||
| -00 | -00 | -00 | |||||||
| 118,834 | 13,539 | -00 | 132,373 | 111,782 | |||||
| 125,646 489 35 503 -00 126,673 -00 |
|||||||||
| Grants to Double Joy | 89,752 | 35,894 | -00 | 125,646 | 120,768 | ||||
| Newsletter costs | 489 | -00 | -00 | 489 | 413 | ||||
| Office & communication | 35 | -00 | -00 | 35 | 35 | ||||
| Bank charges | 503 | -00 | -00 | 503 | 343 | ||||
| Returned funds and cheques | -00 | -00 | -00 | -00 | -00 | ||||
| -00 | -00 | ||||||||
| -00 | -00 | ||||||||
| Sub total | 90,779 | 35,894 | -00 | 126,673 | 121,559 | ||||
| A4 Asset and investment purchases, etc. Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
-00 | -00 | -00 | ||||||
| -00 | |||||||||
| 90,779 | 35,894 | -00 | 126,673 | 121,559 | |||||
| 28,055 -00 -00 -00 |
(22,355) -00 -00 -00 |
-00 -00 -00 -00 |
5,700 -00 8,632 14,341 |
||||||
| (9,777) | |||||||||
| -00 | |||||||||
| 18,409 | |||||||||
| 8,632 | |||||||||
| Section B Statement of assets and liabilities at the end of the | period | ||||||||
| Categories B1 Cash funds CCXX R1 accounts (SS) |
Cash at year end Details ~~1~~ |
Unrestricted funds to nearest £ 14,341 |
Restricted funds to nearest £ |
Endowment funds to nearest £ |
|||||
| -00 ~~01/07/2022~~ |
|||||||||
CCXX R2 accounts ISSI 0110712022
| -00 | |||||||
|---|---|---|---|---|---|---|---|
| -00 | -00 | ||||||
| Total cash funds | 14,341 | -00 | |||||
| (agree balances with receipts and payments | |||||||
| account(s)) | Agreement Error | OK | OK | ||||
| Unrestricted | Restricted | Endowment | |||||
| funds | funds | funds | |||||
| Details | to nearest £ | to nearest £ | to nearest £ | ||||
| B2 Other monetary assets | - | - | - | ||||
| - | - | - | |||||
| - | - | - | |||||
| - | - | - | |||||
| - | - | - | |||||
| - | - | - | |||||
| Details | Fund to which asset belongs |
Cost (optional) | Current value (optional) |
||||
| B3 Investment assets | - | - | |||||
| - | - | ||||||
| - | - | ||||||
| - | - | ||||||
| - | - | ||||||
| Details | Fund to which asset belongs |
Cost (optional) | Current value (optional) |
||||
| B4 Assets retained for the | - | - | |||||
| charity’s own use | - | - | |||||
| - | - | ||||||
| - | - | ||||||
| - | - | ||||||
| - | - | ||||||
| - | - | ||||||
| - | - | ||||||
| - | - | ||||||
| Fund to which | Amount due | When due | |||||
| Details | liability relates | (optional) | (optional) | ||||
| B5 Liabilities | - | ||||||
| - | |||||||
| - | |||||||
| - | |||||||
| - | |||||||
| Signed by one or two trustees on behalf of all the trustees |
Signature | Name | Date of approval |
||||
| Christine Hinde | CHRISTINE HINDE | ||||||
| Susan Hilliard | SUSAN | HILLIARD |
CCXX R3 accounts (SS)
01/07/2022
3
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ Charity Name members of Friends of Double Joy
On accounts for the year ended
Charity no 31 December 2021 (if any) 1087172
Set out on pages
(remember to include the page numbers of additional sheets)
Respective The charity's trustees are responsible for the preparation of the accounts. responsibilities of The charity’s trustees consider that an audit is not required for this year trustees and examiner under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to:
-
examine the accounts under section 145 of the Charities Act,
-
to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
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to state whether particular matters have come to my attention.
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Basis of independent My examination was carried out in accordance with general Directions given examiner’s statement by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
Independent In connection with my examination, no material matters have come to my examiner's statement attention (other than that disclosed below *) which gives me cause to believe that in, any material respect:
-
accounting records were not kept in accordance with section 130 of the Charities Act or
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the accounts do not accord with the accounting records
I have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
Signed: Date: 27 May 2022 Name: Georgia Cragg Relevant professional Institute of Chartered Accountants in England and Wales qualification(s) or body (if any): Address: 15 Park View, Queens Road, Hersham, KT12 5LU
1
December 2017
IER
Section B Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of No items of concern to disclose. A couple of notes have been flagged to any items that the examiner wishes to the Trustees for record keeping best practice: disclose . 1. Ensure the fees incurred on the overseas transfers are identified each month so it is easier to prepare the CC16a at the year end 2. Where possible, print the remittances from the bank / cash transfer company to pdf or another uneditable form, for more secure record keeping On 12 January 2021, payments totalling £8,748.50 were made, however did not reach the intended destination in Kenya. The funds were investigated by the Co-op bank and returned on 8 February 2021
2
December 2017
IER