2023-07-31-accounts - Warren Road School Parent Teacher Association

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Trustees’ Annual Report for the period Penod start date Period end date From o1 Aust 2022 To 31 sbuty amz3 Reference and administration details

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A f
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Section A
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Charity name| Warren Road School Parent Teacher Association

Registered charity number (if any) | 1087164

Charity's principal address |Warren Road Primary School

Orpington, Kent

Names of the charity trustees who manage the charity

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[Truswename [orice tam) [grDa t es actedREF if notfmot or whwh t o l e |[ame Name o f p ersonaranoia (or body) entitled
1 Bianca Haupt- Chairperson
Erasmus
2|JenniterCottle _|Secrtay {| | ™~‘“—~S~™~™SCS
3{LauraWest_4|Donatam | Treaswer |C‘iSSC“‘C#NNNSNNO’C#é#d
oc | |™~<“—;CdYSC‘“(NSNSNCOC#CNSNONSC#SY
A
6|VictoiaW o d | |™™~—“—éwdYSOC“‘(WSNNNNNNNNNN
es
a
Names of the trustees for the charity, if any, (for example, any custodian trustees)
|Name—SSSCSCSCSCSCSC=S|s«Datt’ acted iif not for whole year
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Names and addresses of advisers (Optional information)

Type of adviser Name Address Independent Examiner 22 The Brackens a Jorpington es1 — Name of chief executive or names of senior staff members (Optional information) Richard Ellis (Head Teacher) Aimee Steele (Deputy Head Teacher)

TAR

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Section B Structure, governance and management
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Description of the charity’s trusts

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Type of governing document
| Constitution
|
Trustee selection methods Elected by T. (Pr and Seconder)
Additional governance issues (Optional information)
additionalYou may chooseinformation, bi INCHwhere Warren Road Schoo! Parent. Teacher Association (‘the PTA’) is a member |
relevant. , about: of PTA-UK (membership number 21156). PTA-UK provides. advice: and ||
, best practice on managing a school PTA and provides ideas for
© policies and procedures fundraising activities. They also provide the PTA insurance cover.
adopted for the induction and
training of trustees: The PTA complies; with; the Charity; Commission; rules and regulations and
e ; submits an annual Charity Commission Return, as required.
the charity’s organisational ;
structure and any wider ._ |PTA members consist of all parents, guardians or carers of any pupil
network with which the charity | attending the schaol as well as teaching and non-teaching staff employed
works; by the school. All members are encouraged to join the working group of
e relationship with any related |Members from which the trustees ("the Committee”) are elected. The
parties: Committee seeks to have fundraising sub-groups made up of both
e experienced and new members to ensure effective succession planning
trustees’ consideration of and sharing of new ideas.
major risks and the system
and procedures to manage The Committee hold regular meetings to discuss forthcoming events,
them. share successes and improvements from recent events, and agree on
both short-term and long-term donations to the school. At these meetings
the Head Teacher (also the PTA’s President), or appointed staff
representative, provides a report discussing wider school issues,
successes and useful dates.
In turn the Committee provide feedback to the Head Teacher on matters
arising/voiced by parents/children (e.g. school meals, health & safety
matters etc).
Health & Safety assessments are undertaken prior to all events to ensure
the safety of all parties. The assessments are updated after each event
and held in the school office for future events.
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Section C

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Section C Objectives and activities
The objective of the PTA is to advance the education of the pupils in the
charity setsstieA [ ofthe] staff,school parentsin particular and others by i) developing associated effective with the school relationshipsii) engaging betweenin the
9overning document activities or providing facilities or equipment which support the school and
: advance the education of the pupils.
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TAR

April 2023

____iOO

When planning activities for the year, the PTA has considered the Charity Commission's guidance on public benefit.

The PTA regularly contributes funds towards the school swimming pool, the ‘Listening Ear’ counselling service in the school and provides a fixed amount to each class teacher to enhance the education of all pupils. The PTA arrange, on average, 6 events per annum in order to raise funds. The main events are a Fireworks display as well as a Christmas Fair and Summer Fete. Summary of the main activities undertaken for the The PTA consults with the Head Teacher and Governing Body to help public benefit in relation to identify longer-term projects it considers appropriate to support. these objects (include within this section the statutory All feedback/concerns raised by parents and local neighbours are fed declaration that trustees have | back to the Head Teacher to enable such matters to be addressed (e.g. had regard to the guidance risks associated with parking outside school gates, other health and issued by the Charity safety related matters, school dinners etc). Commission on public benefit)

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

e policy on grantmaking;
e policy programme related investment;
¢ contribution made by volunteers.

TAR

April 2023

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||||||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---| |Section|D|Achievements|and|performance| |Summary|of the main|.|-|.|F| |achievementsP|of the|charity:|Despite the-|cost|of|living|crisis,|the.|PTA had|a|successful|year both|in| |during the year|terms|of raising|funds|and|donating|money to the|school. We were|able| |£34,000|from|these|events.| ||| |||to put on all of our usual fundraising events and managed to raise| |Our Summer Fair continued|to be an|enjoyable|event|for all|those| |involved.|The|cost|of living|crisis|affected|the|profitability|of the|event,| |which came|in|around|£7,500.|This was|lower than|previous|years.| |Footfall for the|event was down on|prior years|and the|hire|of the|rides,| |bouncy|castles|and|other inflatables|was|notably|higher than|previously.| |-|The|annual|Fireworks|evening|ran|as|smoothly|as|ever and the| |Christmas|Fair continued|to|be|a|popular|event,|raising|over £6,000.| |Film|night was another|solid|event for both|infants|and|juniors,|bringing|in| |over|£2,000.| |After school|playground|sales|of ice-lollies|continued|during|the summer| |of 2023.|Sale|events were|reduced|to|a|couple|of times each week| |(weather|permitting)|and|made|£1,000.| |The|School|Lottery,|Christmas|Photos|and|Personalised|Christmas| |Merchandise|also|boosted|PTA funds,|raising|almost|£2,500.| |In|total|the|PTA was|able|to|raise funds|of around £34,000|(2021/22| |£47,000 — note that the|21/22|academic year|benefitted|from two|summer| |fairs|following|the|postponement|of the|July|2021|summer fair|until| |September|2021).| |£41,564 was|donated|back to the|school.|This|year,|the funding| |specifically|enabled|the|purchase|of VEX|Robotics|equipment,|new PE| |Gym|Equipment and|outdoor|learning|resources.|Funding|continued|to| |support the|ongoing|maintenance|of the|PTA funded|Swimming|Pool|and| |new|reading|books|for|all|classrooms.| |The|regular contribution|of £3,000|for the|Listening|Ear counselling| |service|remained.|This|service|is|available|to|all|children|from|Year|1| |upwards.|Funding|also|continued|for|children|in|KS1|&|KS2|to|enjoy|a| |visit|to|the|Life|Bus|(£3,010).| |The PTA|again|provided|each|class teacher with £150|to|purchase| |special|resources|of their choosing|and|continued|to|share|the|cost|of a| |crossing|patrol|person|with|the school|(£2,414).| |The|PTA|only|continues|to|operate|due|to|the|ongoing|time|and|effort|of| |a|relatively|small|team|of loyal|volunteers.|We|are|experiencing|a|decline| |in|the|number|of volunteers|willing|to|support the events|and|are|looking| |at ways|to|increase|these|numbers|to|ensure|that we|can|continue|to|run| |our|usual|fundraising|events.| |The PTA|continues|to|hold|a|small|level|of|reserves|accumulated|over| |previous|years which|are|greater than|needed|for ongoing|activities|and| |will|discuss|other|projects|to fund|with|the|school.|

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TAR

April 2023

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Section E Financial review
Brief statement of the The PTA aims to raise sufficient funds each year to cover annual
charity's policy on reserves commitments and additional requests. Any deficit will be covered by
reserves.
Reserves of £7,500 will be maintained to ensure adequate working
capital for fundraising events.
Any excess funds will be held towards funding of major financial projects
agreed with the Head Teacher and Governing Body
Details of any funds materially N
in deficit one
Further financial review details (Optional information)
You may choose to include yo =
+4: F : The charity's principal sources of funds are from fundraising events such
additional information, where . . ee f
erelevant about:eo . cs similaras- the Summer events. WeFete,alsoFireworksrun various: event,activitiesoaChristmassuch Fair,as theFilmsaleNightsof nearly and
the charity's principal _ new uniform and calendars. We sometimes receive donations and match
sources of funds (including funding from employers.
any fundraising);
e how expenditure has The key objective of the charity is to provide Warren Road Primary
supported the key objectives Schoo! with funding to enhance the education of the children.
of the charity;i ; . . .
° investment; policy; and Theexpendituremain expenditurerelates to theis thecostdonationof the eventsof fundsdescribedto the school.aboveOtherin order to
objectives including any raise the funds required.
ethical investment policy
adopted.
Section F Other optional information
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A total of £24,304 was committed in donations to the school for the 2021/22 academic year. This was transferred to the school on the 15" August 2022.

£41,564 was then transferred in July 2023 in respect of the 2022/23 academic year. The amount transferred for 22/23 was higher than the amount raised in the year. This was possible due to built up reserves in the PTA accounts which hadn't been previously approved for donation to the school. The PTA retains a small amount in excess of what is required to put on the fundraising events and is in continued discussions with the school as to the best use for these funds to ensure the ongoing achievement of our fundraising objectives.

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Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
ye. ;
Position Fullname(s) gioca tare eeASet LauraWest |
(eg Secretary pr CAALE Treasurer
TAR 5 Aprilpe 2023
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/£14 TAR A1 2023

| |

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To ,ry Charity Name Number
Warren Road School Parent Teacher Association 1087164
Receipts and payments accounts
a 4 For the period { Period start date T Period end date
from 01 August 2022 ° 31 July 2023
Section A Receipts and payments
Unrestricted Restricted Endowment
funds funds funds Total funds Last year
Ai Receip tothe nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
Te)Voluntary PpCl [ Et—D
aincome |0| ee|||es 7 eT)
Activities for generating funds | ST) | «1,185
[Otn|inv e stmentr income Fg oo |oJ
income es |
Po (I ee
aA2 ub total (Gross incomecdfor|i) e ) ee | | ee)
Asset and investment sales,
see table).
a| |FO| eT) a |
ub 0 | | er)
total Cd fd TCU PC
A3 Payments
aFundraising Ee a | Os
trading costs ee ee) | «13,074
a | ee)
Charitable activities a) |ee) a)
pd F5} | | ee)
po [0 (rl | er)
|Govermancecosts| SSSCiST |
pT) SSSSCSC~tdCES Es ee)
po 0} (ort eS ee)
Sub Fo] Fr | er)
total| 467} | L__13,200)
A4 Asset and investment
es |) 0 es ee
pe )
Subtotal Fo |e a) |er)
DCD
Net of receipts(payments)|(31,335)) | [at] |
A5 Transfers between funds | eT): nrsca]
A6 CashCashfundsfundslastthisyear yearend["__42,587]end 73,932] [0 PO [9 | |73,932] |23.283)T_73,932])
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Section B Statement of assets and liabilities at the end of the period

|||Categories|Details|||Unrestricted
funds
tonearost£|Restricted
funds
tonearost£|Endowment
funds
to nearost£| |---|---|---|---|---|---|---|---| ||Bt Cashfunds|||||||||| ||||Totalcashfunds||[____4zsaj|||||| |||(agree balances|with receiptsand payments
account(s))||AgreementEror|OK|OK| ||||||Unrestricted|Restricted|Endowment| ||———|Details
——|||funds
tonearest£|funds
tonearest£|funds
tonearest£| |||Fund to which
Details
assetbelongs
—==||||Cost(optional)|Currentvalue
optional| ||B4 Assetsretainedforthe|Details|||Fundto which
assetbelongs|Cost(optional)
ee|Current value
optional!| ||||||Fund towhich|Amountdue|When due| ||_|Details|||liability
relates|optional|tional
=| ||Signed byone ortwo trustees on
behalfofallthe trustees|:
Signature|||;
PrintName|Name|Date of
approval| |||(eat||-|LAURACEST||as/S/a|

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Charity Name

Report to the trustees/ Charity Name WARREN ROAD SCHOOL PARENT TEACHER ASSOCIATION members of

On accounts for the year 31[ST] JULY 2023 ended Set out on pages

Charity no 1087164 (if any) (remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/07/2023.

Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:

accounting records were not kept in accordance with section 130 of the Act or
the accounts do not accord with the accounting records

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Please delete the words in the brackets if they do not apply.

Date: 28/05/2024

Signed: Name: CHI LAM ~~Ps~~ Relevant professional MEMBER OF THE INSTITUTE OF CHARTERED ACCOUNTANTS OF qualification(s) or body ENGLAND & WALES (if any):

Address: 22 THE BRACKENS ORPINGTON BR6 6JH

October 2018

IER

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

October 2018

IER