Trustees' Annual Report for the period
| Period start date | Period start date | Period end date | Period end date | ||||
|---|---|---|---|---|---|---|---|
| Day | Month | Year | Day | Month | Year | ||
| From | 01 | August | 2024 | To | 31 | July | 2025 |
Section A Reference and administration details
Charity name Warren Road School Parent Teacher Association
Other names charity is known by Registered charity number (if any) 1087164
Charity's principal address Warren Road Primary School Warren Road Orpington, Kent Postcode BR6 6JF
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Bianca Haupt- Erasmus |
Chairperson | |||
| Jennifer Cottle | Secretary | |||
| Laura West | Treasurer | Until 1stAugust 2025 | ||
| Donna Lam | ||||
| Lauren Purdy | ||||
| Victoria Wood | ||||
| Joanne Tiffin | Treasurer | From 1stAugust 2025 | ||
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
Names and addresses of advisers (Optional information)
| Type of adviser Name Address |
Type of adviser Name Address |
Type of adviser Name Address |
|---|---|---|
| Independent Examiner | Chi Lam | 22 The Brackens |
| Orpington | ||
| Kent | ||
| BR6 6JH | ||
| Name of chief executive or names of senior staff members (Optional information) | ||
| Richard Ellis (Head Teacher) | ||
| Aimee Steele (Deputy Head Teacher) |
May 2024
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Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document
- (eg. trust deed, constitution)
Constitution
How the charity is constituted
- (eg. trust, association, company)
Association
Trustee selection methods Elected by Trustees (Proposer and Seconder) (eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
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policies and procedures adopted for the induction and training of trustees;
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the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
Warren Road School Parent Teacher Association (‘the PTA’) is a member of PTA-UK (membership number 21156). PTA-UK provides advice and best practice on managing a school PTA and provides ideas for fundraising activities. They also provide the PTA insurance cover.
The PTA complies with the Charity Commission rules and regulations and submits an annual Charity Commission Return, as required.
PTA members consist of all parents, guardians or carers of any pupil attending the school as well as teaching and non-teaching staff employed by the school. All members are encouraged to join the working group of members from which the trustees (“the Committee”) are elected. The Committee seeks to have fundraising sub-groups made up of both experienced and new members to ensure effective succession planning and sharing of new ideas.
The Committee hold regular meetings to discuss forthcoming events, share successes and improvements from recent events, and agree on both short-term and long-term donations to the school. At these meetings the Head Teacher (also the PTA’s President), or appointed staff representative, provides a report discussing wider school issues, successes and useful dates.
In turn the Committee provide feedback to the Head Teacher on matters arising/voiced by parents/children (e.g. school meals, health & safety matters etc).
Health & Safety assessments are undertaken prior to all events to ensure the safety of all parties. The assessments are updated after each event and held in the school office for future events.
Section C Objectives and activities
Summary of the objects of the charity set out in its governing document
The objective of the PTA is to advance the education of the pupils in the school in particular by i) developing effective relationships between the staff, parents and others associated with the school ii) engaging in activities or providing facilities or equipment which support the school and advance the education of the pupils.
May 2024
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When planning activities for the year, the PTA has considered the Charity Commission’s guidance on public benefit.
The PTA regularly contributes funds towards the school swimming pool, the ‘Listening Ear’ counselling service in the school and provides a fixed amount to each class teacher to enhance the education of all pupils.
The PTA arrange, on average, 6 events per annum in order to raise funds. The main events are a Fireworks display as well as a Christmas Fair and Summer Fete.
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
The PTA consults with the Head Teacher and Governing Body to help identify longer-term projects it considers appropriate to support.
All feedback/concerns raised by parents and local neighbours are fed back to the Head Teacher to enable such matters to be addressed (e.g. risks associated with parking outside school gates, other health and safety related matters, school dinners etc).
Additional details of objectives and activities (Optional information)
You may choose to include further statements, where relevant, about:
-
policy on grantmaking;
-
policy programme related investment;
-
contribution made by volunteers.
May 2024
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Section D Achievements and performance
Summary of the main The PTA had another successful year in terms of raising funds and achievements of the charity donating money to the school. All of our usual fundraising events went during the year ahead and we managed to raise £37,000 from these events. Our biggest fund raising event was the annual Fireworks display. This continues to be a very popular event and generated a profit of just over £13,000 for the PTA. Our Christmas Fair keeps on getting bigger and better! This year, we raised just over £7,000. The weather was significantly better than last year which worked in our favour as we achieved a profit of just over £5,500.The tokens continued to be a success and will be used going forwards across our events. The additional significant event this year, which occurs every other year, was the circus which generated a profit of just under £12,000. Film night was another success for both infants and juniors, bringing in about £1,200. After school playground sales of ice-lollies continued during the summer of 2025. Sale events happened a couple of times each week (weather permitting) and made over £2,800. The School Lottery, and Personalised Gifts boosted PTA funds, raising £1,500. In total, the PTA was able to raise funds of £37,229.28 (2023/24 £32,600 – note the split of the Circus profit across the academic years, with some ticket sales going into 2023/24 and costs and further sales going into 2024/25). £63,253.21 was due to be donated back to the school in respect of the prior financial year. Unfortunately, due to timing issues, we were unable to make the transfer in July 2024, instead the money was transferred in August 2024. £23,282.74 was donated to the school in respect of this financial year. The majority of the prior year donations were one-off donations (£37,000) in respect of a new Playground Project, which upgraded existing equipment and added new games and activities, designated calm spaces and sensory spaces. The Year 6 Quad was also updated and a variety of natural resources, sand pits and forest school areas were added across the school grounds. The PTA continued to fund its regular annual commitments to the school. These included support for the ongoing maintenance of the PTA funded Swimming Pool and new reading books for all classrooms. The regular contribution of £3,000 for the Listening Ear counselling service remained. This service is available to all children from Year 1 upwards. Funding also continued for children in KS1 & KS2 to enjoy a visit from Life Space.
May 2024
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Section D Achievements and performance
The PTA again provided each class teacher with £150 to purchase special resources of their choosing and continued to share the cost of a crossing patrol person with the school.
The PTA only continues to operate due to the ongoing time and effort of a relatively small team of loyal volunteers. We continue to experience a decline in the number of volunteers willing to support the events and are looking at ways to increase these numbers to ensure that we can continue to run our usual fundraising events.
May 2024
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Section E Financial review
Brief statement of the
Brief statement of the The PTA aims to raise sufficient funds each year to cover annual charity’s policy on reserves commitments and additional requests. Any deficit will be covered by reserves.
Reserves of £7,500 will be maintained to ensure adequate working capital for fundraising events.
Any excess funds will be held towards funding of major financial projects agreed with the Head Teacher and Governing Body
Details of any funds materially in deficit
None
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
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the charity’s principal sources of funds (including any fundraising);
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how expenditure has supported the key objectives of the charity;
-
investment policy and objectives including any ethical investment policy adopted.
The charity’s principal sources of funds are from fundraising events such as the Summer Fete, Fireworks event, Christmas Fair, Film Nights and similar events. We also run various activities such as the sale of nearly new uniform and ice lollies. We sometimes receive donations and match funding from employers.
-
The key objective of the charity is to provide Warren Road Primary School with funding to enhance the education of the children.
-
The main expenditure is the donation of funds to the school. Other expenditure relates to the cost of the events described above in order to raise the funds required.
Section F Other optional information
A total of £23,282.74 was committed in donations to the school for the 2024/25 academic year. This was transferred to the school on 11[th] July 2025.
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
| s trustees | ||
|---|---|---|
| Full name(s) Position (eg Secretary, Chair, etc) Date |
Jennifer Cottle | Joanne Tiffin |
General Secretary |
Treasurer | |
May 2024
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Charity Name Number Warren Road School Parent Teacher Association 1087164 Receipts and payments accounts CC16a For the period Period start date Period end date To from 01 August 2024 31 July 2025
Section A Receipts and payments Unrestricted Restricted Endowment Total funds Last year funds funds funds
| A1 Receipts | to the nearest £ 0 1,908 0 66,849 141 0 0 68,898 0 0 0 0 19,591 0 86,536 0 0 0 0 106,127 68,898 106,127 0 0 0 |
to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ |
|---|---|---|---|---|---|
| 0 0 0 0 0 0 0 0 |
0 | 0 | 0 | ||
| Voluntaryincome | 0 | 1,908 | 153 | ||
| 0 | 0 | 0 | |||
| Activities forgeneratingfunds | 0 | 66,849 | 43,881 | ||
| Other income | 0 | 0 | 0 | ||
| Investment income | 0 | 141 | 540 | ||
| 0 | 0 | 0 | |||
| 0 | 0 | 0 | |||
| Sub total(Gross income for AR) |
0 | 0 | 68,898 | 44,574 | |
| A2 Asset and investment sales, **(see table). ** |
|||||
| 0 0 |
0 | 0 | |||
| 0 | 0 | 0 | |||
| Sub total | 0 | 0 | 0 | 0 | |
| Total receipts A3 Payments |
|||||
| 0 | 0 | 68,898 | 44,574 | ||
| 0 0 0 0 0 0 0 0 0 |
0 | 0 | 0 | ||
| Fundraising trading costs | 0 | 19,591 | 11,974 | ||
| 0 | 0 | 0 | |||
| Charitable activities | 0 | 86,536 | 0 | ||
| 0 | 0 | 0 | |||
| 0 | 0 | 0 | |||
| Governance costs | 0 | 0 | 153 | ||
| 0 | 0 | 0 | |||
| 0 | 0 | 0 | |||
| Sub total | 0 | 0 | 106,127 | 12,127 | |
| A4 Asset and investment purchases, (see table) |
|||||
| 0 0 |
0 | 0 | 0 | ||
| 0 | 0 | 0 | |||
| Sub total | 0 | 0 | 0 | 0 | |
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
|||||
| 0 | 0 | 106,127 | 12,127 | ||
| (37,229) 0 75,044 37,815 |
0 0 0 0 |
0 0 |
(37,229) 0 |
32,447 0 |
|
| 0 0 |
75,044 37,815 |
42,597 75,044 |
Section B Statement of assets and liabilities at the end of the period
| Categories B1 Cash funds B2 Other monetary assets B3 Investment assets B4 Assets retained for the charity’s own use B5 Liabilities Signed by one or two trustees on behalf of all the trustees |
Details | Unrestricted funds to nearest £ |
Restricted funds to nearest £ |
Endowment funds to nearest £ |
|---|---|---|---|---|
| Cash at bank and in hand | 37,815 | 0 | ||
| 0 | 0 | 0 | ||
| Total cash funds (agree balances with receipts and payments account(s)) Details Details |
0 | 0 | 0 0 OK Endowment funds |
|
| 37,815 OK Unrestricted funds to nearest £ Fund to which asset belongs 0 0 0 0 0 0 |
0 | |||
| OK Restricted funds to nearest £ Cost (optional) 0 0 0 0 0 0 |
||||
| to nearest £ 0 0 0 0 0 0 |
||||
| Current value (optional) |
||||
| 0 | 0 | |||
| 0 | 0 | |||
| 0 | 0 | |||
| 0 | 0 | |||
| 0 | 0 | |||
| Details Details Signature Amount required for Pantomime tickets |
Fund to which asset belongs Cost (optional) Fund to which liability relates Amount due (optional) Print Name 0 0 0 0 0 0 0 0 0 unrestricted 0 0 0 0 |
Current value (optional) |
||
| 0 0 0 0 0 0 0 0 0 |
||||
| When due (optional) |
||||
| Date of approval |
||||
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Charity Name
Report to the trustees/ Charity Name WARREN ROAD SCHOOL PARENT TEACHER ASSOCIATION members of
On accounts for the year 31[ST] JULY 2025 Charity no 1087164 ended (if any) Set out on pages (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/07/2025.
Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:
-
accounting records were not kept in accordance with section 130 of the Act or
-
the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
Date: 28/05/2026
Signed: Name: CHI LAM Relevant professional MEMBER OF THE INSTITUTE OF CHARTERED ACCOUNTANTS OF qualification(s) or body ENGLAND & WALES (if any):
Address: 22 THE BRACKENS ORPINGTON BR6 6JH
October 2018
1
IER
Section B Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
October 2018
2
IER