2024-07-31-accounts - Warren Road School Parent Teacher Association

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Trustees’ Annual Report for the period Period start date Period end date ‘| i) From 01 August 2023 To 31 July 2024

Section A

Reference and administration details

Charity name‘Warren Road School Parent Teacher Association Other names charity is known byee

Registered charity number (if any) | 1087164

Charity's principal address |Warren Road Primary School

Orpington, Kent

Names of the charity trustees who manage the charity

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F Dates acted if not for whole | Name of person (or body) entitled
‘ Bianca Haupt- Chairperson
Erasmus
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Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole-
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Names and addresses of advisers (Optional information)

Type of adviser Name Address ; independent Examiner {Chi Lam _ 22 The Brackens | ee Orpington || | Kent i [BR 6JH | Name of chief executive or names of senior staff members (Optional information) Richard Ellis (Head Teacher) | |Aimee Steele (Deputy Head Teacher) |

TAR

May 2024

Section B Structure, governance and management

Description of the charity’s trusts

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Type of governing document Constitution
How the charity is constituted Association
Trustee selection methods renee by Trustees (Proposer and Seconder) |
Additional governance issues (Optional information)
rosie ener sealed Warren Road School Parent Teacher Association (‘the PTA’) is a member
relevant, about: of PTA-UK (membership number 21156). PTA-UK provides advice and
, best practice on managing a school PTA and provides ideas for
° policies and procedures fundraising activities. They also provide the PTA insurance cover.
adopted for the induction and a ;
training of trustees; The PTA complies with the Charity Commission rules and regulations and
e the charity's; organisational. submits an annual Charity Commission Return, as required.
structure and any wider = | [PTA] [members] [consist] [of] [all] [parents,] [guardians] [or][ carers] [of][ any] [pupil]
network with which the charity | attending the school as well as teaching and non-teaching staff employed
works; by the school. All members are encouraged to join the working group of
e relationship with any related |Members from which the trustees (“the Committee”) are elected. The
parties: Committee seeks to have fundraising sub-groups made up of both
experienced and new members to ensure effective succession planning
e trustees’ consideration of and sharing of new ideas.
major risks and the system
and procedures to manage The Committee hold regular meetings to discuss forthcoming events, |
them. share successes and improvements from recent events, and agree on |
both short-term and long-term donations to the school. At these meetings |
the Head Teacher (also the PTA’s President), or appointed staff
representative, provides a report discussing wider school issues, |
successes and useful dates.
In turn the Committee provide feedback to the Head Teacher on matters |
arising/voiced by parents/children (e.g. school meals, health & safety
matters etc). |
Health & Safety assessments are undertaken prior to all events to ensure |
the safety of all parties. The assessments are updated aftereachevent |
and held in the school office for future events. |
Section C Objectives and activities
_ The objective of the PTA is to advance the education of the pupils in the
Summary of the objects of the school in particular by i) developing effective relationships between the
charity set out in its staff, parents and others associated with the school ii) engaging in
governing document | activities or providing facilities or equipment which support the school and |
| advance the education of the pupils.
|
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May 2024

When planning activities for the year, the PTA has considered the Charity Commission's guidance on public benefit.

The PTA regularly contributes funds towards the school swimming pool, the ‘Listening Ear’ counselling service in the school and provides a fixed amount to each class teacher to enhance the education of all pupils. The PTA arrange, on average, 6 events per annum in order to raise funds. The main events are a Fireworks display as well as a Christmas Fair and Summer Fete.

Summary of the main activities undertaken for the The PTA consults with the Head Teacher and Governing Body to help public benefit in relation to identify longer-term projects it considers appropriate to support. these objects (include within this section the statutory All feedback/concerns raised by parents and local neighbours are fed declaration that trustees have | back to the Head Teacher to enable such matters to be addressed (e.g. had regard to the guidance risks associated with parking outside school gates, other health and issued by the Charity safety related matters, school dinners etc). Commission on public benefit)

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

¢ policy on grantmaking;
¢ policy programme related investment:
e contribution made by volunteers.

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May 2024

| | | | | | | | | |

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Section D Achievements and performance
Summary: of the main F The PTA had another successful year in. terms of raisingwa: funds and
achievelnen’se ithe charity donating money to the school. All of our usual fundraising events went
during the y ahead and we managed to raise £33,000 from these events.
Our biggest fund raising event was the annual Fireworks display. This
continues to be a very popular event and generateda profit of just over
£9,000 for the PTA.
Our Christmas Fair keeps on getting bigger and better! This year, we
raised almost £8,000.
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The weather, unfortunately, worked against us for our Summer Fair so it did not attract as many people as it usually does. Despite this, the event still managed to makea profit of almost £4,000. The organising team remained in good spirits throughout, and the people that did brave the rain to support the event enjoyed themselves regardless of the weather. We moved to a system whereby people could pre purchase tokens for use at the fair and we think that this contributed to people turning up on the day. The tokens were a success and will be used going forwards across our events.

For the 2023/24 academic year we were fortunate to be able to add a Circus event to our calendar. This event sold out very quickly and was a huge hit with all that attended. In total the Circus generated profits of £2,700. Going forwards, we intend to arrange a Circus event every other year. Film night was another success for both infants and juniors, bringing in about £1,500.

After school playground sales of ice-lollies continued during the summer of 2024. Sale events happened a couple of times each week (weather permitting) and made £900. The School Lottery, and Personalised Gifts boosted PTA funds, raising £2,300. In total, the PTA was able to raise funds of £32,600 (2022/23 £34,700 — note the split of the Circus profit across the academic years, with ticket sales going into 2022/23 and costs going into 2023/24). £57,150 is due to be donated back to the school in respect of this financial year. Unfortunately, due to timing issues, we were unable to make the transfer in July 2024, instead the money was transferred in August 2024.

The majority of the donation (£37,000) was in respect of a new Playground Project, which upgraded existing equipment and added new games and activities, designated calm spaces and sensory spaces. The Year 6 Quad was also updated and a variety of natural resources, sand pits and forest school areas were added across the school grounds.

The PTA continued to fund its regular annual commitments to the school. These included support for the ongoing maintenance of the PTA funded Swimming Pool and new reading books for all classrooms.

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May 2024

Section D

Achievements and performance

| |

| | | |

The regular contribution of £3,000 for the Listening Ear counselling service remained. This service is available to all children from Year 1 upwards. Funding also continued for children in KS1 & KS2 to enjoy a visit from Life Space.

The PTA again provided each class teacher with £150 to purchase special resources of their choosing and continued to share the cost of a crossing patrol person with the school.

The PTA only continues to operate due to the ongoing time and effort of a relatively small team of loyal volunteers. We continue to experience a decline in the number of volunteers willing to support the events and are looking at ways to increase these numbers to ensure that we can continue to run our usual fundraising events.

TAR

May 2024

Section E

Financial review

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Brief statement of the The PTA aims to raise sufficient funds each year to cover annual
charity’s policy on reserves —_| commitments and additional requests. Any deficit will be covered by
reserves.
Reserves of £7,500 will be maintained to ensure adequate working
capital for fundraising events.
Any excess funds will be held towards funding of major financial projects
agreed with the Head Teacher and Governing Body
Details of any funds materially N
in deficit one
Further financial review details (Optional information)
You may choose to include
aakony information. , where The charity’s principal sources of funds are from fundraising events such |
relevant about: as the Summer Fete, Fireworks event, Christmas Fair, Film Nights and |
eee
e similar events. We also run various activities such as the sale of nearly |
the charity's principal new uniform and ice lollies. We sometimes receive donations and match |
sources of funds (including funding from employers.
any fundraising); |
° how expenditure has The key objective of the charity is to provide Warren Road Primary |
supported the key objectives School with funding to enhance the education of the children.
of the charity; ; oo . |
;investment policy and Theexpendituremain expenditurerelates to theis thecostdonationof the eventsof fundsdescribedto the school.aboveOtherin orderto |
objectives including any raise the funds required. |
ethical investment policy
adopted.
Section F Other optional information
A total of £57,150 was £57,150 was was committed in donations to the to the the school for the for the the 2023/24 academic year. academic year. year. This was was
transferred to the school on 29th August 2024.
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)—EEEElyn? — \ = —_—_— eeKoae Y LC) —s a
Full name(s) ayers Ped Bron Hany t- Era
Position (eg9 Secretary, Chair,etc), Teusice TO{Ustee ||
Date! Ls)oyr | wrs |
TAR 6 May 2024
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| A total of £57,150 was £57,150 was was committed in donations to the to the the school for the for the the 2023/24 academic year. academic year. year. This was was transferred to the school on 29th August 2024.

at OR, y Charity Name Number : Warren Road School Parent Teacher Association 1087164 Receipts and payments accounts afae f For the period | Period start date Period end date from 01 August 2023 To 31 July 2024 Section A Receipts and payments

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|||||||||||| |---|---|---|---|---|---|---|---|---|---|---| |Unrestricted|Restricted|Endowment| |funds|funds|funds|Tote furs|Last year| |tothe|nearest|£|to|the|nearest£|to the|nearest£|to the nearest£|to|the nearest£| |Ai|Receipts| |Po [fF|(CJ| |Voluntary|income|[|[463)]|[[0]]|[[ol][ [i]| |CO|[FO| |Rativities|for generating|funds||| |||[of Fo][ Ff]| |[Other income|oj)|ee)| |Investment inoome|[540|[of [ol [ro| |Po|of [| |Co Fo| |ub|total|(Gross|income|for| |A2|Asset|and|investment|sales,| |see|table).| |po|Cf FF FT| |CD|FO| |Ef | er|eT || |A3|Payments| |Co FF Eo| |Fundraising|trading|costs|[_o{ a| |DP| |aCharitable|activities|aDs) i|||)sO) Os| |Pe| |[Govemancecosts||8H ||853|||[883]| |aSeOs | Os|| |a||e|s|O || |Subtotal|_ar[ 4{|[|24967| |A4 Asset|and|investment| |aCo«|(Loases|i=4=|apie|CE) fs| sO|e| |Subtotal]|OTiCC| |Total payments [1227]|[_o|[on]| |Net|of receipts(payments){ sea]|[___ A|61535)| |ASTransfersbetweenfunds|[Ss||TE || |A6|Cash|funds|last|year|end|a|[|]|ee)| |Cash funds this year end|a ||

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Section B Statement of assets and liabilities at the end of the period
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Categories	Details			Unrestricted funds	Restricted funds	Endowment funds
				to nearest£	to nearest £	to nearest £
		Totalcashfunds	funds
	(agreebalances	with receipts and payments
			account(s))	Agreement Error	OK	OK
				Unrestricted	Restricted	Endowment
				funds	funds	funds
B2Othermonetaryassets	Details			tonearest£ tonearest£
				re	a
_—	Fund towhich Details assetaie —=				Cost(optional)	Currentvalue optional
B4Assets retainedforthe	Details			Fundtowhich assetbelongs	. Cost(optional) a	Current value optional
	Details			Fundtowhich liability relates	Amountdue optional	Whendue optional=
Signed byone ortwo trustees on behalfofallthetrustees	, siclaaalhel		. ee___Print		Name _	Date of approval
		_		(Aven Pato		23/°s
				Barca faut	-Easous

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Charity Name

Report to the trustees/ Charity Name WARREN ROAD SCHOOL PARENT TEACHER ASSOCIATION members of

On accounts for the year 31[ST] JULY 2024 Charity no 1087164 ended (if any) Set out on pages (remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/07/2023.

Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:

accounting records were not kept in accordance with section 130 of the Act or
the accounts do not accord with the accounting records

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Please delete the words in the brackets if they do not apply.

Date: 25/05/2025

Signed: Name: CHI LAM Relevant professional MEMBER OF THE INSTITUTE OF CHARTERED ACCOUNTANTS OF qualification(s) or body ENGLAND & WALES (if any):

Address: 22 THE BRACKENS ORPINGTON BR6 6JH

October 2018

IER

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

October 2018

IER